Flow Software


 

Flow is a cloud-based task management solution by MetaLab Design that delegates and manages tasks by prioritizing multiple to-do lists. It helps users communicate with their teams and minimizes time spent discussing tasks. It enables users to visualize projects through Kanban boards and includes features such as social collaboration and dynamic issue tracking. Kanban boards allow users to plan, set priorities and track projects. The resource management module allows users to assign tasks to team members and balance workloads using drag and drop.

Flow provides task management functionality with due dates, subscriptions, notes, comments and advanced subtasks. Users can link projects to slack channels to receive automatic updates on project activity and create tasks using flow commands. They can also use project colors to categorize projects and communicate project status to team members.

Flow provides project filters that allow users to filter projects by team, workgroup, assignee, tag, project and keyword. The solution is suitable for businesses of all sizes.

 

Flow - Tasks
 
  • Flow - Tasks
    Tasks
  • Flow - Tools
    Tools
  • Flow - Hiring
    Hiring
  • Flow - Customer success
    Customer success
  • Flow - Calendar
    Calendar
Supported Operating System(s):
Windows 7, Windows Vista, Windows XP, Mac OS, Web browser (OS agnostic), Windows 2000, Windows 8, Windows 10

71 Reviews of Flow

 

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Software Advice Reviews (3)
More Reviews (68)

Showing 1-3 of 3

Michael from Colonel Duck
Specialty: Other
Number of employees: 11-50 employees Employees number: 11-50 employees

June 2018

June 2018

Helping to think bigger

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N/A

It has helped cut down on the number of meetings.

Pros

The option to use kanban boards and lists when setting up projects caters for most project requirements. The ability to set deadlines for tasks, delegate and subscribe makes project management so much more straightforward.

Cons

I have found that the application on MacOS a little glitchy at times. They are always bringing updates, but sometimes that quick note you wanted to add takes longer than expected.

Review Source
 
 

Alina from Branding Studio
Specialty: Advertising & PR
Number of employees: 2-10 employees Employees number: 2-10 employees

May 2018

May 2018

Visually pleasant, but lack of some functions

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N/A
Pros

Easy and fun to use. It uses the kan ban method, perfect for small design or marketing teams who like to use more visual softwares.

Cons

At the beginning it takes a while to get used to all the functions. It's also a bit confusing when you want to search for past tasks. It still needs to improve a lot of functions.

Review Source
 
 

andrew from TAYLOR ST BARISTAS
Specialty: Retail
Number of employees: 51-200 employees Employees number: 51-200 employees

June 2017

June 2017

Ok for compliance but not as a full featured LMS

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N/A
Pros

The off the shelf compliance packs are ok. They are useful for ticking boxes but not sure how effective they are for actual learning.

Cons

The course builder is very buggy. It is not intuitive and I gave up building a course after 40 minutes because It was not working.

 
 
 
Showing 1-20 of 68

Ana from Elevation Church

May 2018

May 2018

I have been using Flow for a month now, and it's great to track projects and hold teams accountable.

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More seamless project management, and a better way to organize projects. Less in-person follow up, but strong accountability.

Pros

One of the things I love most is how Flow lets me break down a project to the tiniest detail, assigning due dates and other people to work on it. I think it is user friendly, aesthetically pleasing, and just a great project management tool.

Cons

It did take a little while to learn how to navigate all the different options, but once I did, it was pretty seamless to use.

Review Source: Capterra
 


May 2018

May 2018

Helpful for productivity, but missing a main element.

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Pros

When you work with a team that is not always together, this is a helpful tool to assign and keep up with projects and tasks.

Cons

At the moment, you are only able to assign a task to one person. When collaborating this makes it difficult to make sure more than one person has it on their personal task list. You currently have to subscribe any others working on the task.

Review Source: Capterra
 

Melanie from Hulin Health

May 2018

May 2018

New format is difficukt

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Pros

The product itself is a great tool. I especially like that you can send messages or add someone to your task so they can follow the progress

Cons

The current new format is very confusing. The old format was more intuitive. I find that I have to dig around to find what I need.

Review Source: Capterra
 

Mi from QFF
Number of employees: 11-50 employees Employees number: 11-50 employees

May 2018

May 2018

Disappointed about ownership of information

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None, as I decided not to chose it as my project management software anyway. I selected ASANA instead, that I liked more and has the same price.

Pros

They got back to me very promptly when asking information on line and over email. And I appreciate their honesty in explaining how it works.

Cons

That they could not delete my personal details and account. They could only deactivate it. I find it absurd that the person cannot request to have their information deleted. This may also be the case with other softwares, in which case, that is also unacceptable to me.

Review Source: Capterra
 

Daniel from madison/miles media
Number of employees: 11-50 employees Employees number: 11-50 employees

May 2018

May 2018

Among the best project management tools I've used

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Pros

After using several other project management tools, such as Teamwork and Trello, I can say I'm a fan of Flow. It hardly requires any training (I jumped right in), has a beautiful interface and has plenty of features. My favorite is the "catch-up" feature, which helps me stay on top of my tasks.

Cons

Difficult to find tasks that you hand off to others. Yes, there is a "delegate" feature where you can see tasks you delegated, but not tasks you simply reassigned. Also the notifications for "catch-up" can get overwhelming at times.

Review Source: GetApp
 

James from Close Global

May 2018

May 2018

Put simply, it works. We are a company of remote staff, meeting only once per week. Flow is crucial.

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Allows our remote-working business to collaborate extremely well indeed.

Pros

It is not a chore to add new projects, or update them. Many similar services make admin a pain, whereas Flow keeps it at a minimum.

Cons

We chose Flow for several reasons, with one being the gantt chart that similar software doesn't have. However, Flow would be so much more useful to us if gantt charts could be printed/exported.

Hopefully this gets changed in future releases.

Review Source: Capterra
 

Kaycie from Elevation Church

April 2018

April 2018

We use it as a communication tool within our organization.

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Pros

The ability to communicate with our entire staff on Flow is extremely helpful. To assign tasks to multiple people is very beneficial. Being able to create private tasks is great for being able to stay on track through the day and week.

Cons

It is a little difficult getting set up in the software. It definitely requires some training to be able to fully function in the program.

Review Source: Capterra
 

Sarah from Elevation Church

April 2018

April 2018

Flow has been easy to integrate our team into and has equipped us to accomplish our goals.

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Pros

Flow is simple while still having a large number of features that help keep our team organized. We love being able to manage different teams and projects, both as a group and individually. It provides accountability and an insightful window into everyone's workload.

Cons

Have had some issues with repeating tasks needing to be "reassigned" each week. It's not a huge issue, as you can easily tasks that are "unassigned" and quickly attribute them to an individual.

Review Source: Capterra
 


April 2018

April 2018

Flow is really fantastic piece of project management software, it has changed the way we do things.

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Optimising the project management process.

Pros

The interface is very intuitive once you get the hang of it and it really allows you to get a hollistic view of the whole project lifecycle.

Cons

There can be a bit of a learning curve on getting to know the software. Perhaps better learning materials could help mitigate this.

Review Source: Capterra
 

Rachel from Elevation Church

April 2018

April 2018

Easy to create and share projects with specific deadlines, can be difficult to find projects quickly

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Pros

It's really easy to see the progression of a project - we can see each person's deadlines to know where the project is and if things are on track.

Cons

When we have projects for each of the different teams we collaborate with, it can be difficult to find what we're looking for quickly.

Review Source: Capterra
 


April 2018

April 2018

Great roadmapping and product management tool!

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Great visibility on my products.

Pros

It has everything I need from the smallest subtasks, to the longer roadmaps - the entire product lifecycle is visible from all perspectives.

Cons

There's a little learning curve - but it's absolutely worth it. A better tutorial/intro would be nice to have.

Review Source: Capterra
 

Jonathan from Circle with Disney
Number of employees: 51-200 employees Employees number: 51-200 employees

April 2018

April 2018

Flow is an absolute joy to use and organize work

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Brings the insanity of organization creative work into clear, succinct focus.

Pros

The Projects view that allows work to be grokked from a birds-eye view without losing the tactical, fine-grained focus.

Cons

I wasn't a fan of their team chat feature but they've pivoted in their latest iteration to focus on Projects.

Review Source: Capterra
 


April 2018

April 2018

a unique app with lots of features and some bug to be fixed

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Pros

has some features that no other app can offer; good design; good task management and assignment, possibility to attach files from cloud services and computer

Cons

there are still some bugs that need to be fixed; price is ok but for more than 3 users could be expensive

Review Source: Capterra
 

Roxy from Elevation Church

April 2018

April 2018

I have really liked the experience so far.

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Pros

I have only began to use this software, but so far I love all the training and learning videos that you are able to access. I like that it has a main page where you can see all upcoming tasks at a snapshot. You really are able to cater the capabilities according to what works best for you work flow which I really like. So far so good

Cons

I have not run into anything that I do not like about this software. I am still learning the capabilities but I like that you can toggle between personal tasks and put them private and work tasks.

Review Source: Capterra
 

Brandon from Elevation Church

March 2018

March 2018

We use Flow as an organization-wide project management solution.

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Pros

Flow is very user-friendly, easy to learn, highly functional, and creates a great collaborative environment.

Cons

We're still very new to using Flow and have not encountered any significant drawbacks yet, from my experience.

Review Source: Capterra
 


March 2018

March 2018

My daily go to, to know what to do!

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This keeps our company on track and organized. It's how we as a company know what we have to get done and who's doing it.

Pros

Catch up feature is amazing to know what the team is doing. Task list can be filtered by anyone on the team . Tags and filters are powerful and allow for great organization of tasks. The app is very easy to use and something everyone in the company can use. Great support and love the new interface/design.

Cons

I don't like that I have to pay extra for guest accounts but I hear that will change soon. Would like to add multiple people to a task.

Review Source: Capterra
 

Chris from Pixel Union Design
Number of employees: 11-50 employees Employees number: 11-50 employees

March 2018

March 2018

Flow has helped our team tackle all scales of projects and has improved our workflows.

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Pros

There is a clear and understandable, er, flow to all aspects of the app. It's restrained aesthetic allow for a clear focus on the content (aka the work to be done) and some of its new views are really useful. The personal tasks calendar allows a clear view into each week; its integral to mapping out our daily workload.

Cons

When there are a lot of cards, the inability to colour or assign some level of visual hierarchy can render some projects a bit overwhelming. Being able to assign some visual tag would be nice.

I am excited to see the mobile app update to the new UI.

Review Source: Capterra
 

Gustavo from VOXPOP
Number of employees: 2-10 employees Employees number: 2-10 employees

March 2018

March 2018

easy to learn

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following up my projects

Pros

all functionality and proccess focused on projects flow.. great.. thank you by adding colors to projects

Cons

difficult to find visually your projects. GUI very blank... than's for recently add colors... tasks should be colored too... or categorized.

Review Source: Capterra
 

Jeff from The Village Inn

March 2018

March 2018

Very Strong Project Mangement Software - Similar to Asana

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Pros

Quite a bit of functionality with Flow. Reminds me of Asana. Has a little bit more than we need but still has a really strong design. No free plan for small teams but one of the better paid options.

Cons

No free plan available for small teams. Good design and easy to use. They just launched a new version of the product which is worth trying out.

Review Source: Capterra
 

Jens from Floodlight SEO

February 2018

February 2018

Flow is team task management and chat in the Goldilocks Zone. Not too big or small. Just right.

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Clarity across all my team's projects. More productive workers. Better team building and higher morale.

Pros

I love that task management and chat are under one roof. We were running different software for everything and it was too fragmented. Flow is smooth and easy and everything is right here.

Cons

I can't think of anything I don't like. It's a little weird that there are two phone apps (one for chat and one for tasks). It would be slightly better if they were integrated.

Review Source: Capterra