Project management (PM) software is one of the most popular genres of software among small and midsize businesses (SMBs) and enterprises alike. And among all the PM software buyers we speak with at Software Advice, the largest group (roughly 20 percent) are looking for software to manage their information technology (IT) projects. This shouldn't come as a surprise. After all, IT projects can rival all other business projects in terms of scope, complexity and the number of participants they involve.
IT project management software is a specialized form of PM software. It's designed to mesh well with the tasks, workflows and collaboration methods used by teams that work in IT fields and particularly software development.
This IT project management Buyer's Guide will help software buyers make better purchase decisions. It discusses the following topics and questions:
General PM software can be used to manage a very wide variety of business projects. Of course, small projects that can be completed in a day by a single person don't typically need much in the way of management. So it's understandable that most companies use PM software for longer-term projects, like those that are expected to take weeks, months or years to complete.
The main purpose of PM software is to increase a company's working efficiency, allowing it to launch, revise and complete projects faster. It accomplishes this by improving the visibility team members have of project as a whole and of its various related components. At the same time, team members can customize how their individual tasks are presented, letting them prioritize their work while still meeting the project's overall timeline and goals.
Project dashboard in Workfront IT Project Management
IT department project management software is simply a specialized form of PM software, so all of the above holds true. Its primary goal is also to increase efficiency, and it does so partly by helping keep all team members on the same page and IT projects on the right track. How does it do this? By using the applications and features highlighted in the following section.
The field of project management software is very wide and includes solutions with varying degrees of customization for the management of IT-specific projects. As with all software purchase decisions, your long-term success will be determined mostly by how well the software aligns with your existing and planned workflows and management goals.
|Project planning||Gives an overview of all ongoing projects, providing details on each regarding timelines and deadlines, collaboration, team-member participation and more.|
|Access control||Gives management the tools needed to control account and team member permissions to specify which users can access, create and change specific PM items.|
|Deadline alerts||Set up automated alerts based on project deadlines and progress to help team members complete more tasks on time and keep complex projects on schedule.|
|Charts and timelines||Know the status of any project at a glance. Timeline tools give quick visual representations of project and task statuses with Gantt charts and scrum boards.|
|Collaboration tools||Provide forums and communication tools (such as chat) with which team members can collaborate on projects in real time, even if in different offices and time zones.|
|Time and expense tracking||Time and expense tracking tools are especially helpful when using outsourced developers and when billing third-party clients for development work.|
|Project templates||Reuse common project outlines and workflows, so that they don't need to be created from scratch each time.|
|File management||File management apps help organize project files, ensuring team members can access files when needed, helping track changes over time and manage permissions.|
|Request forms||Templated forms for request submission that help ensure requests are monitored, organized and implemented into the correct schedules and workflows.|
Remember that vendors name and describe their product features differently. The above list provides a basic outline of features and applications and can be used to begin your search. Alternatively, call our advisors for a free FastStart consultation (844) 680-2046 and we'll help you tick off all the right boxes in 15 minutes or less.
Project Gantt chart, schedule and workload overviews in Sciforma Project Management
Current management methods used by buyers we speak with
Have questions of your own? Give us a call at (844) 680-2046 for a free no-obligation FastStart consultation. A specialist project management advisor will answer your questions and provide you with a shortlist of products to help you narrow down your search.
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