Finding software can be overwhelming. We've helped many HR departments choose the right onboarding software to help them get new hires on track and create a positive first impression.

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WorkforceHub

WorkforceHub is a unified solution for time and attendance, scheduling, applicant tracking, benefits management, employee engagement, and more. It’s the HR tech platform that scales as a business grows while delivering the mission... Read more

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Recent recommendations: 130 recommendations

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ClearCompanyFrontRunners 2021

Since 2004, ClearCompany has empowered thousands of companies to attract, screen, and hire better talent, engage their team, and use strategic insights to keep their recruiting competitive.The ClearCompany Talent Management Platfo... Read more

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Recent recommendations: 118 recommendations

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Rippling

Rippling makes it easy to manage your company's Payroll, Benefits, HR, and IT—all in one, modern platform. It brings all of your employee systems and data together, and helps automate your busy work. Take onboarding, for exa... Read more

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Recent recommendations: 102 recommendations

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Zenefits

Zenefits is an all-encompassing HR SaaS platform designed specifically for small to midsize businesses. The Zenefits People Platform includes a robust offering spanning HR, Benefits, Payroll, Well-being and Performance apps that c... Read more

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Recent recommendations: 90 recommendations

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WorkforceHub

TimeWorksPlus is a cloud-based time, attendance, and leave management system for small to mid-size businesses. This software can capture time data from web-based clocks or physical clocks for employees onsite, mobile, and working ... Read more

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Recent recommendations: 83 recommendations

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BambooHRFrontRunners 2021

BambooHR is a cloud-based HR management software solution for small and midsize businesses. BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS), t... Read more

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Recent recommendations: 79 recommendations

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UKG ReadyFrontRunners 2021

UKG Ready (formerly Kronos Workforce Ready) is a flexible and seamless HR solution that provides a connected people experience to easily manage the entire employee journey, from a single solution. Designed for flexibility and ease... Read more

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Recent recommendations: 78 recommendations

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NamelyFrontRunners 2021

Namely offers a cloud-based solution for companies seeking a single comprehensive system to manage their human capital. Namely helps midsize companies manage compliance and streamline everything payroll, benefits and talent manage... Read more

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Recent recommendations: 61 recommendations

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Arcoro

The Arcoro human resources (HR) management solution is the bridge to better HR. With over 10,000 customers and 360,000 daily users in 20 countries around the world, Arcoro offers 11 configurable, easy-to-use, cloud-based HR softwa... Read more

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Recent recommendations: 58 recommendations

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UKG Pro

UKG Pro (formerly Ultimate UltiPro) is a powerful, global HCM solution. Transform your business with a truly connected global workforce experience delivered through resilient and mindful HR technology. From payroll, to talent, to ... Read more

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Recent recommendations: 49 recommendations

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Dayforce HCMFrontRunners 2021

Dayforce, provided by Ceridian, is a cloud-based solution for Payroll, Benefits, Workforce Management, Human Resources, Talent Management, Document Management, and Analytics. As a single application, Dayforce provides organization... Read more

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Recent recommendations: 48 recommendations

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iCIMS Talent Cloud

Support the entire candidate experience from start to finish with a unified recruitment platform. iCIMS offers best-in-class recruiting products for your hiring life cycle, available as part of one unified talent cloud platform, o... Read more

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Recent recommendations: 41 recommendations

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Collage

Collage is a cloud-based human resources (HR) and benefits management platform built for the needs of small and midsize businesses. Collage also digitizes group benefits enrollment and can sync with any insurance provider in Canad... Read more

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Recent recommendations: 37 recommendations

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ApplicantStack

An applicant tracking system is the foundation of strategic talent management. ApplicantStack capably empowers all stakeholders: internal recruiters, hiring managers, administrators and—most importantly—applicants. ApplicantStack ... Read more

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Recent recommendations: 29 recommendations

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Workzoom

Workzoom by Nortek is the all-you-need cloud-based people management platform that helps clients simplify HR, payroll, benefits, time, recruiting, performance, learning, expense management and much more. Workzoom has all the funct... Read more

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Recent recommendations: 20 recommendations

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AcquireTM

AcquireTM Applicant Tracking Software is a cloud-based talent management and recruiting solution designed to meet the hiring requirements of small and midsize businesses. It provides a holistic, 360-degree view of hiring processes... Read more

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Recent recommendations: 14 recommendations

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Ascentis

Ascentis offers a cloud-based human capital management (HCM) suite designed for midsize companies of all industries. It includes HR and benefits, recruiting and onboarding, talent management, time and attendance and payroll. ... Read more

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Recent recommendations: 13 recommendations

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WorkBrightFrontRunners 2021

WorkBright is a cloud-based mobile onboarding solution that allows new employees to proceed through the onboarding process from home before their first day. It lets businesses automate the form correction workflow, eliminates manu... Read more

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Recent recommendations: 12 recommendations

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BizMerlin

BizMerlinHR is a cloud-based human resource management solution that helps mid to large enterprises manage the entire employee lifecycle, from onboarding to comprehensive employee records to performance management to team retentio... Read more

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Recent recommendations: 9 recommendations

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BerniePortal

BerniePortal is a cloud-based human resources software platform for small and midsize employers. BerniePortal’s features address each phase of the employee lifecycle from hiring to COBRA administration including: applicant trackin... Read more

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Recent recommendations: 8 recommendations

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2021 Employee Onboarding Software Pricing Guide

Learn about the key aspects of accurate software pricing before you make your purchase decision.

Includes:

  • Pricing models & ranges

  • Unexpected costs

  • Pricing of popular systems

Buyers guide


Last Updated: April 22, 2021

What Is Onboarding Software?

Onboarding software is a type of software that helps HR personnel automate tasks such as filing work eligibility and tax documents for new hires, setting up their payroll accounts, checking for errors in documentation, and storing digital copies of signed forms. Onboarding software allows HR personnel to track the entire onboarding process so there are no missed actions.

In a perfect world, new hires would be productive employees on day one. Unfortunately, that’s not the reality. Work eligibility and tax documents need to be filled out and filed, employee handbooks need to be walked through, payroll accounts need to be set up and more. Historically considered a paper-based process, onboarding can be a time-sucking nightmare for human resources (HR) departments, especially during a hiring boom.

Onboarding software offers a digital solution to automate all of the above-listed tasks, and more. Customized workflows can be set up for new employees, at which point the software takes over—walking employees through necessary paperwork, checking for errors, filing to the appropriate regulatory agencies and, finally, storing digital copies for safekeeping. All the while, HR departments can track progress to ensure the onboarding process is quick and painless for both managers and employees.

Here’s what we’ll cover:

Common Functionality of Onboarding Software
Best-of-Breed or Integrated Suite?
Market Trends to Understand
Onboarding Software Pricing

Common Functionality of Onboarding Software

While this can vary by system, here are some typical capabilities you’ll find in onboarding software:

Electronic forms I-9s, W-4s, new employee forms and more—all are digitized for easy replication, transferring, signing and storage.
Online document storage Keeps completed, signed forms in a secure online library to be accessed as needed.
Automated workflows Allows users to set up custom workflows, after which point the software walks new hires through the onboarding process automatically—no human intervention required.
Background checks Many products integrate with major background check providers so users can order drug screenings, skills assessments and more, straight from the platform.
New hire task management Includes progress metrics, task assignment and automated notifications to ensure all parties are on track with onboarding.

Best-of-Breed or Integrated Suite?

Onboarding software can be bought as a best-of-breed product or as part of a more comprehensive integrated suite. In fact, because the onboarding process represents a transition phase and doesn’t fall squarely into the realm of either recruiting or core HR functions (such as personnel tracking and payroll), onboarding functionality can often be found in a variety of different HR software platforms.

For example, applicant tracking systems (ATSs) may have onboarding functionality; human resources information systems (HRISs) and human resources management systems (HRMSs) can have it as well. Some software suites even cover the entire employee life cycle, including recruitment, onboarding and core HR capabilities.

ATS Software Functionality

 

What kind of onboarding software you choose will depend on your organization’s budget and functionality needs. However, even best-of-breed solutions can be integrated with many other platforms to create a seamless experience for employees and HR departments alike.

Onboarding Software Pricing

Onboarding software is typically priced one of two ways: either as a monthly subscription or as a perpetual license, with pricing generally based on the size of the organization or the average number of employees an organization onboards in a given month.

Perpetual license. The organization pays for the software up front, effectively owning it in perpetuity. With a perpetual license, the software is typically deployed on the organization’s computers and servers. Though organizations pay an upfront fee, they may have to pay annual fees for support, maintenance and/or upgrades.

Subscription. The organizations pays a monthly subscription fee to use the software, which is typically cloud-hosted and accessed through a web browser. Typically the fees for support, maintenance and upgrades are wrapped into the final subscription price, so organizations often have a better idea of what their long-term expenditure on the software will be.

Market Trends to Understand

Keep the following market trends in mind during your search for new onboarding software:

An increased focus on the new-hire experience. As employee engagement becomes an increasingly important concern, more onboarding platforms are now focused on making the process more enjoyable for new workers. Not only do these platforms take care of worker compliance needs, some also have built-in new-hire orientation functionality. Another popular capability allows new hires to message their manager before their first day to get a better idea of expectations. This allows workers to get up to speed quicker, benefiting everyone involved.

Cloud-based deployment. Cloud-based onboarding software is becoming a popular option, as opposed to more traditional on-premise deployment. Cloud-based deployment allows recruiters, HR managers and new hires to access the system from anywhere that has an Internet connection.

Training and performance management integration. In order to make new employees productive as soon as possible, many platforms have functionality to train workers and track goals (or can integrate with other platforms that do). With a clear development plan in place, organizations can better set expectations, and workers can better understand what their progress should look like.

FrontRunners

Your Guide to Top Employee Onboarding Software, March 2021

Software Advice uses reviews from real software users to highlight the top-rated Onboarding Software products in North America.

Learn how products are chosen

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“Usability” includes user ratings for Functionality and Ease of Use.“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.Reviews analysis period: The reviews analysis period spans two years and ends on the 15th of the month prior to publication.