Workzone Software

4.47 / 5 (59)

Our advisors have recommended this product 56 times in the last 30 days

About Workzone


Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports with up to date project status information.

Workzone provides project information at various levels of detail to accommodate different user roles on the project. Users can see cross-project summaries that give organization-wide visibility to projects and resources as well as automated and personalized project to-do lists to see at a glance what’s next on each project.

The solution links dependent tasks and uses a specific task’s end date to calculate the following task’s start date for projects with tasks that follow a set sequence. Workzone automatically notifies the next party downstream when the dependent task is completed.

Workzone also includes secure web-based file sharing and collaboration. Users can manage multiple versions of documents, with different user roles and file permissions.



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Supported Operating System(s):

Mac OS, Web browser (OS agnostic), Windows 8

59 Reviews of Workzone

Average User Ratings

Overall

4.47 / 5 stars

Ease-of-use

4.5

Value for money

5.0

Customer support

5.0

Functionality

4.5

Ratings Snapshot

5 stars

(34)

4 stars

(20)

3 stars

(4)

2 stars

(1)

1 stars

(0)

Likelihood to Recommend

Not likely

Very likely

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Showing 1-20 of 59 reviews

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March 2019

Michele from Veros

Company Size: 51-200 employees

Review Source


Ease-of-use

5.0

Value for money

4.0

Customer support

5.0

Functionality

4.0

March 2019

WrokZone-Project Management One stop shop

Overall experience with WZ has been great and I don't say that lightly. WorkZone has helped transform our PMO and our enterprise. We have been with WZ since 2015. The driver behind us looking for a solution and selecting WZ was primarily driven by the lack of transparency in our organization and the WZ tool provides the visibility we need from a project, resource perspective as well as providing the organization the enterprise picture of all projects in the works, upcoming and ones to be reviewed.

Pros

We all know that moving or using different tools brings inherit challenges but with the WorkZone platform, the transition is pretty simple. The platform itself is really user friendly, there are training modules, videos, how to guides and an awesome sales/support team to help your organization through the process.
Key benefit take-aways-ease of resource use, easy set-up, PMO 1 stop solution from project requests (project intake process), document management for projects, time tracking of resource tasks and portfolio reporting (must have for my company) and other key reporting reports are already built into the system. The ability to comment and tag people for input has also been extremely value add as all of those comments go into WZ and you can see the history before the project was assigned or kicked off.

Cons

There are a couple idiosyncrasies from a project management perspective. None of which are showstoppers and have easy workarounds.

PM's seem to be continually challenged using FS (finish to start) for task planning.
No critical path-this is actually an upcoming WZ to-do
No project to project dependencies-this is actually an upcoming WZ to-do
No true milestones (0days duration)-WZ is time based so every tasks needs time allocated. 1min is the workaround we use along with the milestone category.

March 2019

Christine from AliMed

Company Size: 201-500 employees

Review Source


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

March 2019

WorkZone is a lifesaver!

The team at WorkZone has been very involved with our experience, always making sure we are up-to-date on the latest changes, asking for feedback and making sure we are getting the most out of the software.

Pros

WorkZone has been a game-changing software for our company. We had originally planned to use Microsoft Project but ran into issues with complex training for the team. We found WorkZone and it solved all our problems -- simple, ease-to-use, very intuitive. It has streamlined our workflow, allowed for commenting regarding schedules and status and given everyone up-to-date task lists. We couldn't live without it now. It is also a great value and works for both Mac and PC, which was an issue with Project.

Cons

Nothing— WorkZone has been the best decision we've made in recent years.

March 2019

Kevin from TRAVELSAVERS

Company Size: 51-200 employees

Review Source


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

March 2019

How did we ever live without Work Zone?

Our company loves how each one of us can easily log on and instantly see job status, tracking all our activity, interacting and communicating regarding each different job. WZ saves us so much time by having everything in one place. We now can't imagine how we got by without WZ in previous years.

Pros

Work Zone enables our company to organize, track status and communicate between one and other for each and every job. Everything is right in one spot easily accessed. Job details and conversations are added, documented and stored for current active jobs and can be referred to after job completion.

WZ is a real time saver and valuable tool. Our VP of Marketing runs her weekly Marketing meeting based on our WZ job listings.

Cons

None really that I can think of at the moment.

February 2019

Jennifer from Classical Conversations

Company Size: 51-200 employees

Review Source


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

February 2019

Strong mid-level tool for growing companies

We used WorkZone for six years before growing to the point of needing a more complex system. If circumstances were different, I would happily use WorkZone again.

Pros

Great customer support -- live and recorded webinars, access to personal help, good documentation -- and solid functionality. This is a great value project management tool for companies who want more than a spreadsheet but don't want to pay for all the bells and whistles. Solid reporting and visibility for project managers and leaders. Easy to use once you understand the system logic.

Cons

A relatively high learning curve compared to its competitors. Did not have a mobile app at the time. Lacks some of the customization options of more expensive options.

August 2017

Nadia from UW-Whitewater

Company Size: 5,001-10,000 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

August 2017

We use Workzone to manage workflow in our university marketing and communications office.

It helps us manage a busy university marketing and communications office.

Pros

Our favorite thing about Workzone is the notes feature. We have a number of student designers with inconsistent schedules, so projects often have many hands touching them. The notes feature allows us to leave detailed information about each task, so that anyone can step in and pick up the ball to keep a project moving forward.

Cons

We would like it if we could see both the original/ideal schedule and the real schedule. The software does not change dates automatically to reflect when a task was actually completed and the subsequent change to dependent tasks.

August 2017

Nathan from Ramsey MediaWorks

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

August 2017

WorkZone has literally changed the way we work and coordinate in our agency.

We are much more organized and able to meet project deadlines. Everyone can go to a central place to see where we're at on every aspect of the work.

Pros

WZ has a ton of features and helps us keep track of everything going on. I can look at the workload for each person on my team to know the status of their projects and where new work should be assigned.

Cons

The learning curve is steep, but that's probably true with most PM software. Sounds weird, but there can sometimes be too much granularity so that particular information can get buried in a random spot. Would love a better in-app notification system.

December 2018

Anonymous

Verified Reviewer

Company Size: 201-500 employees

Review Source: Capterra


Ease-of-use

3.0

Functionality

4.0

December 2018

Project Management Made Easy

Having moved from trying to track multiple projects with multiple teams using just spreadsheets, Workzone brought some much-needed organization and clarity to our processes.

Pros

Workzone is a simple, relatively easy to use project management platform that doesn't require a whole lot of studying before you can use it. It allows you to create customized project milestones and timelines and to add human resources that can be assigned at various levels.

Once set up, Workzone allows you to view multiple project statuses, see if tasks are on track or falling behind, and even receive progress reports via email at intervals.

One of the best features of Workzone is the ability to create project templates. This feature comes in handy for teams which handle multiple projects of the same type over and over again. Instead of having to create the task set from the beginning each time, the templates can be used to jump right into an already established flow saving both time and effort.

Cons

Getting Workzone setup was a very manual process but it was worth it in the end. It would have been nice to have a comprehensive set of project templates to get started with from various industries which could then be customized to save even more time.

January 2019

Keri from Mississippi State University Extension Service/Ag Communications

Company Size: 11-50 employees

Review Source


Ease-of-use

4.0

Customer support

5.0

Functionality

5.0

January 2019

At Last: A System That Works for Us!

The customer support from the WorkZone team has been the factor that made this project management system work for our organization. From brainstorming solutions to our problems to listening to feedback on suggested features, their friendly and positive help set them apart from every other system we have used or investigated.

Pros

The ability to monitor project status, share files and messages easily within a project, track time, and streamline project requests from clients. You can create templates for frequently repeated project types, create dependencies between tasks to alert colleagues when you're ready to hand them the baton, and easily find files and project-related comments to maintain a grasp of the big picture.

Cons

Our organization does a lot of projects that have concurrent tasks, are self-created and therefore have no mandatory deadlines, or are campaigns with several distinct projects. WorkZone is geared toward concrete, sequential, time-bound projects that are linear in nature.

October 2018

Mark from Red Chili Web Design

Company Size: 2-10 employees

Review Source


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

October 2018

Awesome Project Management Software!

Pros

Workzone has been such a key element in our organization with managing so many miniature "digital factors" that are so prevalent these days. Whether you like it or not you need to get this type of software to hold and "glue" your organization together and push forward strong!

Cons

Initially it took our team a bit of time to adjust to managing all of our various moving parts under one roof of this software. However, once we passed this initial time period we really were able to accelerate our projects!

March 2019

Krissy from Toppan Merrill

Company Size: 1,001-5,000 employees

Review Source


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

March 2019

Organization is the key to success

We used to use print outs and bins labeled by day to organize work, and I know many teams still are! This tool literally has it all, thank you for such a great product.

Pros

Tasks, reports, to do lists, it's so intuitive and keeps things so organized. Also templates and so much available for making life more efficient.

Cons

I honestly can't think of a thing, it solves every problem.

February 2019

Mark from YAMWOOD FOUNDRY

Company Size: 11-50 employees

Review Source


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

February 2019

Workzone

Easy to use, customer support is awesome, and the value it provides our process is outstanding!

Pros

The ease of use, customer support, and value it provides. We've been extremely happy with the product!

Cons

I'd like to see a more modern format overall, perhaps different views of projected work scheduled, again in a more modern looking format.

April 2019

Ted from Kobayashi Consumer Products LLC

Company Size: 201-500 employees

Review Source


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0