We've helped dozens of nonprofits choose the right grant management software so they can discover grant opportunities and store crucial documents. How does it work?

Grant Management Software


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Salesforce.com logo
 
Salesforce.com is the market leader among cloud-based CRM providers. They serve a wide range of industries and business sizes. Because the system is Web-based, users can access this powerful solution anywhere with Internet access.
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Salesforce.com is the market leader among cloud-based CRM providers. They serve a wide range of industries and business sizes. Because the system is Web-based, users can access this powerful solution anywhere with Internet access.
 
Salsa CRM logo
 
Salsa CRM is a cloud-based constituent relationship management platform that helps nonprofits track  supporter relationships, manage online and offline fundraising, and intelligently report on everything. Salsa CRM features include... Read More
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Salsa CRM is a cloud-based constituent relationship management platform that helps nonprofits track  supporter relationships, manage online and offline fundraising, and intelligently report on everything. Salsa CRM features include... Read More
 
Sage Intacct logo
 
Sage Intacct’s Cloud-based accounting solution offers reporting, forecasting, performance management and invoicing in addition to its core accounting features. Built on the Oracle database and accessible via any Web browser.
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Sage Intacct’s Cloud-based accounting solution offers reporting, forecasting, performance management and invoicing in addition to its core accounting features. Built on the Oracle database and accessible via any Web browser.
 
Financial Edge by Blackbaud logo
 
Financial Edge NXT is a cloud accounting solution from Blackbaud that provides transparency across teams, security, compliance, and reduces the need for manual processes. The system is a fund accounting solution that provides a general... Read More
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Financial Edge NXT is a cloud accounting solution from Blackbaud that provides transparency across teams, security, compliance, and reduces the need for manual processes. The system is a fund accounting solution that provides a general... Read More
 
WizeHive logo
 
WizeHive is a cloud-based platform designed to collect, review and manage applications for grants, scholarships and other nonprofit programs. The system offers tailored workflows, reporting dashboards, automations and batch emailing. WizeHive... Read More
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WizeHive is a cloud-based platform designed to collect, review and manage applications for grants, scholarships and other nonprofit programs. The system offers tailored workflows, reporting dashboards, automations and batch emailing. WizeHive... Read More

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NetSuite logo
 
With NetSuite's unified business management solution, nonprofit organizations can manage their entire end-to-end operations with a single business application. It integrates accounting, fundraising, customer relationship management... Read More
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With NetSuite's unified business management solution, nonprofit organizations can manage their entire end-to-end operations with a single business application. It integrates accounting, fundraising, customer relationship management... Read More
 
AccuFund Accounting Suite logo
 
AccuFund provides nonprofits with a system that focuses on tracking and organizing accounting and financial data. This software is modeled after the Windows interface, making it more familiar and easier to use for most people.
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AccuFund provides nonprofits with a system that focuses on tracking and organizing accounting and financial data. This software is modeled after the Windows interface, making it more familiar and easier to use for most people.
 
Virtuous logo
 
Virtuous is an integrated, cloud-based solution for small to large non-profit organizations. It assists with various aspects of a non-profit’s needs, from managing donors and fundraising, as well as marketing and outreach. It’s... Read More
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Virtuous is an integrated, cloud-based solution for small to large non-profit organizations. It assists with various aspects of a non-profit’s needs, from managing donors and fundraising, as well as marketing and outreach. It’s... Read More
 
Sparkrock logo
 
Sparkrock is an all-in-one solution for large and midsize Nonprofit organizations. It offers Finance & Accounting, Workforce Management, Payroll, Employee Scheduling, Case Management and Donor Management. Each module can be purchased... Read More
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Sparkrock is an all-in-one solution for large and midsize Nonprofit organizations. It offers Finance & Accounting, Workforce Management, Payroll, Employee Scheduling, Case Management and Donor Management. Each module can be purchased... Read More
 
Unit4 Business World logo
 
Unit4 Business World is a scalable ERP solution designed to address the unique demands service organizations face. It offers multi-lingual and multi-currency capabilities, and is a fit for higher education, nonprofits and NGOs, professional... Read More
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Unit4 Business World is a scalable ERP solution designed to address the unique demands service organizations face. It offers multi-lingual and multi-currency capabilities, and is a fit for higher education, nonprofits and NGOs, professional... Read More

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Charityproud logo
 
Charityproud is a cloud-based nonprofit management solution suitable for small to midsize nonprofit organizations. Key features include constituent management, donation and pledge tracking, campaign and event management, email integration... Read More
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Charityproud is a cloud-based nonprofit management solution suitable for small to midsize nonprofit organizations. Key features include constituent management, donation and pledge tracking, campaign and event management, email integration... Read More
 
CyberGrants logo
 
CyberGrants is a cloud-based non-profit and grant management solution. It offers features such as automatically checking tax IDs, scanning data against watch lists, integrating with accounts payable systems, automating reporting tasks,... Read More
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CyberGrants is a cloud-based non-profit and grant management solution. It offers features such as automatically checking tax IDs, scanning data against watch lists, integrating with accounts payable systems, automating reporting tasks,... Read More
 
Stratus365 logo
 
Stratus365 is a web-based solution designed for mid-sized and enterprise-class non-profits. The fully integrated suite focuses on relationship management with features to support online and traditional fundraising, business intelligence,... Read More
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Stratus365 is a web-based solution designed for mid-sized and enterprise-class non-profits. The fully integrated suite focuses on relationship management with features to support online and traditional fundraising, business intelligence,... Read More
 
The Raiser's Edge logo
 
The Raiser’s Edge maximizes your non-profit fundraising strategies by offering tools for monitoring and managing contributions, providing this data in comprehensive reports or simple dashboards.
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The Raiser’s Edge maximizes your non-profit fundraising strategies by offering tools for monitoring and managing contributions, providing this data in comprehensive reports or simple dashboards.
 
Little Green Light logo
 
Little Green Light helps small and midsize nonprofits manage fundraising and development efforts by offering a cloud-based constituent relationship management database, as well as event planning, activity tracking, mail merges and... Read More
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Little Green Light helps small and midsize nonprofits manage fundraising and development efforts by offering a cloud-based constituent relationship management database, as well as event planning, activity tracking, mail merges and... Read More

Call us for a free FastStart Consultation: +35 376 680 1856


 
Sumac logo
 
Sumac is a software system designed for small to midsize non-profits that need technology to manage fundraising and donor management, contact management, event management, marketing outreach and membership management. The solution... Read More
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Sumac is a software system designed for small to midsize non-profits that need technology to manage fundraising and donor management, contact management, event management, marketing outreach and membership management. The solution... Read More
 
ClearView CRM logo
 
ClearView CRM Software gives you the tools to easily manage all fundraising activities for a nonprofit of any size. With a donor portal, the system allows you to better maintain donor relationships and encourage more giving.
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ClearView CRM Software gives you the tools to easily manage all fundraising activities for a nonprofit of any size. With a donor portal, the system allows you to better maintain donor relationships and encourage more giving.
 
DonorPro logo
 
DonorPro offers a range of tools for donor management, volunteer management, marketing and outreach and more. It's web-based, accessible on an iPad and offers unique features such as a database query tool to track member records.
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DonorPro offers a range of tools for donor management, volunteer management, marketing and outreach and more. It's web-based, accessible on an iPad and offers unique features such as a database query tool to track member records.
 
The Databank logo
 
The Databank makes it easy for even the smallest nonprofits to manage finances, track donors & more. This software has a great communication feature that allows users to connect through social media, email & text messages.
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The Databank makes it easy for even the smallest nonprofits to manage finances, track donors & more. This software has a great communication feature that allows users to connect through social media, email & text messages.
 
Orange Leap On Demand logo
 
Orange Leap is a Web-based solution for nonprofit organizations seeking fundraising and CRM tools. Suitable for small- to mid-sized NPOs, this solution easily integrates with current accounting and email marketing systems.
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Orange Leap is a Web-based solution for nonprofit organizations seeking fundraising and CRM tools. Suitable for small- to mid-sized NPOs, this solution easily integrates with current accounting and email marketing systems.

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Buyer's Guide

by Andrew Friedenthal,
Market Research Associate
Last Updated: November 14, 2017


Go to Grants.gov, and you’ll find over 1,000 different federal grant programs that award more than $500 billion annually. Add to that the numerous foundational grants offered by corporations and other independent organizations, and you’re looking at a sizeable source of needed funding if your nonprofit wants to claim it.

If you can claim it, that is.

Even if your nonprofit manages to find the perfect grant opportunity, meets the grant’s rigorous requirements and turns in every needed form and figure before the deadline, there’s still no guarantee of success. According to nonprofit software vendor Blackbaud, only 37 percent of all grant applications were approved in 2016.

It’s an exhausting process to go through when you have limited resources, which is why, if you’re tired of handling the rigors of grant management manually, your nonprofit should consider investing in a dedicated grant management system.

If you’ve never researched grant management software before, that’s OK. The Buyer’s Guide below answers common questions and offers more information about this type of software to aid in your vendor vetting and give you more confidence in your final purchase decision.

Here’s what we’ll cover:

What Is a Grant Management System?
What Are Common Features of Grant Management Software?
What Benefits Do Grant Management Systems Offer?
How Much Does Grant Management Software Cost?
Next Steps

What Is a Grant Management System?

Grant management systems are software applications designed to assist nonprofits with each facet of the grant fundraising process, from grant discovery and application through regulatory compliance and financial tracking.

Grant management systems can be purchased on a stand-alone basis (e.g., WizeHive) or as part of a more comprehensive nonprofit fundraising software suite (e.g., Raiser’s Edge NXT).

 

Grant pipeline management in WizeHive

Grant pipeline management in WizeHive

 

Software can be deployed either on-premise (where the software lives on your own servers) or, as has become more popular, through the cloud (where the software lives on the vendor’s servers and is accessed by clients through a web browser).

What Are Common Features of Grant Management Software?

Grant management software systems can include any or all of the following functions to assist users:

Grant discovery Automatically searches grant sources and alerts users when applicable grant opportunities appear.
Proposal creation Maintain a library of common responses and attachments to use in grant applications.
Pipeline management Submit grant proposals and track their progress.
Document management Store all of your proposals and forms digitally in a central and searchable repository.
Compliance management Monitor nonprofit compliance with ongoing grant requirements.
Task/deadline reminders Assign grant-related tasks to individual users and receive notifications for upcoming deadlines.
Financial reporting Analyze your grant win percentage and how much funding your nonprofit receives from grants.

What Benefits Do Grant Management Systems Offer?

Many nonprofits rely on emails, spreadsheets, constituent relationship management (CRM) software or plain old pen and paper to manage all of their grant processes. Dedicated grant management systems offer a number of benefits over these nondedicated methods, including:

  • Finding more grant opportunities. You don’t have to spend any time manually searching the web for new grant opportunities; the software will find them for you.
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  • Spending less time on applications. If you don’t have a dedicated grant writer or the 80 to 200 hours needed to complete a grant application from scratch, grant management software can streamline the whole process by storing templates, documents and assets for users to reuse and adjust as needed.
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  • Missing fewer deadlines. It can be hard to stay on top of the many deadlines associated with grant applications manually. Software can alert you of upcoming submission dates.
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  • Improved team communication. Project management-like functionality allows users to assign tasks that are part of the grant management process to different individuals.
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  • Increasing the likelihood of success. Grant management software can identify which elements of your proposals are succeeding and which ones should be revised or thrown out.

How Much Does Grant Management Software Cost?

Figuring out how much a certain grant management system is going to cost is a tricky endeavor, as many software vendors don’t list all of their pricing information outright on their websites. The ownership cost can range anywhere from less than $1,000 a year up to $200,000 a year or more depending on the capabilities of the system and its intended audience.

Your payment schedule is also going to differ depending on whether the grant management system is sold with perpetual or subscription licensing.

A perpetual license involves paying one large fee upfront to use the software indefinitely. Subscription licensing, on the other hand, involves paying smaller recurring fees on a monthly or annual basis. Though the cost of each license type tends to equal out over time, it’s important to know what to expect, so you can budget accordingly.

You must also account for any additional charges for things such as implementation, training and support.

If you’re not sure how much money to set aside for a system like this, Nonprofit Technology Network’s annual survey reveals that the median technology budget for nonprofits in 2015 was:

  • $6,485 for small organizations (total budget is less than $1 million)
  • $40,050 for medium organizations (total budget is between $1 and $5 million)
  • $143,500 for large organizations (total budget is between $5 and $10 million)
  • $180,900 for very large organizations (total budget is more than $10 million)

Next Steps

If your nonprofit has decided to pull the trigger on a grant management system, here are some next steps you can take to aid your research and find the exact right platform for your needs:

  • Read our fundraising management software user report. In it, we survey current nonprofit software users to understand what functionality they use the most, what challenges they have using their system and how investing in dedicated software has impacted core fundraising activities and processes.
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  • Jump over to our product listings on this page. Read real user reviews and compare grant management functionality between vendors. You can even filter results by organization size, budget, operating system, deployment preference and more.
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  • Talk to one of our nonprofit software experts. Give us a call at (844) 852-3639, and we’ll actually do all of the work for you. Our nonprofit software experts will ask a few questions about your organization and send you a shortlist of highly-rated products to consider. The service is quick and completely free.

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