ActiveCollab Software


 

ActiveCollab is a cloud-based project management platform suitable for organizations of all sizes. It offers task management, time tracking, team collaboration, reporting tools and email integration.

Task management tools include dashboards for each user that display their assigned tasks. Tasks can be filtered by due date, other assigned users or custom labels. Users can create tasks, attach files, set due dates, add reminders, leave comments, and receive notifications about updates. Tasks can be viewed as a timeline, a kanban board, a calendar or a list.

Users can log time spent on each task and set hourly rates for job types to support invoices and reporting. A stopwatch tool helps users keep track of hours worked. ActiveCollab also offers invoicing and payment tracking features, including automatic reminders for clients when payments are overdue.

Support is provided online and via email. Monthly, yearly and one-time price plans are available.

 

ActiveCollab - Projects
 
  • ActiveCollab - Projects
    Projects
  • ActiveCollab - Invoices
    Invoices
  • ActiveCollab - Calendar
    Calendar
  • ActiveCollab - User dashboard
    User dashboard
Supported Operating System(s):
Web browser (OS agnostic)

178 Reviews of ActiveCollab

 

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Software Advice Reviews (1)
More Reviews (177)

Showing 1-1 of 1

Kevin from UB SDM
Specialty: Education
Number of employees: 5,001-10,000 employees Employees number: 5,001-10,000 employees

November 2017

November 2017

Good PM software for smaller teams

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Value for Money

Pros

Active Collab is affordable, has the ability to set individual permissions, and does a good job at helping users learn the system

Cons

One thing I don't like is it doesn't use Gantt Charts. It takes a while to get used to viewing tasks on something other than Gantt charts but it's not the end of the world.

Review Source
 
 
 
Showing 1-20 of 177

Valerie from AIGA Baltimore

February 2018

February 2018

The software is a good deal for the price. It allows us to keep track of projects and communicate.

Ease-of-use

Functionality

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Pros

- ability to connect to Google docs, attach images and link to web pages
- ability to set tasks
- ability to communicate with team members about projects
- note feature

Cons

- the interface is a bit confusing--it would be nice to be able to reconfigure how project info is viewed (for example, we don't use tasks and discussions much, so I'd prefer to have the Notes tab visible without having to click on it after opening a project)
- a lack of folders to contain information makes it hard to find things at times (we tend to use notes a lot, but then have trouble finding where the notes are... this may be due to user error, but it would be nice to have a list view of all notes instead of just the project titles)
- the fact that individual Notes change position depending on when they were edited, makes it harder to find things
- formatting in Notes is not very robust--difficult to correct formatting errors when copy-pasting text

Review Source: Capterra
 

Rafael from Ferdinand Bilstein GmbH + Co. KG
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

February 2018

February 2018

Great piece of software! It helps our company to be more efficient and respond quicker to demands.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
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Quality
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Pros

How easy is to create projects and tasks and assign various people to the jobs. We really appreciate the flexibility and being a web tolls is a great benefit.

Cons

Sometimes it is not easy to find what we want using the search feature, maybe some extra filter could be added.

Review Source: Capterra
 

Marcel from Zahnärztlicher Fach-Verlag

February 2018

February 2018

Very good tool for projects in all companys

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
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Quality
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Pros

- daily reports
- put a project in favorite list
- time tracking
- makes me very organised
- nice interface

Cons

- no chat for members
- tasks can´t have multiple assignees
- no crm
- not enough free limitations of users

Review Source: Capterra
 


February 2018

February 2018

Our development team is using activecollab for the project mng and other admin purposes

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Project management optimization

Pros

I love user-friendly interface, project management features that allowed us to increase process efficiency and transparency

Cons

We had period of some lags and glitches, that was clarified by the account managers, we are still struggling with the calendar feature to make it work for us

Review Source: Capterra
 

Emma from Evolving Science
Number of employees: 11-50 employees Employees number: 11-50 employees

February 2018

February 2018

ActiveCollab is great for keeping in touch with colleagues around the world - makes it fast and easy

Ease-of-use

Functionality

Product Quality

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Value for Money

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Ease and speed of use, ability to tag co-workers, review discussions easily and keep track of tasks.

Pros

I love the fact that it's linked to my email account, so if there is a new post I know about it quickly! It's also great that I can reply to threads directly from my email, that feature is so helpful.

I like that the threads within ActiveCollab are easy to keep track of, so no more wading through emails trying to find a reference to something!

The interface is quick and easy to use, and it's great being able to tag co-workers in threads to grab their attention.

Cons

There isn't much to be honest, but I suppose I would like it if the software took me directly to recent activity, as when there are a lot of projects sometimes I find it hard to navigate my way to the thread I'm looking for. But that's a minor quibble!

Other than that, I really enjoy using the software.

Review Source: Capterra
 


February 2018

February 2018

It gets the job done, but is relatively cumbersome.

Ease-of-use

Functionality

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Pros

- Many features in one - task management, time tracking, invoicing and file-sharing
- Reporting is extensive - from team members velocity to client invoices
- Ability to customize reports to get the specific information relevant to your team.

Cons

- UI could be improved, the learning curve is somewhat tedious
- It loads slow, which is problematic if you use all their features (i.e. if you use it every few minutes).
- Time tracking is not connected directly to tasks.
- Agile task management is not up to par with other PM tools.

Review Source: Capterra
 

Kevin from PS Audio, Inc.

February 2018

February 2018

We have been using ActiveCollab for about 5 mo to manage our projects. It's helped us collaborate.

Ease-of-use

Functionality

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Value for Money

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Pros

It's easy to use and has a lot of features for the price. It has been very reliable and has great recovery features such as saving incomplete comments if one navigates away from the task and later comes back.

Cons

Subtasks are pretty limited in scope, and it's not easy to convert a task to a subtask and vice versa. Sometimes when we setup a project, we just want to get everything in there as a task. Later when we want to refine the tasks into higher level/lower level (basically create subtasks from existing tasks) we end up not using subtasks because we would lose all of our comments and other meta data that may be saved to the task as a top-level task.

Review Source: Capterra
 

Igor from DPROMO
Number of employees: 11-50 employees Employees number: 11-50 employees

February 2018

February 2018

Great tool to manage projects, track progress and collaborate

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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The main thing is ease. It's really easy to manage projects in ActiveCollab.

Pros

ActiveCollab is not bloated with features. It works fast and looks nice.

After working with bloated all-in-one systems ActiveCollab is like a breath of fresh air.

New employees don't have any problems with onboarding.

Cons

Sometimes Android app don't show task comments. That's it.

Review Source: Capterra
 


February 2018

February 2018

Easy, fast to setup puts everything in perspective

Ease-of-use

Functionality

Product Quality

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Value for Money

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Pros

Specially good in structuring the projects and manage users, very helpful when collaborating with clients.

Cons

More integrations would be great, specially on exporting projects and tasks to Excel, could have more tutorial videos.

Review Source: Capterra
 

Chrystale from Ecstatic
Number of employees: 2-10 employees Employees number: 2-10 employees

February 2018

February 2018

This PMGMT tool was a game changer for our studio workflow. Extremely happy with the results.

Ease-of-use

Functionality

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Value for Money

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Cleaner workflow, project organization and time management.

Pros

Simple user interface, easy to add projects and templates, team can enter hours with ease [online or using the AC timer], visual tracking of projects in calendar and reviewing hours and costs is a breeze. Also, setting up sub-tasks and timelines is intuitive. This has been a great addition to our workflow and a refreshing change from the previous clunky system we were using.

Cons

There's a bit of repetition needed when creating sub-tasks clearly if you're avid users of the Timer [which we are]. If you don't add the client name before the task it gets' lost with other tasks. Be great to be able to add time [not just date] for due dates.

Review Source: Capterra
 

Tziry from OnTrack Bookkeeppiny and Accounting

February 2018

February 2018

Active Collab Has upgraded our operation of business to a more professional standard.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Organization and follow up on projects to make sure nothing gets lost between the cracks.

Pros

Active has been amazing for our company, the ability to create tasks and sub tasks for each of our client projects has organized our way of operation. We can then assign each task to its appropriate department and assign who needs to work on it. Furthermore, we keep track of notes and discussion added to each tasks. Recurring tasks is also something very useful.
Active Collab is the best thing that happened to us!! We've been advising many clients to start using this software.

Cons

One thing is that the 'Search' option is not very detailed..

Review Source: Capterra
 

Bailey from Jack Rouse Associates
Number of employees: 11-50 employees Employees number: 11-50 employees

February 2018

February 2018

Quick, problem free, organized, useful

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Easy to record information, helps to keep me organized.

Pros

Easy to use, clean design, provides a simple way to record hours and keep everything organized, easy program to learn, no clutter.

Cons

Wish that I could connect more with project leads and their schedules, and it would also be nice to be able to view my hours in a calendar view rather than a listed view.

Review Source: Capterra
 

Philippe from Juan Yacht Design
Number of employees: 51-200 employees Employees number: 51-200 employees

February 2018

February 2018

Easy and good support

Ease-of-use

Functionality

Product Quality

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Pros

It is well organized around project and get to reduce useless emails. But still the "reminders" by email are efficient ones a day.

Cons

The Activ Collab Timer is not easy to use for all and doesn't seems to open easily on windows. That should be important to fix soon.

Review Source: Capterra
 

Justine from Village of Perth-Andover
Number of employees: 2-10 employees Employees number: 2-10 employees

February 2018

February 2018

Our municipality is using this as a tool for employee task management and project management

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Our everyday management of the municipality runs through this software. We are better able to make staff more accountable and keep projects on track by assigning tasks with timelines to specific employees. We are also able to pull reports to assist with yearly reviews for our employees to see how much work was completed throughout the year.

Pros

It is easy to use, all of our employees can use it easily, and the fact that it has an app for our employees to use in the field off their devices is very efficient

Cons

The reporting feature I feel could use a little work. When you first look at it, it appears a little overwhelming. It is functional and does the job, but if you were to work on improving the software, I would recommend starting there.

Review Source: Capterra
 

Sonica from AfrikaBurn
Number of employees: 11-50 employees Employees number: 11-50 employees

February 2018

February 2018

It has made our IT experience work for everybody in the org.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Results! That is all that was needed and it delivered. Clearer communications across different portfolios.

Pros

The product is easy to understand. I like that the product is process orientated and it creates achievable goals within the larger network of the org.

Cons

You have to get trained in the system which takes time and willingness. If people don't use it, things can be overlooked. So it needs to be well introduced to be effective.

Review Source: Capterra
 

Adam from GroupM
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

February 2018

February 2018

A really helpful tool for time, resource and team cost analysis

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Quality
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Pros

We use ActiveCollab in a fairly basic way when compared to the layers of functionality it offers. We use it track time spent by individuals in the team across the many projects we work on. This helps us to accurately surcharge team costs back to our stakeholders and plan resources efficiently.

Key benefits of the tool in this regard include;

The ease and flexibility of creating projects and assigning to team members.
The ease with which a 'cost' can be assigned to each individual
The flexible reporting capability and ease with which the raw data can be exported for detailed analysis.

Review Source: Capterra
 

Julie from Made In Natural
Number of employees: 2-10 employees Employees number: 2-10 employees

February 2018

February 2018

Very easy to use and so

Ease-of-use

Functionality

Product Quality

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Quality
Value for Money
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Pros

- easy to use
- makes me (and my team) very organised
- clear interface
- efficient customer service

Cons

- a chat for the members of a project could be useful, but honnestly, Active Collab is already perfect like this. I really recommend this tool to everyone

Review Source: Capterra
 

Bernadine from The No Nonsense Group

February 2018

February 2018

Great, easy too use and track daily, weekly and monthly tasks. Love the email reminders as well.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Value for Money
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Pros

Easily allows you to track your daily tasks as well as those that have fallen behind.
Gives great daily / weekly reminders regarding tasks and any that have gone over due dates.
The fact that you can put due dates for tasks is great and even better that you don'y HAVE to have a due date for tasks.

Cons

Not much to say that is a 'con' necessarily, if anything AC can be a bit complicated at times with so many different and new features.

Review Source: Capterra
 

Matthias from e n b i t
Number of employees: 11-50 employees Employees number: 11-50 employees

February 2018

February 2018

We have been using ActiveCollab as a collaboration tool in our agency since 2009 and are still happy

Ease-of-use

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Our entire team is happy to finally use only one piece of software for teamwork. Starting with the project manager, up to the developer and the support all use the same software. Due to the interface (API) the software can be integrated wonderfully into our existing system infrastructure.

Pros

Our entire team is happy to finally use only one piece of software for teamwork. Starting with the project manager, up to the developer and the support all use the same software. Due to the interface (API) the software can be integrated wonderfully into our existing system infrastructure.

Cons

We use the self-hosted version of the program. One requirement for the search is the use of ElasticSearch. Unfortunately this is not possible at the moment, so that we cannot use the search.

Review Source: Capterra
 

Milos from HealthCare

February 2018

February 2018

Very handy and usefull Tool, for large and small Companys.

Ease-of-use

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Pros

-Nice looking and functioning working surface.
-Daily reports to your email.
-Notifications about changes in Projects you're involved in.

Cons

No option to change amount of nitifications. When youre in more than one projects you receive to many notifications daily .

Review Source: Capterra
 
 
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