Instrumentl 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Instrumentl

5.0

(176)

Pricing

Starting at $179.00 per month

About Instrumentl

Instrumentl is the only complete grant solution that empowers grant-seeking organizations to discover best-fit grants, craft winning proposals faster with AI, and manage their entire grant lifecycle—all in one place

Key features:

Intelligent matching to 20,000+ expertly created, active grant opportunities
AI-powered grant writing tool that learns from your past applications
Database of 400,000+ funders with interactive 990 reports
Peer prospecting tools and advanced funder insights into historical giving data and patterns
End-to-end grant tracker with automated workflows
Custom reports and real-time performance dashboards
Award-winning customer support with 4.8/5 satisfaction rating

Instrumentl Screenshots

Instrumentl Pricing and Plans

Starting price: $179.00 per month

Free Trial

Free Version

Basic

$179.00

flat rate, per month

Plan includes:

Comprehensive database of active funding opportunities
Automatic deadline reminders
Get matched with relevant grants

Standard

$299.00

flat rate, per month

Plan includes:

390,000+ funders (even invite-only)
See giving trends and who's funded orgs similar to yours
Centralize your team's grant work with Calendar, Tasks, and Award views
Automatic deadline reminders
Get matched with relevant grants

Pro

$499.00

flat rate, per month

Plan includes:

Personalized onboarding & training
Seamless Salesforce, Raiser's Edge NXT, Virtuous, and calendar integrations
Customizable tracker with finance tracking (payments, budget spend-down)
390,000+ funders (even invite-only)
Comprehensive database of active funding opportunities
Automatic deadline reminders
Get matched with relevant grants
Advanced Funder Insights
Peer Prospecting
Centralize your team's grant work with Calendar, Tasks, and Award views

Advanced

$899.00

flat rate, per month

Plan includes:

API Access
PDF customization
Apply AI Grant Writing Assistant
Personalized onboarding & training
Seamless Salesforce, Raiser's Edge NXT, Virtuous, and calendar integrations
Peer Prospecting
Customizable tracker with finance tracking (payments, budget spend-down)
User roles & permissions
Centralize your team's grant work with Calendar, Tasks, and Award views
Automatic deadline reminders

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Instrumentl Features

Popular features found in Grant Management
Applicant Tracking
Collaboration Tools
Contract/License Management
Document Review
Due Date Tracking
Financial Reporting
Grant Discovery
Payment Tracking
Reporting & Statistics
More features of Instrumentl
Activity Dashboard
Activity Tracking
Administrative Reporting
Alerts/Notifications
Categorization/Grouping
Compliance Management
Contact Management
Customizable Fields
Customizable Reports
Data Import/Export
Deadline Management
Document Management
Email Reminders
For Grantseekers
Grant Application Management
Grant Award Tracking
Monitoring
Reminders
Role-Based Permissions
Search/Filter
Status Tracking
Third-Party Integrations
Workflow Management

Instrumentl Integrations

Salesforce Starter

Salesforce.org Education Cloud

Salesforce.org Nonprofit Cloud

Microsoft Outlook

Virtuous

Google Calendar

Instrumentl User Reviews

Overall Rating

5.0

Ratings Breakdown

98%

Secondary Ratings

Ease of Use

4.9

Value for money

4.8

Customer support

5.0

Functionality

4.8

Cally E.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for less than 6 months

Review source

Reviewed December 2025

Instrumentl: A True Game-Changer

Instrumentl has been a game-changer! I’ve cut my grant research time by more than half. As the sole staff member responsible for writing and managing grants, this tool has saved me countless hours in researching, writing, and tracking. I especially love the ability to add collaborators, assign tasks, and avoid manually tracking emails and reminders. The Instrumentl team is fantastic to work with—they respond quickly and are always helpful.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The most valuable aspect of Instrumentl is the significant time savings it provides. I have reduced my grant research time by more than 50%, which is particularly impactful given that I am solely responsible for writing and managing all grants within my organization.

Cons:

I do not have any significant cons to report. On the rare occasion that I identify an area for potential improvement, I share my feedback with the Instrumentl team. They are highly responsive and genuinely receptive to suggestions, which reinforces my confidence in the platform and its commitment to continuous improvement.

Reasons for choosing Instrumentl

Instrumentl offers a comprehensive solution for grant research and management that significantly reduces time and streamlines processes, making it far superior to other options I have tried.

Reasons for switching to Instrumentl

Our organization currently uses Salesforce as an excellent donor management system; however, it is not designed to provide comprehensive grant research and management capabilities. The ability to integrate Instrumentl data with Salesforce has been invaluable. It allows me to minimize time spent on repetitive tasks while ensuring that the information maintained in Instrumentl is also accessible in Salesforce for the rest of our team. This integration streamlines workflows and enhances data consistency across platforms.

Vendor Response

Hi Cally - Thank you for taking the time to leave us a review! We're happy to hear we are able to help you cut your grant research time in half! Thank you for always sharing your feedback with us, you are helping us improve! If anything ever comes up, feel free to share it with us. We'd love to hear from you! :D

Replied February 2026

Danielle M.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for less than 2 years

Review source

Reviewed December 2025

Overall very happy we switched to Instrumentl!

Overall, I am very happy with my experience with Instrumentl. The support team is great, and I also love that they do professional development workshops.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Instrumentl has been a huge asset as both a prospecting tool and a grant management system. I have already found and secured new grants as a result of this tool. It is very user-friendly, and I also like the reporting and tasks features, which help me stay on top of things.

Cons:

It is more expensive than other platforms, but I do think you get what you pay for, and Instrumental is constantly looking to improve and add new features.

Reasons for choosing Instrumentl

Customer Service team and overall ease of use of the platform.

Vendor Response

Hi Danielle, Thank you for reviewing us here on Capterra! It's such an honor that you consider our platform as a major asset for your org in terms of prospecting and grant management! Congrats on finding and winning new grants as a result of utilizing our platform! It's a relief to hear you've found the product user-friendly, and that you enjoy the reporting and Tasks features. I appreciate your honesty around the pricing being higher than perhaps some other platforms out there. Though it's comforting to know that it's all worth it in terms of the value (and funding!) you derive from it. Your kudos to our Support team is well received - thank you! As you said, we will continue to try our best to improve the platform using your feedback. Keep it coming! :D

Replied December 2025

Marcia R.

Verified reviewer

Individual & Family Services

11-50 employees

Used weekly for less than 6 months

Reviewed March 2023

Well Worth the Investment

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We've discovered grants we would never have found without Instrumentl. The ease of reviewing digitized 990s makes this product well worth the investment. The time we save with Instrumentl has already offset our investment in the subscription. Customer support is excellent. I never wait more than 24 hours for a response.

Cons:

The app is complex because of its rich features. It took us a few weeks to learn how to use it effectively. The tutorials are helpful, but they are only accessible once you subscribe. My best advice for trial users is don't pick too many areas of focus when setting up your projects.

Vendor Response

Marcia, thanks for the kind words! It's incredible to hear about the new funders you have found using Instrumentl. I'm glad those 990 insights are saving you research time. :) We appreciate your recommendation to trial users! I am sending your feedback on to the rest of the team now. Thanks again for taking the time to write this review! ~Rebecca

Replied April 2023

Richard K.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used daily for more than 2 years

Review source

Reviewed November 2025

Instumentl is an amazing tool!

My experience has been extremely positive. I have introduced Instrument at three different organizations, and all continue to use is.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Instrumentl is one stop shopping for everything we need for researching, cultivating and submitting proposals to foundations--990s, information on grants/year, openness to new grantees, annual grant levels, and more. It is very intuitive and easy to use. The search/project builder tool is excellent, as is the reporting function, which allows us to track/report on tasks, prospects, grants received, etc. It also allows us to upload communications and grant proposals and LOI, so everything is on one place.

Cons:

No "cons" except that Instrumentl does not yet integrate with our CRM, NEON. When that occurs, we will give it six stars! Maybe 7!

Reasons for choosing Instrumentl

Much broader functionality, more intuitive to use.

Vendor Response

Hi Richard! Thank you for taking the extra time out of your day to leave a review of your experience utilizing our platform. I love reading how not only you've benefited from the various tools, but other orgs whom you've referred to Instrumentl are also utilizing the platform - hopefully with the same benefits you've cited! Speaking of which, we're thrilled that you find our product features easy to use and intuitive. The fact that you think of our platform as "everything in one place" is absolutely a goal we want to achieve -- making the full grant lifecycle easy, effective and all in one place. That being said, I recognize you utilize a CRM (NEON) that we don't integrate with. We've built out integrations with others like Salesforce, Raiser's Edge NXT and Virtuous, so I know our Product team and engineers are capable and interested at helping customers like you integrate all your tools to make life easier. I'll share this with them right away! Thanks again! Best, Nate

Replied November 2025

Andrea W.

Verified reviewer

Professional Training & Coaching

2-10 employees

Used daily for more than 2 years

Review source

Reviewed October 2025

Instrumental for any nonprofit fundraiser

Overall, my experience with Instrumentl has been very positive. I have worked with nonprofits who did not use grant management software and I have worked with nonprofits who do - the difference is remarkable, and Instrumentl has set the bar for affordable solutions to grant prospecting and management.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Instrumentl is an all-in-one grant prospecting and management tool. It integrates well with other systems and workflows to keep us on top of emerging opportunities and saves our team hundreds of hours of work prospecting, qualifying, and project managing.

Cons:

There is such a wealth of information in Instrumentl, it can be difficult to filter out opportunities that aren't a perfect match for mission, goals, or proximity. With experience, this becomes a bit easier, but it is often overwhelming for new users.

Reasons for choosing Instrumentl

Both Foundation Directory and GrantStation returned outdated RFPs or foundations that had dissolved years prior. Neither YourCause nor Foundant was as comprehensive as Instrumentl.

Vendor Response

Hey Andrea! Thank you for writing this review of your experience with our platform. I'm overjoyed to learn how many hours you've saved from the prospecting features on Instrumentl :D That being said, I do appreciate your thoughts around the wealth of information and sometime having to work to filter out opportunities that aren't a great fit. I'm glad it's easier for you now than when you first began, but we are all ears with any ideas and specific feature feedback! Your extensive experience make it all the more humbling to hear you say we've set the bar for a grant management & prospecting platform. Your perspective carries weight, and we value your ideas and opinions as they come to mind! Thanks again, Andrea! We're here for you as needed :)

Replied December 2025

Brianne N.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for less than 2 years

Review source

Reviewed January 2026

The investment is worth it!

Just great! From our onboarding call to the recurring emails letting us know what new opportunities are available. I suggest it to all my colleagues in non-profits. I tell them it is an investment, but it pays dividends!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The reporting tools. I love that I can run quick reports of each of my initiates and see what open asks I have and what I have received. This saves me a lot of time.

Cons:

The home screen view, being chronological, gets tedious at the end of the year. It would be nice if there were a monthly or quarterly expansion menu.

Reasons for switching to Instrumentl

Granthub - They closed and offered us half off the first year

Vendor Response

Hi Brianne - Thank you for taking the time to leave us a review! It's great to hear you are loving the ability to run quick reports! Thank you for sharing your feedback about the Home Screen view. We always continue to improve and your feedback is very valuable! If anything else comes to mind, please feel free to share it with us. We're here for you! :D

Replied February 2026

Phyllis B.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used weekly for less than 6 months

Review source

Reviewed January 2026

We love Instrumentl software!

[sensitive content hidden] , from Sales was patient and helpful as we were trying to decide if we could afford to buy. The onboarding was helpful and there is always someone to answer questions. Our experience has been excellent.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease of finding potential and matching donors for my NP. I Love that they send updates of new possibility or matches are available for me to look at. Now, i just need to do the research!

Cons:

I have not really found many cons. We have only been using it 4 months, we have submitted to LOI and we got one invitation to submit a full proposal. No cons.

Reasons for choosing Instrumentl

The ease of using the software and makes finding potential funders easy.

Vendor Response

Hello, Phyllis :) We're grateful for the time you've taken to share about your journey with us here at Instrumentl, from speaking with our Sales team to onboarding. Ultimately, we're just happy that you're getting the value out of our platform that you're looking for. It sounds like prospecting is a critical area of the grant lifecycle that Instrumentl is helping you with. We hope to make locating great-fit funders and grants even easier and more fruitful in the future. Any feedback you have for our team goes a long way. Thank you again!

Replied January 2026

Dr. Shahnazz B.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used daily for less than 12 months

Review source

Reviewed January 2026

Outstanding

Amazing experience. All information needed in one place that allows me to delegate task effectively.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Instrumentl is a top-tier, comprehensive grant management platform that modernizes how nonprofits and consultants find, pursue, and manage funding. It merges research, collaboration, AI assistance, tracking, and post-award tools in one place, replacing a patchwork of spreadsheets, calendars, and separate systems with an integrated workflow. If you regularly pursue multiple grants and need centralized control with automation and intelligence at each stage, Instrumentl is one of the strongest options available today.

Cons:

Sharing with other Team members is a little tough due to them not knowing everything I know about Instrumentl.

Vendor Response

Hey Dr. Shahnazz, We're humbled to read that you see our platform as top-tier and comprehensive. It's wonderful that you're benefiting from the variety of features on our platform, like the AI grant writing "Advisor", Tracker, AI "Award Assistant", and so on. I appreciate that you mentioned the difficulty in sharing with your teammates outside of Instrumentl whay you're doing it in the platform. We certainly want to make team collaboration seamless, including for those without user accounts. I'll be sure to pass that feedback along to our Product team. Thanks again for the testimony of your experience with our team and platform! We're here for you as you need ;)

Replied January 2026

Danette F.

Verified reviewer

Non-Profit Organization Management

Self-Employed

Used weekly for less than 2 years

Review source

Reviewed December 2025

The “Stop Starting From Scratch” Tool

Overall, it’s been a strong experience. Instrumentl has helped me work faster, stay organized, and keep funding research actionable. I’ve also had a positive working relationship with the team, which makes the platform even easier to use and trust. I am impressed by its genuine, intentional effort to keep its clients informed about best practices and related topics. I recommend Intrumtl to all of my clients.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Instrumentl helps me turn grant research into a real system. I like having funders, deadlines, notes, and opportunities in one place so I’m not reinventing the wheel every time. It supports consistent prospecting and follow-through, which is half the battle in grant work.

Cons:

Like any matching tool, it still requires human judgment. Not every opportunity is a perfect fit right out of the gate, so you may need to filter, refine, and do a quick reality-check before investing time. There’s also a slight learning curve up front to get your settings dialed in, but that is with any grant search system.

Vendor Response

Hi Danette, Thank you for leaving this review of your experience with our platform! I'm so happy to hear that you've found the features within the Discover and Manage grant lifecycle stages helpful! I appreciate your honesty about there being a learning curve for some new users at first. It's great that once you got acclimated, you've since been working faster and more organized! Mentioning your positive relationship with our team is such a joy to hear. We're grateful for your trust in our team and our efforts. If there's anything we can do to help you further along the way in your pursuit of grants funding, let us know :)

Replied January 2026

Verified

Reviewer

Non-Profit Organization Management

Self-Employed

Used weekly for less than 2 years

Review source

Reviewed January 2026

Finally... A Grant Platform That Actually Saves Me Time!

I tried another software after using Instrumentl because I thought I could save money. I came back to Instrumentl because it is much more efficient and saved me so much time.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is user friendly. The search functionality is great and I love that it continues searching and recommending new grants. It is really easy to organize and maintain different projects.

Cons:

It is a little costly for a small business owner. After using it for one year, I came back to it because it saves so much time and the search features were far superior

Vendor Response

Hi! Thank you for leaving a review here about your experience using Instrumentl for your org's grant management tool. We're thrilled that you find our product to be user-friendly with great search functionality (like the weekly New Matches email digest you alluded to). I totally hear you with regards to the cost, and I'm sorry that it costs more than some other platforms out there. It's great, though, that you came back because the value is there for you despite the financial investment. In the long run, our hope is that any money you spend subscribing to our platform comes right back many more times as you discover and win grants! If you have more feedback for our team, or need help with anything at all, just let us know :D

Replied January 2026

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