collectiveFleet from Collective Data is an enterprise fleet management solution that is designed to optimize an organization's fleet operations. With collectiveFleet, companies can identify over and under-utilized vehicles, cut costs by eliminating unnecessary inventory, streamline overall workflow and accurately report on the different facet of fleet operations.
The solution includes a full suite of fleet management tools: vehicle and asset tracking, maintenance management, parts inventory management, risk and warranties, license and certifications and customizable reporting. With its maintenance management, users have access to vehicle repair histories, maintenance schedules and work orders and can be notified via email when service is due.
Collective Data software tracks detailed data for assets in the company, with files or images attached to each asset. It also integrates seamlessly with other asset management tools - fuel card and GPS providers, as well as fleet inspections to ensure regulatory compliance.
Adonis from Fujitsu Telecom Systems Philippines Inc.
Employees number: 51-200 employees
There's no need to do manual reports and calling your drivers for their location. Just install the GPS device on vehicle or assets and keep track of their location via mobile or browser. Easy management and friendly user-interface.
The system is internet dependent. Make sure to have reliable internet connection from HQ and mobile device.
David from Real Photos by Freddy's Colors
Employees number: 11-50 employees
For non technical background folks like myself, Collective Fleet proves itself to work like a charm. The fact that you can have cloud based software with so much power not stuck to one PC is a great thing. Love the reporting, you can make it as thorough or to-the-point as necessary and have it delivered into your inbox everyday.
Total control of how your fleet assets are performing regardless of model year in service or capacity. Affordable, protects your investment through and through. Allows you to save and protect your assets allowing you to upscale by virtue of the savings gained from preventive work done on the vehicles.
No really any issues. It pays itself the more vehicles are added to your fleet.
If you run a small fleet it's good, if you have a large fleet it will make you look like a financial genius in front of your brass decision-makers. Having a way to prevent vehicular breakdown before it might happen by preventive maintenance is paramount.
Shelby from Brink Constructors Inc.
You can track everything from IFTA miles to late oil changes.
The data entry is very time-consuming. Get trained ASAP to learn the ins and outs.
Have one person that can spend their time doing data entry to speed up getting the software complete and ready to use.
Matt from PCS
The software is fully customizable to fit our needs, and the staff at Collective Data have the knowledge to make it happen.
There are no dislikes. This product works as promised. Every one of our calls to tech support was because we needed more training on the software. They were always glad to offer a hand either on the phone or via GoTo Meetings.
Pay attention to the services that you will have available to you after the purchase. The modifications that we have requested over the last year have been extreme, and it has been nice to have the support there to make it happen smoothly and efficiently.
Matt from Placer County Sheriff's Office
We have been utilizing the Collective Data Fleet software for a few years now and we have been very impressed with the level of expertise of the customer service staff. They are very responsive handling our software modification requests and our training needs. I would highly recommend Collective Data for any fleet or asset management needs.
Nathaniel from City of Alpharetta
I would recommend, without hestation, the Collective Fleet software. The software makes it easy for us to track and manage our vehicles which are located at numerous locations.
Easy to implement and easy to install. Customer support is always very friendly and attentive to any concerns we present. Technical support is always very helpful and quick to resolve any outstanding issues. The software has a huge amount of functionality. The features are so vast, I can't imagine any one agency or fleet shop using all the functionality that the software has to offer. I especially like the security features that allow you to tailor access down to the field level. Screens and fields can even be hidden to users in one group, but available for users in other groups that need access. This is important for protecting sensitive information at our agency. We have used the system for well over a year and it is extremely stable and reliable. The reporting functionality is superb. The software has extensive reporting capabilites, and the software provides the ability to create ad-hoc reports for just about all arears of the fleet system. We can setup email maintenance reminders.
I'm not aware of any drawbacks of using the software. It did take us some time to get our fleet staff trained, but Collective Fleet has excellent training options available that were well worth the investment for our agency.
Rebecca from Green Mountain Power
Excellent product - we have been quite pleased for years from both a management and a mechanic perspective. Have been able to move work orders and equipment details to all paperless.
Easy installation, relatively intuitive interface among fleet management products. Works great for straightforward fleet management of work orders & vehicles.
Easy to export from reports to excel files.
Extremely responsive customer service.
Reporting just OK - very difficult to build your own reports although they are working on it.
Response: Collective Data, Collective Data
Date: September 2012
For building your own reports, we recommend you try using our ad-hoc (build reports on the fly) feature. It can accomplish a lot of reporting needs in a user-friendly format. For more advanced custom reporting, please contact us to discuss some additional training options. We would be happy to help you learn more about how our flexible reporting system works!
Erika from City of Mesquite, Nevada
Please don't eliminate the webinars. They are great to have!
I have taken advantage of the webinars. They have been very useful and have provided good information as well as training.
I have a hard time with the set scheduling and inventory.
Jay from Total Transit Inc
Offered well defined reports to choose from along with the ability to run custom reports
Offer quarterly or semi annual new user initial training
Collective Data provides complete coverage of fleet administrative and maintenance records, maintenance management, employee files, vehicle parts inventory and vehicle maintenance recording and history data.
In my opinion the program covers it all.
The navigation of the system can be difficult as there are too many options to use to find what is needed, which can be confusing to new users - keep navigation simple.
Running of reports is a challenge and learning how it is accomplished is time consuming
Some reports when transfered to csv files become squed.
Michael from The Biltmore Company
I can see collectiveFleet being used at any sized garage... It has most if not all of the features a large operation might require yet it can scale down for the little guy too.
You have a very solid system when it comes to Equipment, Work Orders and Inventory. Setting up schedules for inspections and oil changes then assigning and managing those schedules to equipment is very straight forward. Other features within the software make this a very robust product.
I would like to see more documentation on the interaction between the server and client. Reporting and security can both be very confusing to a newcomer. It would be nice if you included some MS Reporting Services sample reports for those of us familiar with MS SQL.
Mark from City of Adrian
The Collective Data program covers everything that you need to manage your fleet maintenance issues. The program is user friendly.
Very good Program easy to teach others to use
no real cons any issues that we have had their tech department has helped us straighten them out
brad from BaldwinEMC
more indepth trainning when someone acquires the new program
abilty to check inventory in all warehouses,abilty to check the cost of vehicles to maintain, abilty to customize the program to your need,
none at this time
Randy from Combs Construction
need more training on how to creat Report Editor Filter to meet our needs on weekly reports
System works good,
need more training on how to creat Report Editor Filter to meet our needs on weekly reports,
Philip from South Central Indiana REMC
Overall recommendation is good
Easy to get vehicle data into the system.
Does not export reports in excel freindly format.