--- title: "LeanMail Software Reviews, Demo & Pricing - 2026" description: "Review of LeanMail Software: system overview, features, price and cost information. Get free demos and compare to similar programs." source_url: "https://www.softwareadvice.com/marketing/leanmail-profile/" page_type: "product" language: "en" --- [Home](https://www.softwareadvice.com/) / [Email Management Software](https://www.softwareadvice.com/category/3433-email-management/) / LeanMail Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview # LeanMail Review From €7.50/month Free version Free trial 1 plan Wondering if LeanMail is right for your organization? Our Email Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews ## Overview LeanMail 4.8 [(43)](https://www.softwareadvice.com/marketing/leanmail-profile/#reviews) Pricing Starting at €7.50 per feature per month ### About LeanMail LeanMail sets the benchmark for the efficient and effective management of email by offering tools and training that maximize the ratio of time and effort to action and tangible results. LeanMail exponentially increases the quantity, quality, and consistency of underperforming, and especially, top-performing employees. Inherently wasteful ad-hoc approaches to managing email are replaced with intuitively designed benchmark processes that facilitate complete command and control over email in Outlook. These processes are supported by a full suite of customizable on-demand add-ins (modules) that snap seamlessness into Microsoft Outlook like Lego blocks. The objective of LeanMail is to ensure that each practitioner has a clear overview of their daily priorities and urgencies so that their work is continuously maximized with the least amount of effort and stress. Reduce wait times for customers while increasing their own job satisfaction and well-being, and follow a systems approach in managing email that promotes the elimination of waste and greater profitability. LeanMail’s proprietary software contains individual modules that can be activated on demand by the user. Each module brings... forward existing tools in Outlook, then adds workflows, filters, and time-saving automations to turn your Outlook client into a Formula 1 racecar much the same way AMG upgrades luxury cars. LeanMail is 100% safe because it is client-based, and bolts seamlessly on to Outlook without any connection to servers with the exception of the license server controlling which modules are used. No information is gathered or stored by LeanMail except the user’s contact information, which is strictly regulated according to the rules of GDPR. This means that if our software is removed, there is no information loss since all of the data remains safely stored and untampered on the Exchange Server. Unlike other email management solutions, LeanMail bolts on to Outlook, so the learning curve has a gentle slope. LeanMail uses many functionalities already found in Outlook, adds others including automations, workflows, and templated views, making Outlook better organized, enabling us to work more closely to Lean ideals. Wondering if LeanMail is right for your organization? Our Email Management Software selection experts can help you in 15 minutes or less. ## LeanMail User Interface ## Popular LeanMail Alternatives Main Product LeanMail 4.8 [(43)](https://www.softwareadvice.com/marketing/leanmail-profile/#reviews) Ratings Breakdown - 4.77Ease of use - 4.89Value for money - 4.95Customer support - 4.63Functionality Pricing Starting at €7.50 per month Get Price Alternative Product [ArcTitan Email Archiving](https://www.softwareadvice.com/compliance/arctitan-email-archiving-profile/) 4.7 [(20)](https://www.softwareadvice.com/compliance/arctitan-email-archiving-profile/reviews/) Ratings Breakdown - 4.50Ease of use - 4.65Value for money - 4.84Customer support - 4.60Functionality Pricing Starting at $4.00 per month Get Price Alternative Product [MailStore Server](https://www.softwareadvice.com/email-archiving/mailstore-server-profile/) 4.5 [(24)](https://www.softwareadvice.com/email-archiving/mailstore-server-profile/#reviews) Ratings Breakdown - 4.25Ease of use - 4.41Value for money - 4.14Customer support - 4.50Functionality Pricing Starting at €295.00 one time Get Price Alternative Product [Email Manager for Microsoft 365](https://www.softwareadvice.com/archiving/email-manager-for-microsoft-365-profile/) 4.8 [(20)](https://www.softwareadvice.com/archiving/email-manager-for-microsoft-365-profile/reviews/) Ratings Breakdown - 4.80Ease of use - 4.79Value for money - 4.89Customer support - 4.70Functionality Pricing Available upon request Get Price Alternative Product [Vaultastic](https://www.softwareadvice.com/email-security/vaultastic-profile/) 4.5 [(22)](https://www.softwareadvice.com/email-security/vaultastic-profile/#reviews) Ratings Breakdown - 4.55Ease of use - 4.36Value for money - 4.45Customer support - 4.50Functionality Pricing Starting at $229.00 per year Get Price Alternative Product [Sharp Archive](https://www.softwareadvice.com/product/450993-Sharp-Archive/) 4.6 [(16)](https://www.softwareadvice.com/product/450993-Sharp-Archive/#reviews) Ratings Breakdown - 4.81Ease of use - 4.94Value for money - 4.81Customer support - 4.31Functionality Pricing Available upon request Get Price ## LeanMail Pricing and Plans Starting price: €7.50 per month Free Trial Free Version Basic €7.50 per feature, per month No plan information available Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## LeanMail Features - Popular features found in Email Management Alerts/Notifications Archiving & Retention Autoresponders Canned Responses Contact Management Data Recovery Email Marketing Email Monitoring Search/Filter Shared Inboxes Signature Management Spam Blocker - More features of LeanMail Activity Dashboard Activity Tracking Allow/Block List Backup and Recovery Collaboration Tools Compliance Management Customizable Templates Data Retention Management Email Management Email Templates Email Tracking Inbox Management Microsoft Outlook Integration Notes Management Office Suite Prioritization Productivity Tools Progress Tracking Real-Time Monitoring Real-Time Reporting Reminders Response Management Spam Quarantine Storage Management Tagging Task Management Task Scheduling To-Do List Whitelisting/Blacklisting Workflow Management ## LeanMail Integrations Microsoft Outlook Integration rated undefined from -1 review Microsoft 365 Integration rated undefined from -1 review ## LeanMail User Reviews ## LeanMail customer ratings - Overall rating: 4.8/5 - Total reviews: 43 ### Rating distribution - 5 stars: 33 reviews (77%) - 4 stars: 10 reviews (23%) - 3 stars: 0 reviews (0%) - 2 stars: 0 reviews (0%) - 1 star: 0 reviews (0%) ### Secondary ratings - Ease of use: 4.8/5 - Value for money: 4.9/5 - Customer support: 5.0/5 - Functionality: 4.6/5 --- Have you used LeanMail and would like to share your experience with others? ### Leanmail has reduced the amount of time I spent an email each day - Overall rating: 5/5 - Reviewer: Tim M. - Verified reviewer: Yes - Industry: Higher Education - Company size: 10000+ employees - Product usage: Used daily for more than 2 years - Reviewed: January 2022 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. The Leanmail process, particularly email prioritisation and planning, have helped me to focus when reading & responding to email. Instead of continually going over 100 emails in my inbox to find the next one I respond to, I only touch most emails once. I estimate this has saved me 30-60 mins each day. The Leanmail tool is useful to help implement the process, but it is really the process that is important. The Leanmail training, particularly the follow-up sessions, we really helpful to establishing this as a habit. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 4/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros Email prioritising Email planning Archiving #### Cons The Leanmail tool is not available on Android. It would be nice to be able to do the initial prioritising on my smartphone. #### Vendor response Thanks very much for the review Tim. I really appreaciate your kind words, which will hopefully help people find LeanMail too. Replied January 2022 --- ### Organize & Stay on Track - Overall rating: 5/5 - Reviewer: Robert A. - Verified reviewer: Yes - Industry: Computer Software - Company size: 2-10 employees - Product usage: Used daily for less than 2 years - Reviewed: April 2023 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Functionality: 5/5 #### Pros LeanMail provides the tools and a working framework to organize and manage the email you get daily. It hides the email you don't need to work on that day to declutter your inbox. Following the process framework learned in training, LeanMail allows me to quickly review, prioritize, and schedule the hundreds of emails I receive daily. #### Cons The setup is easy, but it is an Outlook addon, and customizing it requires some knowledge of Outlook. Additionally, there is no Android app or iPad dedicated app. There is an iPhone app. #### Vendor response Dear Robert, I wanted to send a quick note to say thank you for the recommendation. Your support means a lot to us, and we truly appreciate your confidence in our abilities. Replied April 2023 --- ### Guillaume's Leanmail review - Overall rating: 4/5 - Reviewer: Guillaume M. - Verified reviewer: Yes - Industry: Pharmaceuticals - Company size: 10000+ employees - Product usage: Used daily for less than 6 months - Reviewed: August 2024 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Overall good. I'm happy with using LeanMail. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros Possibility to create task in the future with a deadline in order to focus on the right things at the right time. #### Cons It slows down outlook from time to time and experienced some crash. Regularly outlook is blocking the add-on. Seems to create issues with the search functionality of outlook from the inbox. #### Vendor response Very sorry for the delayed response, Guillaume. I completely understand your frustration, but hopefully it has worked itself out. This rarely happens, and usually only when someone has moved tens of thousands of emails. Please write to me personally if the problem has not cleared up. Best regards, Michael Replied September 2024 --- ### Take control of your outlook - Overall rating: 5/5 - Reviewer: Casper K. - Verified reviewer: Yes - Industry: Business Supplies and Equipment - Company size: 51-200 employees - Product usage: Used daily for less than 6 months - Reviewed: December 2021 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Planning my day to day work, scheduling my emails for when i need to get action on them. Having the Next Action solves some of the time spend reading the emails aswell. At most i look at the same email twice before it has been archived. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros When we first got introduced to LeanMail, we only had the first module with archiving. This was a somewhat nice feature, it made everything easy to see and find. But i was also introduced to automatic category assignment which didn't help out that much. With module two, where we had Prioritize and Plan... Waow, instantly i got more time in my everyday, the hole process of managing my mailbox, i thought i had a decent grasp of what was good, but this system blew it away, before i was spending 3-4 hours on my mail everyday, with prioritize and planning i'm spending around 1-2 hours. This has been a great tool for getting back some of the lost time i'm using on outlook so i can be more productive in my everyday, even this review is only possible to write for me, because i was done with my inbox and everything was planned for another day. #### Cons You're forced to use a new way of managing your mailbox. This was the hardest to overcome, i'm a folders guy (or used to be) and like the way it was working, so being forced by a sales person to use their product when i had a great workflow was something i had to work on. #### Vendor response Hey Casper, I really appreciate the effort you made in writing such a comprehensive, frank and kind review. Replied December 2021 --- ### Favorite solution for archiving & storage of critical emails - Overall rating: 5/5 - Reviewer: Roy S. - Verified reviewer: Yes - Industry: Writing and Editing - Company size: 2-10 employees - Product usage: Used daily for more than 2 years - Reviewed: March 2022 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. It enables me to avoid duplication of effort. Each year I send out thousands of emails with complex content, but much of their content is some version of a message I've composed in the past. The archiving feature enables me to organize my email content going back years, and I can easily retrieve the most recent version of the specific content I need to use today. — I use this feature virtually every day to avoid duplicating effort. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros With the archiving feature, my emails are never "lost" or difficult to retrieve. It's safe & reliable. #### Cons Can't think of anything. The software always performs exactly as advertised and is useful every day. #### Vendor response Thank you for this stellar review Roy. Replied March 2022 --- ### Happy and on-track user - Overall rating: 5/5 - Reviewer: Marek B. - Verified reviewer: Yes - Industry: Packaging and Containers - Company size: 201-500 employees - Product usage: Used daily for less than 6 months - Reviewed: January 2022 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros I like the most simple planning based on - simple too - prioritizing tool. It helps me the most in keeping things to be done and not forgotten, and - most important - very easy to be processed. #### Cons Frankly speaking, as it is add-in to MS Outlook, I'm afraid that if I change my job, I will loose my license, and will have to convince new employer for new one ;) #### Vendor response Thank you very much for your review Marek. I'm happy that LeanMail is making a positive impact for you! Replied January 2022 --- ### Great Value - Overall rating: 5/5 - Reviewer: Joel H. - Verified reviewer: Yes - Industry: Food & Beverages - Company size: 10000+ employees - Product usage: Used daily for less than 2 years - Reviewed: June 2024 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Can't live without it! My productivity at work as been so much better since I've had LeanMail. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Keeps me organized and I am able to better manage my time in the field. #### Cons I experienced an issue with the software. #### Vendor response Hi Joel, Thank you very much for the stellar review. I'm very pleased to hear that your productivity has increased since you've been using LeanMail. Let us know any time you need any extra help and we'll be happy to provide that. Best regards, Michael Replied June 2024 --- ### LeanMail Feedback - Overall rating: 5/5 - Reviewer: Dan C. - Verified reviewer: Yes - Industry: Chemicals - Company size: 1001-5000 employees - Product usage: Used daily for less than 12 months - Reviewed: January 2022 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Superior customer support, tips, and advice! Easy to implement, training and adoption went well, and I have had periodic discussions and feedback from Michael Hoffman. I am working to promote it with my colleagues, but getting them to devote the time has been a challenge. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros I appreciate the ability to prioritize and level load my emails out. Due to this feature, I am able to end work days feeling like I did what HAD to be done before logging off. #### Cons I haven't embraced the archiving feature yet, but intend to give it a try. Nothin I don't like #### Vendor response Thank you for your excellent review, Dan. I'm really looking forward to continuing our collaboration and I am inspired by how readily your teams are adopting the LeanMail methodology. Replied January 2022 --- ### I can not live without Leanmail anymore - Overall rating: 4/5 - Reviewer: László B. - Verified reviewer: Yes - Industry: Health, Wellness and Fitness - Company size: 10000+ employees - Product usage: Used daily for more than 2 years - Reviewed: March 2023 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. I can not work without it! #### Ratings breakdown - Ease of use: 4/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Having simple rules: if I can answer within 5 seconds - do it. If I need more time to process - decide: important or not important. Then when it's categorized (important) - add the next action and the topic and a date. I can manage and prioritize my emails easy! #### Cons If I have a trouble with a licence and it disappears :) - but this is solved by Customer Service fast and this is very rare. #### Vendor response Thank you very much for your great review. I think you've done a great job describing just how easy LeanMail is. :-) Replied March 2023 --- ### Focus - Overall rating: 5/5 - Reviewer: Mulat H. - Verified reviewer: Yes - Industry: Pharmaceuticals - Company size: 51-200 employees - Product usage: Used daily for more than 2 years - Reviewed: August 2022 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. It provides better overview on my daily priorities, so I can focus on my real tasks (such talking to people :-)) #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros E-mail and tasks Management. It helps me to structure my e-mail inbox, easy archiving and structure of tasks #### Cons Small part, that the system does not show calendar when prioritizing tasks (you have to type in a date) #### Vendor response Thank you so much for your review, Mulat. I'm happy that LeanMail is making such a positive impact for you. Replied September 2022 --- Showing 1 - 10 of 43 Reviews Load More Reviews ## Other Top Recommended Email Management Software [Paminga](https://www.softwareadvice.com/email-marketing/net-results-profile/) **4.6** (33) Recently recommended **12** times [Mailchimp](https://www.softwareadvice.com/crm/mailchimp-profile/) **4.5** (17681) Recently recommended **0** times [MailerLite](https://www.softwareadvice.com/marketing/mailerlite-profile/) **4.7** (2322) Recently recommended **0** times [Marketing 360](https://www.softwareadvice.com/marketing/marketing-360-profile/) **4.5** (1150) Recently recommended **0** times Stuck Between Options? Our experts can help you compare LeanMail with other top options, so you can find the best fit for your needs. ## See what companies are saying about Software Advice