# LeanMail Software Reviews, Demo & Pricing - 2026 > Review of LeanMail Software: system overview, features, price and cost information. Get free demos and compare to similar programs. Source: https://www.softwareadvice.com/marketing/leanmail-profile --- [Home](https://www.softwareadvice.com/) / [Email Management Software](https://www.softwareadvice.com/category/3433-email-management/) / LeanMail Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview # LeanMail 2026: Benefits, Features & Pricing Wondering if LeanMail is right for your organization? Our Email Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview LeanMail 4.8 [(43)](https://www.softwareadvice.com/marketing/leanmail-profile/#reviews) Pricing Starting at €7.50 per month ### About LeanMail LeanMail sets the benchmark for the efficient and effective management of email by offering tools and training that maximize the ratio of time and effort to action and tangible results. LeanMail exponentially increases the quantity, quality, and consistency of underperforming, and especially, top-performing employees. Inherently wasteful ad-hoc approaches to managing email are replaced with intuitively designed benchmark processes that facilitate complete command and control over email in Outlook. These processes are supported by a full suite of customizable on-demand add-ins (modules) that snap seamlessness into Microsoft Outlook like Lego blocks. The objective of LeanMail is to ensure that each practitioner has a clear overview of their daily priorities and urgencies so that their work is continuously maximized with the least amount of effort and stress. Reduce wait times for customers while increasing their own job satisfaction and well-being, and follow a systems approach in managing email that promotes the elimination of waste and greater profitability. LeanMail’s proprietary software contains individual modules that can be activated on demand by the user. Each module brings... forward existing tools in Outlook, then adds workflows, filters, and time-saving automations to turn your Outlook client into a Formula 1 racecar much the same way AMG upgrades luxury cars. LeanMail is 100% safe because it is client-based, and bolts seamlessly on to Outlook without any connection to servers with the exception of the license server controlling which modules are used. No information is gathered or stored by LeanMail except the user’s contact information, which is strictly regulated according to the rules of GDPR. This means that if our software is removed, there is no information loss since all of the data remains safely stored and untampered on the Exchange Server. Unlike other email management solutions, LeanMail bolts on to Outlook, so the learning curve has a gentle slope. LeanMail uses many functionalities already found in Outlook, adds others including automations, workflows, and templated views, making Outlook better organized, enabling us to work more closely to Lean ideals. Wondering if LeanMail is right for your organization? Our Email Management Software selection experts can help you in 15 minutes or less. ## LeanMail User Interface ## Popular LeanMail Alternatives Main Product LeanMail 4.8 [(43)](https://www.softwareadvice.com/marketing/leanmail-profile/#reviews) Ratings Breakdown - 4.77Ease of use - 4.89Value for money - 4.95Customer support - 4.63Functionality Pricing Starting at €7.50 per month Get Price Alternative Product [Gmail](https://www.softwareadvice.com/email-marketing/gmail-profile/) 4.8 [(13432)](https://www.softwareadvice.com/email-marketing/gmail-profile/reviews/) Ratings Breakdown - 4.81Ease of use - 4.77Value for money - 4.45Customer support - 4.71Functionality Pricing Available upon request Get Price Alternative Product [Google Workspace](https://www.softwareadvice.com/marketing/google-workspace-profile/) 4.7 [(17582)](https://www.softwareadvice.com/marketing/google-workspace-profile/reviews/) Ratings Breakdown - 4.64Ease of use - 4.59Value for money - 4.27Customer support - 4.63Functionality Pricing Starting at $7.00 per month Get Price Alternative Product [Microsoft Outlook](https://www.softwareadvice.com/marketing/microsoft-outlook-profile/) 4.5 [(2468)](https://www.softwareadvice.com/marketing/microsoft-outlook-profile/reviews/) Ratings Breakdown - 4.49Ease of use - 4.41Value for money - 4.17Customer support - 4.48Functionality Pricing Available upon request Get Price Alternative Product [Microsoft 365](https://www.softwareadvice.com/productivity/microsoft-365-profile/) 4.6 [(14099)](https://www.softwareadvice.com/productivity/microsoft-365-profile/reviews/) Ratings Breakdown - 4.51Ease of use - 4.34Value for money - 4.26Customer support - 4.61Functionality Pricing Starting at $6.00 per month Get Price Alternative Product [Yahoo Mail](https://www.softwareadvice.com/marketing/yahoo-mail-profile/) 4.2 [(850)](https://www.softwareadvice.com/marketing/yahoo-mail-profile/reviews/) Ratings Breakdown - 4.35Ease of use - 4.48Value for money - 4.08Customer support - 4.14Functionality Pricing Available upon request Get Price ## LeanMail Pricing and Plans Starting price: €7.50 per month Free Trial Free Version Basic €7.50 per feature, per month No plan information available Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## LeanMail Features - Popular features found in Email Management Alerts/Notifications Archiving & Retention Autoresponders Canned Responses Contact Management Data Recovery Email Marketing Email Monitoring Search/Filter Shared Inboxes Signature Management Spam Blocker - More features of LeanMail Activity Dashboard Activity Tracking Allow/Block List Backup and Recovery Collaboration Tools Compliance Management Customizable Templates Data Retention Management Email Management Email Templates Email Tracking Inbox Management Microsoft Outlook Integration Notes Management Office Suite Prioritization Productivity Tools Progress Tracking Real-Time Monitoring Real-Time Reporting Reminders Response Management Spam Quarantine Storage Management Tagging Task Management Task Scheduling To-Do List Whitelisting/Blacklisting Workflow Management ## LeanMail Integrations Microsoft Outlook Integration rated undefined from -1 review Microsoft 365 Integration rated undefined from -1 review ## LeanMail User Reviews Overall Rating 4.8 Ratings Breakdown 5 77% 4 23% 3 0% 2 0% 1 0% Secondary Ratings Ease of Use 4.8 Value for money 4.9 Customer support 5.0 Functionality 4.6 Have you used LeanMail and would like to share your experience with others? JS Jesper S. Verified reviewer Information Services 2-10 employees Used daily for more than 2 years Reviewed February 2022 Great time-saver 5 It's a game-changer, really. Once you get the hang of it you'll never go back to what you did before. And if you stumble along the way, friendly LeanMail staff will follow up and help you get back on track. Getting started and understanding the process will take a little effort on your part, but once you've adapted to it you'll be amazed so few people have picked up on it. In 10 years this is how all managers will be managing their written communications. Ratings Breakdown 4 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: Seamlessly integrates into Microsoft Outlook and enhances it by putting existing features front-and-center, while also adding new valuable features to boost email productivity. Cons: Learning curve is a bit steep. But hang on - it's well worth it in the end! Vendor Response Dear Jesper, thank you very much for the positive, frank review. You have been an important contributor to our success for over a decade and a half. Thank you again for all your feedback, and keep it comin'! Replied February 2022 Read More TA Tony A. Verified reviewer Information Technology and Services 51-200 employees Used daily for more than 2 years Reviewed March 2022 I know what I need to take care of 5 Leanmail has been a great tool for many years now. I am able to manage my mailbox and keep it very clean so that I don't forget items that need to be taken care and prioritize my day. Seeing only 10-20 total emails throughout the day in my total inbox is such a stress reliever. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: Quick Prioritization and setting Next Action elements Cons: When working on Today's mail, it would be great to have another priority or two. For example, I have a couple of high priority items, and a few normal items. I will take an action step but then I need to wait on a response, so I don't want to move it to the next day, because I want to reach out to the person I am waiting on a response from again before the end of the business day. So, a hack I do is add an "x" in the My Priority feild, so that it pushes that email to the bottom, so I don't continually see it in my list of emails that I have not taken the next step for that day. Hopefully, I am being clear. Vendor Response Thank you for great the review, Tony. Remember that you can use the "P" priority (P for Personal) as a third option. Replied March 2022 Read More AS Amber S. Verified reviewer Machinery 10000+ employees Used daily for less than 6 months Reviewed March 2022 Leanmail convert 5 My email box is clear to view, I can easily see what I need to action. The training was very clear and useful. Although it seemed daunting at first, once the new view is used a few days in a row, it is much easier to use. Ratings Breakdown 4 Ease of use 5 Customer support 5 Functionality Pros: It gets rid of the emails that block up my view in outlook. By clearing the non important emails, it allows me to easily make a plan of action. Cons: I am not too keen on the notes system that is preferred, I would rather make notes in the way I understand, rather than the preferred quick and clear way I was taught. Vendor Response Thank you for your review, Amber. You should certainly make Next Actions and notes in a way that is understandable to you. The LeanMail method focuses on how to do that in a way that is scientifically proven to hook your brain and keep mails grouped together. That doesn't mean that it works for everyone. Once you have understood and used our method for some time, you can diverge to other ways that work better for you. Just like in music and sports, you need to first learn the technique, then find your own way. Replied March 2022 Read More TM Tim M. Verified reviewer Higher Education 10000+ employees Used daily for more than 2 years Reviewed January 2022 Leanmail has reduced the amount of time I spent an email each day 5 The Leanmail process, particularly email prioritisation and planning, have helped me to focus when reading & responding to email. Instead of continually going over 100 emails in my inbox to find the next one I respond to, I only touch most emails once. I estimate this has saved me 30-60 mins each day. The Leanmail tool is useful to help implement the process, but it is really the process that is important. The Leanmail training, particularly the follow-up sessions, we really helpful to establishing this as a habit. Ratings Breakdown 5 Ease of use 4 Value for money 5 Customer support 4 Functionality Pros: Email prioritising Email planning Archiving Cons: The Leanmail tool is not available on Android. It would be nice to be able to do the initial prioritising on my smartphone. Vendor Response Thanks very much for the review Tim. I really appreaciate your kind words, which will hopefully help people find LeanMail too. Replied January 2022 Read More RA Robert A. Verified reviewer Computer Software 2-10 employees Used daily for less than 2 years Reviewed April 2023 Organize & Stay on Track 5 Ratings Breakdown 5 Ease of use 5 Value for money 5 Functionality Pros: LeanMail provides the tools and a working framework to organize and manage the email you get daily. It hides the email you don't need to work on that day to declutter your inbox. Following the process framework learned in training, LeanMail allows me to quickly review, prioritize, and schedule the hundreds of emails I receive daily. Cons: The setup is easy, but it is an Outlook addon, and customizing it requires some knowledge of Outlook. Additionally, there is no Android app or iPad dedicated app. There is an iPhone app. Vendor Response Dear Robert, I wanted to send a quick note to say thank you for the recommendation. Your support means a lot to us, and we truly appreciate your confidence in our abilities. Replied April 2023 Read More CK Casper K. Verified reviewer Business Supplies and Equipment 51-200 employees Used daily for less than 6 months Reviewed December 2021 Take control of your outlook 5 Planning my day to day work, scheduling my emails for when i need to get action on them. Having the Next Action solves some of the time spend reading the emails aswell. At most i look at the same email twice before it has been archived. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: When we first got introduced to LeanMail, we only had the first module with archiving. This was a somewhat nice feature, it made everything easy to see and find. But i was also introduced to automatic category assignment which didn't help out that much. With module two, where we had Prioritize and Plan... Waow, instantly i got more time in my everyday, the hole process of managing my mailbox, i thought i had a decent grasp of what was good, but this system blew it away, before i was spending 3-4 hours on my mail everyday, with prioritize and planning i'm spending around 1-2 hours. This has been a great tool for getting back some of the lost time i'm using on outlook so i can be more productive in my everyday, even this review is only possible to write for me, because i was done with my inbox and everything was planned for another day. Cons: You're forced to use a new way of managing your mailbox. This was the hardest to overcome, i'm a folders guy (or used to be) and like the way it was working, so being forced by a sales person to use their product when i had a great workflow was something i had to work on. Vendor Response Hey Casper, I really appreciate the effort you made in writing such a comprehensive, frank and kind review. Replied December 2021 Read More RS Roy S. Verified reviewer Writing and Editing 2-10 employees Used daily for more than 2 years Reviewed March 2022 Favorite solution for archiving & storage of critical emails 5 It enables me to avoid duplication of effort. Each year I send out thousands of emails with complex content, but much of their content is some version of a message I've composed in the past. The archiving feature enables me to organize my email content going back years, and I can easily retrieve the most recent version of the specific content I need to use today. — I use this feature virtually every day to avoid duplicating effort. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: With the archiving feature, my emails are never "lost" or difficult to retrieve. It's safe & reliable. Cons: Can't think of anything. The software always performs exactly as advertised and is useful every day. Vendor Response Thank you for this stellar review Roy. Replied March 2022 Read More MB Marek B. Verified reviewer Packaging and Containers 201-500 employees Used daily for less than 6 months Reviewed January 2022 Happy and on-track user 5 Ratings Breakdown 5 Ease of use 5 Customer support 5 Functionality Pros: I like the most simple planning based on - simple too - prioritizing tool. It helps me the most in keeping things to be done and not forgotten, and - most important - very easy to be processed. Cons: Frankly speaking, as it is add-in to MS Outlook, I'm afraid that if I change my job, I will loose my license, and will have to convince new employer for new one ;) Vendor Response Thank you very much for your review Marek. I'm happy that LeanMail is making a positive impact for you! Replied January 2022 Read More DC Dan C. Verified reviewer Chemicals 1001-5000 employees Used daily for less than 12 months Reviewed January 2022 LeanMail Feedback 5 Superior customer support, tips, and advice! Easy to implement, training and adoption went well, and I have had periodic discussions and feedback from Michael Hoffman. I am working to promote it with my colleagues, but getting them to devote the time has been a challenge. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: I appreciate the ability to prioritize and level load my emails out. Due to this feature, I am able to end work days feeling like I did what HAD to be done before logging off. Cons: I haven't embraced the archiving feature yet, but intend to give it a try. Nothin I don't like Vendor Response Thank you for your excellent review, Dan. I'm really looking forward to continuing our collaboration and I am inspired by how readily your teams are adopting the LeanMail methodology. Replied January 2022 Read More LB László B. Verified reviewer Health, Wellness and Fitness 10000+ employees Used daily for more than 2 years Reviewed March 2023 I can not live without Leanmail anymore 4 I can not work without it! Ratings Breakdown 4 Ease of use 5 Customer support 5 Functionality Pros: Having simple rules: if I can answer within 5 seconds - do it. If I need more time to process - decide: important or not important. Then when it's categorized (important) - add the next action and the topic and a date. I can manage and prioritize my emails easy! Cons: If I have a trouble with a licence and it disappears :) - but this is solved by Customer Service fast and this is very rare. Vendor Response Thank you very much for your great review. I think you've done a great job describing just how easy LeanMail is. :-) Replied March 2023 Read More Showing 1 - 10 of 43 Reviews Load More Reviews ## LeanMail Popular Comparisons [Gmail vs LeanMail](https://www.softwareadvice.com/email-marketing/gmail-profile/vs/leanmail/)[Google Workspace vs LeanMail](https://www.softwareadvice.com/marketing/google-workspace-profile/vs/leanmail/)[Microsoft Outlook vs LeanMail](https://www.softwareadvice.com/marketing/leanmail-profile/vs/microsoft-outlook/) ## Other Top Recommended Email Management Software [Paminga](https://www.softwareadvice.com/email-marketing/net-results-profile/) **4.6** (33) Recently recommended **8** times [Salesforce Marketing Cloud](https://www.softwareadvice.com/marketing/salesforce-socialcrm-profile/) **4.2** (530) Recently recommended **4** times [Mailchimp](https://www.softwareadvice.com/crm/mailchimp-profile/) **4.5** (17623) Recently recommended **0** times [Brevo](https://www.softwareadvice.com/scheduling/brevo-profile/) **4.6** (3467) Recently recommended **0** times Stuck Between Options? 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