Airtable Software


 

Airtable is a cloud-based project management solution targeting small to midsize businesses as well as departments within larger companies. This software focuses primarily on data organization and collaboration.

This software uses a spreadsheet format to organize data. Related data can be linked together; for example, contacts can be linked to their companies or inventory items can be linked to their vendors.

Airtable is compatible with multiple devices. On desktop computers, users see data in a spreadsheet format, while on mobile devices, data can be viewed as tappable cards. On both devices, users can add and remove data, attach files and share tables.

Airtable integrates services such as Dropbox, Box, Evernote and Google Drive. Tables in this software are shareable, and users can track who is making changes to documents when. A chat tool is also included, which allows users to chat each other while working on tables.

Airtable was founded in 2012 and is offered worldwide. This software is priced on a per user per month basis. A mobile app is available for iOS.

 

Airtable - Team task management
 
  • Airtable - Team task management
    Team task management
  • Airtable - Assignees
    Assignees
  • Airtable - Tasks
    Tasks
  • Airtable - Attach files
    Attach files
  • Airtable - Multiple devices
    Multiple devices
Supported Operating System(s):
Mac OS, Web browser (OS agnostic), Windows 10

101 Reviews of Airtable

 

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Software Advice Reviews (9)
More Reviews (92)

Showing 1-9 of 9

Prabhdeep from Capgemini
Specialty: Engineering
Number of employees: 10,000+ employees Employees number: 10,000+ employees

November 2017

November 2017

Airtable Review

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

I like that I am able to compile all of the various campaigns that I am running into one, clean and open workspace. It's easy to see all of the data to figure out my plans for upcoming and future projects.

Cons

The training and FAQ are still a little lite, but they are listening to the marketplace and adding tweaks constantly!

Review Source
 
 

Maria from Epsilon
Specialty: Healthcare
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

November 2017

November 2017

We are able to share a lot of information on specific topics and use multiple layers to sort, filter, and sift through the data.

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Pros

It's so easy to setup and create linked databases from a few spreadsheets. I was able to get my team motivated around how data can empower their work.

Cons

There are a few limitations that we're hoping will be addressed in future updates including the ability to lock specific tables and views within bases and link data across bases. You can work around those limitations, but those changes would make this tool even more powerful.

Review Source
 
 

harmandeep singh from New York University
Specialty: Education
Number of employees: 5,001-10,000 employees Employees number: 5,001-10,000 employees

November 2017

November 2017

Airtable Review

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

Allows team to create/tailor templates/databases for any project or as a CRM tool.
You can add endless amounts of information
Airtable is easy to customize, easy to explain to non-techies, and has helped us graduate from confusing and fragile shared spreadsheets to a system we know we'll be able to share without endless fixes and tweaks

Cons

No Print or View Mode that allows formatting of entries on a PDF or web interface
Can't write math formulas in cells directly, need to have multiple columns and then sum/multiply them.

Review Source
 
 

Nathan from Halo Development, Inc.
Specialty: Marketing
Number of employees: 2-10 employees Employees number: 2-10 employees

November 2017

November 2017

Absolutely Stunning UI and UX!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

If you are wanting a hybrid between a Trello like productivity software and the old-school spreadsheet that you have been working with for years, check out Airtable!

Pros

If you can think it, you can do it with this software.
You are in control and it is easy to see that power.
The calendar view is incredible!

Cons

There is a slight learning curve (the entire concept is entirely new)
It can be difficult to know where to start.

Review Source
 
 

Carolyn from Urban Hope
Specialty: Non-Profit
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

Airtable is Great for the Creative Type!

Ease-of-use

Functionality

Product Quality

Customer Support
N/A

Love the color and creativity. If we could automate functions and set auto reminders, I believe that we would use the paid version instead!

Pros

This product is colorful and easy to use! I love that it pretty much can be built to your liking. Can also be used via phone or tablet to upload photos.

Cons

It takes time to create and it really needs to be able to automate from within airtable so that you don't have to pair with a program like zapier. Also with mobile use, bases lose some functionality

Review Source
 
 

Ann from MPAC LLC
Specialty: Healthcare
Number of employees: 51-200 employees Employees number: 51-200 employees

August 2017

August 2017

Life-changing communication for a growing business

Ease-of-use

Functionality

Product Quality

Customer Support
N/A

Great product, highly recommend it!

Pros

Ease of use and communication. We are able to conveniently communicate across departments and states with our employees with a way to track all conversations/commentary

Cons

Nothing overly critical, but would love it if there was a function that alerted you like a google calendar alert

Review Source
 
 

Megan from Come, Sit, Stay, LLC
Specialty: Other
Number of employees: 11-50 employees Employees number: 11-50 employees

July 2017

July 2017

I Always Recommend Airtable

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

I tell everyone I know who has to manage data or information sets about Airtable and after looking for themselves, most of them opt to add it in to their set of tools!

Pros

Airtable offers unique features, is continually developing new tools and making improvements, and very affordable.

Cons

Some of the features I would like are still in development, but are in Beta testing right now. It is a great tool, but depending on what you need, may not be a complete system.

 
 

Daya from AarogyaSeva
Specialty: Healthcare
Number of employees: 2-10 employees Employees number: 2-10 employees

April 2017

April 2017

Its a one stop shop for all my requirements.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

I think it can be a great collaborative tool to get things done.

Pros

It has several features and when best used can do away with the need for any other softwares. Very easy to collaborate.

Cons

Difficult to figure all the features and applications. Too many to handle. No checklists available.

 
 

Noah from Helena Foundation
Specialty: Non-Profit
Number of employees: 2-10 employees Employees number: 2-10 employees

December 2016

December 2016

Airtable

Ease-of-use

Functionality

Product Quality

Customer Support

Airtable was a useful piece of free cloud-based software for our start-up in our early days, and we used it as a very basic CRM. As our needs matured, especially regarding management of customers, it made a significant amount of sense for us to switch to Salesforce for it's robust, platform based system.

Pros

I loved how simple it was to set up, and that it was cloud based.

Cons

I would really have liked to be able to share record cards between different bases, and reference specific cards easily in different tables within the same base. So, for example, if I wanted to create a separate table to track meetings between different members of our team and our contacts, I would have liked a way to enter their contact cards into a record without needing to go to the trouble of creating a field in each table.

Advice to Others

It's like google sheets on steroids, absolutely give it a shot.

 
 
 
Showing 1-20 of 92


November 2017

November 2017

Airtable has made our project management a breeze. Transitioning from Trello was a no-brainer.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Pros

It's customizable, free (and when you need more, the prices are really reasonable), and a great way to manage a small team.

We have a number of bases doing different things and hooked up a few zaps to it to make things even quicker (recurring events, etc.). Overall, the daily operations of my business run on Airtable.

Cons

Definitely the biggest difficulty is some features that are missing (recurring events, etc.) that can be sorted through Zapier, but some native options would be much appreciated.

Other than that, leaving comments can sometimes be slightly confusing depending on who you are mentioning (it can sometimes seem that the person being notified is the one sending the message).

Review Source: Capterra
 

Jana from Jana Works, LLC
Number of employees: 2-10 employees Employees number: 2-10 employees

November 2017

November 2017

Great tool when you learn how to use it correctly

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Pros

I have recommended this system to every person I meet that have this specific need. Within my business, we use it for mapping out our weekly social media posts. I love that the images can be viewed in the spreadsheet. It makes it super fast for our copywriter to go in and quickly write the captions. Every person I've recommended this system to has LOVED it.

Review Source: GetApp
 

Sarah from Michigan Technological University
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

November 2017

November 2017

We use this to keep our social media posts organized.

Ease-of-use

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This software is great for content management. It keeps our team organized. We can add content and then put dates on when it needs to go out. We also use different seeds for different social media platforms, we can house all of those seeds in the software.

Pros

This is a great product to help manage social media posts for different platforms, and for keeping organized when planning. We can keep all of the information is one place, and then add where it should all go, and add dates to it. It is great for content management.

Cons

Some things that can be challenging with this software is that some of our older users have a harder time navigating the software. They need something a little more straight forward, where this program has more going on. We have needed to talk our older users through it a few times.

Review Source: Capterra
 

Linda from Clover Health
Number of employees: 501-1,000 employees Employees number: 501-1,000 employees

November 2017

November 2017

Keeping track of regulated submissions

Ease-of-use

Functionality

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Customer Support

Value for Money

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This software and its purpose are very suitable for the tracking of regulated required functions in our organization.

Pros

the look of the Airtable and the options to easily add content. I am able to monitor the trackable items for compliance. The ability to share with options is an advantage.

Cons

Recovering accidental deletes is a challenge. The ability to sort and/or the ability to filter would be beneficial for tracking purposes.

Review Source: Capterra
 

Benjamin from Harvey Mudd College
Number of employees: 51-200 employees Employees number: 51-200 employees

October 2017

October 2017

I've used Airtable to develop powerful solutions for shared equipment, facilities, and purchases.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Pros

1. It's easy to use AND extremely powerful--a very unusual combination for relational database applications.
2. You can quickly access and edit your information from anywhere using your phone, tablet, or computer.
3. You can easily collect information from others via custom forms and share information using shared views.
4. You can view your information in many different ways depending on your needs--spreadsheet, calendar, gallery, and kanban.
5. You can perform all kinds of mathematical operations on items in your database in order to help with evaluating and predicting resource uses.

Cons

1. I wish I could share some tables between bases or hide tables that I don't usually need to visit. I'm getting to the point where I have so many tables in the same base that it feels a bit overwhelming.
2. I don't see a way to get my information out of the database in a form that clearly preserves the relationships, formulas, and attachments (beyond exporting to CSV files). It's a major investment of time and energy to create these databases and it makes me nervous that the company could stop supporting the product at anytime (remember DabbleDB).

Review Source: Capterra
 

Nick from The Good Acre

October 2017

October 2017

Ease, ease, ease.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Pros

We use Airtable for a variety of uses at our organization. The primary use is intaking wholesale orders and organizing PO's and delivery schedules around these orders. Having found QB Online to not have the management and layout capabilities we need and not quite ready to invest in costly management software, Airtable has been a great tool to quickly and easily manage our rapidly changing information.

Another use has been to manage vendor site visits using the form view. Our vendor assessor really likes the ease of use in creating forms and then entering data into a form versus in the main base. The ability to incorporate pictures and documents has been very helpful as well.

The tutorials and templates have been very helpful when we first set bases and junctions tables.

Cons

While much better than Excel or Google Sheets, it would be nice to have some of their features (multiple line pasting, the ability to use different formula's within a field).

Review Source: Capterra
 

Sherri from Preemie Prints
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

User Friendly

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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All of the information I need is in one place.

Pros

I needed to find a Database program that would allow me to create a form, track the data, manage our volunteers and assign and track information that we get from the form. This data base was very easy to use. I created the form and tested it. Super easy. I have been using the free version for several months and just upgraded. Worth paying for.

Cons

My only complaint is with the form. You put the questions you want answered in, but there isn't an option to provide multiple choice selections allowing us to get specific answers.

Review Source: Capterra
 

Michelle from Better at Home

October 2017

October 2017

Most user-friendly data base we could find in the cloud!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Pros

Very easy to learn and use, versatile, especially in conjunction with Zapier, constantly evolving and improving, cost-effective, has large user support community and good support from Airtable staff.

Cons

Hopefully scripting will be available soon to further enhance functionality. I would also like to see more design features (e.g. ability to hide tables)

Review Source: Capterra
 


October 2017

October 2017

Airtable is a great online database that works like a spreadsheet: fast, easy and always-on

Ease-of-use

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Reporting and collaboration efficiency, good user experience across the organisation due to it's self-explanatory user interface.

Airtable was performant and straight-forward since its first version and adds more and better features with every upgrade, thanks to intense feedback gathering from its user community.

Pros

Airtable combines the reporting features of a spreadsheet with the performance of a multi-layer database. Easy to understand for every user, super customisable fields and views and many add-ons made me decide to replace other tools with Airtable.

Review Source: Capterra
 


October 2017

October 2017

AirTable has been a game change in how I manage and display data.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
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Gone are the days of setting up my own database. I can now set one up in seconds and publicly display the data on my website for my visitors.

Pros

I love how easy it is to add and manipulate data. Connecting a table to other tables happens in seconds. The ability to embed a publicly viewable embed makes displaying data super easy.

Cons

Beta features typically don't come with any documentation so it can be tough to understand how to use a new feature. Their support forum is sometimes useful, but it seems email is quicker and more thorough.

Review Source: Capterra
 

Sean from Classical Conversations
Number of employees: 51-200 employees Employees number: 51-200 employees

October 2017

October 2017

We use it to create product databases and even action items like ticket systems and workflow.

Ease-of-use

Functionality

Product Quality

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Value for Money

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Pros

This software is not like an excel spreadsheet. It is much more user friendly than microsoft access. I like most the ease of use and metadata storage capabilities. I have used it to house our company taxonomy terms and relationships.

Review Source: Capterra
 


October 2017

October 2017

Wonderful solution to spreadsheets, needs more restrictive access, tech support needs improvement.

Ease-of-use

Functionality

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Value for Money

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We can have many views of the same data in one place without duplicating the data. Each person can have their own view based on the data they need to see. The biggest benefit we've had is time saving and the ability to access this data anywhere, at any time.

Pros

Last year I was on the search for a solution to replace XLS and found Airtable. Previously we were using microsoft xls, as we found even GoogleDocs didn't work for our purpose.

We produce hundreds and up to thousands of products for one event and previously used xls to keep track of production and for by line item invoicing purposes. The ability to have all the data in one spreadsheet but then filter things out in a specific view that allows you to see only what you want is useful and makes it so you don't have to have multiple spreadsheets with the same data. For example we have an invoicing view, that's filtered easily to show costs. Then a post event inventory view where clients can see what they can use for next event. We also have a QC view where our team members can easily QC the product without all the unnecessary data in their view/way. We also use filters to easily show us what still needs to be approved and what is left to be produced for the event. It's a been a great way for us to manage large scale projects and our clients love it. Also, the fact that it has a phone app is helpful to us since we work events, we are constantly on the road traveling and not always at a computer.
The ability to download the spreadsheets is simple also, so when I need to create an XLS file to accompany our invoice, this is simple and easy for me to do.

Cons

The #1 priority for improvement that every Airtable user complains about is the lack of restrictive access. Access is "all or nothing" so if I give my clients "Read" access, they're only limited to one view and can't edit or note anything. If we give them "Edit" access they are able to edit anything in our entire database, including our pricing, so that doesn't work. We want, for example, a customer to be able to go and note/change info for one column and not be able to add/remove anything. For example they could go in and put "approved" for a line item that they approve for production, but can't change any cells not in that column.

I'm not confident in their tech support at this time . Recently we had some data loss issues that created mass concern. We added data to specific cells in an existing spreadsheet, and the next day the data was gone. Airtable keeps record of any change in a cell and there was no record of us ever entering the data, like it never happened. We provided specific examples and their explanation of "packet loss" on our end makes zero sense. Based on data that we entered that day, we added a photo, then added a date, photo, then date... all the photos stuck, the dates did not, so it would mean that every other second a packet data loss happened? They still haven't given a suitable answer to this, and if you can't rely on the data you enter being there, that's made us think twice about moving to the paid version, which we were about to.

Review Source: Capterra
 

Mathias from Center for Undervisning og Læring

October 2017

October 2017

Helped us understand complex projects

Ease-of-use

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I can now build the tool I need. And since my (and my teams) needs changes with time I can modify my Airtable bases to match that.

When you build your own tool with Airtable you will need to ask good questions about your need and goals and if you're in a team this can start a very good conversation.

It's much easier for me now to get not lost track of a big and complex project because I can split it into smaller parts that more understandable.

With features like formula and roll-up, I can setup my base to quickly show me some important information. Like how many urgent task within an acitivity.

Pros

The fact that you can build the tool you need and that in that process the conversation your team will have is very valuable. Airtable is not an out-of-the-box just but more like Lego bricks and the (almost) only your own imaging that set the boundaries. So you need to ask the right questions about what is it you want to do and know? Which information do you need and what do you want to be able to do with it. When you ask that questions in a team you will have a great conversation about goals, ways of working, differences in need etc.

Airtable provides you with a variety of tools to make this happen but you need to take the time to build your tool. If you don't and "just" use it as a spreadsheet you won't use the real potential of it.

We have used Airtable to keep track of a complex website, booking a video equipment, project, ideas, teachers projects and more. One of the most powerful things about Airtable is that you can create different views and then create different processes.
An example is that we have a table with activities for teaching that we publish on our website. We needed a process for reviewing text for errors, a process for reviewing which activities we should share and not share, a process for which activities we had cases for etc. Doing that in Trello would mean multiple boards. in Airtable we could just create a new view with the same records.

Cons

I will say that hardest part about Airtable is understanding the logic behind it and that it is something else than a spreadsheet. I took me some time, and it has been hard explaining it to my colleagues.

Review Source: Capterra
 

Theo from Théâtre à la Carte - L'Effet Théâtre
Number of employees: 51-200 employees Employees number: 51-200 employees

October 2017

October 2017

Great app for database / tables

Ease-of-use

Functionality

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Value for Money

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Usability
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Pros

Airtable is both a great database and table app. The best point is the ability to link very easily data between different tables. Possibilities are numerous and many new features appear regularly.

Review Source: GetApp
 

Bruno from Social Good Brasil
Number of employees: 11-50 employees Employees number: 11-50 employees

October 2017

October 2017

As a non-profit org. we have been using Airtable as a CRM and managing tool for all our programmes.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Airtable allow us to manage and organize our data in a user-friendly way, creating a smoother transition between a non-connected database mindset toward a complete and easy data management way of working.

Pros

Since we don't have an insider IT team the transition from normal spreadsheets to Airtable have been very smooth. Along a pivoting process we're facing - towards a data-driven mindset - Airtable has been our main base to upload the clean data and to generate better insights about our the communities. Considering Airtable's flexibility we strongly recommend it for non-profits in which operations don't fit perfectly in normal sales pipeline.

Cons

There are some lacking features that would be amazing to use. In our case, specifically, data-visualization models and graphs would save a lot of time in creating integrations and donwloading/uploading data.

Review Source: Capterra
 

Ashley from Film Society of Minneapolis St. Paul

October 2017

October 2017

Airtable has helped us condense all of our unrelated spreadsheets into one database that interacts.

Ease-of-use

Functionality

Product Quality

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Value for Money

Ease-of-use
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Pros

The thing we have found most helpful with this software is the ability for all of the different sheets to "talk" with each other. Much of our information is needed in multiple places, entering the same information several times always leaves room for error and takes up so much time so to only have to enter everything once helps us out immensely. The different views on each sheet helps us to only see the information needed at the time. Running a 17-day festival requires a lot of information and organization, the multiple views makes it easy to see what we need at any given moment.

Cons

One feature that we would like to have is the ability to temporarily highlight cells. Often times this shows us that something has changed, or to call out several different things to a particular group, or even to keep track of updates as they happen.

Review Source: Capterra
 

Phil from Movement Strategy Center
Number of employees: 51-200 employees Employees number: 51-200 employees

October 2017

October 2017

It was incredibly easy to transfer some of our existing tools into a base.

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Easily scaleable database.

Pros

Our team really likes Airtable's view feature, the number of integrations available with other platforms, and how easy it is to email records out to contacts.

Cons

Our team really doesn't like the color palette available; and some clunkiness when deleting records (hitting "Delete" button on macs sends us back a webpage).

Review Source: Capterra
 

Diana from The Trust For Public Land

September 2017

September 2017

I have been using AirTable to manage data from colleagues in different offices at my organization.

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Pros

It is very intuitive and easy to use. Not much training is required. I also like that I can customize pages easily.

Cons

I wish there were better resources for best practices and perhaps a user community. This would help our organization really maximize our use of the software.

Review Source: Capterra
 

Shelly from University of Alaska Fairbanks
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

September 2017

September 2017

Great interface, easy to use, lots of templates to get you started.

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Reduces the number of databases that we have to individually maintain and is MUCH more user friendly.

Pros

1) It's online, so I don't have to manage updates and such
2) It's very easy to use and has a great interface
3) Users can be added, deleted, and assigned roles with ease
4) Lots of templates to use as a jumping off point
5) Hilarious example data in the templates which makes it fun to explore and just generally adds a little bright spot to my day.

Cons

It took a minute to figure out that the cost is per member per team (not per base), but even that isn't something I dislike, so much as something that I didn't fully understand until I started playing around with it.

Review Source: Capterra
 

Lucas from Folo Media

September 2017

September 2017

Airtable has been an excellent way for our organization to keep track of projects.

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Pros

Airtable's connectivity between features, especially its calendar and different tabs, allows our team to monitor projects from their inception through to completion. The friendly interface makes the program approachable for all members of the team.

Cons

At the moment, Airtable's notifications feature could use improvement, as it does not allow for us to receive notifications for updating a single column. As a journalism organization, the ability to tell the team whenever a story gets published would be a great add-on.

Review Source: Capterra