About ActiveCollab

ActiveCollab is a project management solution for creative professionals. It offers cloud-based subscription plans or a self-hosting license.

Projects are split into tasks and subtasks. Tasks can be filtered by due date, assigned users or custom labels. Dependencies between the tasks can be set, so there’s always an exact order of tasks. Automatic rescheduling allows for the child tasks to automatically follow the change made to the parent task. Tasks can be viewed as a timeline (with shown dependencies), a kanban board, a calendar or a list.

Users can track time and budget spent on each task, set hourly rates, send invoices directly from a project and export reports. Automatic reminders for clients can be set when payments are overdue.

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Supported Operating System(s):

Windows 7, Mac OS, Web browser (OS agnostic), Windows 8, Windows 10

365 Reviews of ActiveCollab

Average User Ratings

Overall

4.49 / 5 stars

Ease-of-use

4.5

Value for money

4.5

Customer support

4.5

Functionality

4.0

Ratings Snapshot

5 stars

(217)

217

4 stars

(121)

121

3 stars

(18)

18

2 stars

(7)

7

1 stars

(2)

2

Likelihood to Recommend

Not likely

Very likely

Showing 1 - 5 of 365 results

March 2020

Aleksandar from Handwritten Solutions

Verified Reviewer

Company Size: 2-10 employees

Industry: Computer Software

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

March 2020

Perfect Project management tool.

ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types. If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more. While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then. I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.

Pros

Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Cons

Lack of integration with Git or another version of control system.

Reasons for Switching to ActiveCollab

Mantis is a relatively simple tool to use compared to ActiveCollab. Only the basic features were available and it is not even close as easy to create a ticket. I remember back then (like 4-8 years ago) the UI was not really user-friendly. The user experience was more of a user hassle than it was user experience. Or that is my feeling. There was no dashboard, so it was not easy to stay on top of the things. They do have a color system for fast overview of the states of the tickets, but that is not always what is needed. Very basic, very limited. It can't even be compared with ActiveCollab in any way.

July 2020

Anonymous

Verified Reviewer

Company Size: 11-50 employees

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

3.0

Value for money

4.0

Functionality

4.0

July 2020

Simple and extensive

It was very good to us during 6 years.

Pros

Web used Active Collab during several years in our servers. The database structure is very simple and allow us to create dashboards with user data.

Cons

Lack of features like kanban and of user interface improvements during updates

Reasons for Choosing ActiveCollab

Price and simples maintenance

Reasons for Switching to ActiveCollab

Jira was so complicated and hard do mantain. I'm talking about 2009

January 2021

Sarah from Marcus Thomas LLC

Company Size: 51-200 employees

Industry: Marketing and Advertising

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

January 2021

An active and efficient collaboration to achieve objectives

A work environment with a highly collaborative and high performance staff is one of the benefits seen from the use of this software, we can work on our projects and constantly monitor the progress and billable time spent on each task. We have improved our service and effectiveness thanks to ActiveCollab. It's worth the investment involved in having ActiveCollab to plan and execute any kind of project. It facilitates an organized and collaborative workflow, without losses and with a lot of profit, recommended for any organization. I recommend trying it out.

Pros

I have enjoyed the experience and the ease of use of ActiveCollab for the management of all the projects in our organization. We can, through a clean and simple platform, plan projects, delegate tasks in each stage of development and collaborate among colleagues to achieve the objectives set. The reports provided by ActiveCollab are detailed and easy to read.

Cons

It's a great resource and we don't have any major displeasure, but nevertheless we would like the mobile version to have better performance, some functions are slow compared to the computer version.

September 2020

Rachel from COLAB

Company Size: 11-50 employees

Industry: Marketing and Advertising

Time Used: Less than 12 months

Review Source: Capterra


Ease-of-use

3.0

Functionality

2.0

September 2020

Convoluted structure is a hindrance to workflow

We ended up transferring from ActiveCollab to Teamwork fairly quickly because it caused some business problems for us. Issues were missed (especially subtasks), and we lacked the reporting structure we needed to keep a good grasp of resourcing and individual task progress. The time logging structure was also a pain point compared to alternate software options we've since pursued.

Pros

While I will say I don't like much about this software, the budget and description location/transparency works well for the task workflow. It is fairly easy to include all necessary information in an individual task, but detail tracking and dependencies are where this ease of use falls off.

Cons

The relationship between tasks and subtasks is a pain point and lacks clarity/definition. Sometimes there would be dropoff when trying to upload attachments, and they would not actually post to the task. ActiveCollab doesn't have a great reporting structure (compared to Jira) for our specific needs, and that ended up being a hindrance to workflow. For as complicated as the reporting section looked, I felt it was lacking. While it isn't a functionality issue, I also dislike the visual design of the software - it feels antiquated and can be draining for such a frequently used tool. Time logging was difficult compared to the software we moved to later.

November 2020

Anonymous

Verified Reviewer

Company Size: 1,001-5,000 employees

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

November 2020

Self hosted or hosted, an excellent team tool

We have a global team that work on projects together, ActiveCollab keeps us progressing them. We also use it for collaboration, requests and idea sharing.

Pros

We tried many alternatives, but the simplicity and the ability to self host won us over. Task lists, Kanban Style boards, Time tracking, Notifying and Assigning all work well.

Cons

I feel the file sharing (or at least referencing a file you have already uploaded) could be simpler. Apart from that we're really happy.

Reasons for Choosing ActiveCollab

Primarily the ability to self host, and have a large team accessing without paying by user per month.