Finding software can be overwhelming. We've helped many businesses choose the right employee scheduling software so they can automate schedule creation and ensure workers show up on time.

Showing 1-20 of 133 products

Sort by:

WorkforceHub

TimeWorksPlus is a cloud-based time, attendance, and leave management system for small to mid-size businesses. This software can capture time data from web-based clocks or physical clocks for employees onsite, mobile, and working ... Read more

Price:

Recent recommendations: 83 recommendations

Learn More

TimeClock Plus

TimeClock Plus is a cloud-based workforce management solution designed to make the day-to-day of your organization more efficient. TimeClock Plus also offers dynamic scheduling and job costing features that can be configured to an... Read more

Price:

Recent recommendations: 82 recommendations

Learn More

UKG Ready

UKG Ready (formerly Kronos Workforce Ready) is a flexible and seamless HR solution that provides a connected people experience to easily manage the entire employee journey, from a single solution. Designed for flexibility and ease... Read more

Price:

Recent recommendations: 78 recommendations

Learn More

Paycor

Paycor creates HR software for leaders who want to make a difference. Paycor's Human Capital Management (HCM) platform modernizes every aspect of people management, from the way you recruit, onboard and develop people, to the way ... Read more

Price:

Recent recommendations: 70 recommendations

Learn More

HQ Platform

Infinity is a cloud-based construction management solution that helps small to large enterprises manage HR operations, field layouts and building information modeling (BIM) services. Users can configure role-based access across pr... Read more

Price:

Recent recommendations: 62 recommendations

Learn More

Zira

Zira is a cloud-based employee scheduling and performance management system designed to automate complex team processes. Zira tools include a web-based manager and admin application that is ideal for creating and publishing schedu... Read more

Price:

Recent recommendations: 45 recommendations

Learn More

Buddy PunchFrontRunners 2021

Buddy Punch is a cloud-based time clock solution suitable for businesses of all sizes. Key features include overtime calculating, GPS tracking, PTO accrual, time card approval and job costing. Buddy Punch enables employees to... Read more

Price:

Recent recommendations: 27 recommendations

Learn More

Workzoom

Workzoom by Nortek is the all-you-need cloud-based people management platform that helps clients simplify HR, payroll, benefits, time, recruiting, performance, learning, expense management and much more. Workzoom has all the funct... Read more

Price:

Recent recommendations: 21 recommendations

Learn More

Planday

Planday is a cloud-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payro... Read more

Price:

Recent recommendations: 11 recommendations

Learn More

Synerion

With modules for time and attendance, staff scheduling and more, Synerion Workforce Management Solutions suites are suitable for organizations of all sizes looking to cut labor costs and automate worker attendance. Able to b... Read more

Price:

Recent recommendations: 9 recommendations

Learn More

7shifts

7shifts is an online employee scheduling software system designed for shift workers operating in the restaurant industry. The solution allows employees to check their upcoming shifts, scheduled availability and time-off requests f... Read more

Price:

Recent recommendations: 8 recommendations

Learn More

ITCS-WebClock

ITCS-WebClock is a cloud-based human resources solution that caters to HR, payroll and finance teams in businesses of all sizes across various industries. Key features include time and attendance tracking, absence management, expe... Read more

Price:

Recent recommendations: 8 recommendations

Learn More

MySchedule

MySchedule is a cloud-based employee scheduling solution for small to midsize businesses. MySchedule offers an online portal where employees can check their schedules and make requests through the website and mobile app. The ... Read more

Price:

Recent recommendations: 5 recommendations

Learn More

WebHR

WebHR is a cloud-based human resource management solution that helps organizations manage their employees' employment lifecycle, from the time they were hired to retirement. The solution merges functionalities provided by human re... Read more

Price:

Recent recommendations: 4 recommendations

Learn More

Mitrefinch

Mitrefinch is a provider of workforce management solutions suited for medium to large organizations. This custom tailored solution includes time and attendance management, self-service, employee scheduling, absence management and ... Read more

Price:

Recent recommendations: 4 recommendations

Learn More

Harri

Harri is a cloud-based human resource management (HRM) solution that caters to businesses in the hospitality industry and helps them to source talent for open jobs and manage various steps of the hiring process. Key features inclu... Read more

Price:

Recent recommendations: 3 recommendations

Learn More

Smartlinx

SmartLinx workforce management suite helps businesses streamline operations, control costs, minimize compliance risk, and deliver quality care. Schedule Optimizer is fully integrated with all the other powerful components of the S... Read more

Price:

Recent recommendations: 3 recommendations

Learn More

Visual Planning

Visual Planning is a hybrid resource management and scheduling platform that helps businesses to manage their assets and day-to-day operations. The solution can be deployed on-premise or hosted in the cloud. Visual Planning o... Read more

Price:

Recent recommendations: 1 recommendations

Learn More

Snap Schedule

Snap Schedule by Business Management Systems offers workforce scheduling through both on-premise and cloud-based deployments. The platforms available are suitable for businesses of varying sizes in industries such as education, tr... Read more

Price:

Recent recommendations: 1 recommendations

Learn More

WorkAxle

WorkAxle offers a revolutionary way for shift-based businesses to schedule, communicate, and manage time & attendance across multiple departments and locations. It lowers labor costs and reduces time spent scheduling by up to 90%.... Read more

Price:

Recent recommendations: 1 recommendations

Learn More

2021 Employee Scheduling Software Pricing Guide

Learn about the key aspects of accurate software pricing before you make your purchase decision.

Includes:

  • Pricing models & ranges

  • Unexpected costs

  • Pricing of popular systems

Buyers guide


Last Updated: April 13, 2021

What Is Employee Scheduling Software?

Employee scheduling software is a tool that helps managers create and manage the work schedules of their direct reports based on their skills and availability. The software also helps in tracking employee utilization and productivity.

Employee scheduling systems let managers create, track and manage employee schedules. In addition to freeing managers and employees from the bonds of paper scheduling, standard features and capabilities of scheduling software include:

  • Schedule creation and modification.
  • Employee tracking.
  • Integrated time clock functionality.
  • Online schedule distribution.
  • Report generation.
  • Mobile access.

Scheduling snafus are the bane of every HR manager’s existence, often leading to missed shifts and decreased productivity. Scheduling software is designed to prevent common problems by making employee schedules easy to create, modify and distribute. Although these programs might seem similar at first glance, finding the perfect software solution for your needs requires an understanding of the variety of features that employee shift scheduling software provides. This buyer’s guide will make it easy for you to learn just that. Here’s what we’ll cover:

What Is Employee Scheduling Software?
Benefits of Scheduling Software
How Is Employee Scheduling Software Priced?
Best Tactics to Select New Software
What Type of Buyer Are You?

While this guide focuses exclusively on employee scheduling, we also provide a list of top appointment scheduling systems. These offer a broader set of features, such as online booking, calendar management, automatic reminders, customer scheduling, online payment acceptance and more.

Benefits of Scheduling Software

Implementing the right employee scheduling system can have numerous benefits for managers and employees alike. A few of these include:

Improving communication. Developing and maintaining a strong line of communication with your staff is one of the most important aspects of running a successful business. By providing staff with an online resource for checking schedules and using text or email reminders, many common staff scheduling miscommunications can be prevented.

Increasing efficiency and accuracy. One of the primary benefits of staff scheduling software is being able to quickly create, view and modify schedules, handle vacation requests and keep in contact with employees about scheduling needs. Some programs include automatically populating fields, which help you spend less time manually entering names and numbers.

Maintaining compliance with labor and union laws. Scheduling applications can be used to automatically track employee hours to prevent labor and/or union law violations. This feature is especially useful for companies that have employees who can legally only work a certain number of hours, such as minors or people receiving disability benefits.

Monitoring labor costs. Scheduling software makes it easy to record hours and payroll data, providing valuable insight into current and future expenses. This gives managers better control over budgeting and overtime costs. Some payroll support solutions can even be integrated with your scheduling system.

<h2

Employee scheduling software usually adheres to one of two models:

Pricing Model Description Example Products
Subscription-based, or “Software-as-a-Service (SaaS)” A monthly or annual fee for using the software, typically based on the number of employees who need to access it. ZoomShift, WhenToWork, WorkSchedule
Perpetual License A one-time fee paid up front that allows you to use the software in perpetuity. TimeForge, VSS Pro

The majority of employee scheduling systems are priced on the SaaS model. Typically Web-based systems, these products allow you to access schedules from the cloud. To help determine which pricing model is best for your needs, try using our Total Cost of Ownership calculator.

Many vendors offer free trials lasting between 14 and 30 days to let prospective buyers test the software before buying. Offering both monthly and annual subscription options is another popular billing approach that gives buyers more freedom to decide when to pay.

Best Tactics to Select New Software

Evaluating new employee scheduling software can be intimidating, especially with the large number of products and myriad of different features available. Recently, we contacted software buyers across several industries to determine how they could most effectively choose new software. We discovered that the top methods included checking vendor references, having agreements reviewed by an attorney, assessing financial viability of vendors and preparing a request for proposal (RFP).

Software Selection Quadrant

Quadrant indicating where selection tactics fall on the “impact” and “satisfaction” spectrum

By adopting selection tactics that fall in the "most effective" quadrant and avoiding tactics in the "least effective" quadrant, you can avoid wasting time on methods that are less likely to return useful information for selecting the best employee scheduling software.

What Type of Buyer Are You?

Some vendors have industry-specific solutions that come with their own set of customized features. We profiled some of the more popular ones:

Restaurant/food service. Solutions tailored for restaurants and food-service organizations often include options for recording certifications, such as TABC and ServSafe, and notifying managers before their expiration; many can also coordinate schedules between multiple locations and integrate with POS systems.

Retail. As with the food service industry, some retail-specific solutions can coordinate between store locations and be integrated with POS systems. Retailers that depend on just one or two employees per shift can also benefit from reminders to prevent missed shifts and the inevitable scramble to find last-minute coverage.

Health care. Adequate shift coverage is crucial for healthcare providers, which has led software companies to include such features as notifications for last-minute appointment changes, fast communication tools for shift-swapping and the ability to assign employees to work at multiple locations.

FrontRunners

Your Guide to Top Employee Scheduling Software, March 2021

Software Advice uses reviews from real software users to highlight the top-rated Employee Scheduling Software products in North America.

Learn how products are chosen

Explore FrontRunners

Connect with a personal advisor who can help you find the right software for your business.
Software Advice
“Usability” includes user ratings for Functionality and Ease of Use.“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.Reviews analysis period: The reviews analysis period spans two years and ends on the 15th of the month prior to publication.