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Rental Property Management Software


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AppFolio Property Manager logo
 
AppFolio provides cloud-based property management software that allows apartment, residential, commercial, student housing and community association property managers to market and manage their business. This solution includes accounting,... Read More
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AppFolio provides cloud-based property management software that allows apartment, residential, commercial, student housing and community association property managers to market and manage their business. This solution includes accounting,... Read More
 
Buildium logo
 
Buildium is a powerful tool that simplifies the rental property management process. Offers full accounting, electronic payments, streamlined maintenance requests and complete mobile access. Ideal for small to mid-sized businesses.
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Buildium is a powerful tool that simplifies the rental property management process. Offers full accounting, electronic payments, streamlined maintenance requests and complete mobile access. Ideal for small to mid-sized businesses.
 
Rentec Direct logo
 
Rentec Direct serves as a web-based, full-featured management system for landlords and property managers that is designed to suit the needs of those managing properties between 25 and 5,000 units. Rentec has no startup fees, no term... Read More
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Rentec Direct serves as a web-based, full-featured management system for landlords and property managers that is designed to suit the needs of those managing properties between 25 and 5,000 units. Rentec has no startup fees, no term... Read More
 
Rent Manager logo
 
Rent Manager is a software system for both residential and commercial real estate companies. The financial accounting component of Rent Manager has full integration and includes standard functionality such as a general ledger with... Read More
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Rent Manager is a software system for both residential and commercial real estate companies. The financial accounting component of Rent Manager has full integration and includes standard functionality such as a general ledger with... Read More
 
Propertyware logo
 
Propertyware specializes in cloud systems to automate your key tasks. Tools include data-driven dashboards and summaries, as well as customizable portals for residents with online payment and maintenance tracking.
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Propertyware specializes in cloud systems to automate your key tasks. Tools include data-driven dashboards and summaries, as well as customizable portals for residents with online payment and maintenance tracking.

Call us for a free FastStart Consultation: +64 4 488 7035


 
SimplifyEm Property Management Software logo
 
SimplifyEm is a property management software designed to meet the requirements of small and mid-sized landlords and property managers. The web-based solution offers features like property accounting, tenant management, lease tracking,... Read More
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SimplifyEm is a property management software designed to meet the requirements of small and mid-sized landlords and property managers. The web-based solution offers features like property accounting, tenant management, lease tracking,... Read More
 
Total Management logo
 
Total Management is a cloud-based property management solution suitable for midsize to large organizations that manage apartments, mixed portfolio, REITs and commercial or retail space. Total Management helps users multitask by navigating... Read More
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Total Management is a cloud-based property management solution suitable for midsize to large organizations that manage apartments, mixed portfolio, REITs and commercial or retail space. Total Management helps users multitask by navigating... Read More
 
Escapia logo
 
Escapia is a cloud-based vacation rental system that helps vacation rental managers automate property management tasks and online distribution. Key features include accounting tools, lead management, reservations, maintenance, housekeeping,... Read More
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Escapia is a cloud-based vacation rental system that helps vacation rental managers automate property management tasks and online distribution. Key features include accounting tools, lead management, reservations, maintenance, housekeeping,... Read More
 
MRI Residential Management logo
 
A robust solution for managers, MRI Residential Management has a handful of valuable features including: role pages designated for leasing agents and managers, tenant portals, and automated lease renewals.
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A robust solution for managers, MRI Residential Management has a handful of valuable features including: role pages designated for leasing agents and managers, tenant portals, and automated lease renewals.
 
Property Matrix logo
 
Property Matrix is a cloud-based property management solution for apartment complexes and multi-family unit properties. It offers applications for tenant and lease tracking, property accounting, building maintenance, CRM and online... Read More
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Property Matrix is a cloud-based property management solution for apartment complexes and multi-family unit properties. It offers applications for tenant and lease tracking, property accounting, building maintenance, CRM and online... Read More

Call us for a free FastStart Consultation: +64 4 488 7035


 
Property Vista logo
 
PropertyVista is cloud-based and offers an integrated suite of applications designed for multi-unit residential properties of any size. The platform is modular, allowing customers to select only the services they need. It offers tenant... Read More
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PropertyVista is cloud-based and offers an integrated suite of applications designed for multi-unit residential properties of any size. The platform is modular, allowing customers to select only the services they need. It offers tenant... Read More
 
Property Manager Cloud logo
 
Property Manager Cloud is a cloud-based property management solution designed for landlords and property managers of all sizes. It is suitable for a range of properties including, yet not limited to, apartments, condominiums and affordable... Read More
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Property Manager Cloud is a cloud-based property management solution designed for landlords and property managers of all sizes. It is suitable for a range of properties including, yet not limited to, apartments, condominiums and affordable... Read More
 
RentPost logo
 
We like RentPost's streaming activity feed, which helps property managers access continual updates to ensure efficiency. Web-based system with lots of features: online rent payment, accounting, maintenance tracking, and more.
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We like RentPost's streaming activity feed, which helps property managers access continual updates to ensure efficiency. Web-based system with lots of features: online rent payment, accounting, maintenance tracking, and more.
 
CICTotal Manager logo
 
CICTotal Manager is a property management solution that offers management tools for rental properties including multi-family housing, commercial buildings, affordable housing and portfolios with a mixture of clients. This cloud-based... Read More
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CICTotal Manager is a property management solution that offers management tools for rental properties including multi-family housing, commercial buildings, affordable housing and portfolios with a mixture of clients. This cloud-based... Read More
 
Innago Tenant and Property Management logo
 
Innago offers a cloud-based property management platform for landlords with small to midsize property portfolios. With Innago, users can collect rent, manage leases, collect signatures and manage tenants. Landlords can collect rent... Read More
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Innago offers a cloud-based property management platform for landlords with small to midsize property portfolios. With Innago, users can collect rent, manage leases, collect signatures and manage tenants. Landlords can collect rent... Read More

Call us for a free FastStart Consultation: +64 4 488 7035


 
INFO-Tracker™ logo
 
INFO-Tracker by Netintegrity Inc. is a cloud-based property, accounting and maintenance management system that designed for midsize and large Condo HOA, residential, 3rd party rental, commercial real estate and affordable housing... Read More
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INFO-Tracker by Netintegrity Inc. is a cloud-based property, accounting and maintenance management system that designed for midsize and large Condo HOA, residential, 3rd party rental, commercial real estate and affordable housing... Read More
 
iRent logo
 
iRent is a cloud-based property management solution for small and midsize property managers. Key features include tenant management, billing and financial management, role-based system access and work order management. iRent includes... Read More
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iRent is a cloud-based property management solution for small and midsize property managers. Key features include tenant management, billing and financial management, role-based system access and work order management. iRent includes... Read More
 
Yardi Breeze Property Management logo
 
Yardi Breeze is property management software built exclusively for small to mid-size businesses. Yardi Breeze offers features such as autocomplete address lookups, data import utility, home screen dashboard, drill-down reporting and... Read More
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Yardi Breeze is property management software built exclusively for small to mid-size businesses. Yardi Breeze offers features such as autocomplete address lookups, data import utility, home screen dashboard, drill-down reporting and... Read More
 
Domum Link logo
 
Domum Link is a cloud-based property management solution suitable for businesses of all sizes. Key features include lease management, employee management, building maintenance, automated listing postings, tenant communication and reporting... Read More
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Domum Link is a cloud-based property management solution suitable for businesses of all sizes. Key features include lease management, employee management, building maintenance, automated listing postings, tenant communication and reporting... Read More
 
TRACK PM logo
 
TRACK Hospitality Software offers a flexible suite of applications for hotels, resorts, and vacation rental management companies. This web-based system is platform agnostic, and offers mobile-OS specific apps for Android, Windows Phone,... Read More
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TRACK Hospitality Software offers a flexible suite of applications for hotels, resorts, and vacation rental management companies. This web-based system is platform agnostic, and offers mobile-OS specific apps for Android, Windows Phone,... Read More
 

Buyer's Guide

by Taylor Short,
Market Research Associate
Last Updated: April 18, 2018


Rental property management software enables users to execute a considerable number of essential daily tasks to help all operations run smoothly for a given property. These tasks include managing and tracking tenant information, handling all accounting and billing needs, posting vacancies online and processing maintenance requests.

Rental property software simplifies these tasks by automating recurring activities, such as monthly rent payments and tracking income and expenses to help you monitor the financial health of your business.

Common Features of Rental Property Software

Software for rental properties manages one or more of five general functions:

1. Applications and tenant information

  • Tenant portals enable online rent payment, maintenance request submissions and even community forums for events or public notices to improve communication.
  • Customizable lease forms and easy document distribution help standardize the leasing process and make sure all required documentation is completed and archived.  
  • Resident screening lets you evaluate applicants’ credit history, criminal activity, rent history and income by initiating these checks from within your software.
  • Store vital tenant information, such as resident contact information, late fee reminders and work order history.

2. Rent roll and payments

  • Online rent payments eliminate the hassle of paper checks and trips to the bank.
  • Utility metering calculates and bills for tenant consumption of metered utilities so you don’t have to check and record manually.
  • Automatic alerts inform landlords and tenants of delinquent rent payments.
Sample Electronic Rent Payment

3. Vacancy management

  • Automated vacancy postings allow new properties to be listed faster and more easily, reducing the time it takes to fill vacant units. 
  • Automated notifications inform you about upcoming lease expirations.
  • Vacancy planning provides proactive identification of vacancies and under-utilized locations.
  • Space tracking helps manage the configuration of available space for move-ins and move-outs.
Sample Automatic Vacancy Post

4. Maintenance record keeping

  • Maintenance request alerts ensure all maintenance issues are taken care of promptly.
  • The ability to prioritize issues, work assignments, requests and other objectives that require immediate attention helps increase efficiency.
  • Maintenance staff management allows you to easily delegate tasks.
  • Service contract storage lets you easily reference records.

5. Financial accounting and reporting.

  • General ledger, income statements, balance sheets and accounts payable and receivable help you keep tabs on revenue, expenses and the overall financial health of your portfolio.
  • Payroll management allows you to calculate withholdings for state and local income taxes.
  • Tracking budgets against actuals allows you to view current revenue and forecast future cash flow.

Benefits

Rental property software offers benefits such as cost and time savings, real-time data access, security and scalability. Landlords who are busy or reside at a different location can use these systems to manage multiple properties from their smartphones or laptops.

The software can be installed on-premise, hosted in the cloud or used on a mobile application. Cloud-based solutions and mobile applications enable owners to monitor their properties from any location. Using a single application, owners can check on multiple properties, review tenant complaints, accept payments and receive property alerts online.

Rental property software keeps a record of all communication and transactions made through the application. This can help prevent disputes between tenants and owners in situations when property owners forget to keep records about payments due, excess amounts paid previously and lease termination dates.

Rental property software also enables tenants to submit requests and track their status online. They can print and download documents, such as lease agreements, rent receipts and other account information by logging in to the client web portal. The online payment processing feature saves time and effort, both for tenants and landlords. Users can also add notes and details about offline transactions.

Finally, these systems can alert owners about issues such as pending tax and insurance payments, incomplete maintenance jobs and document renewal. This helps landlords remain compliant with all federal regulations and standards.

What Type of Buyer are You?

Before deciding on purchasing a solution, you should determine what type of buyer you are, as this will help you narrow down your requirements.

Property owners (1 - 9 units): Though managing a smaller number of properties can be done using the traditional methods, an automated system will help ensure accuracy, standardization and better maintenance of records and documents. It will also be scalable in case you plan to increase the number of units you manage in the future.

Owners and property managers (10+ units): If you are a solo owner or property manager in charge of multiple sites, rental software can help you monitor all of your properties from a centralized location, without having to visit the locations frequently. A rental management solution that supports electronic payments helps minimize difficulties related to rent collection, check processing, repair work tracking and documentation.

Property management companies/enterprise owners (50+ units): If you own a rental business and have to manage multiple residential or commercial properties, your best bet is a solution that offers a wide range of features and integrates with third-party software, such as QuickBooks or other accounting and CRM software. Such a solution will help automate important property management tasks such as screening tenants, collecting rent and managing your finances. It can also help track vacancies, manage renewals, create reports and maintain regulatory compliance.

Long-distance property owners: Rental software is especially helpful for owners who reside in foreign countries and rent out their properties. Such buyers should seek a solution that enables them to manage and track rentals, send notifications to tenants and receive payments without incurring additional travel or communication costs.

Market Trends to Understand

Integrated suite vs. point solutions. Integrated suite rental management software combines a range of applications such as accounting, record-keeping and maintenance tracking into one system. In contrast, rental property manager software point solutions serve one specific function (such as processing online rent payments) and are either used in conjunction with other software or in a standalone capacity.

Size and number of properties. Certain rental tracking software systems are better suited for a large number of units or properties with mixed portfolios, whereas others are best for single properties with only a small number of units.

Web-based vs. on-premise deployment. Web-based (or “cloud”) rental property management systems store the application and all associated data online and are accessible from anywhere with Internet access. On-premise systems require software to be installed on a computer or server in your facility.

Mobile-optimized. Some rental property manager systems are accessible via tablet or smartphone, making it easy to view, enter and track data on-the-go.

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Residential Property Management Software Comparison

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Ten Steps To Selecting Property Management Software

 

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