About DropTask


DropTask is a project management solution that caters to businesses and institutions of all sizes across various industries such as education, food and beverage, graphics and animation, apparel and more. Key features include idea management, kanban boards, customizable templates, recurring task management and gamification tools.

DropTask helps users to map project cycles using kanban-style boards to plan out various project phases and tasks. The solution also features a built-in planner that allows users to schedule tasks and manage the resources required for each project. 

Additionally, DropTask provides users with a central workspace that enables them to upload files, set reminders and interact with fellow team members.The solution can either be deployed on-premise or hosted in the cloud and also offers users mobile applications for iOS and Android devices.

Services are offered on a per user per month basis that includes support via email.



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Supported Operating System(s):

Web browser (OS agnostic)

124 Reviews of DropTask

Average User Ratings

Overall

4.60 / 5 stars

Ease-of-use

4.5

Value for money

4.5

Customer support

4.5

Functionality

4.5

Ratings Snapshot

5 stars

(82)

4 stars

(36)

3 stars

(5)

2 stars

(1)

1 stars

(0)

Likelihood to Recommend

Not likely

Very likely

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Showing 1-20 of 124 reviews

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February 2019

Naina from Clifton House Partnership

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

February 2019

No more Post-it notes!!

As a medium sized Chartered Accountants practice with 16 staff members, we find Droptask invaluable! The possibilities are endless with this task management tool. We can keep track of various deadlines and be able to mark them off as completed and with the great function of being able to repeat the tasks weekly/monthly/yearly we never have to start all over again. With three senior partners in the practice, we are able to manage clients accounts efficiently within the projects for each partner We have various projects set up as follows: - VAT - client returns are categorised into quarters that they are due. - Accounts - year end accounts are categorised to each senior partner with sub-categories of work-in-progress and jobs to be started. - CIS - clients for whom we prepare CIS returns and filing deadlines - P11D's - Accounting Records - our receptionist is able to track books and records that are brought into our office and when they are returned to the client.

Pros

Great to use as a simple task list as we can list the various types of jobs into projects.
Aesthetically pleasing and easy to understand.
Being able to add comments to tasks and attach files.
Great for reminders for tasks due.
Projects can be shared or kept private.
Completed projects/tasks are archived for reference.
Can communicate between team members within the projects.
Great for tasks that repeat weekly/monthly/yearly.
Assigning tasks to various members of staff and being able to see who is doing what.

Cons

Would like to see summary of completed projects without having to scroll past blank days.
Would like to see the whole monthly calendar on the screen rather than day by day.
Would be great to be able to print individual categories within a project.

November 2018

Anonymous

Verified Reviewer

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

November 2018

Now my go-to task manager

DropTask has helped my group track our many to dos efficiently and allows the whole team to know what needs to be done next and who needs to do it.

Pros

This review refers to the paid version. I bought a 1-year subscription to the pro service when they offered iMindmap 11 for free. This is a great value. I tried the software and was pleasantly surprised with the extent of training videos available. I was up and running in 10 minutes, although 2 weeks later I am still learning functionality as I increase my integration of the software into my daily routine. The graphical nature and simplicity of the software are helpful to me as I don't think in list mode. For those who do, there are multiple ways to view tasks and progress including more traditional list formats. The program integrates with iMindmap as well which is a plus for me, but unless you are a mindmapper, this feature will be unimportant to you. DropTask also has a web-based, PC, Android and Mac apps, however I find the iPad version easier to work with. The connectivity and team communication features work well and my 3 employees and I can easily collaborate, update progress and see where things are in real-time.

I have purchased 3 other to do list apps and have also used a number of freebies, DropTask is what I use now and I have removed the others from my Apple devices. While I originally purchased the plan for the free iMindmap software, I have adopted DropTask and now use it constantly.

Cons

I like to view my tasks with the circle format and I find it a bit hard to see things on my iPhone X. It looks fine on my iPad and beautiful on my iPad pro. That said, I always have my phone with me, not my iPads. I am not sure if this is a limitation of the visual format or if it could be improved.

Response from OpenGenius of OpenGenius

Replied December 2018

Thank you for the review! We would love to hear more about how you're using DropTask in the Financial Services and why DropTask has become your go-to task management app. To learn more about becoming a DropTask Case Study, please drop us an email at support@droptask.com for more information. We look forward to hearing from you. The DropTask Team.

October 2018

Anonymous

Verified Reviewer

Company Size: 501-1,000 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Functionality

5.0

October 2018

DropTask beautifully scales up.

Because DropTask is web-based, I use it both at home for personal tasks, and at the office to manage my own work. My company uses Outlook 2010, but I don't enjoy the task list there. My function is business analyst. When I write user stories, I organize them in the Canvas view in DropTask. This is for my eyes only; no colleague is invited since this is not an office tool.

Pros

DropTask is versatile: you can use it as a simple task list, as a collaborative system, even as an agile tool... Most of the time, I find what I need just by looking where it seems to make sense - and there it is. The interface is beautiful and well thought through. My company uses Jira to manage workflows. It's great, but heavyweight. I could imagine small companies or teams using DropTask.

Cons

I don't know what happens to the files I attach to a task. Are they ever deleted? Are they kept somewhere? I am reluctant to attach files because I don't see DropTask as a safe storage place. I wish there was a way to attach files through DropTask to Google Drive, OneDrive, DropBox, on another dedicated service.

Response from OpenGenius of OpenGenius

Replied October 2018

Hi there, Thank you for taking the time to leave a review. I just wanted to make you aware that if you upload a file to DropTask, the file is stored securely in Amazon's S3 cloud storage service. The only people who have access to the file are the people who have access to the task that the file is attached to. Once the file is deleted from the task or the task is deleted, the file will be permanently deleted from Amazon's S3 cloud storage service. If there's anything else that you're unsure on, please feel free to drop us a message at support@droptask.com, where out customer support team will be happy to answer any questions that you may have. :-) Many thanks, Rowanne

December 2018

Lloyd from MovingVentures

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

4.0

Functionality

4.0

December 2018

Great Task Management - Compared to various other options

DropTask is great. I have been looking for task management software that suits all the needs of our small team for some time and this is the one. I have truly compared a lot of the available options and many lack some of the most simple but useful functonality that droptask provides. My only wish is the same with all software companies. That they continuously develop with the same enthusiasm and efficiency in which they first created the software. All software can be continuously improved and continued investment on improvements is what stands out and keeps a company present and clients signing up, giving a good reputation and sticking with it.

Pros

- It's great to have a free option that isn't super limited. It's totally useable and as our small team comes to use it more we will upgrade.
- Offline syncing and multi-platform (windows/mac/ios/android). This was one of the most important things for me. Requiring a connection all the time makes things difficult in many locations around the world and this is something the competition doesn't have.
- Ease of use. I wanted something my boss (70 years old) could understand that is also practical for our team of of younger IT orientated people.

Cons

- A very simple clock on - clock off time tracker would make this even more efficient for workers / particularly free lancers. Sure we can use another app, but there's an app for everything nowadays, so nice to have basic needs in one place.

- Recurring Tasks. Amazed all task management software seems to have nothing for recurring tasks. Something just to check off that it's been done this week, and needs to be done again next week, rather than having to click complete and then recreate the task, or mark as incomplete again.

- Undo button. All developers who implement an undo button deserve a cookie. All who don't deserve a smack on the butt!

- Not something I like least, but something that would be awesome. Integration with AI assistants...Cortana, Siri, Google etc. would be amazing.

September 2018

Katie from Internet

Company Size: 1 employee

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Functionality

5.0

September 2018

If I could design task management software, it would be Droptask

Overall, I really love DropTask. I use it to manage the epic backlog of personal projects that I have. I have many more ideas of things I'd like to do than time to do them. My DropTask canvas is a giant map of categories, everything from sewing projects to woodworking projects to coding projects to appointments I need to schedule to chores I need to do. It works so much better for me than card or ticket-based project management like I use at work, or just mere checklists for organizing all of those thoughts and plans.

Pros

The thing I like most is the way everything is laid out visually. I can create categories and categories-within-categories and drag tasks around. It's not like a checklist app where you have to retype something in a different checklist, or your only organization method is columns of cards. It mimics being able to write things out in different categories in my sketchbook, except it's better, because instead of crossing something out and rewriting it in a new list, I can just grab it and move it.

Cons

There are some tasks that I actually do like to have checklist-style, where all steps are instantly visible. It would kind of mess with the circular format for tasks, but I wish you could turn on an option to show a task's checklist from the canvas. I also wish you could choose a category that would be the default that DropTask would zoom in to when you start.

Response from OpenGenius of OpenGenius

Replied October 2018

Hi Katie, First of all, thank you for the extensive and detailed review. We're really pleased to hear you're enjoying using DropTask, especially the Canvas and the way you're using the app to organize your thoughts and ideas. Would you be interested in telling us more about how you're using DropTask? We'd love to chat more about your DropTask experience. If you're interested in sharing more and becoming a Case Study, please drop us an email at support@droptask.com for more information on how to get involved. Kind Regards, Rowanne

October 2018

Noel from Zeelandia UK

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

October 2018

Project Management Getting Yourself Organised Made Simple With Drop Task

Once in a lifetime, you come across a piece of software, that once you start using, you wonder how you managed without it, and Drop Task is it! Daily email reminders/to do's delivered to your email keep you on track and other people involved in the project are prompted to fulfil and meet their input, ensuring the project is always on course.

Pros

Drop Task after watching some excellent easy to understand tutorials is not only easy to use but works better than many other expensive projects management systems costing many times more with a lengthy learning curve.

Drop Task is great for getting you organised as an individual, both personal and business but incredible in involving all those who play a part in the overall project.

Cons

Don't dive in without going through the easy to follow tutorials as they will allow you to set up from the outset the best fit for your planned outcome.

Personally I use Drop Task with iMindmap software and it's an unbelievable combination, but that's personal choice.

October 2018

Eric from Amplify

Company Size: 201-500 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Functionality

5.0

October 2018

Great for organizing tasks

DropTask has genuinely saved me time, and it's not an app I'd ever want to go without.

Pros

DropTask has been a great tool to keep tasks within complex projects organized and moving forward. It integrates with Smartsheet and Google, so ties into other apps that I'm already using.

Cons

I think DropTask could do with more video supports. They have a nice written support section, but video tutorials would be more helpful.

Response from OpenGenius of OpenGenius

Replied October 2018

Hi Eric, thank you for the great review. We're happy to hear that DropTask has saved you time and helped to organize your tasks. We'd love to feature your review in our marketing materials. If you're interested in getting involved and us sharing your review with other DropTask users, please get in touch at support@droptask.com for more information. We look forward to hearing from you! Kind Regards, Rowanne

October 2018

Helen from Cadwyn Housing Association

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

October 2018

I love DropTask

It gives me a birds eye view of all of the things I need to pay attention to, and helps me focus in on them when I need to. I can collaborate and see where tasks are, and get things done.

Pros

There's so many features to like - it is visual and can be made to look just how I want, and I love the new planner which helps me nail down my priorities.

Cons

Adding a document to a task is a bit clunky, I'd rather go to the linked file in its native app or on my computer than bring it into DropTask. I would also like the task sidebar to have more space, as the boxes for writing updates here are quite small and you have to scroll a long way down. Perhaps an update would offer the opportunity to open up the task sidebar into a full screen view?

October 2018

John from Giving Clicks

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

October 2018

Droptask is for seeing the big picture and the details.

I have so many projects. I feel I have the details of each project under control which is a good feeling.

Pros

The different views help you to visualize your tasks in creative ways. I like the "Workflow" view best with the Kanban style. And the new "MyPlanner" view is perfectly done. Also the details you can add to a task are completely thought through. It provides everything from notes, to lists, to reminders, to due dates, and more. And assigning tasks to team members is done right. I know about any updates and changes immediately as well as assigning tasks is easy.

Cons

The only thing I don't like about DropTask is how you close a task after putting in the details like putting in a note, etc.

October 2018

Anonymous

Verified Reviewer

Company Size: 1 employee

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

October 2018

I use it every day...

my overall experience using DropTask is very positive and I like the fact that you can integrate it with a range of calendar apps and Evernote. The developers are excellent at working proactively with clients and listen to users views continually. My queries have always been responded to very quickly.

Pros

I like the flexibility because you can use it Kanban style, priorities style or the visual bubbles make it clear which actions fit to which project. You can also maintain several projects at the same time.
I especially like the new planner view which I use on a daily basis to identify what I want to achieve TODAY.

Cons

Sometimes adding start and finish dates can be a bit awkward.

October 2018

Tracie from Vintage Worx Community Development Trust

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

3.0

Customer support

5.0