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Payroll Software for Accountants


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RUN powered by ADP logo
 
RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
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RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
 
APS logo
 

APS

APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines... Read More
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APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines... Read More
 
Ascentis logo
 
Ascentis offers a web-based human capital management (HCM) suite designed to find, hire and onboard suitable candidates. Built-in features include career portals, social sharing, candidate data analysis, onboarding and more. With... Read More
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Ascentis offers a web-based human capital management (HCM) suite designed to find, hire and onboard suitable candidates. Built-in features include career portals, social sharing, candidate data analysis, onboarding and more. With... Read More
 
Kronos Workforce Ready logo
 
Workforce Ready by Kronos is a human resources (HR) platform that combines workforce management with human capital management (HCM) capabilities and is suitable for businesses of all sizes.  Kronos Workforce Ready is a single cloud-based... Read More
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Workforce Ready by Kronos is a human resources (HR) platform that combines workforce management with human capital management (HCM) capabilities and is suitable for businesses of all sizes.  Kronos Workforce Ready is a single cloud-based... Read More
 
BambooHR logo
 
BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.
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BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.

Call us for a free FastStart Consultation: +35 376 680 1856


 
Vibe HCM logo
 
Vibe HCM is a human resources platform that combines core HR, payroll and benefits, onboarding, communications, talent management, analytics and real-time AskHR functionality. Vibe HCM has been deployed for midsize to large companies... Read More
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Vibe HCM is a human resources platform that combines core HR, payroll and benefits, onboarding, communications, talent management, analytics and real-time AskHR functionality. Vibe HCM has been deployed for midsize to large companies... Read More
 
PayFocus logo
 
PayFocus from Benefitmall is an online payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software offers personnel tracking and on boarding. The... Read More
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PayFocus from Benefitmall is an online payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software offers personnel tracking and on boarding. The... Read More
 
Viventium logo
 
Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking and business intelligence. A mobile Employee Self Service (ESS)... Read More
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56
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Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking and business intelligence. A mobile Employee Self Service (ESS)... Read More
 
iCIMS Talent Platform logo
 
iCIMS offers a platform of cloud-based talent acquisition solutions. iCIMS provides tools for recruiters and hiring managers throughout the process, from recruiting talent to onboarding new hires. iCIMS Recruit gives users access... Read More
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iCIMS offers a platform of cloud-based talent acquisition solutions. iCIMS provides tools for recruiters and hiring managers throughout the process, from recruiting talent to onboarding new hires. iCIMS Recruit gives users access... Read More
 
Patriot Payroll logo
 
Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read More
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Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read More

Call us for a free FastStart Consultation: +35 376 680 1856


 
Namely logo
 
Namely offers a cloud-based solution for companies seeking a single comprehensive system to manage their human capital. Namely helps midsize companies manage compliance and streamline everything payroll, benefits and talent management. Namely... Read More
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Namely offers a cloud-based solution for companies seeking a single comprehensive system to manage their human capital. Namely helps midsize companies manage compliance and streamline everything payroll, benefits and talent management. Namely... Read More
 
Sage People (formerly Fairsail HRIS) logo
 
Sage People enables midsize to enterprise companies manage their workforces through its cloud HCM system. It allows organizations to manage their peoples' acquisitions, engagement, and development related operations. Built on the... Read More
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Sage People enables midsize to enterprise companies manage their workforces through its cloud HCM system. It allows organizations to manage their peoples' acquisitions, engagement, and development related operations. Built on the... Read More
 
Paycor Perform logo
 
Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read More
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Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read More
 
ADP Workforce Now logo
 
ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read More
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ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read More
 
UltiPro logo
 
Ultimate Software’s UltiPro® is a cloud-based human capital management (HCM) solution designed to help organizations manage their HR, payroll, and talent needs. A configurable solution, UltiPro has functionality for recruiting and... Read More
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Ultimate Software’s UltiPro® is a cloud-based human capital management (HCM) solution designed to help organizations manage their HR, payroll, and talent needs. A configurable solution, UltiPro has functionality for recruiting and... Read More

Call us for a free FastStart Consultation: +35 376 680 1856


 
AsureHCM logo
 
Asure People Success Platform is a workforce and workspace management software for small to midsize businesses, and enterprise corporations. The HCM platform empowers clients with information about the productivity level of employees.... Read More
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Asure People Success Platform is a workforce and workspace management software for small to midsize businesses, and enterprise corporations. The HCM platform empowers clients with information about the productivity level of employees.... Read More
 
Infor HCM logo
 
Infor CloudSuite HCM is a suite of human resources applications with several deployment options. Applications in the core suite include benefits management, absence and time entry, budgeting, employee safety, talent acquisition, onboarding,... Read More
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Infor CloudSuite HCM is a suite of human resources applications with several deployment options. Applications in the core suite include benefits management, absence and time entry, budgeting, employee safety, talent acquisition, onboarding,... Read More
 
Epicor HCM logo
 
Epicor HCM is an HRM solution offering integrated talent management and human capital management solutions. The application provides tools to support core HR functionality, as well as offers additional modules for performance management,... Read More
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Epicor HCM is an HRM solution offering integrated talent management and human capital management solutions. The application provides tools to support core HR functionality, as well as offers additional modules for performance management,... Read More
 
DATABASICS Time logo
 
DATABASICS Time is time and attendance software for companies of all sizes. DATABASICS has been operating in the software space since 1997 and the company has offices in both the U.S. and Canada. DATABASICS Time provides real-time... Read More
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DATABASICS Time is time and attendance software for companies of all sizes. DATABASICS has been operating in the software space since 1997 and the company has offices in both the U.S. and Canada. DATABASICS Time provides real-time... Read More
 
SyncHR logo
 
SyncHR is a single-source core human resources (HR), payroll and benefits solution with one data model to support the entire system. The cloud-based design allows SyncHR to provide a real-time solution across functional areas within... Read More
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SyncHR is a single-source core human resources (HR), payroll and benefits solution with one data model to support the entire system. The cloud-based design allows SyncHR to provide a real-time solution across functional areas within... Read More

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Buyer's Guide

by Brian Westfall,
Market Research Associate


Whether you're a solo CPA or one of many at a large accounting firm, offering employee payroll services to clients can represent a significant boost to your bottom line.

It can also present significant challenges.

Not only do you need to ensure that all of your clients' employees are paid accurately and on time, but there's also the matter of making sure the government gets their correct cut too—something that's often easier said than done. The IRS estimates 40 percent of small to midsize businesses (SMBs) end up paying a payroll penalty each year due to an incorrect filing.

With so much on the line, having the right payroll software is crucial. But which system is best suited to meet your specific needs as an accountant?

This Buyer's Guide aims to provide some guidance. Below, you'll find information about payroll software functionality, pricing and more to help in your software search.

Click a link below to jump to that section:

What Is Payroll Software for Accountants?
Common Functionality Found in Payroll Software for Accountants
Benefits of Payroll Software for Accountants
How Much Does Payroll Software Cost?
Final Considerations

What Is Payroll Software for Accountants?

Payroll software for accountants allows CPAs to manage worker wage information, calculate amounts for employee compensation and withheld taxes, do payroll runs, generate reports and more. Many popular payroll software systems cater to both internal accountants and outsourced accounting firms.

An example payroll run in QuickBooks Full Service Payroll

An example payroll run in QuickBooks Full Service Payroll

Payroll software offers accountants a secure digital environment to automate processes, set reminders and manage a vast amount of payroll data over time.

Common Functionality Found in Payroll Software for Accountants

Browsing through payroll vendor websites can quickly become overwhelming if you're not sure what you're looking for. To help, here are some common functions you can expect to find in most systems:

Employee management Track individual employee pay rates (hourly or salaried), withholding information for benefits and paid time off (PTO).
Time tracking Input hours worked, or pull them from an integrated time and attendance system, to calculate correct wages.
Run payroll Set a payment period (biweekly, monthly etc.) and calculate the total payroll cost for that period.
Payroll allocation Deposit owed payroll amounts to workers in their preferred form (direct deposit, check printing or pay card).
Tax management Calculate correct amounts for local, state and federal payroll taxes and file automatically.
Accounting integration Automatically log payroll amounts in the company ledger through integrated accounting software.
Reporting Generate standardized reports detailing organizational payroll costs.

There can be small differences in features within these functions between products. For example, some products offer multistate or even multicountry payroll, while others don't. Another example is some payroll platforms can generate W-2s and 1099s for workers come tax time.

One increasingly popular feature is an employee self-service portal where workers can log in to do things such as update their bank accounts or download past pay stubs themselves. This article highlights a few benefits of implementing self-service features.

Benefits of Payroll Software for Accountants

In a 2015 report, Software Advice learned that one in every five payroll software buyers still relies on manual methods such as spreadsheets or pen and paper to handle their payroll needs. If you fall into this group, it's time for an upgrade.

Here are some benefits that dedicated payroll software can bring over manual methods:

  • Fewer errors. Clerical errors can lead to costly overpayments and penalties. Payroll software can calculate accurate wages and highlight any missing fields or strange discrepancies to ensure you don't make any major mistakes.
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  • Less security risk. Features such as multifactor authentication and SSL encryption found in payroll software can mitigate the chances of your sensitive payroll data getting lost or falling into the wrong hands.
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  • More time to focus on other needs. With features such as one-click payroll runs and automatic report generation, you can cut the time it takes to do payroll for a company from a few hours down to a few minutes.

How Much Does Payroll Software Cost?

How much you pay for a payroll software system is going to largely depend on two factors: the breadth of functionality in your system of choice and the number of employees you're doing payroll for. The more advanced the system is and the more employees you need to manage, the greater the cost.

Because most systems are cloud-based (meaning the software is hosted by the vendor on their own servers for you to access via a web browser), payroll software is almost always sold through subscription licensing. In other words, you should expect to pay a flat fee every month, every year or every pay period to use the software.

Software license prices can range from as little as $10/month for one employee all the way up to $3,500/month for 250 employees or more.

Download our payroll software pricing guide to learn specific cost information for popular systems such as Gusto, Xero and QuickBooks.

Final Considerations

We've covered the basics, but there are still a number of factors to consider when deciding which payroll system is right for you or your firm. Here are some last things to keep in mind during your search:

  • Do you need full service payroll? A number of payroll software vendors offer a “full service payroll" option where all you have to do is enter employee wage information and the vendor's team of experts will take care of the rest: running payroll, submitting tax forms, printing checks etc. This option tends to be geared toward small business owners who don't know a thing about payroll, but accountants can benefit too if they're looking to offload some work.
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  • Pay attention to the UI and workflow. Payroll software products tend to have a lot of the same functions and features due to the payroll process being so standardized. Where they really differentiate is in their user interface (UI) and workflow. Demo systems and find one that's intuitively designed and easy to use.
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  • Ask an expert. If you're overwhelmed by the software options available to you, don't worry. Give us a call at (844) 852-3639 and talk to one of our payroll software experts. We'll ask a few questions about your needs and send you a shortlist of best-fit, highly-rated products. This service is completely free, so don't hesitate.

Free Download:
Payroll Software Pricing Guide

Free Download:
Expert Advice for Your HR Software Search

 

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