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Zluri is a data-driven enterprise SaaS management platform that facilitates discovery, management, optimization, and compliance of an organization's SaaS stack. Zluri helps organizations discover their entire SaaS ecosystem and h...Read more about Zluri


AssetSonar is a cloud-based IT asset management solution that comes equipped with auto-discovery. The software packs a punch with powerful management modules to allow IT companies control over their entire IT asset framework. The ...Read more about AssetSonar

4.7 (6 reviews)


Sastrify is a leading SaaS Spend Management and Procurement Software. Companies like Gorillas, Pitch and Mollie already use Sastrify to optimize their SaaS spend. We discover, manage your SaaS spend and negotiate the best deals on...Read more about Sastrify

5.0 (2 reviews)

10Duke Enterprise

10Duke Enterprise is a powerful, cloud-based software licensing solution designed for fast-growing software businesses. It is used by leading consumer and technology brands worldwide from SMBs to Fortune 500 companies alike. Desi...Read more about 10Duke Enterprise

4.8 (4 reviews)

Employee Compliance Management

Certemy is a leading provider of Employee Compliance Management software for companies that employ licensed and certified professionals. Our software helps companies track and manage employee licenses and certifications across th...Read more about Employee Compliance Management

4.3 (3 reviews)

Total Network Inventory

Total Network Inventory is an on-premise software inventory and PC audit management solution designed for businesses of all sizes. It allows users to scan devices present on a network and provides a report detailing active operati...Read more about Total Network Inventory

4.7 (7 reviews)

FlexNet Licensing

FlexNet Licensing is a license management solution that helps businesses configure compliance models, identify malicious activities, define pricing options, store data, and more on a centralized platform. It allows staff members t...Read more about FlexNet Licensing

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EmpowerID is an identity management suite of solutions, which enable businesses in banking, healthcare, manufacturing and other sectors to securely access cloud and on-premise applications. Professionals can automatically create, ...Read more about EmpowerID

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Freshservice is a cloud-based IT Help Desk and service management solution that enables organizations to simplify their IT operations. The solution offers features that include a ticketing system, self-service portal and knowledge...Read more about Freshservice

Certero for Enterprise SAM

Certero for Enterprise SAM is a complete ITAM & SAM solution, providing everything an enterprise needs to discover, view, govern, report and actively secure and optimize costs across IT assets. The information Certero collects is...Read more about Certero for Enterprise SAM

4.3 (6 reviews)

VIZOR License Manager

VIZOR is a best practice software license management solution. VIZOR manages all your software license purchases from Microsoft Office entitlements to Salesforce subscriptions. VIZOR audits your network or integrates with existing...Read more about VIZOR License Manager

5.0 (1 reviews)

InvGate Assets

InvGate Assets is a hybrid IT asset management solution that caters to businesses across various industries. The solution can either be deployed on-premise or hosted in the cloud with features such as asset inventory management, ...Read more about InvGate Assets

InvGate Insight

InvGate Insight makes it easy to create a unified inventory of all network-connected IT assets across workstations and servers, network appliances, mobile devices, cloud instances, and IoT devices. Its Explorer allows for close mo...Read more about InvGate Insight

ManageEngine Endpoint Central

ManageEngine Desktop Central is a mobile device management (MDM) solution designed to help businesses automate, secure, audit, standardize and manage operations across servers, desktops, smartphones, and more. Features include sof...Read more about ManageEngine Endpoint Central


Zylo is the leading SaaS Management platform, empowering companies to discover, optimize and govern their SaaS applications while elevating the employee experience. Organizations large and small trust Zylo’s enterprise-proven tech...Read more about Zylo

4.5 (4 reviews)

Alloy Navigator

Alloy Navigator is an IT service and asset management solution that enables organizations of all sizes to manage their IT operations. This solution offers a fully integrated help desk, network inventory, knowledge base capabilitie...Read more about Alloy Navigator

OpenGov Permitting & Licensing

OpenGov Permitting & Licensing is the most flexible and delightful permitting and licensing solution for government. Our software modernizes community development permits, business licenses, and other complex approval processes th...Read more about OpenGov Permitting & Licensing


Docusnap is the all-in-one solution for IT documentation. Users benefit from an automated and time-controlled inventory of the complete IT network. The software automatically provides the data obtained in the process in the form...Read more about Docusnap

4.7 (7 reviews)


BetterCloud is the market-leading SaaS management platform, enabling IT teams to eliminate up to 78% of SaaS management work. BetterCloud automates onboarding, offboarding & mid-lifecycle changes, SaaS application access & entitle...Read more about BetterCloud

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Cryptlex provides a complete software licensing solution to help you license your desktop apps, mobile apps, on-premise software, IoT apps, and other digital goods. Cryptlex licensing API lets you implement any software licensin...Read more about Cryptlex

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Buyers Guide

Last Updated: March 16, 2023

Whether you run a startup or a rapidly growing small business, you must have purchased software tools to get help with daily business operations. However, managing licenses for all these tools can be a complex process. Also, manually checking compliance with vendor agreements can be exhausting for your IT team.

In such situations, you can use license management software to track your license inventory, record application usage, and ensure compliance with end-user agreements. A license management tool also assists with software audits and license activation or deactivation.

This guide provides all the information you need to choose the right license management software for your business.

Here’s what we'll cover:

What is license management software?

License management software is a type of asset management software that helps businesses document and manage software licenses to ensure compliance with software usage terms and conditions. It registers the various software applications used by your business and manages the license inventory by tracking the usage and license validity of products in your software stack.

License management solutions offer complete visibility into company-wide software usage. They automatically track license expiration and renewal dates to help your business ensure license compliance and avoid penalties. They can be purchased as stand-alone tools or as part of software asset management (SAM) suites.

Common features of license management software

  • Compliance management: Tracks and manages nonadherence to usage terms and policies in a software product.

  • Automated discovery: Automatically identifies and registers the different types of software applications used across departments, and tracks their usage and license models.

  • License tracking and license inventory: Maintains a centralized license dashboard and inventory with complete information on the number of active and unused licenses, software license agreement terms, expiry and renewal dates, and license versions.

  • License entitlement management: Manages the rights to use licensed software across departments. Helps assign, revoke, and reallocate license entitlements based on the needs of various users or teams.

  • Alerts/notifications: Sends alerts and in-app notifications related to license renewal, expiration, and app upgrades within the system.

Benefits of license management software

  • Automates software asset management: With license management software, your IT team will no longer have to manually track license deployments and usage. The software automatically tracks these metrics and maintains a centralized license inventory.

  • Standardizes the software subscription process: License management software helps your business standardize the software subscription process by automating the tracking, monitoring, and enforcement of software licenses. It also helps manage software updates and upgrades and lets you revoke or reassign licenses as needed. This allows you to effectively manage software subscriptions and ensure compliance with license agreements.

  • Reduces overall software subscription cost: A license manager allows you to identify underutilized or unused software licenses and reduce your subscription to them, thereby helping save costs. The tool also tracks software usage to help you decide which license model offers a better return on investment (ROI).

  • Prevents noncompliance issues: The end-user license agreement (EULA) you sign with a software vendor defines how you can use a software application and its license model, your liabilities, and the data security policies you must follow. License manager tools conduct software audits to track if your organization is adhering to the terms stated in the EULA and helps avoid noncompliance penalties.

How much does license management software cost?

Most license management software products are priced on a “per month” basis and can be divided into three pricing tiers based on their starting price.

Price ranges*:

  • $24 - 39

  • $40 - $130

  • $131+

The above list includes pricing for the base plans of most software license management tools. An enterprise or premium product that is priced higher may include additional features such as spend management, license audits, and discreet license recovery.

Key considerations when purchasing license management software

  • Compare stand-alone software versus software suites. You can buy either a stand-alone software license management tool or a SAM suite with license management functionality. Getting a software suite will be costlier, but it’ll provide additional capabilities such as depreciation management, software auditing, and lifecycle management.

  • Assess on-premise versus cloud solutions. Cloud-based software license management solutions are easy to set up, have low operating costs, and offer high scalability, but your data is stored in third-party servers. On-premise solutions, on the other hand, offer better security as data is stored in your proprietary servers. These solutions are also more customizable than cloud-based tools, but they have higher upfront and operating costs. Make the right choice based on your budget and deployment preferences.

  • Check for software license tracking limitations. Some software license management solutions have a limit on the number of licenses you can track and offer additional tracking only at an additional cost. Determine the number of software licenses your business manages, and buy a subscription accordingly.


Products evaluated for the pricing calculation were taken from Software Advice’s license management software directory, sorted by the number of reviews. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in Software Advice’s directory that offer them.

*The pricing included is for the entry-level/lowest-priced offering found on vendor websites on Jan. 7, 2023. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products.