Flow software


76 reviews(4.5/5)
76 reviews(4.5/5)

Flow is a cloud-based task management solution by MetaLab Design that delegates and manages tasks by prioritizing multiple to-do lists. It helps users communicate with their teams and minimizes time spent discussing tasks. It enables users to visualize projects through Kanban boards and includes features such as social collaboration and dynamic issue tracking. Kanban boards allow users to plan, set priorities and track projects. The resource management module allows users to assign tasks to team members and balance workloads using drag and drop.

Flow provides task management functionality with due dates, subscriptions, notes, comments and advanced subtasks. Users can link projects to slack channels to receive automatic updates on project activity and create tasks using flow commands. They can also use project colors to categorize projects and communicate project status to team members.

Flow provides project filters that allow users to filter projects by team, workgroup, assignee, tag, project and keyword. The solution is suitable for businesses of all sizes.

Supported Operating System(s):
Windows 7 , Windows Vista , Windows XP , Mac OS , Web browser (OS agnostic) , Windows 2000 , Windows 8 , Windows 10

76 Reviews of Flow

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  • Verified Reviewer

    Number of employees: 11-50 employees

    September 2018

    Better than Trello or Asana

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Overall, our company is happy with flow!

    Pros

    I love being able to set subtasks within my tasks, along with dates and descriptions for it. The way my tasks and projects are organized is better than any other task management software I've used.

    Cons

    The timeline feature can be improved a lot. From how it's filtered and to how it's viewed when you are viewing multiple people.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Mike from Mike Slavin Digital

    Number of employees: 2-10 employees

    September 2018

    The Project Management Software I've Been Looking For

    Ease-of-use
    Functionality
    Quality
    Support
    N/A

    Makes coordinating a team much easier. I can look at the different timelines of projects and make sure everyone is one track.

    Pros

    The ability to shift between different views. I love the catch-up feature.

    Cons

    It's a little complex one first use but the more time you spend with it the more intuitive it becomes.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Natalie from Tortuga Illustrations & Design Studio

    Number of employees: 1 employee

    August 2018

    Easy to use project management software.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Flow is great for organizing teams effectively, on a smaller scale. The cost is great for what you get. It is easy to use and well organized!

    Cons

    The interface got a bit less user friendly with the latest update. It took me a while to get oriented again. I would recommend a single home page that displays all notifications, chats and everything in one easy to read place - like a newsfeed.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 11-50 employees

    July 2018

    Very simple featured communication and task management tool for startup

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    - The UI is very minimalistic and can be used to maintain the standard for the application
    - The same subscription contains both the task and team chat.

    Cons

    - The pricing is not startup friendly. They dont have a free version in the application.
    - The app onboarding process can be omproved.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Mark from Mailshake

    July 2018

    A bit clunky, but does the job as a task management tool for teams

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Value for Money
    Pros

    It's a capable task management system that checks all the boxes. You can tag other users to loop them in and assign tasks, you can set up subtasks underneath projects, leave comments, etc. It's also cheap for small teams.

    Cons

    It's particularly lacking in ease-of-use. I feel like things always take me a little longer than they should in Flow because I'm not sure where to go in the app. If I were more seasoned using it, that would be less of an issue, but it speaks to a need to improve the UX if it's not clear how to do things naturally.

    I don't think it's better than Asana at anything, and Asana is free for up to 15 people.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Michael from Colonel Duck

    Specialty: Other

    Number of employees: 11-50 employees

    June 2018

    Helping to think bigger

    Ease-of-use
    Functionality
    Quality
    Support
    N/A

    It has helped cut down on the number of meetings.

    Pros

    The option to use kanban boards and lists when setting up projects caters for most project requirements. The ability to set deadlines for tasks, delegate and subscribe makes project management so much more straightforward.

    Cons

    I have found that the application on MacOS a little glitchy at times. They are always bringing updates, but sometimes that quick note you wanted to add takes longer than expected.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source
  • Alina from Branding Studio

    Specialty: Advertising & PR

    Number of employees: 2-10 employees

    May 2018

    Visually pleasant, but lack of some functions

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    Easy and fun to use. It uses the kan ban method, perfect for small design or marketing teams who like to use more visual softwares.

    Cons

    At the beginning it takes a while to get used to all the functions. It's also a bit confusing when you want to search for past tasks. It still needs to improve a lot of functions.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source
  • Ana from Elevation Church

    May 2018

    I have been using Flow for a month now, and it's great to track projects and hold teams accountable.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    More seamless project management, and a better way to organize projects. Less in-person follow up, but strong accountability.

    Pros

    One of the things I love most is how Flow lets me break down a project to the tiniest detail, assigning due dates and other people to work on it. I think it is user friendly, aesthetically pleasing, and just a great project management tool.

    Cons

    It did take a little while to learn how to navigate all the different options, but once I did, it was pretty seamless to use.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Verified Reviewer

    May 2018

    Helpful for productivity, but missing a main element.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    When you work with a team that is not always together, this is a helpful tool to assign and keep up with projects and tasks.

    Cons

    At the moment, you are only able to assign a task to one person. When collaborating this makes it difficult to make sure more than one person has it on their personal task list. You currently have to subscribe any others working on the task.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Melanie from Hulin Health

    May 2018

    New format is difficukt

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    The product itself is a great tool. I especially like that you can send messages or add someone to your task so they can follow the progress

    Cons

    The current new format is very confusing. The old format was more intuitive. I find that I have to dig around to find what I need.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Mi from QFF

    Number of employees: 11-50 employees

    May 2018

    Disappointed about ownership of information

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    None, as I decided not to chose it as my project management software anyway. I selected ASANA instead, that I liked more and has the same price.

    Pros

    They got back to me very promptly when asking information on line and over email. And I appreciate their honesty in explaining how it works.

    Cons

    That they could not delete my personal details and account. They could only deactivate it. I find it absurd that the person cannot request to have their information deleted. This may also be the case with other softwares, in which case, that is also unacceptable to me.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Daniel from madison/miles media

    Number of employees: 11-50 employees

    May 2018

    Among the best project management tools I've used

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    After using several other project management tools, such as Teamwork and Trello, I can say I'm a fan of Flow. It hardly requires any training (I jumped right in), has a beautiful interface and has plenty of features. My favorite is the "catch-up" feature, which helps me stay on top of my tasks.

    Cons

    Difficult to find tasks that you hand off to others. Yes, there is a "delegate" feature where you can see tasks you delegated, but not tasks you simply reassigned. Also the notifications for "catch-up" can get overwhelming at times.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: GetApp
  • James from Close Global

    May 2018

    Put simply, it works. We are a company of remote staff, meeting only once per week. Flow is crucial.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Allows our remote-working business to collaborate extremely well indeed.

    Pros

    It is not a chore to add new projects, or update them. Many similar services make admin a pain, whereas Flow keeps it at a minimum.

    Cons

    We chose Flow for several reasons, with one being the gantt chart that similar software doesn't have. However, Flow would be so much more useful to us if gantt charts could be printed/exported.

    Hopefully this gets changed in future releases.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Kaycie from Elevation Church

    April 2018

    We use it as a communication tool within our organization.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    The ability to communicate with our entire staff on Flow is extremely helpful. To assign tasks to multiple people is very beneficial. Being able to create private tasks is great for being able to stay on track through the day and week.

    Cons

    It is a little difficult getting set up in the software. It definitely requires some training to be able to fully function in the program.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Sarah from Elevation Church

    April 2018

    Flow has been easy to integrate our team into and has equipped us to accomplish our goals.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Flow is simple while still having a large number of features that help keep our team organized. We love being able to manage different teams and projects, both as a group and individually. It provides accountability and an insightful window into everyone's workload.

    Cons

    Have had some issues with repeating tasks needing to be "reassigned" each week. It's not a huge issue, as you can easily tasks that are "unassigned" and quickly attribute them to an individual.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 51-200 employees

    April 2018

    Flow is really fantastic piece of project management software, it has changed the way we do things.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Optimising the project management process.

    Pros

    The interface is very intuitive once you get the hang of it and it really allows you to get a hollistic view of the whole project lifecycle.

    Cons

    There can be a bit of a learning curve on getting to know the software. Perhaps better learning materials could help mitigate this.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Rachel from Elevation Church

    April 2018

    Easy to create and share projects with specific deadlines, can be difficult to find projects quickly

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    It's really easy to see the progression of a project - we can see each person's deadlines to know where the project is and if things are on track.

    Cons

    When we have projects for each of the different teams we collaborate with, it can be difficult to find what we're looking for quickly.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 501-1,000 employees

    April 2018

    Great roadmapping and product management tool!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Great visibility on my products.

    Pros

    It has everything I need from the smallest subtasks, to the longer roadmaps - the entire product lifecycle is visible from all perspectives.

    Cons

    There's a little learning curve - but it's absolutely worth it. A better tutorial/intro would be nice to have.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Jonathan from Circle with Disney

    Number of employees: 51-200 employees

    April 2018

    Flow is an absolute joy to use and organize work

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Brings the insanity of organization creative work into clear, succinct focus.

    Pros

    The Projects view that allows work to be grokked from a birds-eye view without losing the tactical, fine-grained focus.

    Cons

    I wasn't a fan of their team chat feature but they've pivoted in their latest iteration to focus on Projects.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    April 2018

    a unique app with lots of features and some bug to be fixed

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    has some features that no other app can offer; good design; good task management and assignment, possibility to attach files from cloud services and computer

    Cons

    there are still some bugs that need to be fixed; price is ok but for more than 3 users could be expensive

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
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