Online Project Management Software

Online project management systems track and manage the lifespan of a project, offering functionality for everything from planning to defining a budget to assigning individual tasks to team members. By giving each member an up-to-date view of the progress, teams can coordinate and collaborate better to see a project through to completion.

Highest User Rated

The top products as rated by users. When reviewing a product, users are asked to asses the product’s overall quality, ease of use, features & functionality, customer support and value for money.

Things

4.86 (102 reviews)

"I am someone who using my email inbox as the list of "action items" for my day. Things sitting in there are either going to be replied to by end of day, acted on or filtered into Things via a specific link URL for me to act on at a later day / week. The deep linking is super nice as I can hit a quick keystroke, have the email link into Things and then I can categorize it, set dates and also add tags or list items to it. This keeps my inbox clean and easy to manage. I have this on Mac, iPhone and iPad, which is an expensive investment, but its a very polished piece of software. I use this for school and work only and use something else for Personal (more on why in a moment) When I triage my tasks at the start of the day, it's easy to prioritize, and drag things around to shift priority throughout the day or as things change. Also the "Evening" grouping on a "Today" task makes it easy for me to separate my Masters program tasks from work while still having an eye on both and not having them blend together. The one short coming is why I cannot use it for personal. My wife and I both have shared tasks, and this does not share tasks. My wife can sign into this, but then she is subject to all my stuff, which she does not need, and there is no way to turn off lists per device or hide various items. So instead we use 2Do right now which does allow a more fluid shared system. If Things added shared lists, this would be a complete solution for personal/work shared lists."

Ron

February 2021

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Recommendations: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.
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Showing 1 - 20 of 362 products
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Showing 1 - 20 of 362 products

NetSuite OpenAir

NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, ...Read more

4.13 (31 reviews)

59 recommendations

NetSuite SRP

NetSuite Professional Services Automation is used by professional services organizations to optimize their project-based operations. The software offers integrated project management, resource management, project-based accounting ...Read more

3.83 (12 reviews)

38 recommendations

BigTime

BigTime is an online time and billing solution designed to serve professional service firms like accounting, engineering, government contracting, legal and IT services. The integrated solution offers features like time and expense...Read more

33 recommendations

Workzone

Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed rep...Read more

30 recommendations

Clarizen

Using Clarizen’s leading collaborative work management solution for the enterprise, businesses can solve challenges far beyond traditional work, project or resource management. With Clarizen’s enterprise-grade solution, teams are ...Read more

27 recommendations

Project Insight

Project Insight (PI) is the work management hub helping companies manage projects, allocate personnel and track what work is being done throughout the entire organization. The intuitive software aggregates data from high-prod...Read more

4.35 (30 reviews)

27 recommendations

BQE Core Suite

BQE Core Legal is a cloud-based solution that offers integrated accounting, time tracking, and billing and invoicing. It can support the operations of a variety of law firms including litigation, corporate, family, tax, immigratio...Read more

25 recommendations

Quickbase

Quick Base is a low-code application development platform that enables organizations to unite information, people, and workflows within distribution in a single, cloud-based platform. Unlike traditional software solutions, Quick B...Read more

22 recommendations

Easy Projects

Easy Projects is a cloud-based project management platform suitable for midsize organizations and enterprises. Easy Projects provides every contributing team member, project manager, executive, stakeholder or customer with ac...Read more

19 recommendations

KeyedIn

KeyedIn is a cloud-based project management solution for enterprise-level companies offering a suite with features, such as program management, professional services automation and project portfolio management application. The sol...Read more

4.35 (40 reviews)

19 recommendations

Software pricing tips

Read our Online Project Management Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

WorkOtter

WorkOtter is a SaaS project, resource, and portfolio management solution built for teams of 50-200 who demand a simple, sensible, and supportable PPM alternative. Touting over 50 gorgeous, configurable, and full animated dashboard...Read more

16 recommendations

FunctionFox

FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment, and reporting. FunctionFox’s capabilities are suited for the billing a...Read more

12 recommendations

Smartsheet

Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management to...Read more

10 recommendations

Replicon

Replicon's advanced timesheet functionality lets businesses track valuable information including check-ins/outs, task progress, and billable/non-billable hours. The invoice module allows users to build custom invoices, examine pay...Read more

10 recommendations

Sciforma

Sciforma is a cloud-based project and portfolio management solution for enterprises that allows to strategically track and analyze project data and make relevant decisions. It can be sold as a stand-alone portfolio management, pro...Read more

4.41 (41 reviews)

9 recommendations

Cora PPM

Cora Systems provide enterprise project and portfolio management solutions to global organizations and government agencies, such as Honeywell, Elanco, PwC, City of London and the UK’s National Health Service. Their solution, Cora ...Read more

4.50 (2 reviews)

9 recommendations

Workamajig

Workamajig is a cloud-based HTML5 project management solution designed for creative ad agencies and in-house advertising teams of all sizes. Key features include opportunity tracking, project management, time tracking, resource ma...Read more

8 recommendations

Wrike

Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view f...Read more

7 recommendations

Aysling

Aysling is a cloud-based enterprise resource solution that can run an entire business, from leads to sales, through delivery to payments. Aysling is easy to deploy, configure, use, and manage while offering top-level support and a...Read more

4.00 (1 reviews)

7 recommendations

monday.com

monday.com, an award-winning collaboration and project management platform, helps teams plan together efficiently and execute complex projects to deliver results on time. monday.com team management and task management tool allows ...Read more

6 recommendations

Popular Online Project Management Software Comparisons

Buyers Guide

Last Updated: April 14, 2021

Online project management software allows teams to collaborate on and manage projects from initial concept to completion. Online tools, which run on a Web-based user interface (UI), offer potential benefits over traditional systems that are installed on-premises. For example, most online tools can be licensed for a relatively low monthly fee, which reduces your upfront investment.

We wrote this buyer’s guide to help you better understand this market and research the solutions that can fit your needs.

Here's what we'll cover in this guide:

What Is Online Project Management Software?
A Comparison of Top Online Project Management Solutions
What Type of Buyer Are You?
Important Considerations

What Is Online Project Management Software?

Online project management systems track and manage the lifespan of a project, offering functionality for everything from planning to defining a budget to assigning individual tasks to team members. By giving each member an up-to-date view of the progress, teams can coordinate and collaborate better to see a project through to completion.

Screenshot of the team management feature in AtTask, an online solution

An online project management tool can be a cost-effective choice for self-employed individuals, small businesses and enterprises alike. And because users can access their platform from anywhere with an Internet connection, it can also be a great tool to connect teams that are located in different parts of the world.

Since online project management software is built to be delivered over the Web, it has a modern look and feel that can often provide a superior user experience (UX). And because it is built in the cloud, vendors are able to maintain, host and update it for you. This reduces the need for dedicated IT staff to manage your company’s software infrastructure. It also makes it easier to keep your company running on the most recent version, since vendors roll out updates to customers automatically.

A Comparison of Top Online Project Management Solutions

There are many popular Online Project Management solutions on the market, and it can be hard to understand what distinguishes one product from another and which is right for you. To help you better understand how the top Online Project Management systems stack up against one another, we created a series of side-by-side product comparison pages that break down the details of what each solution offers in terms of pricing, applications, ease of use, support and more:

Top Pivotal Tracker Comparisons Top Basecamp Comparisons Top Evernote Comparisons
Pivotal Tracker vs. Jjira
Pivotal Tracker vs. Trello
Evernote vs. Basecamp
Slack vs. Basecamp
Evernote vs. Basecamp
Slack vs. Evernote
Trello vs. Evernote
Top Trello Comparisons Top Slack Comparisons  
Pivotal Tracker vs. Trello
Trello vs. Evernote
Trello vs. Slack
Slack vs. Basecamp
Slack vs. Evernote
Trello vs. Slack

What Type of Buyer Are You?

There are many types of project management tools, and it’s important to select a system that fits your needs. Here are a few special scenarios that will require extra attention when selecting a new system:

Small businesses. Most small businesses we speak with are looking for collaboration features, task management, project scheduling and document-sharing capabilities. This allows small businesses to keep up-to-date with the current state of the project and with tasks that are assigned to team members.

Departmental buyers. Some companies purchase software to manage projects for a specific department. For instance, design teams may require a system that allows for easy collaboration on projects and lets team members share and comment on design mockups. Meanwhile, IT departments may require features that support a specific development methodology, such as agile development. If you are buying for an individual department, make sure your software supports that department’s workflow.

Screenshot of a burn down chart for agile software development in Clarizen

Industry-specific buyers. A few industries have very specific project management needs. Construction project managers, for instance, need to be able to review blueprints, track job costs and allocate inventory within a single system. As a result, they need highly specialized software. Other industries that have unique project needs include complex custom manufacturing and software development firms. If you fit into this buyer type, make sure to find a vendor that supports your industry-specific requirements.

Important Considerations

When evaluating these systems, you should keep the following considerations in mind:

Mobile applications. If your project managers spend a lot of time out in the field, you may want to consider vendors who support a mobile application. This will allow project managers to log issues, track project progress and access important documents while outside the office. Some vendors offer an app built to run natively on your iPhone, iPad or Android device, while others simply provide a mobile version of their Web application. Make sure you take your mobile needs into account before selecting a vendor.

Relatedly, if you're looking for a product designed to run optimally with a Mac operating system, we've profiled PM solutions for Mac here.

Social activity stream support. Several vendors now incorporate activity streams—which look similar to a Facebook news feed—into their software, so that team members can report on and discuss progress. Team members can quickly attach approval documents, expense sheets or any other document to a comment. If you think this type of social collaboration would help your team better execute projects, ask vendors if they support activity streams.

Integration options. Many companies will want to integrate their project management system with existing business applications. For instance, integrating your project management system with your accounting application will allow you to send project expense reports and other financial data directly to accounting to make billing, invoicing and financial management of the project more fluid. If you want to connect your project management system with existing applications, be sure to check with the vendor to see what integrations they currently support, as building your own integrations can be time-consuming and difficult.

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300+ customer reviews