Zen Planner Software


 

Zen Planner is a member management software for gyms, affiliate gyms, martial arts schools, MMA schools and fitness studios. It includes integrated payment processing and automated billing, a self-service kiosk iPad app, both a member app and staff app for Android and iOS devices, scheduling, automations, workout tracking, belt and skill tracking, site templates and more.

Zen Planner's pricing is based off the number of active members and includes payment processing, and there are no contracts or startup fees. New customers have access to one-on-one training sessions with an onboarding coach who will help train them and implement the software for their gym. An in-house customer success team is available by phone and email.

 

Zen Planner - Dashboard
 
  • Zen Planner - Dashboard
    Dashboard
  • Zen Planner - Memberships
    Memberships
  • Zen Planner - Member app schedules
    Member app schedules
  • Zen Planner - Workout tracking
    Workout tracking
  • Zen Planner - Staff app
    Staff app
Supported Operating System(s):
Web browser (OS agnostic)

101 Reviews of Zen Planner

 

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Software Advice Reviews (3)
More Reviews (98)

Showing 1-3 of 3

Nicole from Self employed
Specialty: Other
Number of employees: 1 employee Employees number: 1 employee

March 2018

March 2018

Easy client management and scheduling

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Pros

The user interface is so simple and easy to use. It also has mailchimp integration which is great! Also emailing clients is a breeze.

Cons

I wish there was a way to drag and drop on the calendar. Also, when navigating the calendar it can send you do different dates. Hopefully just a bug.

Review Source
 
 

Ashley from Academy of Athletics LLC
Specialty: Gym
Number of employees: 1 employee Employees number: 1 employee

February 2018

February 2018

Zen Planner

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

Zen Planner looks user friendly and good customer support at your disposal. They have several features as well.

Cons

I'm not a huge fan of the price to use Zen Planner, nor the overbearing sales reps that constantly email or contact you once you show the slightest interest in the software.

Review Source
 
 

Justin from Parisi Rochester
Specialty: Personal training
Number of employees: 11-50 employees Employees number: 11-50 employees

February 2018

February 2018

Great client management program

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Pros

It has a clean and simple user interface. Creating and managing clients is very easy. The automation is nice.

Cons

I wish there was a way to drag and drop on calendar. Sometimes the calendar acts funky while clicking, ie, it will change the dates on you. The automation editor needs some simplication.

Review Source
 
 
 
Showing 1-20 of 98

Ryan from Training by Taylor LLC
Number of employees: 1 employee Employees number: 1 employee

October 2018

October 2018

Needs a better app

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Support team is great, and really helps in the on boarding process. They are very fast in response time and give many options for helping solve situations.

Cons

Scheduling ahead of the current week is a little confusing. The calendar keeps jumping back to the current week whenever a new appointment is added ahead. Also cannot add appointments within the day. A little confusing and not the most efficient.
The app is terrible. No ability to schedule clients (at least as far as I have been able to do) and is pretty overall useless to me.

Review Source: Capterra

  Response: Zen Planner, Zen Planner

Date: October 2018

October 2018

 

Hey Ryan, thanks for your feedback. We're happy to share you can now schedule appointments in Staff App! Check out the tutorial here: https://help.zenplanner.com/hc/en-us/articles/360005456213

 


October 2018

October 2018

Fitness Software Review

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Ease of entering new memberships in one window

Cons

A little unfriendly and confusing.....Difficult to understand where to go when changing memberships or billing

Review Source: Capterra
 

Eric from Northwest
Number of employees: 2-10 employees Employees number: 2-10 employees

September 2018

September 2018

Great tool but has a couple hiccups

Ease-of-use

Functionality

Product Quality

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Pros

Organization of my client load, classes and able to schedule my staff.

Cons

Great to have a noticed if credit card were expiring so can not lose income or at least have to.hunt down clients down for new cc and payment

Review Source: Capterra
 


September 2018

September 2018

Great for coaches!

Ease-of-use

Functionality

Product Quality

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Pros

The front desk mode is extremely easy to use and looks good visually. It makes the coach's life much easier because they can check members in easily while still managing the class.

Cons

There's a vast selection of reports that you can run but it can be difficult to get the exact data you're looking to capture. It would be helpful if there were more help documents regarding the process of creating reports.

Review Source: Capterra
 

Billie from The InternX
Number of employees: 2-10 employees Employees number: 2-10 employees

September 2018

September 2018

Useful and organized

Ease-of-use

Functionality

Product Quality

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Pros

Creates an organized way to schedule appointments and meetings. Payment information is easily stored and utilized.

Cons

Navigating to find and cancel reservations could be available in more than 1 direct, specific location to allow for easier client use. (Example: can click on reservation or cancel when looking at overall schedule instead of just on your direct profile.)

Review Source: Capterra
 

Andrew from CrossFit Exile
Number of employees: 1 employee Employees number: 1 employee

August 2018

August 2018

Way less complaints than other owners

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

It’s been positive. It’s better than previous software, I’d like more, but from other conversations I’ve had and things I hear about other apps I am not sure that there is much better.

Pros

It’s makes a lot of sense to use. Some things aren’t obvious necessarily at first, but once you get there it all makes sense.

Cons

It feels pretty limited in reporting. Not because it actually is, but more because the options for them are too specific.

Workout tracking is kind of a joke. It hasn’t been updated since it premiered and it’s not “fun” for members to use at all. We’ve since switched workout tracking to sugar WoD.

Review Source: Capterra
 

Sarah from SoCal Weightlifting Club
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2018

August 2018

Great System

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

ZenPlanner has been very reliable and does what we want it to except for the odd issue. Sometimes I get so frustrated I want to switch providers but then realize that the other providers still aren't as good as ZP so I just have to stick it out. If they increased their speed at which they fixed bugs and/or simple features then I would be a very happy customer.

Pros

It's a great CRM for a small fitness facility. From reviews from competitors, it appears to be the best however I haven't personally tried the others. The Chat feature is great to be able to quickly message with employees when I have questions or concerns.

Cons

They are very slow to fix bugs and/or simple features. It's almost like they don't even have tech employees to fix these things.

Review Source: Capterra
 

Alejandro from Premier Sports Performance

July 2018

July 2018

Excellent product with futures that are practical, easy to use, and visually appealing

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
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Support

Endless , independence and function. Being a small business owner it allows me to run and automate many things such as financial reports, workouts, attendance. Reservation, automations of emails for customer retention , sales funnel , customer support, technically forward thingkong woth use of apps for iPad and iPhone to allow me to function on the run , away from the office, in the field, and manage coaches.

Pros

I love zenplanner. They started out with few features and no apps but they promised to improve regularly and they deliver. In the short 4 years I have been using they have incorporated a staff app for the iPhone, a users app to reserve, keep track of workouts , PRs, billing and much more. an app for the front desk to use as checking in, reserving, adding new clients at ease. On each of these products they improve and incorporated new needed features faster than any software I have ever used. Their customer service is truly second to none. Helping you not only in the set up stage but anytime you need help and they work to resolve your problem immediately. The software not only is packed full of great functions for financial, workout writing and publishing, emailing automation, reports of attendance, finances , and mass email intervention but it does it with a sleek appearance that is not only visually appealing but with an easy of use that it's simple and powerful.

Cons

Software is still growing and some features , not many anymore, can be improved. This is truly the worse thing I can think off as I have tried many many others do never been so satisfied and impressed with them delivering a great product and on a regular bases truly adding features to improve it without making it more complicated for the user.

Review Source: Capterra
 


July 2018

July 2018

Easy to use program

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

This software is very easy to use!

Pros

I love how user friendly the app is! I have an easy time navigating through it and picking and choosing the things I want to do. I also love that I can sync it my calendar

Cons

I don't have any negative things to say about the app. It has only helped me keep organized. I haven't come across anything I didn't like.

Review Source: Capterra
 

WILLIE from UrLife Now Fitness
Number of employees: 1 employee Employees number: 1 employee

June 2018

June 2018

Zenplanner was a great addition to to my fitness business

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

I liked how easy it was to get set up and running. It even interfaced with my website. I could advertise services and clients could be directly through the my business website.

Cons

Zenplanner served me well, I have no complaints at this time. Customer service was always prompt and happy to answer any questions.

Review Source: Capterra
 

Carly from Magnus Health
Number of employees: 51-200 employees Employees number: 51-200 employees

June 2018

June 2018

This App kept me organized when planning my workouts

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Easy tracking when finding my workout classes

Pros

What I liked most about this product is it gave you the correct times and dates of multiple fitness classes at my gym.

Cons

What I did not like about this app was that sometimes it had glitches where we were required to contact the administrator, but it did not happen often.

Review Source: Capterra

  Response: Zen Planner, Zen Planner

Date: June 2018

June 2018

 

Thanks for the feedback, Carly!

 

Rodrigo from RRBJJ

April 2018

April 2018

Very disappointing

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Have been with Zen Planner since 2015, it is very user friendly. Costumer service was not bad up until something started to go wrong.

Cons

Unfortunately they have some flaws that for some reason sometimes they multiple charge my students or don't charge at all. It will happen once in a while and when that happen, their customer service become very slow and dismissive, they will send you to the processor and the processor will send you back to them. For instance, now, I have been asking to talk to a supervisor for days and they simply don't call and when I call to reach someone no one is ever available. It is very unfortunate because as I said the system is very user friendly, but they are not trust worth.

Following up:
Zen Planner gave me notice of cancellation after I refused to remove this review. Based on the problems I have had with them, I already had in mind and was searching for a more reliable system. Unfortunately I was forced to do it rushed, I have been trusting all my billing transactions and contacts to Zen Planner, and this transfer process does take a long time. one of the supervisors dealt with this situation very unprofessionally, focusing on make me remove my review rather then fix the real issue, treatned a few times and finally just gave me notice. I have never seen this before... I can't stress enough that you can't trust such important information for your business in such hands.

Review Source: Capterra
 


April 2018

April 2018

Great Software, Easy to Use

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Zen Planner is exceptionally easy to use and accessible from any device. My parents could even use it with no problems.

Cons

Umm, that's a hard one being a user I haven't had any issues with it, other than the occasional log in issue.

Review Source: Capterra
 


April 2018

April 2018

Frustrating, super buggy, unfulfilled potential with good customer service

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

The customer service reps are very nice and helpful. Unfortunately you will get to know them on a first name basis.

Cons

This is the buggiest software I have ever used. There is always something going on making what you can potentially do a hassle. It actually increases what you have to do relative to not being able to use the functionality and having to constantly call in to customer support. Not to mention having to put out fires with your members when the bugginess effects them.

Review Source: Capterra
 


March 2018

March 2018

A great program...when it is working properly

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Zen Planner makes scheduling and paying a breeze. It has a beautiful user-friendly interface that is intuitive for guests to navigate.

Cons

Zen Planner has its fair share of bugs to work out. It constantly crashes when I use it, or slows down to turtle speed.

Review Source: Capterra
 

Steve from SRM University

March 2018

March 2018

A flexible and very customizable management planner

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

good expericen

Pros

Gym and yoga studio management that is easy to set up and customize. Customer self-service module limits the amount of time your staff spends on data entry. Good calendar setup, email automation, and flexible reporting.

Cons

Mobile apps are still under development, and some clients of Zen Planner customers complain about inability to schedule classes on their phones.

Review Source: Capterra

  Response: Zen Planner, Zen Planner

Date: March 2018

March 2018

 

Thanks for your feedback, Steve!

 

Young from Tiger Jo's Top Martial Arts

February 2018

February 2018

VERY easy to use, self-explanatory

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

It does not force you to input all information; also, its automations functions comes handy when you are overwhelmed with everything else.

Cons

First setting up is hard; you have to import every single data. And import process was quite hard.

Review Source: Capterra
 


January 2018

January 2018

Buggy, confusing to use, and looks terrible

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Cons

This is a really poorly designed and built application, and I'm amazed that the company hasn't fixed obvious flaws like broken password reset flows, or just the terrible UI design.

Review Source: GetApp
 

Kevin from Koda CrossFit Norman

December 2017

December 2017

Trusted software for 5 years

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

All in one solution for database , sign in, scheduling, billing, reporting. The kiosk makes it easy for members to sign in

Cons

Reporting is a little confusing and takes too much time. Would like easy one click options for standard reporting

Review Source: Capterra
 


October 2017

October 2017

Good for very simple gym businesses, bad for everything else.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

ZP lets us schedule and bill clients in one place. It spits out reasonably useful accounting summaries and can handle some email automations.

Cons

This software is the worst part of my job. Do not be fooled by their slick sales staff: this cannot perform most of the functions advertised. It can, but only in a perfect world where you gym runs exactly as ZP imagines it. In this imaginary perfect world, you'd need a team of administrators working full-time to keep your database up-to-date and functioning.

Our gym runs about 250 sessions per week. That's either classes or PT. They're all different. ZP's workout builder does not work for this. We were spending ~3 hours per day inputting workouts. It could not scale. So now we do not track workouts in the software.

We see 100 leads per week and run free trials to get them into the gym. ZP's various 'prospect' systems cannot handle this. They are not manipulatable enough to handle the different types of trials we'd like to offer. Doing so, again, would take a team of administrators. We now use a separate sales software for everyone on trial.

ZP goes down most days for 1-2 hours. 5-6 days per week. Just no software to run the gym. No attendance tracked, no bills processed, no member questions answered.

ZP's calendar never works on the first try. Literally. When I click on a staff member's calender I wait 15sec for the software to reload the full gym calendar with no changes. Then I click the staff member a second time, wait another 15sec, and only then am I rewarded with his/her calendar. With 28 staff this is not working.

Review Source: Capterra

  Response: Zen Planner, Zen Planner

Date: October 2017

October 2017

 

I¿m sorry to hear your experience with Zen Planner has been less than ideal. We'd like to offer help to ensure your database is set up efficiently and give you a direct point of contact for the issues you have brought to our attention. Please reach out to our retention expert, Nick Deprez at nick.deprez@zenplanner.com, to get set up as your review is anonymous and we are unable to reach you directly. In response to your note about down time: we diligently track the down time of our software and are currently at 99.87% availability. This would not be possible if we were down at the rate you described. I¿ve passed your feedback about our feature compatibility and sales to our Sales Team to review and ensure we maintain transparency and honesty in our sales process.

 
 
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