# Whatspot Software Reviews, Demo & Pricing - 2026 > Review of Whatspot Software: system overview, features, price and cost information. Get free demos and compare to similar programs. Source: https://www.softwareadvice.com/meeting-room/whatspot-profile --- [Home](https://www.softwareadvice.com/) / [Meeting Room Booking System Software](https://www.softwareadvice.com/meeting-room/) / Whatspot Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Alternatives](https://www.softwareadvice.com/meeting-room/whatspot-profile/alternatives/) # Whatspot 2026: Benefits, Features & Pricing Wondering if Whatspot is right for your organization? Our Meeting Room Booking System Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview Whatspot 4.7 [(55)](https://www.softwareadvice.com/meeting-room/whatspot-profile/#reviews) Pricing Starting at $2.50 per month ### About Whatspot Whatspot is the smart booking system built for offices, coworking spaces, schools, and small organizations that need a fast, practical way to manage shared spaces. Whether you're reserving meeting rooms, desks, parking spots, or company cars — Whatspot makes it effortless. Set up in minutes, no training needed. The platform combines a clean, intuitive interface with powerful features like approval workflows, booking rules, recurring events, mobile apps, floorplans, and public booking pages. Say goodbye to spreadsheets and booking chaos — and hello to clarity and control. ✅ Works on web, iOS, and Android ✅ Visual floorplans and QR code booking ✅ Multilingual (15+ languages) ✅ Embed on your website without plugins ✅ Syncs with Google and Microsoft calendars Start free — scale when you need to. Whatspot’s flexible pricing grows with you. It’s free forever for up to 3 spaces and 10 users, making it the ideal choice for small teams, coworking hubs, and community spaces. Wondering if Whatspot is right for your organization? Our Meeting Room Booking System Software selection experts can help you in 15 minutes or less. ## Whatspot User Interface ## Popular Whatspot Alternatives Main Product Whatspot 4.7 [(55)](https://www.softwareadvice.com/meeting-room/whatspot-profile/#reviews) Ratings Breakdown - 4.84Ease of use - 4.74Value for money - 4.81Customer support - 4.40Functionality Pricing Starting at $2.50 per month Get Price Alternative Product [Archie](https://www.softwareadvice.com/product/501022-Archie/) 4.8 [(85)](https://www.softwareadvice.com/product/501022-Archie/reviews/) Ratings Breakdown - 4.92Ease of use - 4.78Value for money - 4.89Customer support - 4.67Functionality Pricing Starting at $109.00 per year Get Price Alternative Product [Clearooms](https://www.softwareadvice.com/meeting-room/clearooms-profile/) 4.7 [(220)](https://www.softwareadvice.com/meeting-room/clearooms-profile/reviews/) Ratings Breakdown - 4.78Ease of use - 4.67Value for money - 4.67Customer support - 4.60Functionality Pricing Starting at £10.00 per month Get Price Alternative Product [Meeting4Display](https://www.softwareadvice.com/meeting-room/meeting4display-profile/) 4.8 [(20)](https://www.softwareadvice.com/meeting-room/meeting4display-profile/#reviews) Ratings Breakdown - 4.85Ease of use - 4.67Value for money - 5.0Customer support - 4.75Functionality Pricing Available upon request Get Price Alternative Product [yoffix](https://www.softwareadvice.com/meeting-room/yoffix-profile/) 4.8 [(85)](https://www.softwareadvice.com/meeting-room/yoffix-profile/reviews/) Ratings Breakdown - 4.86Ease of use - 4.80Value for money - 4.75Customer support - 4.80Functionality Pricing Starting at €1.00 per month Get Price Alternative Product [Tactic](https://www.softwareadvice.com/product/334969-Tactic/) 4.7 [(73)](https://www.softwareadvice.com/product/334969-Tactic/reviews/) Ratings Breakdown - 4.85Ease of use - 4.76Value for money - 4.71Customer support - 4.70Functionality Pricing Starting at $3.00 per month Get Price ## Whatspot Pricing and Plans Starting price: $2.50 per month Free Trial Free Version Freemium $0.00 usage based Plan includes: - 3 Spots - 10 Users - Unlimited Number of Reservations Premium $2.50 usage based, per month Plan includes: - 5+ Spots - Limited space categorization - 30 Users - User access management - Interactive floorplans - Approval process - Utilization statistics Ultimate $3.40 usage based, per month Plan includes: - 10+ spots - Unlimited categorization - 100 users - Public bookings - Interactive floorplans - Approval process - User access management - Utilization statistics - Priority support Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## Whatspot Features - Popular features found in Meeting Room Booking System Digital Signage Internal Meetings Multi-Location Online Booking Utilization Reporting Visitor Management - More features of Whatspot Access Controls/Permissions Activities Booking Alerts/Notifications Approval Process Control Availability Indicator Availability Management Booking Management Booking Notes Calendar Management Calendar Sync Categorization/Grouping Class Scheduling Confirmations/Reminders Customizable Forms Data Import/Export Desk Availability Schedule Desk Reservation Email Reminders Employee Management Event Calendar Event Scheduling Facility Scheduling Floor Plans & Maps For Offices Hot Desking Meeting Management Meeting Room Booking Mobile Access Mobile App Multi-Language QR Codes Real-Time Notifications Real-Time Updates Recurring Appointments Reminders Reporting/Analytics Reporting & Statistics Reservations Management Resource Allocation & Planning Resource Management Resource Scheduling Room Availability Schedule Room Booking Scheduling Search/Filter Self Service Portal Single Sign On Space Management Space Reservation Third Party Booking Third-Party Integrations Usage Tracking/Analytics User Management Vendor Management Website Integration ## Whatspot Integrations Microsoft Outlook Integration rated undefined from -1 review Calendar 365 for Dynamics Integration rated undefined from -1 review Google Calendar Integration rated undefined from -1 review ## Whatspot User Reviews Overall Rating 4.7 Ratings Breakdown 5 71% 4 25% 3 4% 2 0% 1 0% Secondary Ratings Ease of Use 4.8 Value for money 4.7 Customer support 4.8 Functionality 4.4 Have you used Whatspot and would like to share your experience with others? Diogo N. Verified reviewer Real Estate 51-200 employees Used daily for less than 6 months Reviewed March 2024 Amazing Platform and Support 5 Nothing less than exceptional service and dedication to the product they have. They are and should be proud of what they built. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Reaching a sales and support team was easy, and I was amazed at how flexible they were. Special note to \[sensitive content hidden\] who gave an amazing professional side from our moment of interest to after the purchase. Cons: Nothing until the moment. I will see how much time would it take to develop certain requests that we ask. But already beforehand was explained to me an idea of where the development team is oriented which I think was a positive point and helped me decide in to buy the product. Reasons for choosing Whatspot Easy to reach and dedicated professional to follow quickly my case. Reasons for switching to Whatspot Unprofessionalism that that would bring to my company. Vendor Response Thanks for your positive feedback! We're thrilled you're happy with our support and platform. Your satisfaction fuels our commitment to excellence. Replied March 2024 Read More AG Adam G. Verified reviewer Leisure, Travel & Tourism 2-10 employees Used daily for less than 6 months Reviewed September 2025 Perfect facilities booking platform 5 Easy to set up, great support, happy club members, everything has been perfect. 100% recommended. I had an initial demonstration which was really useful and I was able to ask any questions I needed about how the platform would meet our needs. Everyone has been heklpful and responsive to any follow up questions I have had. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: It is an easy to use and intuitive platform which has been well received by all our members. Our members ages range from 18 to 85 so we needed an easy to access system which was suitable for those who were worried about our change from a paper based system to an online one. I have had lots of emails from members thanking me for the choice of platform. They are delighted. We have had no complaints or issues from anyone. Cons: I can only say positive things about the platform. If I had one wish, it would be to have the same admin functionality through the app as the website. Reasons for choosing Whatspot Spcially designed for our purpose and easy to deal with the support / set-up team. Vendor Response Thank you so much for your kind words! We’re truly happy to hear that Whatspot has been so well received by your members – especially across such a wide age range. It’s great to know the transition from paper to online has been smooth and appreciated. We’ll definitely keep the admin app functionality in mind for future improvements. Thanks again for the recommendation! Replied October 2025 Read More RO Richard O. Verified reviewer Research 51-200 employees Used daily for less than 12 months Review source Reviewed June 2022 The best Reservation and Booking software 5 Whatspot is simply incredible software for reservation/booking Ratings Breakdown 5 Ease of use 5 Value for money Previously 4 5 Customer support Previously 4 5 Functionality Previously 4 Pros: A very friendly and easy to use software for reservation and booking Cons: There is no single con about this software Read More KR Kari R. Verified reviewer Education Management 2-10 employees Used daily for less than 6 months Review source Reviewed February 2024 Review of W 3 Ratings Breakdown 2 Ease of use 1 Value for money 1 Customer support 3 Functionality Pros: The calendar and booking. The spots make it possible for us to spearate booking between our locations. Cons: I miss the automatic reply feature for our users. I also can't change my email address, the one I receive notifications at. I would really like to do this. Additionally, I want the option for participants to be approved on their first booking, without needing approval for subsequent bookings. I also miss information om how to get help with problems. Reasons for switching to Whatspot Excenses, but it turns out that Skedda is less excensive. It looks like we been charged twice. Vendor Response We sincerely regret any inconvenience you've experienced and value your feedback highly. At Whatspot, we're dedicated to continuous improvement and take your concerns seriously: Continuous Improvements: We regularly update the Whatspot system, incorporating valuable user feedback to enhance your experience. Streamlined Processes: We're always looking for ways to make our platform more user-friendly, including simplifying booking and approval processes. Billing Concerns: If there's been any issue with billing, such as being charged twice, we want to address it immediately. Please reach out to us at support@whatspot.app, and we're prepared to offer a full refund if a mistake has been made on our part. Your satisfaction is our priority. For any assistance or to discuss your concerns further, please contact us directly at support@whatspot.app. Best regards, Marek Replied February 2024 Read More AS Anoush S. Verified reviewer Civic & Social Organization 51-200 employees Used daily for less than 6 months Reviewed April 2026 WhatSpot review by Impact Initiatives (a UK charity) 5 We were looking for a suitable replacement for Skedda after they decided to change their pricing model and the annual cost was set to quadruple. WhatSpot has all the functionality we're looking for as an online room booking utility and is much cheaper than Skedda due to their fair pricing model. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: User friendly, clean interface, great functionality, per spot pricing rather than per user, highly responsive and friendly customer support. Cons: I would appreciate if there was the ability to assign users to different teams and for the teams to appear colour coded in individual spot calendars. Also it would be good if people within teams had the ability to amend or cancel bookings made by other people within their team. Reasons for switching to Whatspot Skedda's pricing model changed to per user and became prohibitively expensive for us. Vendor Response Thank you for taking the time to share your experience with Whatspot. We’re very happy to hear that you value the clean and user-friendly interface, the functionality, our pricing model, and the support from our team. It’s great to know that Whatspot is delivering what you were looking for in a room booking solution. We also really appreciate your suggestions. The ability to work with teams more directly, including colour-coding in calendars and letting team members manage each other’s bookings, is excellent feedback and very relevant for future product improvements. Thanks again for your trust and for being part of Whatspot. Replied April 2026 Read More mm mirari m. Verified reviewer Research 51-200 employees Used daily for less than 6 months Reviewed March 2026 happy to have found it 4 Very happy with the use and the visualisation. Plus I have also received possitive feedback from the users. Ratings Breakdown 4 Ease of use 4 Value for money 5 Customer support 4 Functionality Pros: Easy to use, to share, to follow,.... Great features. All you need from an app to organise spots. I also like the fact that you can add photos of the rooms (and information regarding the equipment, etc...) Cons: when you make a reservation the hour to be set ´-its at the end of the day- and need to scroll it down to reach "working hours". Reasons for choosing Whatspot easy to use, and fits our needs as we need to manage share rooms between different entities. Vendor Response Thank you very much for your kind review and for sharing your experience with Whatspot. We’re really glad to hear that the system is easy to use and that features like room photos and equipment details are helpful for your team. We’re also aware of the scrolling issue in the time selection during reservation creation, and improving this part of the experience is something we want to address. It’s great to hear that Whatspot fits your needs and that you’ve received positive feedback from your users as well. Replied March 2026 Read More AE Andrus E. Verified reviewer Information Technology and Services 51-200 employees Used daily for less than 6 months Reviewed April 2025 Simple and specific app for booking office rooms, desks, parking lots. 5 Ratings Breakdown 5 Ease of use 3 Value for money 5 Customer support 4 Functionality Pros: It met our requirements 95%. I was searching for a solution for booking office desks and most of the similar apps are meant just for restaurants. Whatspot is simple and enough for my needs. Cons: Maybe on some points it's too simple and if I have specific needs, it will not deliver the solution. Reasons for choosing Whatspot I also tested different restaurant table booking apps. Whatsport is meant specially for office desks/spaces - exactly what I needed. Vendor Response Thank you for your review! We’re glad Whatspot meets your needs for booking office spaces. We appreciate your feedback on simplicity and will keep it in mind as we improve. Thanks for choosing us! Replied May 2025 Read More RK Rob K. Verified reviewer Non-Profit Organization Management 2-10 employees Used daily for less than 6 months Reviewed March 2025 Great start! 5 Fabulous and prompt customer service. Very attentive! Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: It's great being able to have a dedicated app for managing spot booking and not having to include all the other facilities that we will never use! Cons: The room layout option should be included in the Ultimate option. Reasons for choosing Whatspot Offered what I needed as a main service not an add on Vendor Response Thank you for your feedback! We're glad to hear that the app is meeting your needs and that you appreciate our customer service. We’ll take your suggestion into consideration for future updates. Thanks again for choosing Whatspot! Replied April 2025 Read More TC Taher C. Verified reviewer Financial Services 11-50 employees Used daily for less than 6 months Reviewed April 2025 Sanctuary - Review 4 Excellent, Easy to Setup, amazing support team for onboarding. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: Easy to use, Good User Interface, features and quick support. Cons: Nothing, few features will be added in coming months. making it a complete product. Reasons for choosing Whatspot Similar features as above-mentioned apps at much lower price Vendor Response Thank you for your wonderful review! We're thrilled to hear that you find Whatspot easy to use and that our support team has been helpful. We’re excited about the upcoming features and appreciate your trust in Whatspot! Replied April 2025 Read More SH Sampo H. Verified reviewer Higher Education 11-50 employees Used daily for less than 6 months Reviewed July 2025 Easy room booking management 4 When I contacted Whatspot's support by email I got really quick and comprehensive answers. I really appreciate that communication works so well. Thank you very much, Vlasta! Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: It was really easy to learn to manage the app and create booking calendars. It is also convenient that you can assign rules for bookings. Cons: I'm still waiting for the Google Calendar integration. And it would be great if the Admin could edit the questions of the booking page. Reasons for choosing Whatspot Bookafy was too complicated for our needs. Vendor Response Thank you for your kind feedback. We’re glad to hear the app is easy to use and that our support has been helpful. We’re just wrapping up the Microsoft Outlook integration, and Google Calendar is next. The ability to edit booking page questions — such as adding custom fields — is a great suggestion and is definitely on our radar. Thanks again for choosing Whatspot. Replied July 2025 Read More Showing 1 - 10 of 55 Reviews Load More Reviews ## Whatspot Popular Comparisons [Archie vs Whatspot](https://www.softwareadvice.com/compare/220702-whatspot/vs/501022-Archie/)[Clearooms vs Whatspot](https://www.softwareadvice.com/meeting-room/clearooms-profile/vs/whatspot/)[Skedda vs Whatspot](https://www.softwareadvice.com/calendar-app/skedda-profile/vs/whatspot/) [Compare All Alternatives](https://www.softwareadvice.com/meeting-room/whatspot-profile/alternatives/) ## Other Top Recommended Meeting Room Booking System Software [Tactic](https://www.softwareadvice.com/product/334969-Tactic/) **4.7** (73) Recently recommended **29** times [OfficeSpace](https://www.softwareadvice.com/cafm/officespace-profile/) **4.9** (55) Recently recommended **8** times [Tripleseat](https://www.softwareadvice.com/event-management/tripleseat-profile/) **4.7** (574) Recently recommended **0** times [Envoy](https://www.softwareadvice.com/meeting-room/envoy-profile/) **4.8** (428) Recently recommended **0** times Stuck Between Options? 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