# DATABASICS Expense Software Reviews, Demo & Pricing - 2026 > Review of DATABASICS Expense Software: system overview, features, price and cost information. Get free demos and compare to similar programs. Source: https://www.softwareadvice.com/product/32796-DATABASICS-Expense --- [Home](https://www.softwareadvice.com/) / [Expense Report Software](https://www.softwareadvice.com/accounting/expense-management-comparison/) / DATABASICS Expense Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Alternatives](https://www.softwareadvice.com/product/32796-DATABASICS-Expense/alternatives/) # DATABASICS Expense 2026: Benefits, Features & Pricing Wondering if DATABASICS Expense is right for your organization? Our Expense Report Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview DATABASICS Expense 4.5 [(54)](https://www.softwareadvice.com/product/32796-DATABASICS-Expense/#reviews) Pricing Starting at $8.00 per month ### About DATABASICS Expense DATABASICS Expense is a cloud-based accounting and expense management solution suitable for businesses in a variety of industries. Key features include expense reporting, policy enforcement, receipt management, automatic reimbursement and reporting and analytics. DATABASICS Expense is able to handle employee reimbursement and vendor remittances. The solution can designate multiple fund sources based on business unit, location, or other criteria. It distributes customer-approved payments to the designated beneficiaries and beneficiaries receive an email notification of impending payment. It can also process approved expense reports from company cards and generate remittance reports. DATABASICS Expense also offers an audit module that enables users to access complete audit trails, automatically match receipts to transactions, manage ad hoc investigations and more. The solution gives users the option to create automatic transaction feeds and manage customized approval workflows and compliance rules. Wondering if DATABASICS Expense is right for your organization? Our Expense Report Software selection experts can help you in 15 minutes or less. ## DATABASICS Expense User Interface ## Popular DATABASICS Expense Alternatives Main Product DATABASICS Expense 4.5 [(54)](https://www.softwareadvice.com/product/32796-DATABASICS-Expense/#reviews) Ratings Breakdown - 4.31Ease of use - 4.57Value for money - 4.77Customer support - 4.37Functionality Pricing Starting at $8.00 per month Get Price Alternative Product [webexpenses](https://www.softwareadvice.com/accounting/webexpenses-profile/) 4.5 [(1105)](https://www.softwareadvice.com/accounting/webexpenses-profile/reviews/) Ratings Breakdown - 4.41Ease of use - 4.44Value for money - 4.44Customer support - 4.37Functionality Pricing Available upon request Get Price Alternative Product [SAP Concur](https://www.softwareadvice.com/accounting/sap-concur-profile/) 4.3 [(2252)](https://www.softwareadvice.com/accounting/sap-concur-profile/reviews/) Ratings Breakdown - 4.06Ease of use - 4.11Value for money - 4.10Customer support - 4.24Functionality Pricing Starting at $7.00 per month Get Price Alternative Product [Expensify](https://www.softwareadvice.com/accounting/expensify-profile/) 4.5 [(1338)](https://www.softwareadvice.com/accounting/expensify-profile/reviews/) Ratings Breakdown - 4.46Ease of use - 4.35Value for money - 4.18Customer support - 4.42Functionality Pricing Starting at $5.00 per month Get Price Alternative Product [Zoho Expense](https://www.softwareadvice.com/accounting/zoho-expense-profile/) 4.6 [(1204)](https://www.softwareadvice.com/accounting/zoho-expense-profile/reviews/) Ratings Breakdown - 4.57Ease of use - 4.58Value for money - 4.46Customer support - 4.50Functionality Pricing Starting at $3.00 per month Get Price Alternative Product [QuickBooks Online](https://www.softwareadvice.com/product/393202-QuickBooks-Online/) 4.3 [(8460)](https://www.softwareadvice.com/product/393202-QuickBooks-Online/reviews/) Ratings Breakdown - 4.24Ease of use - 4.16Value for money - 4.00Customer support - 4.27Functionality Pricing Starting at $38.00 per month Get Price ## DATABASICS Expense Pricing and Plans Starting price: $8.00 per month Free Trial Free Version Basic $8.00 usage based, per month No plan information available Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## DATABASICS Expense Features - Popular features found in Expense Report Accounting Integration Audit Trail Automated Receipt Matching Compliance Management Corporate Card Expense Claims Mobile Receipt Upload Multi-Currency Reimbursement Management Spend Control - More features of DATABASICS Expense Access Controls/Permissions Accounts Payable Accounts Receivable Activity Dashboard Activity Tracking Alerts/Notifications API Approval Process Control Approval Workflow Attendance Tracking Audit Management Bank Reconciliation Billing & Invoicing Budgeting/Forecasting Categorization/Grouping Credit Card Management Customizable Fields Customizable Reports Data Import/Export Electronic Payments Employee Management Expense Tracking Financial Management Financial Reporting Invoice Management Leave Tracking Mileage Tracking Mobile Access Mobile App Multi-Location Payroll Management Policy Management Project Accounting Projections Project Time Tracking Project Tracking Purchase Order Management QuickBooks Integration Real-Time Data Real-Time Notifications Real-Time Reporting Real-Time Updates Receipt Management Recurring/Subscription Billing Reminders Reporting/Analytics Reporting & Statistics Single Sign On Status Tracking Summary Reports Third-Party Integrations Time & Expense Tracking Timesheet Management Time Tracking Time Tracking by Client Time Tracking by Project Vacation/Leave Tracking Workflow Management ## DATABASICS Expense Integrations Blackbaud CRM Integration rated undefined from -1 review Microsoft Azure Integration rated undefined from -1 review Discover Childcare Integration rated undefined from -1 review Kinetic Integration rated undefined from -1 review Sage Intacct Integration rated undefined from -1 review JD Edwards EnterpriseOne Integration rated undefined from -1 review See all 15 integrations ## DATABASICS Expense User Reviews Overall Rating 4.5 Ratings Breakdown 5 52% 4 44% 3 2% 2 2% 1 0% Secondary Ratings Ease of Use 4.3 Value for money 4.6 Customer support 4.8 Functionality 4.4 Have you used DATABASICS Expense and would like to share your experience with others? CE Claudia E. Verified reviewer Venture Capital & Private Equity 11-50 employees Used daily for more than 2 years Reviewed November 2023 Databasics user/Admin 5 I've used DB for over 15 years and works great. Its easy to navigate and very user friendly. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: I really like that it is user friendly. It flags charges if there are duplicates, it calculates the miles and rate. It also does the rate exchange when there is overseas travel etc. Cons: There is nothing that I don't like about DB. It is efficient and works well for what we are looking for. Read More DD Damian D. Verified reviewer Accounting 2-10 employees Used weekly for less than 2 years Review source Reviewed December 2024 Great accounting software 5 Ratings Breakdown 5 Ease of use 5 Customer support 5 Functionality Pros: Very easy to pull up reports input transactions Cons: Nothing in particular great option a lot of reports Read More JK Jason K. Verified reviewer Hospital & Health Care 501-1000 employees Used monthly for less than 2 years Review source Reviewed July 2020 UI Seems Straight Out of the 1990's 2 Worst expense reporting software I have used to date. Ratings Breakdown 1 Ease of use 3 Functionality Pros: The software is good at tracking any errors that may have happened during the expense reporting process Cons: The user interface, the ease of use, the multiple confusing fields, "Select a City" doesn't even list cities, only states?? Too many things to name. Vendor Response Thank you for your review of DATABASICS Expense. We are pleased to know that our software effectively tracks errors during the expense reporting process. A key objective of DATABASICS is to ensure accuracy and efficiency in managing expenses. We are sorry to learn that you've had a difficult experience with our user interface. Our commitment at DATABASICS is to providing a seamless and straightforward expense reporting solution, and we certainly hear you that there are some areas that have fallen short. Issues such as those you mentioned are not reflective of the experience we aim to deliver. Rest assured, your feedback is critically important to us and will be addressed. Our commitment to customer satisfaction is reflected in our constant thirst for improvement. As part of our ongoing initiative to streamline the user experience and deliver the most satisfactory product on the market, we will utilize this opportunity to review the user interface, focusing on making it more intuitive and easier to navigate. DATABASICS has the flexibility and adaptability to cater to the distinct needs of a wide range of businesses. Be assured that our dedicated team will continue to work tirelessly to resolve any issues you have raised to enhance your overall experience with DATABASICS. We truly regret that we weren't able to meet your expectations in this instance, but please know that we're fully committed to continuously improving our software and services to enhance customer satisfaction. If there are any specific changes you suggest, we encourage you to reach out to us, as we consider customer input invaluable. Thank you again for your insightful feedback, and we hope to serve you better in the future. Replied June 2023 Read More MA MICHAEL A. Verified reviewer Warehousing 51-200 employees Used daily for less than 6 months Review source Reviewed January 2025 DATABASICS IS NOTHING MORE THAN BASIC 4 Ratings Breakdown 4 Ease of use 4 Value for money 3 Customer support 3 Functionality Pros: THE THING I LIKE MOST IS THE USER FRIENDLY INTERFACE Cons: SOME TROUBLES UPLOADING DOCUMENTS, NO WAY TO SCHEDULE Read More AA Aiza A. Verified reviewer Marketing and Advertising 201-500 employees Used daily for more than 2 years Reviewed July 2022 Easy to use and very efficient. 5 Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: This software is the most friendly user from all we've test from, that there is sometimes no need to train new employees/users. It can also be setup according to what your company needs. From setting up max limit for expenses to setting up max approval amount for supervisor. Cons: Can't think of any. For automation to be as efficient you will need both human and electronic intervention. This software gives you those options. Reasons for choosing DATABASICS Expense Cost wise - it goes in the budget. Very user friendly, easy to manage for Admin. The mobile app availability is a plus especially for our personnel who's always on the road. Vendor Response Thank you for your review of DATABASICS Expense! We're thrilled to hear that you find our software user-friendly and efficient, requiring little to no training for new employees. We take pride in offering a customizable solution that is tailored to the needs of your organization, including setting maximum limits for expenses and approvals. Your positive feedback regarding the balance of automation and human intervention is much appreciated, as we strive to provide a software solution that seamlessly blends these elements for maximum effectiveness. It's great to know that you found our pricing and mobile app availability to be significant advantages, especially for personnel who are often on the road. We're committed to ensuring that DATABASICS Expense continues to meet and exceed your expectations. Please don't hesitate to reach out if you need assistance or have any suggestions in the future. We're here to help and appreciate your continued partnership. Replied June 2023 Read More LT Lisa T. Verified reviewer Consumer Goods 1001-5000 employees Used daily for more than 2 years Reviewed August 2021 DataBasics for Travel & Entertainment Expense Management 4 Flexible software (customizable). Great customer service. Ratings Breakdown 4 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: This software suits our needs. We have some reimbursement programs for our Sales employees that are non-standard in the industry and DataBasics works with us to customize the software to our needs. Cons: In Admin, sometimes an Expense Policy/Rule gets deactivated unintentionally because we touched another Admin area related to the Policy/Rule. Would be great to get a notification of what Policy/Rule gets deactivated when we make a change elsewhere, so we can take appropriate steps to ensure the Policy/Rule is reactivated if necessary. I also find Reporting to be a bit hard to use and not too user friendly. However, DataBasics is always quick to respond with any assistance we need. Reasons for choosing DATABASICS Expense DataBasics was able to work with us to customize the software to our needs. Pricing. Reasons for switching to DATABASICS Expense Company growth - prior software no longer adequate Vendor Response Hey Lisa, we appreciate the fantastic review and are glad we could be of service. If you have any further needs or questions, please reach out! Replied July 2022 Read More TB Thomas B. Verified reviewer Staffing and Recruiting 1001-5000 employees Used monthly for more than 2 years Reviewed May 2023 d.e.Foxx & Associates expense system review 4 Employees no longer have to mail expense reports in to the proper approver when it can all be done online. The reports do not get lost and the employee gets reimbursed on a timely basis. Ratings Breakdown 5 Ease of use 5 Customer support 5 Functionality Pros: The ease of use of preparing an expense report to show what was spent by employees. They can choose the proper category of spend easily and report the amount spent. The mileage calculation makes it easy for the employee to report the proper distance traveled on a trip.Also the administration of the product is simple to use and follow for making changes, additions and deletions. Cons: Some of the Administration categories are a little misleading as to what you are doing by selecting them. They could be better titled and explained in the program. Vendor Response Thank you for your thoughtful review of DATABASICS Expense system. We're thrilled to hear that the ease of use, mileage calculation, and administration features have helped streamline your expense reporting process. Your feedback regarding the clarity of certain Administration categories is valid and important to us. We're committed to continuous improvement, and we will take your suggestions into account as we work on enhancing our product. Our goal is to provide the best possible experience for all our users, and your insight plays a crucial role in achieving that. It's great to hear that our system has made a positive impact on your employees' reimbursement process by eliminating the need to mail reports and ensuring timely payments. We appreciate your support, and we're confident that DATABASICS Expense will continue to deliver valuable benefits for your organization. Please don't hesitate to reach out to our support team if you need any assistance or have further suggestions. We're here to help, and we greatly value your partnership. Replied June 2023 Read More DE Dawn E. Verified reviewer Computer Software 51-200 employees Used daily for more than 2 years Reviewed July 2022 Databasics works for our team's expenses 5 We have been happy with DB expenses for years. Ratings Breakdown 4 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: It's great that this sofware is web based. Our employees across the US are easily able to enter their expenses, apply imported credit card charges, upload/attach receipts and submit from home or remote offices. It nicely integrates and uploads into our accounting software, MS Business Central. Cons: We have many projects and many tasks for each project. The expense entry can be a little confusing for new users with so many choices, it would be nice if we could narrow down choices/options per employee. Reasons for choosing DATABASICS Expense DB was able to handle our many projects and tasks (with paid mods to the original system) and able to import our 50+ corporate American Express card and daily transactions. Vendor Response Thank you for sharing your review of DATABASICS Expense! We're delighted to know that our web-based platform has been beneficial for your team, making it easy for employees across the US to manage their expenses and seamlessly integrate with your accounting software, MS Business Central. We appreciate your feedback regarding the numerous project and task choices, which can be confusing for new users. Your suggestion of tailoring options per employee is valuable, and we will take it into consideration as we continue to enhance and improve DATABASICS Expense. It's wonderful to hear that you chose DATABASICS Expense for its ability to handle your many projects, tasks, and corporate American Express card transactions. Your satisfaction and continued partnership are of great importance to us. We are glad that your team has been happy with DATABASICS Expense over the years. Please don't hesitate to reach out if you need assistance or have any further suggestions in the future. We're here to help and dedicated to ensuring your experience with DATABASICS remains positive. Replied June 2023 Read More MS Mark S. Electrical/ Electronic Manufacturing 501-1000 employees Used daily for less than 2 years Review source Reviewed June 2017 An easy to use expense tracking system that provides approval levels needed to manage your expenses 4 Moving from a paper tracking system to an electronic system has saved us money, allowed for better expense approval processes and increased the reimbursement turn around for our users. Using the mobile app and website allows approvals to happen from anywhere as long as an internet connection is available. Ratings Breakdown 4 Ease of use 4 Value for money 5 Customer support 4 Functionality Pros: The software is easy to manage and setup. It is easy for the users to use. Mostly the Customer Support team is excellent in assisting when you have a problem. Individuals goes out of his way to get you a quick response to any problem or question you may have. It is great to have that kind of support behind you. Cons: There are only a couple of cons I find about the program. When you want to delete a user you have to go to many different areas and delete the person before you actually delete the user profile. It would be nice from the employee record to click delete and the system asks if you want to delete all correlating records. The system is more designed to just make the user inactive versus actually deleting the individual completely. The other area is AD Hoc reporting. I feel the Jaspersoft report creation is not as easy as the rest of the program. You really need separate in-depth training on how to get the full benefits from the AD Hoc reporting portion. Vendor Response Thank you for sharing your experience with DATABASICS Expense. We appreciate your positive feedback on the ease of setup, user-friendly features, and the supportive customer service provided by our team. Our main priority is delivering quick and helpful solutions to meet your business needs. Regarding your concerns about user deletion and AD Hoc reporting, we acknowledge the room for improvement to streamline the process. Your valuable input helps us identify areas that can be enhanced to provide an even more efficient experience for our clients. Rest assured, we remain committed to refining our platform, and suggestions like yours play a vital role in its development. It's gratifying to note that transitioning to our electronic system has saved money, improved expense approval processes, and expedited reimbursements for your users. We are proud to offer versatile solutions, including the mobile app and website that enable approvals from virtually anywhere, to accommodate the dynamic needs of various organizations. Thank you for your insightful review, and please do not hesitate to contact us with any further suggestions or assistance you may require. Replied June 2023 Read More DC Douglas C. Verified reviewer Pharmaceuticals 11-50 employees Used monthly for more than 2 years Reviewed August 2022 Overview of using DataBasics 4 I have used the software to create some reports for others when needed since they left our company before taking care of reports. Ratings Breakdown 4 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: As a user for many years I saw many improvements. I really like the ability to attach receipts with different options. When I took over some of the admin responsibilities I was able to figure things out easily without much assistance. Cons: I cannot at the moment think of anything I did not like about the software. Reasons for choosing DATABASICS Expense I was not part of this process of selecting Vendor Response Thank you for sharing your review of DATABASICS Expense! We're glad to hear that you've experienced many improvements over the years and appreciate the receipt attachment options. It's fantastic to know that you found the admin responsibilities easy to manage with minimal assistance, as ease of use is one of our main goals. While we acknowledge that you currently have no concerns or suggestions for improvement, please know that we're committed to continuously refining our product and listening to user feedback. It's wonderful that you have been able to create reports for others when needed, and we hope our software continues to be a valuable and efficient tool for your organization. Thank you for your ongoing support of DATABASICS. If you have any questions or need assistance in the future, please don't hesitate to reach out. We're here to help and appreciate your partnership. Replied June 2023 Read More Showing 1 - 10 of 54 Reviews Load More Reviews ## DATABASICS Expense Popular Comparisons [webexpenses vs DATABASICS Expense](https://www.softwareadvice.com/compare/32796-DATABASICS-Expense/vs/102620-webexpenses/)[SAP Concur vs DATABASICS Expense](https://www.softwareadvice.com/compare/32796-DATABASICS-Expense/vs/417747-sap-concur/)[Expensify vs DATABASICS Expense](https://www.softwareadvice.com/compare/32796-DATABASICS-Expense/vs/133849-expensify/)[Zoho Expense vs DATABASICS Expense](https://www.softwareadvice.com/compare/32796-DATABASICS-Expense/vs/392363-zoho-expense/)[QuickBooks Online vs DATABASICS Expense](https://www.softwareadvice.com/compare/32796-DATABASICS-Expense/vs/393202-QuickBooks-Online/) [Compare All Alternatives](https://www.softwareadvice.com/product/32796-DATABASICS-Expense/alternatives/) ## Other Top Recommended Expense Report Software [Sage Intacct](https://www.softwareadvice.com/accounting/intacct-accounting-profile/) **4.3** (687) Recently recommended **494** times [Emburse Expense Professional](https://www.softwareadvice.com/product/392187-Certify-Travel-Expense-Management/) **4.7** (1284) Recently recommended **279** times [Rippling](https://www.softwareadvice.com/hr/rippling-profile/) **4.9** (4803) Recently recommended **157** times [Tradogram](https://www.softwareadvice.com/scm/tradogram-profile/) **4.5** (109) Recently recommended **130** times Stuck Between Options? 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