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athenahealth, recently ranked #1 by 2023 Best in KLAS for athenaClinials Ambulatory EMR for 11-75 physicians and athenaIDX practice management, provides cloud-based services for electronic health records (EHR), revenue cycle manag...Read more about athenaOne

3.7 (772 reviews)

399 recommendations


DrChrono’s iPad and iPhone compatible EHR and medical billing platform allows medical practices and healthcare providers to manage patient intake, patient care, clinical charting, billing and revenue cycle management. It includes ...Read more about DrChrono

4.0 (472 reviews)

320 recommendations


FrontRunners 2023

RXNT’s cloud-based, ONC-certified medical software—Billing, Practice Management, EHR, and more—improves clinical outcomes & revenue cycle management. Simple, transparent pricing includes free setup and training, free data transfer...Read more about RXNT

4.3 (391 reviews)

276 recommendations

Kareo Billing

FrontRunners 2023

Kareo a Tebra Company offers web-based medical billing and practice management solution used by medical practitioners and physicians across the United States. The system suits small practices and billing companies. With Kareo, pra...Read more about Kareo Billing

4.0 (617 reviews)

140 recommendations

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ChartLogic EHR

ChartLogic offers an ambulatory EHR suite that includes electronic medical record, practice management, revenue cycle management, e-prescribing and patient portal. The solution caters to primary care, surgical care and other compl...Read more about ChartLogic EHR

3.9 (61 reviews)

123 recommendations

Enable Healthcare EHR

Enable Healthcare presents a state-of-the-art electronic health records solution designed to transform the way doctors and providers manage patient data. Our AI-powered charting, powered by EnableAssist, revolutionizes charting ef...Read more about Enable Healthcare EHR

No reviews yet

84 recommendations


FrontRunners 2023

PatientNow provides comprehensive EMR, practice management, and before & after photo management software in the elective medical industry. Streamline practice operations, improve efficiency, and drive revenue with one vendor partn...Read more about PatientNow

4.0 (195 reviews)

63 recommendations


ModMed, also known as Modernizing Medicine®, is an award-winning software company that places doctors and patients at the center of care through an intelligent, specialty-specific cloud platform. Services include electronic health...Read more about ModMed

4.3 (163 reviews)

38 recommendations

NextGen Enterprise

NextGen Healthcare provides scalable, integrated solutions and professional services to help your practice administer excellent care and operate your business more efficiently. We serve medium to large enterprise-level ambulatory ...Read more about NextGen Enterprise

5.0 (1 reviews)

37 recommendations

NextGen Office

FrontRunners 2023

NextGen Office is an award-winning, cloud-based, clinical and billing solution designed for smaller, independent practices (≤ 10 providers). This all-in-one, full-service solution includes specialty-specific EHR content, an easy-t...Read more about NextGen Office

4.0 (1248 reviews)

35 recommendations


CareCloud Inc. offers an integrated electronic health recording (EHR) solution–Charts–that provides collective benefits of EMR, practice management and medical billing services. Charts helps physicians to streamline clinical opera...Read more about CareCloud

3.5 (105 reviews)

32 recommendations


DocVilla is a HIPAA-compliant Cloud-based software for medical practices. DocVilla offers integrated EHR (Electronic Health Records), EMR (Electronic Medical Records), Telemedicine, Electronic Prescriptions (eRx), EPCS (Electronic...Read more about DocVilla

5.0 (1 reviews)

27 recommendations

Compulink Healthcare Solutions

FrontRunners 2023

Compulink Advantage is an all-in-one database EHR solution for specialty practices such as optometry, ophthalmology, orthopaedics, ENT, mental health, podiatry, and more. Available cloud-based or server, Advantage includes smart f...Read more about Compulink Healthcare Solutions

4.0 (282 reviews)

24 recommendations


AllegianceMD is a cloud-based medical software system that is designed to serve the needs of small and midsize practices, as well as ambulatory surgery centers. The solution includes practice management functionality for billing a...Read more about AllegianceMD

4.3 (24 reviews)

23 recommendations


Nexus is an ONC 2015 Edition certified cloud-based ambulatory EHR and PM platform. It is designed for small to midsize practices and a variety of specialties including orthopedics, neurology, podiatry, cardiology, general surgery,...Read more about Nexus

4.6 (9 reviews)

22 recommendations


FrontRunners 2023

CharmHealth is a MU certified, cloud-based EHR, Practice Management and Medical Billing solution that helps healthcare organizations ranging from large multi-specialty groups to small independent medical offices function efficient...Read more about CharmHealth

4.3 (123 reviews)

17 recommendations


Harmony e/Notes is a hybrid integrated solution that offers functionalities for electronic medical records, practice management, billing and revenue cycle management. Specialities that the solution caters to include cardiology, ge...Read more about HARMONY Medical

4.5 (23 reviews)

15 recommendations

Nextech EHR & PM

FrontRunners 2023

For more than 20 years, Nextech has provided a full-featured EMR and Practice Management solution within a single database. This system is a fit for dermatologists, plastic surgeons, ophthalmologists, and physicians, and is used b...Read more about Nextech EHR & PM

4.0 (193 reviews)

14 recommendations


CollaborateMD is a medical billing and practice management solution that helps practices and billing services of all sizes automate and streamline billing and coding processes. The system was designed to be both comprehensive and ...Read more about CollaborateMD

4.1 (71 reviews)

14 recommendations


AZZLY Rize is the premier clinical and business platform for residential and outpatient addiction treatment and mental healthcare organizations looking to replace outdated technology that no longer meets your needs. If you are re...Read more about AZZLY Rize

3.9 (67 reviews)

14 recommendations

Buyers Guide

Last Updated: March 16, 2023

Here's what we'll cover:

What Is Practice Management Software?

Common Features of Practice Management Software

Benefits of Practice Management Software

Deployment Strategies

Market Trends to Understand

What Is Practice Management Software?

Medical practice management systems help physicians and their staff record patient demographics, manage charge capture, perform billing procedures, generate reports and schedule appointments through patient scheduling applications. Sometimes referred to as Physician's Office management and Medical Information Systems (POMIS), practice management solutions can dramatically improve a doctor's clinical workflow efficiency and often boost reimbursements from health care insurance companies and other providers. We've written this guide to help buyers understand trends in the medical management software market and provide medical practice management software reviews to help them find the right system to meet their needs.

Common Features of Practice Management Software

In the below table, we have profiled the most common features and applications of practice management software and how they can be useful in helping you decide the applications that you need.

Automatic medical billing

Offers automated medical billing along with the verification of insurance coverage and eligibility in real-time.

EHR integration

Provides practices the additional choice of integrating the solution with an EHR system for better record management.

Claim tracking

Enables users to track various claims across the overall revenue cycle; thus, the solution streamlines the process of practice management.

Code sets

Allows the inclusion of Healthcare Common Procedure Coding System (HCPCS), Common Procedure Coding (CPT) system as well as the searchable and current International Classification of Diseases (ICD) code sets.

Customized patient scheduling

Provides customized patient scheduling, which is capable of being color coded, to indicate the appointment provider, duration and time.

Automatic reminders

Sends automated electronic reminders that to patients via email or SMS; thus, it reduces the number of no-shows and helps maintain an optimum volume of fixed appointments.

Patient demographics

Enables the recording and verification of patient demographics with all registered insurance providers.

Practice reporting

Provides practice reporting based on several customizable parameters such as billing, scheduling and ICD codes.

Card scanner interface

Offers a card scanner interface to swipe insurance cards, thus removing the risk of fraudulent claims.

Customizable security access

Allows administrators to set up individual passwords and different access levels for every user by providing each of them customized security access.

Benefits of Practice Management Software

A practice management solution enables doctors, specialists, therapists and chiropractors track patient information, manage electronic health records (EHRs) and control online billing management. Here’s a list of some more benefits:

Quick reimbursement: The software enables medical coders and billers to search various reports, such as insurance information reports, remittance reports and claim advice reports. The solution eliminates the need for paperwork and helps billers process reimbursements much faster as it enables classifying the accounts receivable, finalizing daily billing and tracking patient records.

Cost and time effectiveness: By eliminating the time taken to collect and verify several documents, the practice management software reduces the time to complete many tasks. Hence, the software is expected to pay for itself in the short term. Also, there are several free online applications that can be used in medical practices of all sizes to increase process efficiency.

Streamlined operations: A high-quality practice management software will maintain all the relevant papers online and allow health care units to search EHR documents with ease. Users will be able to create progress reports, track various processes, capture patient demographics as well as process insurance claims and accounts receivables. All of these will help therapists, doctors, chiropractors and other medical professionals further save time and treat more patients than they did earlier.

Integrated system to update information: Users can update patient information regularly and manage the insurance and billing processes. The chances of errors also reduce as the software will be able to self-correct and auto-update any mistakes in the data.

Support health care practices of all sizes: The ideal practice management solution can help healthcare practices of almost all sizes as it requires only an internet connection and a simple computer network. It can easily integrate with the daily processes of small- and midsize practices. For large medical practices, the solution can manage large databases and an unlimited number of records. This way, they can eliminate the use of large storage units to maintain patient records.

Deployment Strategies

Health care practice management software is typically deployed on-premise (i.e., in-office) or hosted as web-based practice management software. Key differences between the two delivery models include how managers access the program (via an internal server or over the web) and how the system is priced. Web-based EMR solutions and online practice management software are typically paid for on an ongoing basis and have lower upfront costs, while on-premise systems usually involve more upfront payment but lower ongoing costs. These systems can be combined with electronic medical records for a fully integrated medical suite.


The appointments app in CareCloud central

Market Trends to Understand

Consider the following market trends as you choose a provider:

Software-as-a-Service (SaaS). Cloud practice management software and web-based electronic medical records are giving providers, and patients, the ability to access patient data, including billing and scheduling information, from any computer with an internet connection. Online medical management systems also help health care providers avoid large upfront costs required for client-server systems as these vendors typically require monthly payments for hosted systems.

Mobile device support. We’re beginning to see more and more solutions for mobile devices, specifically for the Apple iPhone and iPad and Android phones and tablets. This trend iis a result of the demand from providers and physicians who want the functionality to access patient information remotely. Industry leaders are quickly trying to keep up with demand for mobile medical office management software, starting with applications that extend the functionality of most online practice management systems. Currently, there are several apps for ICD-9 that give practices managers easy access to billing codes.

Patient portals. It's not just physician office administration that's going digital—patient communication is increasingly happening electronically as well. Many EHR and practice management solutions offer (or integrate with) secure, HIPAA-compliant websites where patients can access their health records, read physician notes and even send electronic communications to their physician's office. For more, see our guide on patient portal software.