CosmoLex Software


 

CosmoLex is a cloud-based legal management software that offers advanced features and fully-integrated applications for an all-in-one solution. Named TechnoLawyer Newswire’s Top 25 Product of 2014, it includes time tracking, billing, trust (IOLTA) accounting, calendaring, task and document management in the software suite.

Because CosmoLex is a comprehensive system, firms are able to focus their information in one location, improving efficiency and productivity in the day-to-day. Everything is connected, so there is no need to enter information into multiple systems or clean up errors due to double-entry. Activity is automatically assigned to it’s specific legal matter, keeping tasks and time connected. This offers complete visibility over the outstanding bills and balances so that nothing slips through the cracks.

Trust (IOLTA) accounting functions are include in the system. They help manage client funds and print checks, deposit slips, and bank statements. The activity log keeps detailed information on past reconciliations, and three-way reconciliation reports are available on a monthly basis.

The document management in CosmoLex organizes digital records and files so they’re easy to locate. It currently integrates with Dropbox, but the team at CosmoLex is also building integrations to GoogleDrive and NetDocs.  

Since CosmoLex is web-based, it can be accessed from a browser on any internet secure device. They’re a great fit for smaller and solo practices across a variety of segments.

 

CosmoLex - Calendar
 
  • CosmoLex - Calendar
    Calendar
  • CosmoLex - Documents
    Documents
  • CosmoLex - Bank Reconciliation
    Bank Reconciliation
  • CosmoLex - Invoices
    Invoices
  • CosmoLex - Matter
    Matter
Supported Operating System(s):
Mac OS, Web browser (OS agnostic), Windows 8

125 Reviews of CosmoLex

 

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Software Advice Reviews (7)
More Reviews (118)

Showing 1-7 of 7

Ryan from Sudduth & Associates
Specialty: Bankruptcy

September 2016

September 2016

Very user friendly

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Likes Best

Great customer service and easy to learn the product.

Likes Least

The design templates for invoices are difficult to adjust.

Recommendations

This software was created for lawyers, not accountants. So if you're an accountant working in a law firm, you'll probably not like this.

 
 

Dean from The Guidry Law Group
Specialty: Family

July 2016

July 2016

My threshold issue regarding implementation is document management?

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Likes Best

I will not have use PClaw anymore and its exorbitantly expensive subscription pricing scheme.

Likes Least

One cannot search documents or folders. If this feature were implemented I would convert to Cosmolex immeditately.

Recommendations

I recommend anyone considering this product email to customer support that documents and folder searching features be implemented as soon as possible.

 
 

Bill from Billy J. Shetfield II Attorney At Law
Specialty: Divorce

February 2016

February 2016

Mixed. Good and frustrating

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Trust Accounting and invoice are nice. I like time keeper.

Likes Least

Calendar and dropbox sync have several bugs that don't seem to be getting resolved. Too many steps. Search names and matters is not as easy as Rocket Matter.

Recommendations

I was very happy with Rocket Matter. However, the billing, trust accounting and invoicing were very frustrating and clients did not like billing. Cosmolex is much better that RM in these areas. However, Cosmolex has major bugs that are frustrating in calendar and dropbox sync. I cannot trust calendar in Cosmolex and support is not very helpful. I would stay with RM if they could have Cosmolex trust, invoicing and billing. I would wait six months and see which app resolves these issues before I would commit.

 
 

Pete from Weinman Law Offices
Specialty: Real Estate

March 2015

March 2015

I can't imagine practicing law without this essential tool.

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

My practice is focused primarily on residential real estate in NY and NJ and I represent a lot of lenders, so I have been relying upon Easy Soft’s hud-1 program and their billing/trust accounting program for years, so when I learned about everything CosmoLex had to offer, I was excited to jump in.

What really separates CosmoLex from the others is that it’s completely cloud based and also offers a full IOLA/IOLTA accounting system. I’m able to login from the office, from home, and even on the road from my smart phone to add billable events, log and print checks, or search for anything I need.

Because I’m a sole practitioner, I don’t have an IT department to help me install/upgrade my programs and the people at CosmoLex actually converted my existing data and had me up and running in about 15 minutes. Knowing that my data (and the programs) are off-site means less to worry about if and when a computer at my office should fail - and not having to worry about re-installing and restoring data (just knowing that it’s always safe and ready to access) makes sleeping at night a little easier.

The controls are intuitively setup and searching for matters by client or other keyword or searching transactions by dollar amount, etc., could not be easier. I’ve already watched some of their online tutorials and when those did not help me understand something, I contacted tech support for personalized support and training that did the trick every time!

Likes Least

Nothing comes to mind so far. It's everything I need.

Recommendations

Spend a few dollars and invest in this product - and you'll see how the time you save will be worth it.

 
 

William from Law Office of William C. Mack
Specialty: Corporate

February 2015

February 2015

Excellent and Reliable

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

It simplifies New Jersey lawyer's trust accounting, and gives me the assurance that I am recording trust transactions accurately and producing reconciliations in accordance with applicable court rules.

Likes Least

I have not found anything to dislike about this application.

Recommendations

Cosmolex is expanding its capabilities rapidly beyond just a trust accounting application, and becoming a full-featured small law firm management program. It's "bang for the buck" will continue to increase.

 
 

Herbert from Herbert F. Lach, Jr., Attorney at Law
Specialty: Litigation

February 2015

February 2015

Best Customer Support

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

The customer support. The tutorials are easy to understand and follow. I don’t give compliments very often, but I cannot say enough good things about the great work the CosmoLex Team does to make my life a lot easier.

Likes Least

I cannot think of anything I like the least about CosmoLex.

Recommendations

I think customer support is the most important factor.

 
 

Charles from Charles V. Quinn Law Offices, L.L.C.
Specialty: Corporate

January 2015

January 2015

Great product! It does everything I need.

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

The software is a great timekeeping, billing, and accounting solution for my firm. The cloud-based aspect means it can be accessed from any computer (or smartphone I suppose, although I have not tried that yet), and I don't have worry about downloading updates. Support and staff are excellent; they are very knowledgeable and attentive! This was just what I needed to help start my own firm.

Likes Least

I honestly don't have any problems with the program. It works well for what I need. I anticipate that my taxes will be easy to do this year, since I have used CosmoLex to produce the required reports of revenues, expenses, etc. I have the reports downloaded, printed, and ready to go to the accountant.

Recommendations

In evaluating cost, I would remember that some programs require the purchase of updates. I believe CosmoLex charges a flat fee (I am on an annual plan) that automatically includes all updates. I believe they have a free trial period, too.

 
 
 
Showing 1-20 of 118

George from Dilts & Koester
Number of employees: 2-10 employees Employees number: 2-10 employees

November 2017

November 2017

It includes all aspects of the practice...

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

It includes all aspects of the practice- from case and file management, documentation filing, billing and trust accounting

Cons

Numbering system should allow for flexibility- we use a 5 digit number for each client with 3 decimal places for sub-files

Review Source: Capterra
 

Colin from Sullivan Law & Tax
Number of employees: 2-10 employees Employees number: 2-10 employees

November 2017

November 2017

Currently the only viable option for the Canadian marketplace

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

As a new solo lawyer I was looking for Canadian options other than PC Law. Cosmolex fit that bill.

Pros

The ability to deal with practice management on the go through my smartphone. Cosmolex is currently the only viable option for the Canadian marketplace without having to use cumbersome workarounds and fixes to integrate with Accounting software and it hasn't disappointed. The support has also been very responsive in the switch over process and the team seems to be responsive to new suggestions.

Cons

Adding a function to allow for a G/L account for Soft Costs.

Adding the ability to add billing addresses at the matter level so that a client can be billed to different addresses (for example if you have an individual client but also want to send invoices to their company.

Add a bi-weekly option for recurring payments.

Add the ability to perform transfers between bank accounts in 1 step instead of creating a payment and then creating a receipt.

Adding the ability to input costs in the mobile app.

Review Source: Capterra
 

Ida from Ida Keir Law
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

This has been great.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

It does proper legal trust accounting so I don't have to panic about billing hourly. Previously I didn't bill hourly at all due to fear so this has been great.

Cons

I don't believe I can bill for an initial trust deposit/retainer. This would be a good feature since I have to send a letter/email for the retainer instead which doesn't integrate with CosmoLex.

Review Source: Capterra

  Response: CosmoLex, CosmoLex, LLC

Date: November 2017

November 2017

 

Hi Ida, Thanks so much for your feedback and suggestions. You are correct in that you cannot 'bill' for a trust retainer as bill payments result in income, however we do have a unique feature with our LawPay integration called "Online Trust Retainer Payment" Once your integration is set up you can send an email from CosmoLex requesting a trust retainer payment. They can even click on a link in the email and pay online, which results in your retainer amount updating in our system. If you are interested in learning more about this function,please let us know!

 

Steven from Argyle Law

October 2017

October 2017

Easy to use especially for a solo practitioner

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Extremely user friendly and easy to use especially for a solo practitioner. The time keeping system is wonderful as is the billing component of the software. Makes my record keeping and administrative work incredibly easy.

Review Source: Capterra
 

Daniel from Briere Immigration Services
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

I wanted a product that would combine actg, billing, CRM and trust act reconciliation.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

The easy to use interface is really well designed, other products were too clumsy and not as user friendly

Cons

There are some tweaks I have already suggested, like insuring the trust act reconciliation meets ICCRC , another would be an ability to track prospects and have a better client profile page to enter more data such as key dates.

Review Source: Capterra
 

Alyssa from Celski Law Firm PLLC
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

Cosmolex has reduced the time for billing clients...

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Cosmolex has reduced the time for billing clients down from 2-3 days to 2-3 hours.

Pros

The ability to add charges on the go is a huge plus for the attorney. He can bill his time while in court.

Cons

Old client invoices, there needs to be a way to unlock invoices to allow payment on outstanding debt. I've contacted customer service and we had a backdoor way of doing it but the newest update to CL has erased that ability. So now old clients who have no active charges are inconvenienced and must come into the office to pay. Would love to see more functions for old accounts!

Review Source: Capterra

  Response: CosmoLex, CosmoLex, LLC

Date: November 2017

November 2017

 

Hi Alyssa. Thank you for your feedback. I am not sure I understand the issue you are having. Bills become locked for edits once a payment is received (which can be lifted), but future payments can still be applied, as long as there is a balance. You can resend old, open invoices which have a balance and then apply a payment to those whether by retainer, check or credit card. It does not matter how old they are. If there is something I am missing, or you have additional information which can assist, please email support@cosmolex.com and we will be happy to look into this further.

 

Susan from Veritay Group IP
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

I started my own firm...and had to implement an accounting system.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

I started my own firm in January and had to implement an accounting system.

Pros

I am happy with the customer support. They call me back ASAP and fix the issues.
The invoices can be customized as so many of the clients have very specific billing requirements.

Cons

Software to manage payroll , as I use a different service for for payroll tax and employee escrow and direct payment of employee. It would be great to integrate as I have to enter the payroll payments directly into the accounting program.

Review Source: Capterra

  Response: CosmoLex, CosmoLex, LLC

Date: October 2017

October 2017

 

Hi Susan. Thanks so much for the feedback and suggestions. We have payroll integrations coming soon, so keep an eye out. That will allow you to use a service to process the payroll, and then those entries will be made on your GL in CosmoLex for you.

 

Joshua from Law Offices of Joshua Dubs, PLLC
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

Client management, file management, and account management in one program.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

The comprehensiveness which allows me to do client management, file management and account management (including trust accounting) in one program, and the feature tickets which allow me to request new features be added.

Cons

I would like to see more bank feeds for free. It would make reconciliation much easier, but I am not in a position to pay more, regardless of the value.

Review Source: Capterra
 

Annabella from Barboza Law & Associates, P.A.
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

Essential to any practice

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

We liked CosmoLex over other similar software because it integrated an accounting software (great feature) and had tags and labels similar to our areas of practice: real property, estate planning, probate and not just litigation tags.

Cons

It would be great if CosmoLex adds a calendar system with features similar to Calendly.

Review Source: Capterra
 

Joseph from The Mazza Law Group, P.C.
Number of employees: 11-50 employees Employees number: 11-50 employees

October 2017

October 2017

Easy to Use

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Reports that allow you to add custom fields. Ability to search Notes field. Adding contact to relation of a matter.

Pros

Accounting and Timekeeping in one. Easy of use. Assistance with data migration without the added cost. The how to videos within CosmoLex interface and on the support page made it easy to learn on your own. The support staff respond quickly and ensure the problem gets resolved.

Review Source: Capterra
 

Rhiannon from Jordan Law PLLC
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

It does more than other programs

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

It does more than other programs, is user friendly and the customer support is amazing. I like having all of my work in one place, it backs up to my outlook calendar on a cloud based program so I can access it anywhere.

Cons

I would like to have the option to show a flat rate client all of the work being done on their case. Just because you're not charging per hour doesn't mean I don't want my client to know about how much work is being done. Please add a billing/invoicing button that allows me to show my clients what's been done, and how much time it's taking me to do something, even in a case where I've elected to charge them a flat fee. This can avoid serious bar problems if a flat rate client fires me 90% of the way through the work and claims to want their entire fee back. It also helps a client see the value in a flat rate fee when if I had charged them per hour the bill would be much higher.

Review Source: Capterra
 


October 2017

October 2017

They are always innovating

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

I wanted something that combined both the accounting and matter management in one place. What I like the most is the Customer Support. If I'm having a problem with taking a payment from a client, I can get on the phone and have them resolve the issue without delaying the client. I also like that they constantly ask us what other new functions we'd like to see. They are always innovating, and don't "drop" you once they've got your payment.

Cons

I wish it would remember matter names and auto-populate that when adding a new client--then i'd like to be able to run reports based on the kinds of matters. I'd also like to be able to bulk mail using our clients' mailing addresses. Finally, I'd like to be able to add in court dates to the matters so that when I run reports, I can filter and organize them according to court dates, rather than client name. I like Cosmolex, but it's clearly set up for civil or other slow-moving firms, and not for traffic, which adds up to 10 clients a day and has many matter subject options.

Review Source: Capterra
 

Deborah from Reed Legal, PLLC
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

Cosmolex was an easy choice

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Cosmolex lets me have the bigger picture in one piece of software. I can easily see how my business is doing from the dashboard.

Cons

I would like to have a report that shows trends and exports to excel so I could create graph charts. It would also be nice to be able to produce an invoice showing the work put into a fixed fee matter.

Review Source: Capterra
 

Vicki from Levy & Associates, P.A.
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

Cost Effective and Easy to Use

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

It is cost effective and easy to use. As we have accounts in various banks, we are able to manage each account separately.

Cons

Integration with time keeping program, document management, ability to keep one client's assets in more than one bank or investment company.

Review Source: Capterra
 

Jill from Ritchie Law
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

I didn't need to purchase separate accounting software

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Started my own practice and needed a system to keep everything in one place.

Pros

Embedded accounting - I didn't need to purchase separate accounting software. Great training, onboarding, videos and knowledge base.

Cons

A separate section to include inquiries but not clients or matters. In that section you could store non-engagement letters and information. Have conflicts check that section as well as matters and address book.

Review Source: Capterra
 

Heather from Heather Cook, P.L.L.C.
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

The most bang for your buck!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

All in one is the most bang for your buck! You don't need separate accounting software and cloud based to boot!

Cons

Better interface with LawPay. LawPay takes several days to batch and post to my bank account, usually about 3 days.

Review Source: Capterra
 

Sean from Law Offices of William O'Brien Finch, Jr.
Number of employees: 11-50 employees Employees number: 11-50 employees

September 2017

September 2017

Reputation for good security and good customer support

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Reputation for good security and good customer support, with regular updates & improvements. Full accounting integration was a big factor. Also liked that it had what seemed like all of the practice management basics, except for document assembly. Having all of our documents accessible via the cloud is also nice.

Cons

Document assembly is a crucial feature that needs to be added. This feature saves a tremendous amount of time on every matter. For all of the effort directed towards making it easy to bill clients and see where your time is going, the lack of document assembly kind of negates whatever efficiency advantages you would otherwise gain with those other features. Looking forward to seeing this feature added.

Review Source: Capterra

  Response: CosmoLex, CosmoLex, LLC

Date: October 2017

October 2017

 

HI Sean. Thank you so much for your feedback and suggestions. Just a note that Document Assembly is already in development and should be release within the next month or so. We will be sure to keep you updated.

 

Dave from A. David Ervin, Attorney at Law
Number of employees: 2-10 employees Employees number: 2-10 employees

September 2017

September 2017

Cosmolex seemed to have the most to offer

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Matter management, integration with LawPay, excellent support and accessibility to answers, ease of use and being able to easily undo errors or omissions.

Cons

An electronic intake for that the client can fill out and will auto populate into the client contact

Review Source: Capterra
 

Mary from Hodum Law Office, PLLC
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2017

August 2017

CosmoLex has been a breath of fresh air

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

The deciding factor in us choosing Cosmolex was the extremely thorough customer support program y'all have set up. We loved that there was a huge database of information online, as well as the option to ALWAYS speak with a representative, any time of any day. With our prior billing software, it was expensive and inconvenient to try to reach anyone on the support staff. It was always a hassle to get support from our old company, and Cosmolex has been a breath of fresh air with your patient and attentive support staff.

Review Source: Capterra
 

Marc from Cumbo Law
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2017

August 2017

This is a time and money saver for any firm.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

I was looking for a complete solution to my practice management and accounting needs.

Pros

I tried various other platforms including PCLaw and Clio, but they lacked in usability or functionality compared to CosmoLex. PCLaw is outdated, slow and not cloud based, while Clio lacks firm accounting functionality and though they advertise quickbooks syncing, there are major issues with the syncing that requires a great deal of work by the end user.

CosmoLex is able to do virtually everything Clio can do with respect to practice management and even has a few unique features. However, where CosmoLex really shines is with its built in accounting system. As a Canadian Lawyer we require certain functionality that our American counterparts do not and CosmoLex has done a great job of meeting our needs. CosmoLex can properly deal with our HST/GST/PST issues and payments as well as offer us accrual based accounting as we are required to use by law.

There is NO other cloud based platform with an all-in-one solution for Canadian Lawyers. This is a time and money saver for any firm.

Cons

I would like to see document generation (of all sorts), multiple clients per matter, the ability to generate Client I.D. Forms from the contact information.

Also helpful would be the ability to attach scanned receipts, cheques, and bills to accounting entries similar to the functionality in QuickBooks.

Some minor efficiency changes like being able to select certain options when creating an entry rather than having to re-open it afterwards.

Review Source: Capterra