# DataTako Software Reviews, Demo & Pricing - 2026 > Review of DataTako Software: system overview, features, price and cost information. Get free demos and compare to similar programs. Source: https://www.softwareadvice.com/product/519674-DataTako --- [Home](https://www.softwareadvice.com/) / [File Sharing Software](https://www.softwareadvice.com/file-sharing/) / DataTako Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview # DataTako 2026: Benefits, Features & Pricing Wondering if DataTako is right for your organization? Our File Sharing Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews ## Overview DataTako 5.0 [(12)](https://www.softwareadvice.com/product/519674-DataTako/#reviews) Pricing Starting at €6.95 per month ### About DataTako DataTako is a business intelligence platform designed to enable organizations to share Power BI reports without requiring viewers to have Power BI Pro licenses. It supports various business needs, allowing secure distribution of dashboards to employees, clients, or external partners while maintaining brand consistency. The platform integrates with existing Power BI environments and offers white-labeling features such as customizable domains, logos, color themes, and login pages. It uses Microsoft Fabric and Power BI Embedded technology to ensure data security, allowing reports to remain within the original Power BI environment. Features include the ability to embed reports in other applications, support for multiple report types such as dashboards and paginated reports, and tools such as bookmarks and scheduled emails. DataTako is designed to simplify the process of creating a reporting portal, enabling organizations to share reports. Security measures ensure that while reports are embedded, the platform does not access the underlying data, preserving confidentiality. Wondering if DataTako is right for your organization? Our File Sharing Software selection experts can help you in 15 minutes or less. ## DataTako User Interface ## Popular DataTako Alternatives Main Product DataTako 5.0 [(12)](https://www.softwareadvice.com/product/519674-DataTako/#reviews) Ratings Breakdown - 5.0Ease of use - 5.0Value for money - 4.83Customer support - 4.92Functionality Pricing Starting at €6.95 per month Get Price Alternative Product [Google Drive](https://www.softwareadvice.com/cms/google-drive-profile/) 4.8 [(28510)](https://www.softwareadvice.com/cms/google-drive-profile/reviews/) Ratings Breakdown - 4.70Ease of use - 4.72Value for money - 4.39Customer support - 4.63Functionality Pricing Starting at $7.00 per month Get Price Alternative Product [Google Workspace](https://www.softwareadvice.com/marketing/google-workspace-profile/) 4.7 [(17583)](https://www.softwareadvice.com/marketing/google-workspace-profile/reviews/) Ratings Breakdown - 4.64Ease of use - 4.59Value for money - 4.27Customer support - 4.63Functionality Pricing Starting at $7.00 per month Get Price Alternative Product [LimeWire](https://www.softwareadvice.com/product/525185-LimeWire/) 4.8 [(449)](https://www.softwareadvice.com/product/525185-LimeWire/reviews/) Ratings Breakdown - 4.78Ease of use - 4.50Value for money - 4.57Customer support - 4.69Functionality Pricing Starting at $9.99 per month Get Price Alternative Product [OneDrive](https://www.softwareadvice.com/cms/microsoft-onedrive-profile/) 4.5 [(12733)](https://www.softwareadvice.com/cms/microsoft-onedrive-profile/reviews/) Ratings Breakdown - 4.40Ease of use - 4.37Value for money - 4.21Customer support - 4.37Functionality Pricing Starting at $1.99 per month Get Price Alternative Product [Dropbox Business](https://www.softwareadvice.com/file-sharing/dropbox-profile/) 4.5 [(21693)](https://www.softwareadvice.com/file-sharing/dropbox-profile/reviews/) Ratings Breakdown - 4.55Ease of use - 4.32Value for money - 4.26Customer support - 4.44Functionality Pricing Starting at $11.99 per month Get Price ## DataTako Pricing and Plans Starting price: €6.95 per month Free Trial Free Version Hosted by DataTako €6.95 per user, per month No plan information available Starter €199.95 flat rate, per month No plan information available Professional €299.95 flat rate, per month No plan information available Confused about pricing? 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Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## DataTako Features - Popular features found in File Sharing Access Controls/Permissions Alerts/Notifications Content Management Document Storage Drag & Drop Encryption Mobile Access Real Time Synchronization Search/Filter User Management Version Control - More features of DataTako Activity Tracking Collaboration Tools Customizable Branding Customization Dashboard Data Blending Data Visualization Integration into Third Party Applications Reporting & Statistics Role-Based Permissions Single Sign On Two-Factor Authentication ## DataTako Integrations Microsoft Entra ID Integration rated undefined from -1 review ## DataTako User Reviews Overall Rating 5.0 Ratings Breakdown 5 100% 4 0% 3 0% 2 0% 1 0% Secondary Ratings Ease of Use 5.0 Value for money 5.0 Customer support 4.8 Functionality 4.9 Have you used DataTako and would like to share your experience with others? SK Sven-Ole K. Verified reviewer Consumer Services 501-1000 employees Used daily for less than 6 months Review source Reviewed September 2025 DataTako helps us deliver our Microsoft BI reports to all employees at a very reasonable price 5 We were able to set up DataTako quickly without any external help, including integrating our own corporate identity for login, look and feel, as well as employee communication. It truly delivers what it promises - at a very fair price. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: With DataTako, we can provide all our employees with daily updates on their individual performance at a very reasonable price - something we wouldn’t do with Microsoft. Since we started using it, the solution has improved a lot, and the support has been outstanding. The DataTako team is always available for questions and ideas, and they go above and beyond to keep us happy. Cons: There are still some possible improvements, such as enabling login via SSO, but DataTako is open to working on this and keeps us updated on the progress. Reasons for switching to DataTako Because of the much better price and functionality to provide reports to our employees. Read More VR Verified Reviewer Accounting 51-200 employees Used daily for less than 2 years Review source Reviewed August 2025 Scalable Power BI report distribution for agencies 5 DataTako made it much easier for us to distribute Power BI dashboards to clients without the hassle of guest accounts or endless license management. We branded the portal in our own style, pointed our domain, and rolled it out to clients with minimal effort. The unlimited-viewer model for a very sharp price per user has been a big win, especially when dealing with clients that have larger teams. Security and access control are well covered, and embedding into client apps is a nice extra option which we use for several customers. Overall, it fits perfectly into our workflow and has become the default way we deliver BI to clients. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: What I like most is that I can roll out fully white-label client portals under our own brand. Custom domain, logo, and colors. It really looks like our platform, which is exactly what we want. Another big plus is that we don’t have to worry about buying individual Power BI licenses for each viewer. Data stays in our Power BI tenant, and we can just invite as many client users as needed. Security is solid with user groups, RLS, and support for SSO/MFA, which gives us peace of mind. Onboarding was really fast. We had the first clients up and running the same day. Cons: It’s focused only on Power BI, which works for us, but if a client uses another BI tool we still need separate solutions. Figuring out the right capacity setup also took a bit of trial and error at the start. And while the usage analytics are helpful, I’d love to see more detailed insights since we manage many different clients. Read More HE Hanne E. Verified reviewer Telecommunications 51-200 employees Used daily for less than 6 months Reviewed May 2026 Great platform for sharing Power BI reports internally and externally 5 We've been very happy with DataTako as our go-to platform for distributing Power BI reports. It covers both internal and external sharing in one place, which simplifies our workflow considerably. The implementation went well and the platform has been reliable since rollout. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: DataTako makes it incredibly easy to share Power BI reports both internally with employees and with external parties. The platform handles access management well, allowing us to distribute reports to a wide audience without complex setup. On top of that, we really appreciate that users can submit their own ideas and that these are genuinely reviewed for potential implementation. It shows the team is actively listening to their customers. Cons: Nothing significant to report at this stage. The platform has met our needs well so far. The insights could be a bit more detailed and customizable, having more options to tailor the view to our specific needs would be a nice improvement. Read More JH Jared H. Verified reviewer Management Consulting 51-200 employees Used daily for less than 6 months Reviewed March 2026 DataTako makes sharing reports a breeze. 5 Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Ease of implementation and ease of use. Took us less than 5 minutes to go from demo to deployment. Sharing with external users is also seamless. The team is also very helpful and responsive. Cons: Only works with Power BI. Being our organization uses both Power BI and Looker Studio, would be nice to have a way to funnel both report types through. Reasons for choosing DataTako DataTako we found to be more affordable for mostly the same features. Read More JB Jara B. Verified reviewer Machinery 2-10 employees Used daily for less than 12 months Review source Reviewed July 2025 Cost-Effective BI Sharing 5 My overall experience with DataTako has been very positive. The platform has made it much simpler to share and manage Power BI dashboards, especially for teams that need to collaborate or provide access to clients. I found the setup process straightforward, and the user interface is clean and easy to navigate. Whenever I had questions or needed support, the customer service team was quick to respond and very helpful. DataTako has helped us save on licensing costs and made our BI workflows more efficient. I’d definitely recommend it to other organizations looking for a flexible and user-friendly BI sharing solution. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: DataTako makes it incredibly easy to share Power BI dashboards and reports with colleagues and clients, without complicated licensing. The interface is intuitive and clean, so you can get started quickly even if you’re not a technical user. I also appreciate the responsive customer support and how fast the onboarding process is. Overall, it’s a cost-effective solution that really streamlines BI sharing and access management. Cons: It takes some time to learn, and a few advanced features can be hard to find. But overall, it was perfect and awesome. Read More EP Edbergjun P. Verified reviewer Mining & Metals 51-200 employees Used daily for less than 6 months Reviewed April 2026 DataTako - money and life saver for MS365 PowerBI admins. 5 Overall, it's good, it allowed us to save money from Microsoft's PowerBI licensing cost. Also the ease of sharing reports to third parties, that's one of the reasons why we got DataTako because Microsoft work well for internal users but when it comes to sharing reports to external users, you will have to go through lots of hoops just to make it work. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Easy setup and integration with MS PowerBI, even a non-tech person can set it up. Easy sharing with external parties. Easy user and groups management. The 1-month free trial to test it before committing to a subscription plan. Lots of similar services out there doesn't offer a free trial. Cons: Non so far. Everything is going great. Maybe provide an option to show reports as thumbnails instead of just the name of the report. That would make it more aesthetically pleasing for the users. Read More BK Bram K. Verified reviewer Financial Services Self-Employed Used daily for less than 6 months Reviewed September 2025 Gamechanger for me 5 It is great. I was looking for something to share dashboards with my customers and this matched perfectly! Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Easy to use, very fast to setup and inviting customers was easy. I was setup within probably around an hour if you include whitelabeling the portal. After that the management of dashboards and users is very straightforward. Cons: Not all the guides they posted matched my particular situation but they fixed it via chat. It was mostly around white labeling the portal and that was easily fixed. Would like some more options for that but it is good enough for now. Read More TS Tarun S. Verified reviewer Cosmetics 51-200 employees Used daily for less than 6 months Reviewed September 2025 Easy || Cost Effective || Problem Solver 5 One of the best tools, solves the real problem of sharing internally and externally and cost effective. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Easy to use and UI is clean and most importantly very easy to make the changes and contact to team super reachable and communicative Cons: Well there is cons honestly but if i have to think may be user guide related to how to setup when the invite connection is sent to new users. Read More PH Peter H. Verified reviewer Airlines/ Aviation 11-50 employees Used daily for less than 6 months Reviewed November 2025 Sharing reports, made easy and save 5 I'm really impressed by the support the team provided, you can reach out to them at any time and you will receive a feedback shortly after, it seems like these guys never sleep. ;) Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: publishing PBI Reports to a bride range of users was never easier while not need to add them into your O365 organisation Cons: setting up everything takes a moment to make sure all permissions for your organisation are in place, but the guide is good so it was not as difficult as i thought it would be Read More SG Steve G. Verified reviewer Information Technology and Services 11-50 employees Used weekly for less than 6 months Reviewed March 2026 Great product, some minor improvements available 5 Ratings Breakdown 5 Ease of use 5 Value for money 3 Customer support 5 Functionality Pros: Very easy to get set up and to share reports with our customers. We had everything branded and online within an hour. Cons: The authentication flow is a bit slow and can occasionally confuse users. We get occasional tickets due to this Vendor Response Hi Steve, thank you so much for your review. We appreciate the feedback on the authentication flow as well. We’d love to understand a bit more about what felt slow or confusing, so we can improve this experience. Could you share a bit more detail on where users run into issues? Feel free to reach out directly, we’re happy to take a closer look together! 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