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Association Management Software


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NeonCRM logo
 
NeonCRM by Z2 systems is a scaleable, web-based suite of tools well-suited for small to large associations to manage fundraising, fund accounting, membership and more.
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NeonCRM by Z2 systems is a scaleable, web-based suite of tools well-suited for small to large associations to manage fundraising, fund accounting, membership and more.
 
DonorPerfect Fundraising Software logo
 
DonorPerfect Fundraising is a comprehensive solution for any size association with features to support special events, online fundraising and more.
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DonorPerfect Fundraising is a comprehensive solution for any size association with features to support special events, online fundraising and more.
 
StarChapter Association Management logo
 
StarChapter is a cloud-based association management software solution for local or national, professional and trade associations. The system offers membership management, online event registration, email communication and website content... Read More
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StarChapter is a cloud-based association management software solution for local or national, professional and trade associations. The system offers membership management, online event registration, email communication and website content... Read More
 
MemberClicks logo
 
MemberClicks offers a configurable, cloud-based software solution to small associations and member-based organizations. The system can stand alone as a membership website and social community or integrate with an existing website... Read More
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MemberClicks offers a configurable, cloud-based software solution to small associations and member-based organizations. The system can stand alone as a membership website and social community or integrate with an existing website... Read More
 
eTapestry logo
 
Blackbaud’s eTapestry is a feature-rich best-of-breed SaaS solution for associations seeking to reach donors, nurture member relationships and track goals.
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Blackbaud’s eTapestry is a feature-rich best-of-breed SaaS solution for associations seeking to reach donors, nurture member relationships and track goals.

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GrowthZone logo
 
GrowthZone, formerly MemberZone, is an online platform designed to help non-profits manage their members, fundraising, marketing, donors and volunteers.  An online application form facilitates member signup, and the data from that... Read More
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GrowthZone, formerly MemberZone, is an online platform designed to help non-profits manage their members, fundraising, marketing, donors and volunteers.  An online application form facilitates member signup, and the data from that... Read More
 
WizeHive logo
 
WizeHive is a web-based and iPad-compatible solution that offers grant management and membership management software suitable for non-profit organizations. The grant management platform organizes grant applications into folders through... Read More
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WizeHive is a web-based and iPad-compatible solution that offers grant management and membership management software suitable for non-profit organizations. The grant management platform organizes grant applications into folders through... Read More
 
Trail Blazer Non-Profit Manager logo
 
Trail Blazer’s Non-Profit Manager is well suited for small and mid-sized member organizations to handle pledges, maintain constituent relationships and organize events.
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Trail Blazer’s Non-Profit Manager is well suited for small and mid-sized member organizations to handle pledges, maintain constituent relationships and organize events.
 
SilkStart logo
 
SilkStart is an integrated suite of association management tools created for small to mid-size associations, as well as multi-chapter associations. SilkStart serves the needs of multi-chapter organizations through a connected backend... Read More
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SilkStart is an integrated suite of association management tools created for small to mid-size associations, as well as multi-chapter associations. SilkStart serves the needs of multi-chapter organizations through a connected backend... Read More
 
iMIS logo
 
iMis from Advanced Solutions International is a leading system that manages membership and supports renewals, donations, product purchases, registrations, member communications and more.
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iMis from Advanced Solutions International is a leading system that manages membership and supports renewals, donations, product purchases, registrations, member communications and more.

Call us for a free FastStart Consultation: +35 376 680 1856


 
NetSuite logo
 
With NetSuite's unified business management solution, nonprofit organizations can manage their entire end-to-end operations with a single business application. It integrates accounting, fundraising, customer relationship management... Read More
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With NetSuite's unified business management solution, nonprofit organizations can manage their entire end-to-end operations with a single business application. It integrates accounting, fundraising, customer relationship management... Read More
 
ClubExpress logo
 
ClubExpress is a cloud-based management tool for any association or club. The solution is suitable for arts and cultural clubs, environmental groups, healthcare and hospitals, higher education groups, human services organizations,... Read More
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ClubExpress is a cloud-based management tool for any association or club. The solution is suitable for arts and cultural clubs, environmental groups, healthcare and hospitals, higher education groups, human services organizations,... Read More
 
VeryConnect logo
 
VeryConnect is a cloud-based membership management solution that provides services such as member data collection, subscription and payment management, email campaigns and event creation. It is suitable for membership organizations... Read More
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VeryConnect is a cloud-based membership management solution that provides services such as member data collection, subscription and payment management, email campaigns and event creation. It is suitable for membership organizations... Read More
 
Findjoo logo
 
Findjoo Membership Management Solution is a software platform developed for non-profit organizations of scaling sizes and segments. Arts and cultural organizations, associations, higher education, human services, environmental, education,... Read More
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Findjoo Membership Management Solution is a software platform developed for non-profit organizations of scaling sizes and segments. Arts and cultural organizations, associations, higher education, human services, environmental, education,... Read More
 
Charityproud logo
 
Charityproud is a cloud-based nonprofit management solution suitable for small to midsize nonprofit organizations. Key features include constituent management, donation and pledge tracking, campaign and event management, email integration... Read More
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Charityproud is a cloud-based nonprofit management solution suitable for small to midsize nonprofit organizations. Key features include constituent management, donation and pledge tracking, campaign and event management, email integration... Read More

Call us for a free FastStart Consultation: +35 376 680 1856


 
xCatalyst logo
 
xCatalyst, by ESX, is a nonprofit software tool designed for organizations of scaling sizes and in various specialties. Associations, corporations, national organizations, higher education programs, philanthropic organizations, faith-based... Read More
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xCatalyst, by ESX, is a nonprofit software tool designed for organizations of scaling sizes and in various specialties. Associations, corporations, national organizations, higher education programs, philanthropic organizations, faith-based... Read More
 
Wild Apricot logo
 
Wild Apricot is a cloud-based membership management system used by business and trade associations, chambers of commerce, nonprofits, charities, clubs and community organizations. It supports organizations from a few members to 15,000... Read More
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Wild Apricot is a cloud-based membership management system used by business and trade associations, chambers of commerce, nonprofits, charities, clubs and community organizations. It supports organizations from a few members to 15,000... Read More
 
The Raiser's Edge logo
 
The Raiser’s Edge by Blackbaud is a best-of-breed platform capable of handling the event planning, member relationships, fundraising and more for midsize to large associations.
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The Raiser’s Edge by Blackbaud is a best-of-breed platform capable of handling the event planning, member relationships, fundraising and more for midsize to large associations.
 
memberplanet logo
 
Memberplanet is a nonprofit management software designed for both small and growing organizations. The system is applicable for use by arts and cultural organizations, associations, international and national groups and philanthropic... Read More
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Memberplanet is a nonprofit management software designed for both small and growing organizations. The system is applicable for use by arts and cultural organizations, associations, international and national groups and philanthropic... Read More
 
SignUpGenius logo
 
SignUpGenius is an online tool for volunteer organizing and event planning. The service provides nonprofit organizations, schools, businesses and groups with an alternative to “reply-all” emails, phone trees and paper sign ups,... Read More
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SignUpGenius is an online tool for volunteer organizing and event planning. The service provides nonprofit organizations, schools, businesses and groups with an alternative to “reply-all” emails, phone trees and paper sign ups,... Read More

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Buyer's Guide

by Justin Guinn,
Market Research Associate
Last Updated: September 7, 2017


For associations to be successful, they must maintain accurate records, build relationships with constituents and manage benefits. An association management system (AMS) can help your organization’s staff do all this and more.

With this software, association leaders can use the most up-to-date information to personalize communications based on constituents’ interests and past involvement levels, generate accurate reports, effectively plan events and more.

This buyer’s guide provides a brief overview of AMSs, including:

What Is Association Management Software?
Common AMS Functionality
Benefits of Association Management Software
What Type of Buyer Are You?
Association vs. Membership Management: What's the Difference?

What Is Association Management Software?

An association management system serves as a database of contact data. It is intended for use by organizations such as professional associations, chambers of commerce and industry trade organizations.

By storing constituent data in a central location, associations can streamline the handling of constituent requests and automate common processes, including:

  • Subscription renewals
  • Event registration
  • Class sign-ups
  • Publication submittals

An AMS also gives managers immediate access to the most up-to-date member data, which can help guide decision-making.

Common AMS Functionality

Association management software functionality varies from vendor to vendor, but typically includes the following core applications:

Constituent management Allows users to manage constituent contact information and history, track renewals and dues, set membership levels, manage benefits and discounts and more.
Conference and event management Streamlines the coordination and planning of events, meetings and conferences by providing tools to support scheduling, registration and payments.
Communications management Facilitates mass communication with members and supporters through email, social media, phone and mail.
Reporting Allows administrators create custom reports and filter constituent data for insights on engagement, satisfaction and other key indicators.

In addition to the core applications listed above, an AMS may have the following modules:

Accounting and financial management Allows users to create invoices; track transactions, dues and receipts; and handle other accounting tasks.
Certification management Allows users to track member progress and participation in certification and other education programs.
Committee management Administrators can designate which members have access to committee-related documents, such as meeting minutes, task lists and more.
Fundraising Users can create and maintain donor records, track donations and pledges and manage recurring donations.
Content management Allows associations to manage a repository of content, as well as control where it’s published and who can access it.

Benefits of Association Management Software

Institutions that adopt an association management software can realize many benefits, which include the following:

Multiple needs answered with integrated suites: Association management software offers a bundle of tools that are integral for any member-based organization. The solution acts as a one-stop shop to manage all the needs of the association. It may also include applications, such as fundraising, event management, reporting and analysis, marketing management and CRM.

Better engagement with effective communication: To improve member engagement, associations can regularly run targeted marketing campaigns and provide relevant content and products to their constituents. They can also customize predefined emails and newsletter templates to suit each member. Keeping an open line of communication helps build, and further improve, relationships between the association and its members.

Easier payment processing: The software allows associations to check various lists, such as outstanding dues or list of payees. Association members also have the flexibility to pay their membership fees via various online payment options, such as net banking, Paypal and mobile money wallets.

Handle membership management: Association management software allows nonprofits to take care of constituents more efficiently by having different categorizations, such as member types, groups and categories. This categorization helps in fixing the ticket pricing for different members and creating segmented communication for each group.

Manage events online: The solution allows users to manage events, such as conferences and conventions, without having to use additional software. Members and non-members can sign-up for events on the online events pages. The application also takes care of sending automatic communication to attendees with all the event details.

Enable self-service: Self-service portals help associations cater their members’ request 24/7. They enable members to do various administrative activities, such as profile updates, payment of dues, becoming a member, renewal of membership and record checking, on their own.

Innovate data management: Most of the nonprofits still use manual methods, such as Excel sheets and paper notebooks, to capture and manage data. Association management software helps in capturing and organizing the data and reduces the effort of manual recording.

What Type of Buyer Are You?

Almost any type of large member-based organization or association that wants to manage not only members, but also other aspects of the organization can benefit from using association management software. Here are a few types of associations that should consider buying this software:

Student associations: Almost all colleges, universities and schools across the world have student associations and committees. These organizations are run by the students themselves, who act as council members, and may also include staff or teachers in advisory positions. Managing these associations is a huge responsibility for the council members. Their most important job is to regularly communicate important information and updates that impact the everyday lives of the students on the campus.

Industry associations: Industry associations are required to manage contacts, keep them updated, add and delete members and keep the contact information constantly synced for the use of all their members. This software can help them network and build industry relationships with their peers.

Sports associations: Sports administrators are required to do various admin tasks such as facility or field scheduling, event creation, player registrations, contact management as well as membership and ticket payment processing. All of these tasks can be handled with the right association management software.

Alumni associations: These associations are focused on maintaining relationships with the alumni. They also take care of maintaining contact information, managing memberships and fundraising, which are the key offerings of some association management software.

Nonprofits: Nonprofit associations need to have multiple capabilities, such as managing donations, basic finances and membership; maintaining the content of the website; and keeping a track of the partnerships and associations.

Association vs. Membership Management: What's the Difference?

Both AMSs and membership management software products store contact information and track constituent interactions. AMSs, however, are generally better suited to the needs of large associations, such as:

  • Conferences
  • Sponsorships
  • Publications
  • Certifications
  • Committees
  • Job boards

What’s more, membership management is often a single, stand-alone application. But an AMS is typically an integrated suite of several applications that handle tasks related to such activities as fundraising and advocacy.

Furthermore, AMSs typically have higher up-front license and implementation costs than membership management systems, though there are a range of solutions to fit a range of budgets.

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