Finding software can be overwhelming. Software Advice helps speech language pathologists choose the right speech therapy software so they can manage patient assessments and automate billing.

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WebPT

WebPT is a cloud-based, multi-product platform for outpatient physical, occupational, speech therapy, and chiropractic clinics. At its core, WebPT is an electronic medical records (EMR) system that enables therapists to produce an... Read more

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Recent recommendations: 42 recommendations

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ClinicSource

ClinicSource is a cloud-based practice management solution that helps in scheduling and documenting the therapy appointments of the patients. ClinicSource Therapy Practice Management’s scheduler includes billing and electroni... Read more

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Recent recommendations: 20 recommendations

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SynergyPT

SynergyPT is a web-based electronic medical records (EMR) solution for physical therapy practices. It is compatible with mobile devices and tablets to improve and simplify documentation processes during patient evaluations. With t... Read more

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Recent recommendations: 11 recommendations

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CentralReach

CentralReach is an EMR, practice management, and clinical platform for Applied Behavior Analysis (ABA) therapy providers who treat autism and related disorders. The web-based, HIPAA compliant system integrates workflows such as sc... Read more

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Recent recommendations: 2 recommendations

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TheraOffice

TheraOffice is an electronic medical records (EMR) and practice management solution specifically designed for physical therapy and rehabilitation practices. The single sign-on, fully-integrated application includes scheduling, doc... Read more

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Recent recommendations: 2 recommendations

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InsightEMR

Clinicient provides a web-based and mobile therapy-specific EMR designed to improve the therapist experience by offering an all-in-one solution with scheduling, documentation, telehealth and reporting, resulting in improved effici... Read more

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Recent recommendations: 1 recommendations

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Net Health Therapy Suite

ReDoc powered by xfit is cloud-based rehab therapy documentation, scheduling and practice management software for practices of all sizes. A fully-integrated solution from Net Health, ReDoc drives PT, OT, and SLP workflow that... Read more

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Recent recommendations: 1 recommendations

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Acuity Scheduling

Acuity Scheduling is a cloud-based appointment scheduling software solution that enables business owners to manage their appointments online. The product caters to the needs of small and midsize businesses as well as individual pr... Read more

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SimplePractice

SimplePractice is a cloud-based mental health solution that helps wellness professionals automate processes related to managing client relationships via scheduling, payment processing, documentation and more. Key features include ... Read more

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NueMD

NueMD offers a suite of cloud-based software and medical billing services for practices of all sizes. NueMD is an integrated practice management, medical billing, electronic health recording and appointment scheduling solution. ... Read more

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My Clients Plus

My Clients Plus is a cloud-based medical platform. It is used by mental and behavioral health providers for medical practice management. My Clients Plus’ key features comprise therapy billing, client portal, to-do list, thera... Read more

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Power Diary

Power Diary is designed specifically for health clinics and their clients range from individual practitioners through to large, multi-location practices. Power Diary is an online practice management software, which includes c... Read more

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Fusion

Fusion Web Clinic is a cloud-based electronic medical records (EMR) solution for multi-specialty pediatric clinics. Key features include appointment scheduling, patient documentation, reminders, billing and claims management. ... Read more

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PT Practice Pro

Practice Pro is a fully integrated, web-based medical solution for outpatient physical, occupational, and speech therapy practices. The suite of applications offered includes Electronic Medical Records (EMR), Medical Billing Softw... Read more

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eTherapyDocs

eTherapyDocs is a cloud-based practice management solution that assists small and midsize occupational, physical, and speech therapists to manage their routine based operational tasks. The solution offers an integrated suite of pa... Read more

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MicroMD

Henry Schein MicroMD is a cloud-based practice management solution that helps healthcare professionals to streamline workflows and manage practices. With Henry Schein MicroMD, small and large practices, as well as community health... Read more

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TheraPlatform

TheraPlatform is a HIPAA compliant practice management and video conferencing platform. Providers and patients do not need to download software, as it can be accessed via browser on a laptop, desktop, tablet, or smartphone. Group ... Read more

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Cliniko

Cliniko is a cloud-based practice management solution designed to help businesses in the healthcare sector manage appointment scheduling, invoicing, payment processing and more. It enables medical professionals to capture patients... Read more

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Total ABA

Total ABA is a cloud-based, solution for applied behavioral analysis, speech and occupational therapy. Key modules include practice management, data collection, billing, reporting and a parent portal which can all be integrated se... Read more

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Practice Perfect EMR

Practice perfect EMR is an on-premise electronic medical record (EMR) solution designed for physical therapists, speech-language therapists, occupational therapists, chiropractors and other rehabilitation professionals. Primary fe... Read more

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Buyers guide


Last Updated: March 31, 2021

Here’s what we’ll cover:

What Is Speech Therapy Software?
Evaluating Speech Therapy Software
Important Considerations

What Is Speech Therapy Software?

Speech therapy software is a system designed to help speech language pathologists manage documents and automate routine processes, while offering customization to serve the needs of the individual practice.

When it comes to software, the needs of speech therapy practices are not unlike those of any other ambulatory care medical practice. Speech language pathologists (SLPs) want to automate onerous or repetitive tasks, streamline documentation, easily access clinical information, code for optimal reimbursement and comply with relevant regulations.

Example revenue report from Kareo, a solution for many practice types including (SLPs)

But speech pathologists have unique needs of their own, as well. They usually have complex documentation management needs, and may want to cater to various American Speech-Language-Hearing Association (ASHA) recommendations.

Additionally, each individual practice will have its own requirements. Some will need a full-fledged electronic medical records (EMR) system for clinical documentation and support. Some will need practice management functions, such as appointment scheduling and medical billing. And some practices may need both speech therapy EMR software and speech therapy practice management software. In this guide, we outline some important considerations for SLPs evaluating software options.

The patient scheduler of WebPT, a therapy-centric software that offers speech therapy solutions

Evaluating Speech Therapy Software

Here are some important features to consider when evaluating software for speech therapy:

Document management Speech therapy practices typically need to manage a high volume of documentation. You’ll want software that can store and manage all of your forms.
Speech therapy CPT & ICD coding The software should be able to reference current CPT and ICD code sets. Some software will even allow users to select “favorite” codes for frequent procedures or exams so that they can be pulled up quickly; other systems may suggest codes automatically.
Speech therapy-specific templates Many EMR systems will include templates specifically designed to help SLPs record their most typical evaluations. Examples include templates for various types of swallowing exams, voice exams and language/cognitive communication exams.
Speech therapy-specific lists Some EMR systems offer custom lists for lab orders, procedure orders and radiology orders.
PQRS support SLP practices can avoid penalties on Medicare Part B payments by reporting Medicare Physician Quality Reporting System (PQRS) measures. Some software will include preloaded G-codes and modifiers to help automate this PQRS reporting.

Certain practice management systems are also tailored to speech therapy and rehabilitation contexts via custom workflows.

Not every software solution will include all of these features, and you may not need all of them (or you may need some to a greater or lesser degree than others). Your practice should identify the features most important to you before you begin evaluating software.

One important consideration to note is that the features we list above are designed to assist providers with record-keeping, scheduling, billing and other tasks. There are also speech therapy solutions on the market for patient usage. This category of software helps patients to practice at home with guided drills, and is particularly prevalent in the treatment of aphasia, stroke and similar disorders. While this buyer’s guide covers solutions for provider usage, we’ve done a comprehensive report on speech therapy software for patient drills.

Important Considerations

Aside from the speech therapy-specific features of the software you evaluate, you’ll want to weigh some additional factors, such as:

Integration requirements. In the realm of speech therapy software, some practices may need an EMR, others may need speech therapy scheduling software and still others may need a medical billing solution—and many practices need all of the above. One such application by itself is called a “standalone” or “best-of-breed” system. Conversely, software that integrates multiple applications in one package is known as an “integrated suite.”

Integrated suites offer both practice management functionality (scheduling, billing, patient portals etc.) and an integrated EMR system. Alternatively, you can look for a standalone EMR system that’s tailored to the needs of speech therapists. Nearly all speech therapy solutions designed for patient usage are sold on a standalone basis.

Most of the practices we talk to are looking for integrated suites (both EMR and practice management). However, there are a couple of scenarios in which you might want to consider a standalone application:

  • If you currently outsource your billing and don’t plan to bring it in-house, you wouldn’t need your own speech therapy billing software program.
  • If you have a solution in place for one application that you don’t want to replace, but using that same vendor for another application isn’t an option (for example, if the vendor doesn’t offer it), you may want a best-of-breed solution for that other application.
  • You need software that supports guided drills so that patients can get additional practice, since this functionality isn’t included in either EMR or practice management systems.

The claim control center of CGM DAQbilling software, an integrated billing and scheduling solution

Software as a Service (SaaS). SaaS solutions—also known as “cloud-based” or “Web-based” solutions—are those which are deployed online and typically accessed through a Web browser. This is in contrast to an “on-premise” solution, which is installed locally on a practice’s own servers.

On-premise solutions typically require a larger upfront investment in hardware and installation, as well as payment of an upfront license fee (to own and operate the software). Web-based solutions usually come with a lower upfront investment, but are priced under a recurring monthly subscription fee, such that over the life of the software the costs of the two deployment models tend to converge.

The ePrescribing screen of the MedLedger EHR, a Web-based system

Advantages of on-premise solutions include direct control over the software system and how it is accessed, since it’s hosted at your physical location. Advantages of Web-based solutions include easy remote access (since the system can be accessed over the Internet), data recovery in case of physical damage to your office or computers and, typically, instantaneous updates (since updates don’t have to be installed on your servers each time). For more information on Web-based systems, check out our Web-based EMR buyer’s guide.

Mobile support. Mobile support refers to the ability to easily access and use your software on a mobile device, such as a tablet or smartphone. This may be especially important for speech pathologists who visit client homes and wish to document exams at the point of care.

As more and more medical practitioners use mobile devices professionally, software vendors are increasingly developing mobile apps. If you want speech therapy software for your iPad or iPhone, be sure to ask the vendors you evaluate whether they offer mobile support. Remember that even though Web-based systems will usually be accessible via the Web browser of a mobile device, you’ll still want an app designed especially for use on a tablet or smartphone. (Otherwise, you’ll be accessing an interface designed for a desktop screen, which may be unwieldy on a smaller screen.)

Check out our tablet EMR guide or our Mac EMR guide for more details on mobile support.