TheBrain 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
User Reviews

Overview

TheBrain

4.7

(16)

Pricing

Starting at $299.00 per year

About TheBrain

TheBrain is an innovative software tool that serves as the ultimate digital memory for individuals seeking to enhance their thinking and expand their ideas. By digitizing the mind, TheBrain allows users to visually see and organize their thoughts, generating a comprehensive context for thinking and action.

Users can store unlimited amounts of various kinds of information, including notes, files, web pages, images, and even emails. With a simple drag-and-drop function, users can effortlessly add and access these items directly within TheBrain, creating a unified hub for all their important data.

TheBrain Screenshots

TheBrain Pricing and Plans

Starting price: $299.00 per year

Free Trial

Free Version

Pro Combo

$299.00

per user, per year

Plan includes:

Pro Features
Perpetual License
AI Integration
Free Upgrades
Access via Web Browser
Sync Across Multiple Machines
Sync with Android and iOS

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TheBrain Features

Popular features found in Project Planning
Agile Methodologies
Collaboration Tools
Gantt/Timeline View
Resource Management
More features of TheBrain
Access Controls/Permissions
Activity Tracking
AI/Machine Learning
Alerts/Notifications
API
Assisted Content Creation
Autocomplete
Autocorrect
Automated Text Generation
Auto-Save
Backup and Recovery
Brainstorming
Catalog Management
Chat/Messaging
Commenting/Notes
Contact Management
Content Ideas
Content Management
Customizable Reports
Data Import/Export
Data Storage Management
Data Synchronization
Data Visualization
Decision Tree
Dictionary/Thesaurus
Disaster Recovery
Document Export
Document Management
Document Storage
Drag & Drop
File Management
File Sharing
For Sales Teams/Organizations
Full Text Search
Generative AI
Grammar Check
Graphical Data Presentation
Idea Ranking
Ideation
Incident Response Checklists
Knowledge Base Management
Knowledge Management
Meeting Management
Mind Maps
Mobile Access
Mobile App
Multi-Language
Multiple Projects
Organizational Charting
Plan Development
Planning Tools
Policy Management
Presentation Tools
Project Management
Project Planning
Project Tracking
Reporting & Statistics
Search
Search/Filter
Secure Data Storage
Self Service Portal
Spell Check
Strategic Planning
Tagging
Task Management
Templates
Text Editing
To-Do List
User Management
Version Control
"What If" Scenarios
Workflow Management

TheBrain User Reviews

Overall Rating

4.7

Ratings Breakdown

81%

13%

Secondary Ratings

Ease of Use

4.5

Value for money

4.3

Customer support

4.6

Functionality

4.7

Rafael J. B.

Verified reviewer

Higher Education

501-1000 employees

Used weekly for more than 2 years

Reviewed June 2024

The perfect knowledge management tool

I love it! 😍 - Very good to manage lots of data an seeing the relationships around it

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I got TheBrain back in 2008 with PersonalBrain 4 Pro, to help me organize many education materials. I fall in love with the idea since then. It is probably one of the few subscriptions I do not feel pain to pay! The continuous improvement is amazing.

Cons:

Why this tool is not more popular... Every time I demo, it is like wow, but the overall awareness is very low.

Reasons for switching to TheBrain

This is more tailored to my knowledge management needs

PAUL C.

Verified reviewer

Online Media

Self-Employed

Used daily for more than 2 years

Reviewed March 2024

Literally, my brain. I keep everything I know I'll forget in it.

I have very few negative things to say about The Brain. It is phenomenal and fast. It has been around a looong time, too. I'm loving the new features coming out and I hope those get added to the app instead of staying web-based. But even if they changed nothing today, I'd still be using it probably forever. It's better than any other thought organization system out there. My gripes are mainly about the mobile experience, but it does still work - it's just due for an upgrade. They offer a free version which I used for a while. The only reason I decided to upgrade was to support the development. The upgrade allows tags and other things I don't use, so I don't really need it. But I'm happy to support people that make my life easier. And my life has become much easier with The Brain.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

My physical brain doesn't do well with software like Evernote and Asana. It does a tad better with OneNote. However, The Brain is SO perfect because of all the associations. Meaning that if I add a recipe for apple pie, for example, it isn't limited to my category of "Desserts." I can also create other high-level categories like "Comfort Food" and "Off My Diet," etc. Most systems I've used are linear. The Brain is multi-dimensional. And getting to each category is a "piece of cake" because the drill-down process is so easy. Furthermore, I can type in the search bar and find what I'm looking for right away - no drilling down necessary. I use this thing for almost everything I will need later (did I like that restaurant? I'll ask my brain. What was the serial number for that software? I'll ask my brain.) It has saved me so many times.

Cons:

The mobile app is never updated and simply doesn't work as well. Searching for things in the mobile app doesn't always work. I use the brain on mobile so much. I wish they would update it. Now they are creating a web version (a different one, they already have one which works okay) which in its current state is slower, web-based (not app based), and requires login every time I use it. It also doesn't display correctly nor scroll correctly (like when I'm typing, the keyboard covers what I'm typing). The web version is early, so it's unfair to judge. But the development on it is pretty slow. I hope they don't move us to only web-based because it's a bit frustrating to use. However, the new web version is also introducing new features, including AI, so there's SO much potential here. Now if they just update their mobile application to include all the new features, it'd be 5 stars in every category.

Reasons for choosing TheBrain

I tried quite a few thought (and more) organizers, but none worked like The Brain.

Reasons for switching to TheBrain

None of the software I used before The Brain worked like my brain. The main reason The Brain works so well for me is that some "thoughts" can be put into different buckets. The Brain allows those different buckets. Also, the visual interface keeps what's important in focus without overloading me with EVERYTHING I don't need to see. If I want to see the rest, it's easy. But in many other programs, the interface is just loaded with too many categories and options.

Kate Y.

Verified reviewer

Computer Software

11-50 employees

Used daily for less than 6 months

Review source

Reviewed October 2018

Excellent idea, poor execution

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Thebrain enables me to think the way my brain does. Instead of a hierarchical data map, it allows to quickly and easily create associations, so one node will appear in my client's tasks, the person who is doing the task, in Focus cluster for the week, and so on. I found it fantastic as a task management tool by assigning TODO task type to anything that I want on my list, Follow up for things I delegated, and so on. It even has the ability to set reminders, color-code tasks so urgent matters jump out at me, and "Wander" around the brain, sort of scanning for anything interesting.

Cons:

The Android app does not work at all since Android 9 came out. No support there. Does not have an API, so I can't integrate with any other workflow using Zapier. The software is unbelievable as a beta, but I am now looking for alternatives.

Vendor Response

Good news! Much has changed in the Android build since your post. Be sure to visit the Google Play store and update. New help manual is built in as well. And API? It's there now too :) Find more info at https://www.thebrain.com/blog/introducing-thebrain-api

Replied March 2024

George S.

Verified reviewer

Health, Wellness and Fitness

2-10 employees

Used daily for more than 2 years

Reviewed March 2024

My go to note taking app!

Very intuitive software. Really inspiring to see my ideas in the interfaces. I started using this as a work tool, but now use it for family matters, my gardening and travel.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love how visual it is, combined with easy to use note taking features like Unlinked Mentions and Backlinks. The recently integrated AI to help me brainstorm and create content quickly. You can navigate through the thoughts or use the search to find content anywhere in my Brain. I've recently started using their BrainBox feature (like a quick save feature) on my mobile phone to capture important information quickly when I'm browsing. Now, years after I started using TheBrain, I'm finding information that I saved in the past that I personally forgot about in my REAL Brain.

Cons:

I didn't find a project template immediately for the work I do in the medical field, but now I can create my own with the help of their new AI features.

Reasons for choosing TheBrain

Visualization and powerful note taking. It is the only mind mapping tool that can scale to handle thousands of files and topics. It also has very strong collaboration which I don't see in other similar products.

Reasons for switching to TheBrain

No visual link options or ways to see cross connections. Was unhappy with the search.

Patrick C.

Verified reviewer

Electrical/ Electronic Manufacturing

10000+ employees

Used daily for less than 2 years

Reviewed March 2024

Excellent product, very useful.

10/10. I love it. There are other tools that kind of get there, but none with the ability to cross-link data like The Brain does.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The best feature of The Brain is the ability to build complex relationships between data elements, and then see them and navigate through them quickly.

Cons:

The only thing I dislike about The Brain is that sometimes when searching for something, if the thing I'm searching for is not found, there's a default action that creates that thought under the current active thought. I never want to do that, so when this happens I have to go and delete the thought it just created.

Reasons for switching to TheBrain

Because the complex data structures you can build in The Brain are not possible with any other tool.

Guy L.

Verified reviewer

Human Resources

2-10 employees

Used daily for more than 2 years

Review source

Reviewed July 2025

Best brain mapping application I know

Great tool for mind mapping and manage think tank. Works well on Windows and Macintosh computers as expérienced.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I use The Brain to gather my thoughts, documents, writings, pictures and Internet links in one place with increadibles features.

Cons:

The cloud services are quite expensive and the interface through a Web browser isn’t as good as a computer.

Vendor Response

Thank you for the review. Good news... all desktop features are soon on their way to the web client and mobile apps! We have many license types and price points available to review on our website. From Free Licensing to Collaborative TeamBrain!

Replied October 2025

Richard B.

Verified reviewer

Construction

2-10 employees

Used daily for more than 2 years

Reviewed May 2024

Bringing Order to Chaos

Customer service has been incredible over the years. [sensitive content hidden] is the best customer service person I have ever worked with. I love how the programmers are constantly pushing new boundaries and improving the platform.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The brains ability to have multiple parents and jump relationships to any topic. I can quickly move a lot of abstract information into the brain and then start to apply a structure to it.

Cons:

Learning curve is a big issue. Not because the product is difficult to use,, but because it is so different.

xbeta Z.

Verified reviewer

E-Learning

2-10 employees

Used weekly for more than 2 years

Reviewed March 2024

Review from a Decade-Long User and Advocate in Asia

Both myself and numerous users regard TB as truly unique. It serves not only as a daily note-taking tool but also as a crucial platform for managing important information and thoughts on a whole-life scale. Consequently, I have generously offered numerous TB courses for free to promote its usage, thereby inspiring many individuals to benefit from TB.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

TB boasts a unique visual presentation, delves deeply into the relationships between ideas, and offers practical solutions. These characteristics make it an irreplaceable product if you have the need. Additionally, its generous free version is admirable.

Cons:

Building upon the strengths mentioned above, I am willing to overlook any deficiencies. However, if there must be improvements, I would advocate for faster startup times, enhanced performance, and bolstered web functionality.

Scott D.

Verified reviewer

Computer Software

Self-Employed

Used daily for more than 2 years

Reviewed March 2024

TheBrain is my go-to tool for personal information and content management

Let me put it this way: If I could only have two software packages (and I have many), they would be the JW Library App and TheBrain. I have been involved with software development since before the days of graphical user interfaces. TheBrain is the bees knees!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ability to organize thoughts and information in a way that easily connects related topics for easy retrieval and analysis. The approach used by TheBrain is absolutely genius. It's mind mapping on steroids.

Cons:

I used to find large tables of data in thoughts to be slow to display. I just installed version 14 and it's lightning fast now. I can't really think of anything I dislike or am disappointed in.

Wallace T.

Verified reviewer

Management Consulting

2-10 employees

Used daily for more than 2 years

Reviewed March 2024

Your Brain, My Brain, TheBrain

It changed me 20+ years ago to the extent that I became a systematic thinker and thus evolved and developed into a systems thinker. My development is peretual

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Relational database attributes and the fact that the tool is itself an actual toolbox of multiple tools for managing knowledge

Cons:

The current collaboration functions of seeing who is inside a Team Brain

Reasons for choosing TheBrain

When I first was introduced to TB, there were no other comparable products. To date, as of this review, no other product has been able to provide me with the functions and capabilities of TB

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