--- title: "ActiveCollab Software Reviews, Demo & Pricing - 2026" description: "Review of ActiveCollab Software: system overview, features, price and cost information. Get free demos and compare to similar programs." source_url: "https://www.softwareadvice.com/project-management/active-collab-profile/" page_type: "product" language: "en" --- [Home](https://www.softwareadvice.com/) / [Project Management Software](https://www.softwareadvice.com/project-management/) / ActiveCollab Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/project-management/active-collab-profile/reviews/)[Alternatives](https://www.softwareadvice.com/project-management/active-collab-profile/alternatives/) # ActiveCollab Review From $11-$17/month Free trial 3 plans Wondering if ActiveCollab is right for your organization? Our Project Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview ActiveCollab 4.5 [(414)](https://www.softwareadvice.com/project-management/active-collab-profile/reviews/) Pricing Starting at $11.00 per user per month ### About ActiveCollab ActiveCollab is work management for agencies, studios and consultancies — teams that plan client work, track the time it takes, and bill for it. If your projects end with an invoice, this is the tool built around that loop. Who it is for. Small and mid-size service businesses, typically 5 to 100 people: marketing and creative agencies, design and web shops, IT consultancies, and internal teams that run projects for other departments. Owners and project managers use it to see capacity and profitability; the team uses it to know what to do today; clients use it to see progress without asking. What makes it different. Client seats are unlimited and free on every plan — you pay for your team, never for the people you work for. Time tracking sits on every task, so tracked hours turn directly into timesheets, budgets, invoices and profitability reports without exports. Workload and capacity planning show who is overbooked before it becomes a missed deadline. Everything lives in one place: tasks in List, Kanban or Gantt view, discussions, notes, files, chat and a shared calendar. How you buy it. Three plans: Plus ($15/month flat for up to 3 members), Pro ($11 per user/month) and Pro+ G... et Paid ($17 per user/month) with invoicing, estimates, budgets and online payments via Stripe and PayPal. Yearly billing saves 10–17%. Nonprofits and educational institutions get 50% off. Available in the cloud or self-hosted on your own server with a perpetual license. Support. Live chat and email support on every plan, a full help center, in-app localization in 20 languages, mobile apps for iOS and Android and desktop apps for Mac and Windows. Yearly plans include complimentary onboarding; teams above 20 seats get a dedicated customer success agent. 14-day free trial, no credit card required. Do you work for ActiveCollab? [Manage this product listing](https://www.g2.com/products/activecollab/claim_requests/new?auto=true) Wondering if ActiveCollab is right for your organization? Our Project Management Software selection experts can help you in 15 minutes or less. ## ActiveCollab User Interface ## Popular ActiveCollab Alternatives Main Product ActiveCollab 4.5 [(414)](https://www.softwareadvice.com/project-management/active-collab-profile/reviews/) Ratings Breakdown - 4.47Ease of use - 4.46Value for money - 4.45Customer support - 4.19Functionality Pricing Starting at $11.00 per month Get Price Alternative Product [Any.do](https://www.softwareadvice.com/project-management/any-do-profile/) 4.7 [(1134)](https://www.softwareadvice.com/project-management/any-do-profile/reviews/) Ratings Breakdown - 4.76Ease of use - 4.43Value for money - 4.52Customer support - 4.52Functionality Pricing Starting at $4.99 per month Get Price Alternative Product [Trello](https://www.softwareadvice.com/project-management/trello-profile/) 4.5 [(23636)](https://www.softwareadvice.com/project-management/trello-profile/reviews/) Ratings Breakdown - 4.53Ease of use - 4.55Value for money - 4.31Customer support - 4.32Functionality Pricing Starting at $5.00 per month Get Price Alternative Product [Microsoft To Do](https://www.softwareadvice.com/project-management/microsoft-to-do-profile/) 4.6 [(3080)](https://www.softwareadvice.com/project-management/microsoft-to-do-profile/reviews/) Ratings Breakdown - 4.67Ease of use - 4.65Value for money - 4.32Customer support - 4.33Functionality Pricing Available upon request Get Price Alternative Product [Jira](https://www.softwareadvice.com/project-management/atlassian-jira-profile/) 4.4 [(15501)](https://www.softwareadvice.com/project-management/atlassian-jira-profile/reviews/) Ratings Breakdown - 4.08Ease of use - 4.28Value for money - 4.20Customer support - 4.44Functionality Pricing Starting at $7.91 per month Get Price Alternative Product [Connecteam](https://www.softwareadvice.com/hr/connecteam-profile/) 4.6 [(5318)](https://www.softwareadvice.com/hr/connecteam-profile/reviews/) Ratings Breakdown - 4.66Ease of use - 4.47Value for money - 4.61Customer support - 4.53Functionality Pricing Starting at $29.00 per month Get Price ## ActiveCollab Pricing and Plans Starting price: $11.00 per month Free Trial Free Version Plus $15.00 flat rate, per month Plan includes: - Up to 3 Members - Unlimited Clients for Free - Unlimited Projects and Tasks - Integrated Project and Task Time Tracking and Stopwatch - Edit Time Entries and Add Them Manually - Personal Timesheets - Project Templates - Unlimited Discussions and Notes - Recurring Tasks - Task Dependencies with Automated Updating Read More Pro $11.00 per user, per month Plan includes: - Everything from Plus and: - Unlimited Members - Virtual Users - 100GB Storage (Upgradeable) - Time Reporting - Expense Tracking - Expense Reporting - MCP Server for AI Assistants - Zapier, Slack, and Webhooks Integrations Pro+Get Paid $17.00 per user, per month Plan includes: - Everything from Pro and: - Workload Management - Capacity Planning - Utilization - Holidays / Days-Off Management - User Availability - Time Estimates - Team Timesheets - Company-Wide Timesheet - Invoicing Read More Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## ActiveCollab Features - Popular features found in Project Management Billing & Invoicing Budget Management Document Management File Sharing Gantt/Timeline View Issue Management Kanban Board Milestone Tracking Multiple Projects Prioritization Resource Management Time & Expense Tracking - More features of ActiveCollab Access Controls/Permissions Accounting Accounting Integration Activity Dashboard Activity Tracking Address Book Alerts/Notifications API Assignment Management Autonomous Task Execution Availability Management Baselining / KPIs Billable Items Tracking Billable & Non-Billable Hours Budget Tracking Business Tool Integration Calendar Collaboration Calendar Management Calendar/Reminder System Calendar Sync Calendar View Capacity Capacity Management Cashflow Chat/Messaging Collaboration Tools Color Codes/Icons Commenting/Notes Communication Management Configurable Workflow Consolidation Contact Management Cost Management Creation & Assignment Customer Database Customizable Reports Customizable Templates Customizable Viewing Dashboard Data Import/Export Deadline Management Dependencies Dependency Tracking Digital Invoices Discussions/Forums Document Storage Drag & Drop Due Dates Ease of Completing Timesheets Email Reminders Email-to-Task Conversion Employee Database Employee Scheduling Estimating Event Calendar Event Management Event Scheduling Expense Tracking File Management File Transfer For Small Businesses GANTT Generative AI Import Events Internationalization Invoice Creation and Delivery Invoice Management Issue Tracking Keyboard Shortcuts KPIs Leave Tracking Mass Updates @mentions Messaging Mobile Access Mobile Alerts Mobile App Mobile User Support Multi-Calendar View Multi-Currency Multi-Language Multiple Billing Rates Online Time Tracking Overtime Calculation Payments Payment Tracking Percent-Complete Tracking Performance Performance and Reliability Planning Planning Tools Productivity Analysis Progress Tracking Project Accounting / Revenue Recognition Project Budgeting Project Management Project Map Project Planning Project Planning/Scheduling Project Templates Project Time Tracking Project Tracking Project Workflow QuickBooks Integration Real-Time Data Real-Time Notifications Real-Time Reporting Real-Time Updates Recurring Invoices Recurring Tasks Reminders Reporting Reporting/Analytics Reporting/Project Tracking Reporting & Statistics Request Management Resource Allocation Resource Allocation & Planning Resource Definiton Resource Scheduling Role-Based Permissions Scheduling Search/Filter Secure Data Storage Software Integrations Status Tracking Sub-Task Management Summary Reports Tagging Task Board View Task Editing Task Import Task Management Task Planning Task Progress Tracking Task Scheduling Task Tagging Team Calendars Template Management Templates Third-Party Integration Third-Party Integrations Timeline Management Timer Timesheet Management Time Tracking Time Tracking by Client To-Do List To-Do Lists Tracking Time to Project/Task Traditional Methodologies Usage Tracking/Analytics User Management User, Role, and Access Management Utilization Reporting Vacation/Leave Tracking Views Web-based Deployment Workflow Workflow Management ## ActiveCollab Integrations Slack Integration rated undefined from -1 review Zapier Integration rated undefined from -1 review Stripe Integration rated undefined from -1 review PayPal Integration rated undefined from -1 review TestLodge Integration rated undefined from -1 review Dropbox Integration rated undefined from -1 review See all 15 integrations ## ActiveCollab User Reviews ## ActiveCollab customer ratings - Overall rating: 4.5/5 - Total reviews: 414 ### Rating distribution - 5 stars: 253 reviews (61%) - 4 stars: 130 reviews (31%) - 3 stars: 21 reviews (5%) - 2 stars: 8 reviews (2%) - 1 star: 2 reviews (0%) ### Secondary ratings - Ease of use: 4.5/5 - Value for money: 4.5/5 - Customer support: 4.4/5 - Functionality: 4.2/5 --- ### Fantastic software for project management - Overall rating: 5/5 - Reviewer: Damien H. - Verified reviewer: Yes - Industry: Law Practice - Company size: 2-10 employees - Product usage: Used daily for more than 2 years - Reviewed: November 2019 - Review source details: This review was submitted organically. No incentive was offered We have loved activeCollab since version 4. It is a valuable software, which really helps its users on a daily basis and is very flexible in its operation. We greatly appreciate his progress and are reassured about his future. Keep up the good work! #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros Very smooth operation in a team. It really helps to share information and make quick and concerted decisions. #### Cons The invoicing module is far too limited. Integration into QBO or other is not really a factor to be taken into account. --- ### ActiveCollab is by faar the simplest PM tool you will use - Overall rating: 5/5 - Reviewer: Adam F. - Verified reviewer: Yes - Industry: Design - Company size: 2-10 employees - Product usage: Used daily for less than 6 months - Reviewed: October 2025 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Just so intuitive. Everything from creating a project, creating a task list, etc is just a joy to use. The Time Tracking and profitability is well thought out too. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros I've tried them all but AC wins hand down for simplicity and good UI/UX. Its just really nice to use both the desktop and phone app. #### Cons None. I guess there are limitations around customisations but this is what makes it good and simple to use. #### Reasons for switching to ActiveCollab Clickup too cluttered, too many features that I didn't need #### Vendor response Thank you so much, Adam, we're thrilled to hear you're loving our product! You're right, we do aim to keep it simple, but if you have a special feature request, feel free to share it with our Customer Support team or submit the form on our website! ~ Replied October 2025 --- ### Keeps getting better - Overall rating: 5/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Industry: Higher Education - Company size: 1001-5000 employees - Product usage: Used daily for more than 2 years - Reviewed: July 2019 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 5/5 - Functionality: 5/5 #### Pros Active Collab is efficient, friendly, and structured just right for our team's work. The reporting, activity stream, project, task, and subtask organization are all well-calibrated for daily use to organize work and to report on projects. #### Cons I wish AC integrated with Jira. Our development unit uses Jira, but the complexity means it's a no-go for our unit's daily use. The lack of integration means that sometimes members of our team have to ping-pong between both products, or fail to understand what's happening there. A preview of a Jira ticket in AC would be totally sufficient. --- ### Finally a project management system small businesses can afford - Overall rating: 5/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Industry: Marketing and Advertising - Company size: 2-10 employees - Product usage: Used daily for more than 2 years - Reviewed: October 2022 - Review source details: This review was submitted organically. No incentive was offered We have been using ActiveCollab for around 4 years now and they continue to work on ways to fineness the tool for the better. The support team has always been very responsive -- although we have only had a few SOS calls they AC team reacted quickly and we were able to continue work with very little interruption. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 3/5 - Functionality: 5/5 #### Pros Visually easy to see what projects and tasks are priority. I also love the budget tracker which allows me to make sure projects stay on budget. This program is extremely easy to learn to use as both an administrator and a day-to-day user. I have worked with so many project management systems in my career (some at a much higher price point) and ActiveCollab is a true competitor for a fraction of the cost. #### Cons When pulling invoices, I wish we had more options as to how to import the time entry notes. Because we require our team to place notes as to what they were doing for the hours logged - we do spend more time than desired editing invoices once the data is pulled in. #### Reasons for choosing ActiveCollab The price point and features offered were hard to compete with --- best decision we've made. --- ### A simple Project Manager's review - Overall rating: 5/5 - Reviewer: Mohamed B. - Verified reviewer: Yes - Industry: Civil Engineering - Company size: 11-50 employees - Product usage: Used daily for more than 2 years - Reviewed: April 2023 - Review source details: This review was submitted organically. No incentive was offered Overall very smooth experience for me. Fast bandwidth. Bug free experience. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Project view grouping and filtering with grid and table layout. This is a killer feature for my use case.Very simple yet comprehensive overall system design. This is important for me as my coworkers came from different backgrounds.Activity View is very effective to have an overall view on what's going on without wasting a lot of time.Mobile Application gets the job done. No bugs, no unexpected behavior. #### Cons The optional GetPaid (invoicing and payment management) paid add-on is honestly not for me. It's a very nice and really good addition for more simple uses case like when we just started business, but It definitely needs more attention to fit our needs. We finally opted for a more specialized product to keep track of our finance. #### Reasons for choosing ActiveCollab ActiveCollab is honestly better than most I have used or tried. I am a bit demanding person when it comes to software, and ActiveCollab just clicked in my head. Like it's very intuitive, gets the job done quickly, Not missing important feature. #### Reasons for switching to ActiveCollab I tried a lot of PM systems, to the point where I was considering rolling my own. I settled a few years with OnlyOffice, which is honestly respectable and reasonably priced product. But over the years they focused on online document editing and left project management without filling the gaps. In the project management area, Active collab wins easily. It just much better designed and more featured product. Project Management was clealry not a priority for OnlyOffice team. --- ### It is a beautiful app but not that useful - Overall rating: 2/5 - Reviewer: Mari-Nella B. - Verified reviewer: Yes - Industry: Design - Company size: 2-10 employees - Product usage: Used daily for less than 6 months - Reviewed: September 2021 - Review source details: This review was submitted organically. No incentive was offered It was nice in the beginning but I just soon realised I needed something with easier to use features and no hidden costs. Onces a app like this becomes too complicated to navigate or customise - you will not use it as you need to daily because of that hassle. #### Ratings breakdown - Ease of use: 2/5 - Value for money: 2/5 - Customer support: 1/5 - Functionality: 2/5 #### Pros It is beautifully designed so initially it seemed easier to use and navigate. It had a client portal and I could track my jobs and invoice/do estimates all from one place. #### Cons It has hidden fees. Everywhere it advertises itself as only 7.50 a month. - But using the MAIN FEATURES OF WHY I WANTED THIS APP is extra, like invoicing, time tracking and using the client portal. This was not made clear initially. The client service is terrible. I would ask questions but there response was really terrible english language - not what I would expect from an international app that everyone should be able to understand. Especially a client service person called Darla. Terrible and rude manners and unhelpful.! #### Reasons for choosing ActiveCollab Activecollab seems to be the cheapest option where I could managment my projects, finances and clients from one place. #### Reasons for switching to ActiveCollab I wanted a app that I could use to track my projects, my daily tasks, and has a timer. Plus I can send out cost estimates and invoices from and my clients can log into to track and make note of project progress and timeline. #### Vendor response We appreciate your honest feedback, and we are sorry to hear you had this experience with ActiveCollab. As for the pricing, additional features such as Invoicing, Time Estimates, Workload, Availability, etc., are listed in the GePaid bundle section, which is charged additionally and is not a part of the basic paid plan. You can check out our pricing on the official site here: https://activecollab.com/pricing Replied September 2021 --- ### Self hosted or hosted, an excellent team tool - Overall rating: 4/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Industry: Religious Institutions - Company size: 1001-5000 employees - Product usage: Used daily for more than 2 years - Reviewed: November 2020 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. We have a global team that work on projects together, ActiveCollab keeps us progressing them. We also use it for collaboration, requests and idea sharing. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros We tried many alternatives, but the simplicity and the ability to self host won us over. Task lists, Kanban Style boards, Time tracking, Notifying and Assigning all work well. #### Cons I feel the file sharing (or at least referencing a file you have already uploaded) could be simpler. Apart from that we're really happy. #### Reasons for choosing ActiveCollab Primarily the ability to self host, and have a large team accessing without paying by user per month. --- ### Very easy to use but packs a big punch - Overall rating: 5/5 - Reviewer: Uroš Z. - Verified reviewer: Yes - Industry: Information Technology and Services - Company size: 2-10 employees - Product usage: Used weekly for more than 2 years - Reviewed: July 2019 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Our overall experience is absolutely positive. We get to plan out our projects, go through them daily, track everything, and at the end exactly know what to invoice the client. It really covers all the basis that we need in our process and we love it for that. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros I really appreciate the simplicity and the power behind the features it delivers. On the surface, it offers just a list of tasks me and my team manage throughout our design and development process, but under the hood it offers task dependencies, estimates, time tracking and many other cool things that make it deceptively powerful. #### Cons Probably the speed of the app on some larger projects. It's lightning fast for everything small to medium, but on larger projects it can take a while to load everything. #### Reasons for choosing ActiveCollab Asana is a bit confusing to get into, and it can really get expensive really fast when you need more powerful features. Teamwork was probably our second pick, bit it can be all over the place, not as elegant as ActiveCollab. JIRA is just a beast and we don't need that much complexity (and power) for our everyday development. --- ### Simple and extensive - Overall rating: 4/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Industry: Information Technology and Services - Company size: 11-50 employees - Product usage: Used daily for more than 2 years - Reviewed: July 2020 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. It was very good to us during 6 years. #### Ratings breakdown - Ease of use: 3/5 - Value for money: 4/5 - Functionality: 4/5 #### Pros Web used Active Collab during several years in our servers. The database structure is very simple and allow us to create dashboards with user data. #### Cons Lack of features like kanban and of user interface improvements during updates #### Reasons for choosing ActiveCollab Price and simples maintenance #### Reasons for switching to ActiveCollab Jira was so complicated and hard do mantain. I'm talking about 2009 --- ### Great all-in-one solution - Overall rating: 5/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Industry: Marketing and Advertising - Company size: 2-10 employees - Product usage: Used daily for more than 2 years - Reviewed: May 2019 - Review source details: This review was submitted organically. No incentive was offered Our team manages all of our projects through ActiveCollab, and that includes budgeting, tasks, and time management. Without it, we'd be lost in a sea of emails and Slack messages. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 5/5 - Functionality: 5/5 #### Pros ActiveCollab is quite feature rich. We were able to consolidate multiple pieces of software into one. #### Cons Some of the menus are hard to find and I'd really like to see a comprehensive calendar approach to tasks, vs just per project. #### Reasons for choosing ActiveCollab The feature to cost ratio was best with ActiveCollab. --- Showing 1 - 10 of 414 Reviews [See All Reviews](https://www.softwareadvice.com/project-management/active-collab-profile/reviews/) ## ActiveCollab Popular Comparisons [Any.do vs ActiveCollab](https://www.softwareadvice.com/project-management/active-collab-profile/vs/any-do/)[Trello vs ActiveCollab](https://www.softwareadvice.com/project-management/active-collab-profile/vs/trello/)[Microsoft To Do vs ActiveCollab](https://www.softwareadvice.com/project-management/active-collab-profile/vs/microsoft-to-do/)[Jira vs ActiveCollab](https://www.softwareadvice.com/project-management/active-collab-profile/vs/atlassian-jira/)[Connecteam vs ActiveCollab](https://www.softwareadvice.com/project-management/active-collab-profile/vs/connecteam/)[Asana vs ActiveCollab](https://www.softwareadvice.com/project-management/active-collab-profile/vs/asana/)[monday AI Work Platform vs ActiveCollab](https://www.softwareadvice.com/project-management/active-collab-profile/vs/monday-com/)[Notion vs ActiveCollab](https://www.softwareadvice.com/project-management/active-collab-profile/vs/notion/)[Todoist vs ActiveCollab](https://www.softwareadvice.com/project-management/active-collab-profile/vs/todoist/)[ClickUp vs ActiveCollab](https://www.softwareadvice.com/project-management/active-collab-profile/vs/clickup/)[Basecamp vs ActiveCollab](https://www.softwareadvice.com/project-management/active-collab-profile/vs/basecamp/)[Zoho Projects vs ActiveCollab](https://www.softwareadvice.com/project-management/active-collab-profile/vs/zoho-projects/) [Compare All Alternatives](https://www.softwareadvice.com/project-management/active-collab-profile/alternatives/) ## Other Top Recommended Project Management Software [Smartsheet](https://www.softwareadvice.com/project-management/smartsheet-profile/) **4.5** (3567) Recently recommended **46** times [Wrike](https://www.softwareadvice.com/project-management/wrike-profile/) **4.4** (3044) Recently recommended **33** times [Project Insight](https://www.softwareadvice.com/project-management/project-insight-profile/) **4.5** (94) Recently recommended **33** times [Nimble Enterprise](https://www.softwareadvice.com/project-management/swiftalm-profile/) **4.4** (9) Recently recommended **19** times Stuck Between Options? 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