Optima Therapy for SNFs Software

4.26 / 5 (112)

About Optima Therapy for SNFs


Optima Therapy is a cloud-based solution that offers electronic medical records, patient scheduling and billing to physical therapy, speech therapy and rehabilitation practices. It is suitable for practices of all sizes.

Optima Therapy provides case management features include integrations with software such as PointClickCare, MatrixCare and HealthMEDX. Users can set up therapy treatment plans based on various disciplines and diagnosis codes. Automated scheduling tools, configurable calendar views and capacity alerts for therapists are also included.

Therapy notes can be entered in offline and are synced once an internet connection is established. Billing, denials and appeals, invoicing, eligibility and e-signatures can all be managed with Optima. The business intelligence module provides reporting and and role-based dashboards. Users can access point-of-care features using iOS, Android and Windows devices.

Support is provided over the phone. Pricing is per site per month.



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Supported Operating System(s):

Web browser (OS agnostic), Windows 10

112 Reviews of Optima Therapy for SNFs

Average User Ratings

Overall

4.26 / 5 stars

Ease-of-use

4.0

Value for money

4.0

Customer support

4.0

Functionality

4.0

Ratings Snapshot

5 stars

(44)

4 stars

(55)

3 stars

(11)

2 stars

(2)

1 stars

(0)

Likelihood to Recommend

Not likely

Very likely

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Showing 1-20 of 112 reviews

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August 2018

Deb from Ensign Services, Inc.

Company Size: 10,000+ employees

Review Source


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

August 2018

The Optima Healthcare Solutions culture is second to none and it starts with their people!

Optima Healthcare Solutions is more than a software company. They are a partner to help us engage in the clinical and operational changes happening in our industry. They have created a consortium of clinicians to address various industry changes during this time of healthcare reform and they facilitate meaningful discussion around solutions they can help to offer us as we embrace these changes.

Pros

1. ALWAYS EVOLVING. Never complacent; the team works to stay on top of industry changes and ways to enhance the software to offer efficient and effective solutions to change
2. RESPONSIVE. The culture is about people taking care of people. Listening to our needs, concerns, questions and responding with solutions.
3. INQUISITIVE. Their developers and clinicians are always asking for feedback, showing their customers (US) their ideas and engaging us in the experience of development so we can help shape the ultimate software solution to a challenge.

Cons

HONESTLY. I can't think of a true con. In today's day and age of "I want it now", it's sometimes hard to wait for a new product to be completed, yet i love how they prioritize the industry change needs and then the "wish list" items.

February 2019

Lisa from EncompassCare

Company Size: 201-500 employees

Review Source


Ease-of-use

4.0

Value for money

4.0

Customer support

5.0

Functionality

5.0

February 2019

Top notch customer service

Pros

Optima provides an excellent therapy documentation and program management solution for therapy services in the SNF industry. They are further developing their product to assist other service lines as well such as outpatient and home health which will help us all as we provide services along the post acute continuum. They have outstanding customer service to assist the staff in the field with their issues and to customize their product to meet our individual needs. They stay ahead of the curve in regards to industry changes and have been a lead in educating the therapy field with the changes in PDPM.

Cons

The Business Intelligence tool is complicated to learn and requires a great amount of time to create reports for use. Once created however they are very beneficial tools for management.

February 2019

Brian from ProCARE

Company Size: 201-500 employees

Review Source


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

February 2019

Optima Rocks!

I love the fact that the product owners, and clinical director, are so eager to speak to the customers, to gain insight in the needs of the customer, in order to meet their needs.

Pros

I love the support that is provided to my team, in regards to issues, that arise in day to day operations. The soft ware encourages/facilitates skilled and medically necessary documentation, to support the services provided to the elders we serve. Optima provides us with tools, that increase efficiency and effectiveness to provide more opportunities for patient care, the ultimate reason we do what we do.

Cons

Honestly, nickel and dime. there is always something extra... with an additional cost. we are all in business, and i respect that, however, i feel like every time i turn around, there is something else that costs an additional fee.

August 2017

Lisa from Blue Sky Therapy

Company Size: 501-1,000 employees

Review Source


Ease-of-use

4.0

Value for money

3.0

Customer support

5.0

Functionality

4.0

August 2017

Chief Quality Officer

Overall, our experience with Optima has been a very positive one! The team at Optima is always pleasant and willingly to assist to address our needs. It's ability to integrate with our partners is an added plus and important feature! Continued enhancements will be needed in the changing market and Optima always provides opportunities to provide feedback and engage in the pilots.

Pros

Excellent adherence to regulatory guidelines with great support from help desk and deployment teams! Good engagement with customer!

Cons

Billing format is difficult to reconcile due to a lot of "add ons". Need enhanced appeals management for better tracking and reporting. System doesn't adequately address the needs for use with multiple business lines for contract companies such as HH and OP.

July 2017

Brian from ProCARE

Company Size: 201-500 employees


Ease-of-use

5.0

Functionality

4.0

July 2017

OPtima is Awesome

Pros

The software is very user friendly, and the support staff is always helpful. My organization is grateful for the ease and convenience the software provides. The management reports are user friendly and provide a great deal of information for marketing.

Cons

The documentation does not include spell check. This is somewhat of a concern due to the increased use of "txt language" Another con, would be the limited amount required for creating documents unique to the patients. Therapists at times can be in such a hurry, and the software doesn't require a great deal uniqueness of patient documentation.... of course it is each therapists responsibility to document for each patient.

February 2019

Sara from Carespring

Company Size: 1,001-5,000 employees

Review Source


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

February 2019

Rehab Optima makes managing patient caseload easy and efficient.

Very user friendly and excellent customer service.

Pros

Rehab Optima has amazing customer service, the staff are quite knowledgeable and patient. The selection of reports allows you to track a variety of information to analyze trends that are beneficial to general operations. Documentation is through secondary to the format of evaluations/notes and the hot list feature reduces errors in billing and documentation. My therapists report it's very user-friendly. Rehab Optima does a wonderful job of staying current with CMS updates.

Cons

We are finding that sometimes information entered into Rehab Optima does not pull over to Point Click Care.

February 2019

Kristina from Ohio Valley Health Care (OVHC)

Company Size: 51-200 employees

Review Source


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

February 2019

Very user friendly

Thanks and keep up the good work!

Pros

Everything. I love how user friendly it is. It has a variety of reports that are very helpful in our everyday use. It makes documentation easy. Customer service is the best. If they don't know the answer, they will find someone who does and wait time is always minimal. They always keep up with the changes and provide education for their users.

Cons

I wish that the CPT codes that are billed would be the only ones to show up in the notes section without having to "upgrade" to get this. This can be confusing at times and sometimes leads to documentation mistakes.

February 2019

Dave from AdvantageCare Rehabilitation

Company Size: 501-1,000 employees

Review Source


Ease-of-use

4.0

Value for money

4.0

Customer support

3.0

Functionality

4.0

February 2019

Overall Optima is a full service, easy to use SNF therapy software program.

Would like the BI support team to have a little more proactive knowledge about the dashboards. Seems like new products/dashboards are introduced in Release Notes but then minimal knowledge when questions are asked of the support team.

Pros

User friendly software for both documentation and billing (as well as labor hours management). Great for compliance (CCI edits, caps, etc.) updates. A good amount of flexibility with payer management.

Cons

Support phone line seems to be much slower over last couple months. I used to wait on hold for only 30 seconds, but now can be many minutes.

February 2019

Ian from Freedom Plaza Care Center

Company Size: 201-500 employees

Review Source


Ease-of-use

5.0

Customer support

5.0

Functionality

5.0

February 2019

Easy to use and fantastic customor support!

It's the most efficient software I've found for SNF documentation.

Pros

Efficient and easy to use navigation. Makes training therapists who are not familiar with the software very easy. Customer support is fantastic. You can usually get through to a live person quickly and they've always been able to solve our issues efficiently. The numerous reports provide great tracking data for management.

Cons

Can't think of anything. It's always been efficient and the improved loading times over the years have made this software even better.

February 2019

Lindsay from Key Rehab

Company Size: 201-500 employees

Review Source


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

February 2019

Very User Friendly with Tons of Features

Pros

This is an extremely user-friendly software. It flows very well, so our new staff picks up on it quite quickly, reducing orientation and training time. There are also tons of features that make Optima a one-stop shop. They are ALWAYS on top of the CMS changes, which anyone in this field knows is not always an easy task.

Cons

Sometimes there is a bit of a wait to speak with someone in Support, but they are always extremely knowledgeable and able to quickly answer any questions or resolve any issues that you may have.

August 2017

Corinne from Solaris Rehab

Company Size: 51-200 employees

Review Source


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

August 2017

Rehab Opitma has been a very consistent EMR

Rehab Optima has been our go to EMR since we transitioned from paper over 7 years ago. They are great to work with and have great follow up. I get answers quickly and professionally.

Pros

Great customer support and follow up.
Great customizations as needed.
Continually upgrading software and keeping up to date on changing regulations

Cons

G-codes are not linked to evaluations or progress notes.
The daily progress notes could be a little more user friendly by assisting with auto fill and addressing the goals rather than having the separate tab with the goals.

September 2017

SARA from Northern Iowa Therapy

Company Size: 51-200 employees

Review Source


Ease-of-use

4.0

Customer support

2.0

Functionality

4.0

September 2017

Great Program

Pros

The software is great, and Optima is always looking ahead an planning ahead for future changes. They offer great webinars to help educate staff on upcoming changes in regulations and how they are planning to accommodate those changes in their program.

Cons

Tech support is great if you have a simple question on how something in Optima works. Sometimes it take a while to get a response if the question is about how something is calculated in one of their reports, or where certain items are pulled from.

February 2019

Chelsea from Absolut Care

Company Size: 1,001-5,000 employees

Review Source


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

February 2019

Rehab Optima Review

Would like to be able to copy the schedule from one day to another via use of the appointment book. Would also like to have the therapists be able to develop individualized templates for documents and treatment encounter notes.