Staff Files Software

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Find out more:

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About Staff Files

Staff Files is an on-premise HR solution, which helps businesses of all sizes maintain employee details, calculate time-off accruals, record training details and more. The application allows HR teams to manage staff member’s history, generate HR-related documents, handbooks or policies and sick, vacation and personal leaves. Staff Files includes a benefits module, which helps track eligibility, enrollment, and withdrawal dates. Administrators can also maintain current and past salaries, notes, pay rates and hikes. Staff Files comes with an incident module, letting HR professionals monitor and record all the disciplinary actions with date, title and incident. Managers can also track employee evaluations, define various categories and add comments or ratings. The solut...

Staff Files Pricing

Starting price: 

$295.00 one time

Free trial: 

Available

Free version: 

Not Available

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Staff Files User Reviews

OVERALL RATING

SECONDARY RATINGS

Ease-of-use

4

Value for money

3

Customer support

3.5

Functionality

4.5

Showing 1 - 5 of 15 reviews

Tammy

Company size: 11-50 employees

Industry: Non-Profit Organization Management

Time used: Less than 2 years

Review Source: Capterra

5

Ease-of-use

out of 5
5

Functionality

out of 5

January 2017

Great program

I used this program for years and found it easy to use and very thorough. Adding the information was easy and finding the information was easy and easy reports as well. Very happy with it.

Pros

Easy of use Good reports

Cons

I can't think of any cons

Kim

Time used: Free Trial

Review Source: Capterra

3

Ease-of-use

out of 5
3

Customer support

out of 5

June 2014

Human Resource and Safey Director

Overall, Staff Files encompasses majority of our needs in the HR field. Some of the things I'd like to see changed, added or modified are: 1) Vacations to print out in calendar form, per month to hand out in hard copy form 2) A question box before changes are saved to make sure the changes are correct. (Ex. I could have an employee record open and while doing something else could mistakenly hit the keyboard and it may have deleted out the name or changed it. There isn't a safety measure to make sure change is correct prior to auto saving. In fact a "Save" option would be good. 3) Would like to see an undo or redo type of option. As in #2 sometimes need to refer back to the previous info, especially where changed in error. 4) Would like to see more info from Quick Books imported over i.e.; wage info, etc. (maybe a QB issue?). 5) Add search option to find employee name instead of having to scroll down. Note: I couldn't get the star rating to work correctly......Overall is 4, Ease of Use 3, Customer Service 3.

Response from Atlas Business Solutions

Thank you for feedback! The Absence Calendar (from the Reports menu) is a one-month view that shows at-a-glance when employees will be or have been away from work during that month. The Find button on the toolbar is used to search for employees instead of having to scroll the entire list. We'll forward your suggestion about the save button onto our developers for consideration.

Replied June 2014

Austin

Time used: Free Trial

Review Source: Capterra

3

Ease-of-use

out of 5
2

Customer support

out of 5

June 2014

Need more comprehensive reports

Staff Files is, for the most part, a decent HR system. The only issue I have and would LOVE to see created is a way to export any field at all into an Excel Spreadsheet. You can do this somewhat already by clicking "Reports" and then "Employee List" but when you go there, not all fields are available. If it was possible to create a way that any and all fields are able to be in this employee list, I would bring the Staff Files rating up substantially.

Response from Atlas Business Solutions

Thank you so much for your review of Staff Files! We appreciate your candid comments. In addition to using the Employee List, there are two other alternatives for exporting information from Staff Files into Excel. The other reports available in the Reports menu can also be exported to Excel from the File menu in the Print Preview window. Also, you could create custom reports from the underlying Microsoft Access database. After the reports are created in Access, you can use them directly from the Reports menu in Staff Files.

Replied June 2014

John

Company size: 51-200 employees

Industry: Education Management

Time used: More than 2 years

Review Source: Capterra

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
4

Ease-of-use

out of 5
3

Value for money

out of 5
4

Customer support

out of 5
4

Functionality

out of 5

March 2020

Great for easy database

I've had a good experience with Staff Files - as a simple database to manage employee information.

Pros

Staff Files was already set up for me to immediately enter data on all of our employees . I was able to get the initial database running quickly. I was then able to make adjustments/additions as we went on.

Cons

The reporting capability is not really that great. I have not been able to ascertain how to sort reports by a specific field, etc. That has been frustrating.

Amanda

Time used: Free Trial

Review Source: Capterra

5

Ease-of-use

out of 5
4

Customer support

out of 5

March 2012

Good program, improvements needed...

Its a great program, for companies that need simple operations and user friendly programs. It helps manage our employees and is more efficient to find out information about the employee.

Pros

1.One of the cheaper options out there 2.Love the option of reminding us when trainings are out of date. 3.Love the multi-user option, that way different departments of the company can enter information. 4. User-Friendly 5. Simple reports are easy to make, use, and print. 6. You don't have to necessarily look at the employees personal file, when trying to find out information.

Cons

1. Had multiple different problems. 2. No option for a one time training 3.Had to buy newest version because tech. support only could assist with the newest version. 4. Program errors where we had to send our database to them in a zip file and wait for them to fix it rather than being able to fix it over the phone. 5. When calling tech support, I once got a tech adviser that couldn't help with my problems and couldn't seem to answer any of my questions.

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