Software Advice has helped hundreds of medical clinics choose the right clinic management software to maintain records, schedule appointments and bill patients. How does it work?

Clinic Management Software


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drchrono EHR logo
 
drchrono EHR is a patient care platform that offers customization at the point of care and on the go. In addition to EHR, drchrono also includes scheduling, billing and patient reminders. It is available on iPad, iPhone and Apple Watch. Healthcare... Read More
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drchrono EHR is a patient care platform that offers customization at the point of care and on the go. In addition to EHR, drchrono also includes scheduling, billing and patient reminders. It is available on iPad, iPhone and Apple Watch. Healthcare... Read More
 
AdvancedMD logo
 
AdvancedMD is an integrated medical software suite for independent practices. Features include practice management, electronic health records, patient engagement, telemedicine, rooming, reputation management, financial analytics and... Read More
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AdvancedMD is an integrated medical software suite for independent practices. Features include practice management, electronic health records, patient engagement, telemedicine, rooming, reputation management, financial analytics and... Read More
 
athenahealth EHR logo
 
athenahealth is providing cloud-based services for electronic health records (EHR), revenue cycle management & medical billing, patient engagement, care coordination, and population health management, as well as Epocrates and other... Read More
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athenahealth is providing cloud-based services for electronic health records (EHR), revenue cycle management & medical billing, patient engagement, care coordination, and population health management, as well as Epocrates and other... Read More
 
PrognoCIS by Bizmatics logo
 
PrognoCIS is a cloud-based ICD-10 compliant and MU certified EMR solution which helps medical facilities and practitioners to manage patient medical recording. The software comprises of integrated modules for EHR, Practice Management,... Read More
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PrognoCIS is a cloud-based ICD-10 compliant and MU certified EMR solution which helps medical facilities and practitioners to manage patient medical recording. The software comprises of integrated modules for EHR, Practice Management,... Read More
 
CareCloud Charts logo
 
CareCloud Charts is an integrated electronic health recording (EHR) solution offering collective benefits of EMR, practice management and medical billing services. The solution helps physicians to streamline clinical operations and... Read More
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CareCloud Charts is an integrated electronic health recording (EHR) solution offering collective benefits of EMR, practice management and medical billing services. The solution helps physicians to streamline clinical operations and... Read More

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Aprima EHR logo
 
Aprima EHR is designed to take advantage of mobile hardware including the Aprima Mobile smartphone app for tablets, touchscreens and smartphone devices. Aprima is suitable for physicians in primary care and more than 70 specialties... Read More
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Aprima EHR is designed to take advantage of mobile hardware including the Aprima Mobile smartphone app for tablets, touchscreens and smartphone devices. Aprima is suitable for physicians in primary care and more than 70 specialties... Read More
 
CureMD logo
 
CureMD is a certified cloud-based EHR, practice management, patient portal and revenue cycle management. CureMD helps physicians and office staff manage their practice operations. It also helps practices adopt Meaningful Use - driving... Read More
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CureMD is a certified cloud-based EHR, practice management, patient portal and revenue cycle management. CureMD helps physicians and office staff manage their practice operations. It also helps practices adopt Meaningful Use - driving... Read More
 
MDConnection logo
 
MDConnection is a web-based solution for medical practice management. The system serves the needs of small practices consisting of just one physician or a small group of physicians. The core functions include scheduling, medical billing,... Read More
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MDConnection is a web-based solution for medical practice management. The system serves the needs of small practices consisting of just one physician or a small group of physicians. The core functions include scheduling, medical billing,... Read More
 
AllegianceMD logo
 
AllegianceMD is a cloud-based medical software system that is designed to serve the needs of small and midsize practices, as well as ambulatory surgery centers. The solution includes practice management functionality for billing and... Read More
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AllegianceMD is a cloud-based medical software system that is designed to serve the needs of small and midsize practices, as well as ambulatory surgery centers. The solution includes practice management functionality for billing and... Read More
 
eClinicalWorks logo
 
eClinicalWorks is an integrated suite of electronic health records (EHR), practice management, patient engagement, tele-visits, population health, care coordination and analytics. On-premise and cloud based deployments are both available. eClinicalWorks... Read More
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eClinicalWorks is an integrated suite of electronic health records (EHR), practice management, patient engagement, tele-visits, population health, care coordination and analytics. On-premise and cloud based deployments are both available. eClinicalWorks... Read More

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WRS Health logo
 
WRS Health is a cloud-based integrated electronic health records (EHR) solution that offers practice management, revenue cycle management and billing services. The solution includes modules for charting, medical billing, patient... Read More
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WRS Health is a cloud-based integrated electronic health records (EHR) solution that offers practice management, revenue cycle management and billing services. The solution includes modules for charting, medical billing, patient... Read More
 
RxNT logo
 
RxNT offers a suite of cloud-based solutions including RxNT|EHR, RxNT|eRx, and RxNT|PM. These three solutions are available for purchase in standalone form or within an integrated suite and are accessible on any connected mobile device... Read More
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RxNT offers a suite of cloud-based solutions including RxNT|EHR, RxNT|eRx, and RxNT|PM. These three solutions are available for purchase in standalone form or within an integrated suite and are accessible on any connected mobile device... Read More
 
CGM DAQbilling logo
 
DAQbilling by CompuGroup Medical (CGM) is a medical billing and patient scheduling system designed to streamline medical billing. The solution covers eligibility inquiries, claim submission, and payment posting. The system has an intuitive... Read More
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DAQbilling by CompuGroup Medical (CGM) is a medical billing and patient scheduling system designed to streamline medical billing. The solution covers eligibility inquiries, claim submission, and payment posting. The system has an intuitive... Read More
 
NovoClinical logo
 
NovoClinical EHR offers a suite of practice management tools that can be installed on-premise or accessed through the cloud. The solution is also iPad and tablet compatible. NovoClinical is suitable for small and midsize practices... Read More
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NovoClinical EHR offers a suite of practice management tools that can be installed on-premise or accessed through the cloud. The solution is also iPad and tablet compatible. NovoClinical is suitable for small and midsize practices... Read More
 
Centricity logo
 
Centricity Practice Solution is an integrated system for clinical and financial management in medical organizations. The system offers a comprehensive suite of functionality for practice administration and electronic medical records... Read More
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Centricity Practice Solution is an integrated system for clinical and financial management in medical organizations. The system offers a comprehensive suite of functionality for practice administration and electronic medical records... Read More

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Azalea Health logo
 
Azalea Health offers a collection of medical solutions for a variety of specialties. Providing a cloud-based EHR, practice management software, revenue cycle management, and more, Azalea products bring together a practice's medical... Read More
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Azalea Health offers a collection of medical solutions for a variety of specialties. Providing a cloud-based EHR, practice management software, revenue cycle management, and more, Azalea products bring together a practice's medical... Read More
 
CareCloud Practice Management logo
 
CareCloud is a modern, cloud-based system with the ease-of-use and low cost of ownership buyers have come to expect from cloud solutions. The system offers comprehensive functionality for appointment scheduling, medical billing, reporting... Read More
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CareCloud is a modern, cloud-based system with the ease-of-use and low cost of ownership buyers have come to expect from cloud solutions. The system offers comprehensive functionality for appointment scheduling, medical billing, reporting... Read More
 
MedPointe logo
 
MedPointe from Health Systems Technology is a cloud-based EHR solution that offers integrated billing, accounting, picture archiving and patient scheduling features within a suite. The program can also be deployed on the server and... Read More
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MedPointe from Health Systems Technology is a cloud-based EHR solution that offers integrated billing, accounting, picture archiving and patient scheduling features within a suite. The program can also be deployed on the server and... Read More
 
Harmony e/Notes logo
 
Harmony e/Notes is a hybrid integrated solution that offers functionalities for electronic medical records, practice management, billing and revenue cycle management. Specialities that the solution caters to include cardiology, general... Read More
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Harmony e/Notes is a hybrid integrated solution that offers functionalities for electronic medical records, practice management, billing and revenue cycle management. Specialities that the solution caters to include cardiology, general... Read More
 
Healthpac logo
 
Healthpac is a cloud-based medical billing and practice management solution for small, midsize and large medical billing companies, physicians and state-run or private laboratories. HPlusProfessional is medical office billing that... Read More
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Healthpac is a cloud-based medical billing and practice management solution for small, midsize and large medical billing companies, physicians and state-run or private laboratories. HPlusProfessional is medical office billing that... Read More
 

Buyer's Guide

by Lisa Hedges,
Content Analyst
Last Updated: July 13, 2018


Medical clinics occupy a unique niche within the field of health care providers. They are different from medical practices in that they are either larger or focus on a specialized subfield of medicine (such as orthopedics or geriatrics). They differ from hospitals in that they are smaller and primarily focus on outpatient care.

The software needs of medical clinics are equally unique. They need a mix of tools and functionality covered by general medical practice management software, as well as the specialized electronic medical records (EMR) functions their field of practice requires.

This buyer's guide will discuss what makes clinic management software unique before looking at some common features. It will also provide important questions you should consider before choosing the right software for your clinic.

Here's what we'll cover:

What Is Clinic Management Software?
Common Features of Clinic Management Software
What Type of Buyer Are You?
Key Considerations

What Is Clinic Management Software?

Clinic management software combines practice management software with EMR software to create a software product that will handle both the business and practitioner sides of a medical clinic.

The practice management side of the software helps physicians and their staffs schedule patient appointments, perform billing procedures, manage charge capture and record patient demographics. These tools focus on improving doctors' workflow efficiency in regard to the business side of their practice. This can lead to a higher reimbursement rate from health care insurance company providers.

The EMR side, on the other hand, focuses on automating doctors' clinical operations, through digitally stored patient charts that provide access to demographics, histories, medications, test results, and SOAP notes. EMR tools can vary widely by the type of medicine practiced—psychiatric medical notes are very different from pediatric medical notes, for example—so specialty clinics will require software that is geared toward their field's needs.

Common Features of Clinic Management Software

Automatic medical billing Streamlines and automates the billing process and provides real-time verification of insurance coverage and eligibility.
Electronic health records (EHR) Provides digital storage of—and easy access to—all patient medical records and histories.
Claim tracking Track claims across the entire revenue cycle, allowing for streamlined revenue cycle management.
Code sets Allows the inclusion of Healthcare Common Procedure Coding System (HCPCS) and Current Procedural Terminology (CPT) coding, as well as the searchable and current International Classification of Diseases (ICD) code sets.
Customized scheduling Offers customized, color-coded calendars that can help keep track of both patient and doctor schedules.
Automated reminders Sends automatic reminders of appointments to patients via email or SMS, reducing the number of no-shows and maintaining an optimum volume of fixed appointments.
Patient demographics Records and verifies patient demographics with all registered insurance providers.
Reporting Provides practice reports based on several customizable parameters.
Customizable security access Sets up individual passwords with unique access levels for each user in order to create different levels of security.

Billing records and CPT codes in clinic management software WebPT

Billing records and CPT codes as found in WebPT

What Type of Buyer Are You?

Between your options for individual practice management software and EMR software systems, there are several hundred options to choose from for your clinic management needs. Some of these are general management suites for any type of practice, while others are highly specialized for particular medical fields.

With so many options catering to so many specialties, you might be overwhelmed by choices when looking for the right clinic management software. You can narrow down the field by understanding what type of buyer you are, based on the following common categories of clinic types:

  • Primary care MDs/DOs and related specialists. These clinics are private practices that provide internal medicine, family medicine, pediatrics, OB-GYN, cardiology, oncology, orthopedics, urology etc. Their needs will by and large be met by broad management systems and specialty-specific EMR templates.
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  • Specialists with other designations (DC, OD, PT, PhD, LCSW etc.). These clinics include chiropractors, psychologists, therapists, counselors and optometrists. Their needs are similarly rather straightforward, but they may require more specialized EMR systems for their specific medical field.
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  • Midsize to large clinics. These clinics have anywhere from 5 to 100 physicians, and have larger practice management requirements than small clinics. Eliminating paperwork and improving efficiency will be a high priority for these clinics. They will also need to integrate with other health care networks' systems, track information across several physical locales and ensure consistency of care across multiple providers within the same clinic.
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  • Inpatient care organizations. These are clinics that have evolved into large hospitals and acute care centers that will need to add inpatient care functionality to their software suites. They will need to be able to manage patient rooms/beds and assign nurse and physician rounds. These organizations will require the most robust clinic management tools that integrate with a wide variety of other applications.

Key Considerations

Other factors to take into consideration when picking the best clinic management software for your medical practice include:

  • Integration with other systems. A large number of clinic management software providers are primarily providers of practice management software, EMR software or both. If you are purchasing two separate systems for these two functions, even from the same vendor, you want to be absolutely certain that the two suites are able to integrate with one another. Your clinic management process will be much smoother if you are able to easily pass patient records between your doctors and your billing department, for example. If you end up purchasing practice management software and EMR software from two different vendors, then it is vitally important to double check with both that the two systems will be able to integrate.
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  • Cloud-based software vs on-premise software. The majority of software sold today is provided through the cloud, meaning that you receive access to your software over the internet, and you won't need to purchase or install any hardware. This saves on time and money, especially up front, because you won't need to invest in IT resources to install, implement and maintain any hardware. However, for extremely large clinics—such as those that are part of a larger hospital network—there may be some value to on-premise software, which is actually housed at the clinic and maintained by an IT department. An on-premise solution requires storage space for hardware, but can be slightly faster and doesn't necessarily rely on an outside internet connection in times of crisis or emergency.
 

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