Get FREEFREE customized matches for your needs in minutes.

Avoid sifting through hundreds of systems

Personalized pricing & demos for your great fits

Save time and avoid costly mistakes

Do you already use or own therapy notes software?

The Valant Behavioral Health EHR

Valant’s EHR for behavioral health offers tools for providers to streamline documentation, increase efficiency, and enhance the productivity of their practice or agency. The fully integrated suite includes secure patient records,... Read More
Visit Website

TherapyNotes

TherapyNotes is a web-based mental/behavioral health software system that includes an electronic health record (EHR), client/patient portal, patient scheduling and billing. The solution is suitable for practices of all sizes, including... Read More
Visit Website

MedicsDocAssistant by Advanced Data Systems

MedicsDocAssistant is an electronic health recording (EHR) solution certified by ICSA labs for stage 2 Meaningful Use program. The system operates in real time allowing physicians to track their MU progress and attest for Medicare... Read More
Visit Website

Penelope by Athena

Penelope case management software is a mobile, web-based client information system trusted by nonprofits, governments, universities, and health and social services providers worldwide. Based in Waterloo, Ontario in Canada, Athena... Read More
Visit Website

TheraNest

TheraNest is an HIPAA compliant web-based mental health solution used by solo practitioners, large mental health practices, and nonprofit organizations. The solution is suited for therapists, psychologists, psychiatrists, and social... Read More
Visit Website

Qualifacts CareLogic Enterprise

CareLogic Enterprise by Qualifacts Systems is an integrated suite of electronic health records (EHR), billing, and scheduling applications designed specifically for behavioral healthcare organizations with 20 or more users. The system... Read More
Visit Website

PIMSY EHR

PIMSY EHR is a fully certified electronic health record (EHR) system as well as practice management for midsize companies. The solution offers industry-specific features and the flexibility to customize the system to match each organization's... Read More
Visit Website

ICANotes

ICANotes is a software solution for behavioral health practices. Its key features include button-driven narrative charting capabilities, which enable clinicians to quickly create documentation. ICANotes clinical notes can be made... Read More
Visit Website

Compulink

Compulink is a provider of highly customizable, ONC Certified EHR and practice management software for specialty practices. Designed to adapt to a practice's specific needs, the integrated solution offers functionality to support patient... Read More
Visit Website

Epitomax EHR/PM by PsyTech Solutions

Epitomax EHR/PM by PsyTech Solutions is an ONC-ATCB certified electronic health records (EHR) and practice management (PM) software suite designed specifically for behavioral and mental healthcare providers. The Software-as-a-Service... Read More
Visit Website

BestNotes

BestNotes is an HIPAA compliant customer relationship management (CRM) and electronic health record (EHR) database system designed for the behavioral health and substance abuse industry. The software merges CRM and EHR tools into a... Read More
Visit Website

A+ DELPHI Psychotherapy Billing Software

A+ DELPHI32 is an on-premise billing, scheduling, and patient records management system designed specifically for small mental and behavioral health practices. The comprehensive program meets the needs of all types of mental health... Read More
Visit Website

CAM by Celerity

Celerity’s CAM solution is an integrated clinical, financial and administrative system for behavioral health specialists. The solution was originally designed for chemical dependency treatment specialists and is especially strong... Read More
Visit Website

NueMD

NueMD offers a comprehensive suite of software and services for practices of all sizes. NueMD is an integrated appointment scheduling, practice management/medical billing, electronic health recording, and medical billing solution. NueMD... Read More
Visit Website

Netsmart myAvatar Suite

Netsmart’s myAvatar Suite is an industry leader in enterprise behavioral health software. The comprehensive electronic medical records (EMR) and practice management (PM) suite is used by all types of behavioral health organizations,... Read More
Visit Website

AntWorks Healthcare

AntWorks’ suite of healthcare solutions offers clinical, financial and administrative tools suitable for healthcare providers in a variety of specialties. It is suitable for physicians and large group practices and can be installed... Read More
Visit Website

NextGen Healthcare

Therapy clinicians use EHR documentation software to document patient treatments while the system determines appropriate billing codes and modifiers to send to the Practice Management (PM) suite automatically.
Visit Website

Netsmart Insight

Netsmart serves more than 130 Local Public Health organizations across the US, and Insight by Netsmart Technologies combines public health-specific expertise with Netsmart's exceptional support to offer a fully integrated practice... Read More
Visit Website

EncounterWorks

Unlike many other software solutions that are broken up and sold as independent components, EncounterWorks unifies patient management, practice management and Electronic Health Records into the core of the system. By centralizing all... Read More
Visit Website

Azalea Health

Azalea Health offers a collection of medical solutions for a variety of specialties. Providing a cloud-based EHR, practice management software, revenue cycle management, and more, Azalea products bring together a practice's medical... Read More
Visit Website

myEvolv by Netsmart

myEvolv by Netsmart is an integrated EHR solution that incorporates a robust accounts receivable/accounts payable sub-ledger directly within the system. The software is ideal for community health centers as well as behavioral & mental... Read More
Visit Website

EHR YOUR WAY

EHR YOUR WAY is a behavioral health EHR that can be deployed on desktop and mobile cloud-based devices. Their cloud-based devices cover all aspects of behavioral health including inpatient and outpatient SA & MH, autism, case management,... Read More
Visit Website

RxNT

RxNT offers a suite of cloud-based solutions including RxNT|EHR, RxNT|eRx, and RxNT|PM. These three solutions are available for purchase in standalone form or within an integrated suite and are accessible on any connected mobile device... Read More
Visit Website

AdvancedMD

AdvancedMD is an integrated medical software suite for independent practices. Features include practice management, electronic health records, patient engagement, telemedicine, rooming, reputation management, financial analytics and... Read More
Visit Website

Q.D. Clinical EMR

Q.D. Clinical EMR is a comprehensive, customizable solution for clinical documentation, managed care support, practice research, image management, lab order tracking, drug interaction checking and more. The system comes with hundreds... Read More
Visit Website

Medscribbler EMR Suite

Medscribbler EMR Suite is a HIPPA compliant electronic medical record (EMR) solution. It uses tablets as a primary source of documentation, supporting various input methods such as handwriting, voice and keyboard. The product is offered... Read More
Visit Website

A.I.med by Acrendo Software

Acrendo offers a cloud-based medical software suitable for smaller practices. Their EMR software, A.I.med, includes applications for electronic health records (EHR) and practice management. It offers scheduling capabilities that will... Read More
Visit Website

Sevocity

Sevocity is a cloud-based medical solution best suited to solo and small group practices seeking an Electronic Health Record (EHR) system. The system was designed to assist users with the documentation and patient care process.  Sevocity... Read More
Visit Website

PatientTrac EMR

PatientTrac EMR is a comprehensive Electronic Medical Records and Practice Management system created for professionals in the mental health industry, particularly psychiatric practices, substance abuse facilities, nursing homes, psychiatric... Read More
Visit Website

WRS Health

WRS Health is a cloud-based integrated EHR, practice management and billing management solution designed to helps medical professionals streamline the core activities of their practice. The solution offers EHR, medical billing, patient... Read More
Visit Website

ClinicTracker Connect

ClinicTracker Connect is an ONC-ATCB certified practice management and electronic medical record (EMR) system for mental health and substance abuse practices. ClinicTracker Connect has enabled enhanced patient care, improved efficiency,... Read More
Visit Website

WebChart by Medical Informatics Engineering

WebChart EHR pairs functionality with flexibility to support your individual workflows and preferences. This user-level adaptability enhances administrative productivity, and lets clinical staff remain cognitive instead of clerical,... Read More
Visit Website

mEMR

mEMR by Mitochon Systems is a free 2011/2012 ONC-ATCB certified electronic health records (EHR) system with optional e-prescribing. A Web-based system, mEMR is fully secured by Amazon’s E2 Cloud in a HIPAA-compliant and SAS70-certified... Read More
Visit Website

DrFirst Rcopia-MU

DrFirst Rcopia-MU is a simple and affordable electronic health and e-prescribing system that allows practices to take advantage of available Federal incentive payments through programs like MIPAA, P4P, PQRS, and ARRA. DrFirst is one... Read More
Visit Website

SmartCare by Streamline

Recognizing the unique needs of behavioral healthcare organizations and substance abuse centers, Streamline Healthcare Solutions created SmartCare, an integrated, complete solution for businesses looking for enterprise-wide records,... Read More
Visit Website

Welligent Behavioral EHR

Welligent’s ONC-ATCB certified EHR helps health mental health centers, substance abuse treatment providers and other community-based behavioral organizations to improve their scheduling, clinical process, treatment planning, ePrescribing,... Read More
Visit Website

PatientClick Suite

With its intuitive web-based solution, PatientClick gives providers a comprehensive EMR solution that improves both patient care and administrative efficiency. PatientClick can be accessed from anywhere at anytime, offering both providers... Read More
Visit Website

PsychConsult Provider by Askesis

PsychConsult Provider® is an enterprise application designed to meet the needs of behavioral health and substance abuse providers. The solution supports inpatient, outpatient, and residential programs and integrates organizations’... Read More
Visit Website

PatientClick EHR

With its intuitive web-based solution, PatientClick gives providers a comprehensive EMR solution that improves both patient care and administrative efficiency. PatientClick can be accessed from anywhere at anytime, offering both providers... Read More
Visit Website

simplifyMD

Developed to ease the workload of both physicians and administrators, simplifyMD is a modern, web-based solution that combines fully certified EHR functionality with powerful document management and leading-edge Patient Health Record... Read More
Visit Website

ClinicMind by Affinity Billing

ClinicMind by Affinity Billing is an EMR and practice management system for the mental health industry. The solution offers patient scheduling, picture archiving and medical billing capabilities. The application is a cloud-based solution... Read More
Visit Website

Community CareLink

Community CareLink by First Call is an web-based electronic health record (EHR) and practice management system designed specifically for mental health facilities and substance abuse centers. The software is also a good fit for midsize... Read More
Visit Website

ReLiMed

ReLi Med Solutions' suite gives small to midsize ambulatory care practices a completely integrated EHR and Practice Management solution. The solution can be installed on-premises or hosted on a cloud as a web-based application. ReLi... Read More
Visit Website

NextStep

For more than ten years, NextStep Solutions has offered intuitive, web-based applications to behavioral health providers. Their suite of products streamline all critical operations within a practice, directly impacting day-to-day care... Read More
Visit Website

DrCloud EMR

DrCloud EMR is a customizable, best-of-breed EMR solution that can scale with the growth of a practice. As the name implies, DrCloud is Web-based; information is securely hosted on the Microsoft Windows Azure Platform, so patient data... Read More
Visit Website

SilverTree

SilverTreeHealth is a complete medical solution and was created by a physician that understands the needs of both single and multi-specialty practices. Essential applications include a fully certified EHR, as well as powerful billing... Read More
Visit Website

iSALUS EHR

iSALUS Healthcare offers a fully-integrated electronic health records (EHR), practice management and billing services solution with a host of features to support small to mid-sized practices. This system is flexible and securely accessible... Read More
Visit Website

OpenEMR

OpenEMR is a web-based solution providing electronic medical records (EMR), medical billing and patient scheduling.  The EMR functionality offers customizable forms, patient reports based on demographics, notetaking capabilities... Read More
Visit Website

Kipu Systems

Created within a detox facility to accommodate the specific needs of substance abuse clinics, Kipu Systems offers a web-based EMR specifically for this medical specialty. From the first patient phone call to the final discharge, Kipu... Read More
Visit Website

Aura

Created to meet the needs of the Mental Health community, Aura by Sigmund Software was developed by IT professionals in tandem with experts in the behavioral health field. It has been available to psychologists, psychiatrists, LPCs,... Read More
Visit Website

Buyer's Guide

To mental and behavioral health care providers, therapy notes are essential for documenting patient encounters. What’s more, therapy notes are consistently cited as a top-requested electronic health records (EHR) software functionality by buyers who contact Software Advice.

There are hundreds of solutions that offer therapy notes for practitioners looking to make a first-time or replacement purchase. To help you narrow down your options and better understand what’s available in today’s market, we put together this buyer’s guide.

Here’s what we’ll cover:

What Is Therapy Notes Software?
Common Functionality of Therapy Notes Software
Benefits of Electronic Therapy Notes
Deployment Strategies and Pricing
Market Trends To Understand

What Is Therapy Notes Software?

“Therapy notes” can refer to several different kinds of medical forms that are needed to document patient encounters in mental and behavioral health care settings.

These can include:

therapy notes

These types of mental health progress notes are essential for practitioners to record patient assessments, treatments and results over time. The data can also be used for tracking and coordinating care to achieve healthy outcomes. And in some cases, these notes serve as the official record of the patient relationship and may be subpoenaed in court.

In light of all this, it’s extremely important for therapy notes to be as comprehensive, up-to-date and secure as possible. Indeed, the right software ensures notes are legible and automatically marked with time and date stamps. Drop-down menus and templates make it easy for practitioners to enter detailed patient observations. Plus, electronic files are generally more secure than paper-based records.

Common Functionality of Therapy Notes Software

Specialty-specific notes templates Most systems should offer notes templates for a range of specialties, such as psychotherapy, psychiatry and behavioral health. Some allow users to customize templates with additional fields/terminology. Templates usually offer drop-down menus and click-boxes.
Note management Allows users to easily view/retrieve notes and assessments, in order for human services specialists to access old notes and review previous sessions.
Outcomes tracking Allows users to turn therapy notes data into reports, for gauging health outcomes across patient populations. (Measuring care outcomes is recommended by the Diagnostic and Statistical Manual of Mental Disorders, Fifth Edition [DSM-5].)
Coding tools Help users select and enter codes in note templates and billing modules from a pre-programmed menu or searchable database. These clinical documentation codes may include CPT, ICD and/or DSM codes.
Staff management Users are assigned roles within the system (e.g., site administrators, clinicians or billers) that provide different levels of access (e.g., clinicians can only see the notes for their own patients). Supervisors can receive missing notes reports and notifications for notes that need approval. Standard functionality for systems aimed at larger organizations.

Benefits of Electronic Therapy Notes

Some of the benefits of electronic therapy notes should already be clear from our discussion, but here’s a complete listing:

  • No double-entry. When you enter data electronically, you don’t need to bother with digitizing it down the road.
  •  
  • Paperless office. By using electronic therapy notes, you’re one step closer to achieving the ecological nirvana (and the cost-savings) of a paperless office.
  •  
  • Improved organization. Electronic therapy notes are automatically organized by time/date and patient - no hunting through file-cabinets.
  •  
  • Patient analytics. As we’ve seen, electronic therapy notes can feed historical reports that track patient progress over time. Do you really plan to turn all your old paper notes into charts?
  •  
  • Easier coding. ICD 10 codes are a pain, and we all know the DSM V tends to make coding more painful rather than less. Thankfully, these tools offer features to assist with the tedious task of coding.

Deployment Strategies and Pricing

Stand-alone or “best-of-breed” programs can be implemented to create, edit and store different kinds of therapy notes. Vendors of this type of software often offer tiered pricing plans.

For example, at the first, most basic tier, buyers might pay a monthly fee allowing a small pool of users access to basic functionality and services, such as progress notes templates, document storage and limited email support from the vendor.

At the higher-priced tiers, buyers might be able to add more users to the system and/or to access more advanced functionality or services beyond what the lower tiers provide. These additional capabilities might include reporting and analytics, electronic claims submissions or live phone support from the vendor.

Buyers seeking a more comprehensive deployment strategy can implement a therapy software suite that includes other capabilities in addition to therapy notes. For example, an EHR suite may also offer billing, patient scheduling and human resources applications. Pricing for these suites can be much more expensive, as they offer a greater breadth of both clinical and practice management functionalities.

Your choice between a best-of-breed system or integrated suite will come down to the size of your practice, your budget and whether you want your solution to integrate with other software.

Market Trends to Understand

You will likely come across some of the following market trends as you begin your search for therapy notes software:

Cloud-based deployment. One of the most important choices buyers need to consider is whether they’d like a cloud-based or an on-premise solution. The cloud model provides Software-as-a-Service (SaaS), in which the system is hosted on external servers and accessed remotely through the Web. In on-premise systems, the software is hosted on the practice’s own servers and must be updated and maintained locally.

Cloud-based EMR mental health systems are becoming increasingly popular. Not only do they offer the flexibility of remote access, they also involve lower upfront costs, and updates and maintenance are handled by the vendor.

Mobile device support. Support for wireless devices, such as smartphones and tablets, is becoming common among mental and behavioral health software vendors. The convenience and portability of such devices makes them ideal for reviewing progress notes and managing scheduling changes on the go. Some vendors are even introducing HIPAA-compliant native applications for Windows, Android and/or iOS devices. What's more, a report conducted by Software Advice finds that mobile users cite higher levels of satisfaction and fewer challenges with their EHR than non-mobile users.