About Todoist

Todoist is a project management solution designed to meet the needs of small and midsize businesses. It bundles project scheduling, document management and task management functionalities within a single solution.

Todoist is available both for both cloud and on-premise deployment and can be accessed on tablets and smartphone devices via a mobile app. The product features task management tools, which allow users to create project tasks and assign them to people.

Users can then collaborate, share project statuses and invite other people to the project. The document management functionality enables users to upload and share documents via Google Docs and Dropbox.

With the help of the solution's “Todoist Karma” module, users can prepare...


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Supported Operating System(s):

Windows 7, Windows Vista, Windows XP, Web browser (OS agnostic), Windows 8, Windows 10

1,126 Reviews of Todoist

Average User Ratings

Overall

4.55 / 5 stars

Ease-of-use

4.5

Value for money

4.5

Customer support

4.5

Functionality

4.5

Ratings Snapshot

5 stars

(721)

721

4 stars

(320)

320

3 stars

(75)

75

2 stars

(5)

5

1 stars

(5)

5

Likelihood to Recommend

Not likely

Very likely

Showing 1 - 5 of 1126 results

January 2020

Faith from FASH Design

Verified Reviewer

Company Size: 2-10 employees

Industry: Apparel & Fashion

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Functionality

5.0

January 2020

Keeps Us Organized and On Task

Todoist has been a game-changer for us. Its ease of use and interactive feedback helps us stay focused and achieve goals. They continue to work to improve it and a recent update has made using the app even easier. We are never without it when on-site or in the workroom.

Pros

We are theatre costumers who costume 12-14 shows a year. We use Todoist to keep track of all actors and their various costumes needed and the tasks required to complete those costumes. We love how easy it is to add new tasks to an existing one and how flexible each task can be. We can add a due date, assign a team member, and use labels to let us know what needs to be done or where it needs to be retrieved or bought from. It celebrates your productivity and emails you if a task is overdue as well as a report of how you did for the week. We can always tell if we did not use Todoist as faithfully as we should have during a project and in meetings the response to "How do we stay on task and organized?" is always "Remember to update and use Todoist!"

Cons

There is a 300 task limit to every project and we can easily hit that when we are first starting out and getting everything laid out for a show. It would also be nice to add an entire team to a project instead of individuals one at a time.

Reasons for Choosing Todoist

Basecamp was too expensive for our small operation. Todoist, while not having all of the features we loved about Basecamp, was still easy to use, organize, and its price range was within our budget.

December 2019

Steve from Focus on the Family

Verified Reviewer

Company Size: 501-1,000 employees

Industry: Non-Profit Organization Management

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Functionality

4.0

December 2019

The to-do app I've actually stuck with for a long time

It's superb for always being ready to go. I really love the Android widget that always sits on my home screen right next to my calendar and weather. It shows my task list for the day and I have no excuse for not knowing what needs doing.

Pros

I have used Todoist for almost 3 years now and it's the one to-do product that I seem to be able to stick with. I went through a variety of to-do-list managers before this, but somehow because of the wide range of platforms that it supports, including a browser extension, a native Windows app, mobile apps, and a native Mac app, Todoist meets my needs really well. So I guess the feature I like the most is it's ubiquity and speed--it's always close at hand. It can even be the default to-do manager on an Alexa device, which is really nice because you don't have to say "open Todoist" or something like that.

Cons

The free version is really limited. I had the paid version for quite a while and then switched back, but miss a few of the paid features. Even simple things like seeing completed to-dos aren't available unless you pay, so consider the free tier to be VERY limited.

April 2020

Steve from Holiday Inn Express

Verified Reviewer

Company Size: 201-500 employees

Industry: Hospitality

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

April 2020

The Go To Productivity Tool For Mobile and Desktop

I'm the type of person who's focused when I want to be, however, distractions easily occur which is why I needed a tool to assit with my tasks and goals. Todoist has signigicantly improved that for me and I am forever grateful for having this tool via my laptop, desktop and mobile device with their mobile APP. Overall I'm very satisfied with Todist and there is a free option for people who are just starting out. I'd highly recommend it.

Pros

What I particularly like about Todoist is the overall layout. Whether using a mobile device, the APP or desktop, it's layout is comparable to your typical email provider, which makes it easy to navigate as well as to get the tasks done at hand.

Cons

The premium upgrade caters to a large majority for those that are in need of assistance to their productivity, however the downside is that the current pricing $3 per month (as of 28/04/2020) appears to be somewhat of incredible value, however, it's commitment to pay only annually, may question a lot of first time users as to whether the $36 up front cost is worth paying for the upgrade. The upside to this is that their current "business" plan does have a monthly option of only just $6 a month, enabling a lot of short time task users to commit morever their premium plan. Happy days!

September 2019

Laura from NorthHouse Creative

Verified Reviewer

Company Size: 2-10 employees

Industry: Media Production

Time Used: Less than 12 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

3.0

Functionality

2.0

September 2019

Easy To Use, Not So Easy To Organice

The founder of the company really likes it to keep track of what everyone is doing so I've been using it for the last 5 months (since I started in this company). But anyway, I actually keep using the Notes App on Mac which is really similar to Todoist but I can keep my tasks private - which is something I wish I could do on Todoist, not sure if there is a way already but it's not very clear who can see what.

Pros

Me and my team really like how easy to use it is. It helps keeping track of what needs o be done and lets other people know what's been completed. It doesn't over complicate things and it's really good that you can have it on your phone and get updates on notifications.

Cons

I get that keeping it simple must be the main idea behind this app. However, I'd appreciate if some hierarchy could be applied when organising the tasks. The way to organise projects on the left part could be, for example, group into folders so once a project is finished you could, for example, move it to an archive folder. All the Karma points system and the notifications is a bit confusing or just not clear enough. Is it just to cheer you up when you've completed many tasks or has it got any actual purpose? But the most important: I wish tasks wouldn’t disappear from my inbox right when I complete them. I wish I could still see them (maybe in a lighter grey colour) so I see what I've completed and then I could manually move them into a project folder when I don't want to see them anymore. Also, I'd appreciate if some type of colour coding could be applied in some way.

February 2020

Nigel from iNam Concepts

Verified Reviewer

Company Size: 1 employee

Industry: Information Technology and Services

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

February 2020

Get things done in style!

I have become a ToDoist advocate and highly promote ToDoist to everyone I work with. My clients have now started to share projects with me and 1:1 collaboration is in place with as many team members that I need to work with.

Pros

ToDoist has been amazing! It's so simple to create shared projects and collaborate in tasks. Start by getting your team together to offload all the clutter from their minds and organise this into manageable workflows. ToDoist has been great in reducing email, converse more in person and use the comment feature to communicate on each individual task.

Cons

I can't find any faults with it in all the years I've been using it. It's amazing!

Reasons for Choosing Todoist

ToDoist was more scaleable when working with larger teams. The overall cost per user per year made it affordable and in many cases lots of collaborators manage perfectly well with the free model whilst sharing projects with my paid subscription.