ActiveCollab is a cloud-based project management platform suitable for organizations of all sizes. It offers task management, time tracking, team collaboration, reporting tools and email integration.
Task management tools include dashboards for each user that display their assigned tasks. Tasks can be filtered by due date, other assigned users or custom labels. Users can create tasks, attach files, set due dates, add reminders, leave comments, and receive notifications about updates. Tasks can be viewed as a timeline, a kanban board, a calendar or a list.
Users can log time spent on each task and set hourly rates for job types to support invoices and reporting. A stopwatch tool helps users keep track of hours worked. ActiveCollab also offers invoicing and payment tracking features, including automatic reminders for clients when payments are overdue.
Support is provided online and via email. Monthly, yearly and one-time price plans are available.
Kevin from UB SDM
Employees number: 5,001-10,000 employees
Active Collab is affordable, has the ability to set individual permissions, and does a good job at helping users learn the system
One thing I don't like is it doesn't use Gantt Charts. It takes a while to get used to viewing tasks on something other than Gantt charts but it's not the end of the world.
Gustavo from Newenco Consultores Ltda.
you can have all the task in order.
When we can to see the Activity and all the information about our project with the dates and answer from the customers.
I think that the price is too expensive when you need to have only one or two projects, sometimes the clients don't pay the price.
Setting up projects, tasks and users is straightforward, and it's easy to see what tasks are assigned to each user.
Comments can be confusing to follow - a threaded interface would be a welcome addition. Time-logging features are less than ideal.
Core from JRA
In the four months that I have used Active Collab, it has been an easy process to stay on top of tasks and projects and log hours. It allows us as a company to share information through an effortless interface.
Because Google Docs is linked to our emails, we use it more often. It makes it easier to share tasks and notes because it is more widely used.
ease of use, great ui/ux
My team has used many PM tools, but AC by far is the one that they ACTUALLY use on a daily basis. This is because the UI/UX is so uncomplicated, and the customizable views appeal to left and right-brained users (Card system vs. lists vs. calendar views).
My team would love to see the ability to assign a task to more than 1 person, and also to create project 'groups.' We have 2 sides to the company and would like to group each department's projects into their own group vs. all of them being lumped together.
Craig from Seats Incorporated
Intuitive, easy to use and edit. Works great as a project management software. Can very easily move tasks and things around and customize you page to see what you want to see.
Timer app doesn't upload your time to the server so it's useless to use the app and it's a huge pain to go in and log time manually in each individual task. Don't purchase this if you want to use for logging time. Wish the timer app functionality was also built into the online page.
Good project management, communication, and file sharing features.
As a graphic designer, communication is key, and this helps keep projects in line and on point. It's well organized lists of current work, status, and file sharing help the proofing process, and keeps key players in-the-loop. Time management and tracking is also a big plus.
Project Management can be a bit overwhelming while performing work: keeping tabs on proof rounds, comments, and new orders. The demands for multitasking weighs down productivity, so it's up to the users to manage expectations as well. There is no middleman.
- Features it offers
- Gantt Chart View
- Support is always there for you
- UX (a lot of stuff doesn't work as natively expected)
- Timer not included
- Design / Look & Feel
Jayden from Sidekick
Employees number: 2-10 employees
I use ActiveCollab to manage my business and personal tasks and goals, and it's invaluable for our team's collaboration.
It's fast, user-friendly, and intuitive. It supports teamwork within our web design company, and the support is amazing.
Love that there's a mobile app and a desktop timer app to keep track of certain task's time.
I'm honestly struggling to think of anything. Perhaps the search area could remember previous searches when you click in it, but that's really an advanced thing that I just thought of today.
Joshua from DJ Jolt Entertainment, LLC
Diversity of features. It covers calendar integration, task management, expense and time tracking, client estimates and invoicing is integrated, discussions with clients are threaded and neatly organized at all times, file uploads that act as a mini-Dropbox for yourself and your clients, notes, facebook-style timeline of the activity within each project... And I haven't even touched on the level of customization, multitude of extensions (Zapier included), scalability (with self-hosted options!), and the iOS app that works with either cloud or self-hosted versions (our clients LOVE the app).
We love ActiveCollab because of it's diversity. That's the one reason that in our opinion, it's simply irreplaceable. Having to replace it would be like adding tripling the administrative work on our plates. It replaces the need for multiple separate services that do each of those things separately. Who wants that when you can have one single login to one single system that can rule them all? ;)
The iOS and Android apps needs some work. They don't do as much as the desktop version, so they feel limited. They don't really take advantage of features like gestures or multi-touch, which every smartphone has.
We'd really like to be able to upload more than just pictures from the camera roll; some kind of file picking, or option to upload to ActiveCollab from another app (share sheets) would go a LONG way. Optimization for tablet-size screens would be sweet too, along with the simple ability to make text in the app bigger or smaller, so it's easier to read.
The calendar allows for syndication via subscription links, but stopping there feels premature. It would help a lot to be able to integrate to Calendar apps (via CalDAV), since the calendar isn't available on the mobile app either. It would be really nice so that we can add or edit events from our native calendar apps of choice.
Support is fantastic, and extremely knowledgeable. We run a self-hosted installation, which is more economical for us, but we don't have pros running our server environment. That task falls on us, teaching ourselves as we go, and it feels like support will drop clues about what an issue is, instead of going the distance and going in themselves to help fix the problem. Granted, that's more of a problem with /us/, since we're business administrators and not experts in server management. But support will not abandon you. They've always got your back, no matter how tough the problem!
Tomislav from Bstorm
How easy it is to export the time records, When I'm writing a report it's super easy and helpful. The Timer application is really helpful, I can just start the timer and not think about it.
Although you can create cards, I really like having the columns where I can set the tasks in appropriate columns like In Review, In Progress, Done, Not Started.
Dhaval from D&D Webtech
I save my time to use this software. I really recommend this software.
Very user friendly and easy to understand project management. their also we can add files in file section. And notes section also help full for important things.
Mots like is the showcase all the projects in dashboard.
and also activity is very easy to understand.
no personal benefit
It works very well in keeping track of project tasks spread across internal and external team members.
Needs a good administrator to make sure everyone is using the software and updating status of tasks.
Sarah from Pendant Creative
Employees number: 1 employee
ActiveCollab keeps us organized and on task. It's a great snapshot of our client work at any given point. We have many moving parts, and ActiveCollab allows us to really stay on target with our goals and on task with our clients.
I own and operate a company that specializes in creative strategy and marketing/PR services and this is a good fit for us. I spent many months and went through quite a few trials researching a software that had as many features combined that we were looking for. We settled on ActiveCollab and we're very happy with them. It's a great option without the price tag and disorganization the later versions that Basecamp brings. I like the customization features as well as the billable categories for tracking and reports. We work with contractors in our business and we like the ability to assign tasks and hide back office items from the client. Their customer service has been very responsive and helpful throughout our set up and we're overall very happy with the product and functionality for our needs. Overall good UX / UI.
We're finding the reports options are a little bit limited, however it hasn't been a huge issue. We're getting most of the data we need. We really wish we could assign tasks to multiple people, but that seems to be a common theme among these software options. I don't understand why as we have many tasks that are worked on by multiple people. This carries over into the time tracking app. If you aren't assigned a task, it won't show up in the time tracking app for you to track against. However the work around is you can add a time report in the desktop version after the fact to any task regardless of who it assigned to. The budget feature per project is nice, however, we wish we could break it down further by task list. Their great customer service has passed this along to the management and dev team for consideration so fingers crossed it will be coming in an update at some point.
Marko from BSTORM
its flexible, its easy to find everything I need at one place, I can better organize time since I use it, and I would gladly recommend to everyone
Alexander from WebThinker
Employees number: 2-10 employees
Easy to generate projects, create task lists, tasks, subtasks, set a status or assign to a co-worker.
There are a few childhood diseases e.g. bugs, at some points no color picker etc. But nothing big, so it does not hardly disturb your workflow - but still a little bit.
Valerie from AIGA Baltimore
- ability to connect to Google docs, attach images and link to web pages
- ability to set tasks
- ability to communicate with team members about projects
- note feature
- the interface is a bit confusing--it would be nice to be able to reconfigure how project info is viewed (for example, we don't use tasks and discussions much, so I'd prefer to have the Notes tab visible without having to click on it after opening a project)
- a lack of folders to contain information makes it hard to find things at times (we tend to use notes a lot, but then have trouble finding where the notes are... this may be due to user error, but it would be nice to have a list view of all notes instead of just the project titles)
- the fact that individual Notes change position depending on when they were edited, makes it harder to find things
- formatting in Notes is not very robust--difficult to correct formatting errors when copy-pasting text
Rafael from Ferdinand Bilstein GmbH + Co. KG
Employees number: 1,001-5,000 employees
How easy is to create projects and tasks and assign various people to the jobs. We really appreciate the flexibility and being a web tolls is a great benefit.
Sometimes it is not easy to find what we want using the search feature, maybe some extra filter could be added.
Marcel from Zahnärztlicher Fach-Verlag
- daily reports
- put a project in favorite list
- time tracking
- makes me very organised
- nice interface
- no chat for members
- tasks can´t have multiple assignees
- no crm
- not enough free limitations of users
Project management optimization
I love user-friendly interface, project management features that allowed us to increase process efficiency and transparency
We had period of some lags and glitches, that was clarified by the account managers, we are still struggling with the calendar feature to make it work for us
Emma from Evolving Science
Employees number: 11-50 employees
Ease and speed of use, ability to tag co-workers, review discussions easily and keep track of tasks.
I love the fact that it's linked to my email account, so if there is a new post I know about it quickly! It's also great that I can reply to threads directly from my email, that feature is so helpful.
I like that the threads within ActiveCollab are easy to keep track of, so no more wading through emails trying to find a reference to something!
The interface is quick and easy to use, and it's great being able to tag co-workers in threads to grab their attention.
There isn't much to be honest, but I suppose I would like it if the software took me directly to recent activity, as when there are a lot of projects sometimes I find it hard to navigate my way to the thread I'm looking for. But that's a minor quibble!
Other than that, I really enjoy using the software.