# HighGear Software Reviews, Demo & Pricing - 2026 > Review of HighGear Software: system overview, features, price and cost information. Get free demos and compare to similar programs. Source: https://www.softwareadvice.com/project-management/highgear-profile --- [Home](https://www.softwareadvice.com/) / [Workflow Management Software](https://www.softwareadvice.com/workflow/) / HighGear Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/project-management/highgear-profile/reviews/)[Alternatives](https://www.softwareadvice.com/project-management/highgear-profile/alternatives/) # HighGear 2026: Benefits, Features & Pricing Wondering if HighGear is right for your organization? Our Workflow Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews ## Overview HighGear 4.8 [(24)](https://www.softwareadvice.com/project-management/highgear-profile/reviews/) Pricing Starting at $65.00 per month ### About HighGear HighGear is a cloud-based and on-premise workflow automation solution that helps small to large businesses manage tasks, projects, progress and communication. Plus, it allows users to create forms, automate procedures and review reports via multi-device access. Primary features of the platform include reporting/analytics, spreadsheet view, time tracking, drag-and-drop form builder, task manager, real-time reporting and more. HighGear includes visual workflow engine that enables users to create custom applications with multiple nodes such as entry, decision, action and exit. It allows creating color-coded sections to highlight, label and monitor performance across each stage. Additionally, its analytics provides insights into projects with completion status, duration and number of projects. HighGear integrates with various third-party applications such as Oracle, Microsoft Active Directory, Google Maps, Salesforce, HubSpot and Symantec VIP. The product is available on a per month subscription pricing and support is extended via phone, email, documentation and online helpdesk. Wondering if HighGear is right for your organization? Our Workflow Management Software selection experts can help you in 15 minutes or less. ## HighGear User Interface ## Popular HighGear Alternatives Main Product HighGear 4.8 [(24)](https://www.softwareadvice.com/project-management/highgear-profile/reviews/) Ratings Breakdown - 4.50Ease of use - 4.57Value for money - 4.78Customer support - 4.71Functionality Pricing Starting at $65.00 per month Get Price Alternative Product [monday.com](https://www.softwareadvice.com/marketing/monday-com-profile/) 4.6 [(6051)](https://www.softwareadvice.com/marketing/monday-com-profile/reviews/) Ratings Breakdown - 4.49Ease of use - 4.28Value for money - 4.43Customer support - 4.46Functionality Pricing Starting at $9.00 per month Get Price Alternative Product [viaSocket](https://www.softwareadvice.com/product/520083-viaSocket/) 4.8 [(647)](https://www.softwareadvice.com/product/520083-viaSocket/reviews/) Ratings Breakdown - 4.71Ease of use - 4.71Value for money - 4.60Customer support - 4.64Functionality Pricing Starting at $30.00 per month Get Price Alternative Product [Jira](https://www.softwareadvice.com/project-management/atlassian-jira-profile/) 4.4 [(15398)](https://www.softwareadvice.com/project-management/atlassian-jira-profile/reviews/) Ratings Breakdown - 4.08Ease of use - 4.28Value for money - 4.20Customer support - 4.44Functionality Pricing Starting at $7.91 per month Get Price Alternative Product [Asana](https://www.softwareadvice.com/project-management/asana-profile/) 4.5 [(13585)](https://www.softwareadvice.com/project-management/asana-profile/reviews/) Ratings Breakdown - 4.38Ease of use - 4.40Value for money - 4.33Customer support - 4.38Functionality Pricing Starting at $10.99 per month Get Price Alternative Product [Zapier](https://www.softwareadvice.com/cloud-management/zapier-profile/) 4.7 [(3054)](https://www.softwareadvice.com/cloud-management/zapier-profile/reviews/) Ratings Breakdown - 4.34Ease of use - 4.35Value for money - 4.33Customer support - 4.59Functionality Pricing Starting at $29.99 per month Get Price ## HighGear Pricing and Plans Starting price: $65.00 per month Free Trial Free Version Free $0.00 per user, per month Plan includes: - Highgear University - Integrated Chat or Messaging - Mobile Access - Ocassional Assignment - Occasional Edits - Single Sign-on - Unlimited Dashboards - Unlimited Notifications - Unlimited Reports - Unlimited Requests Read More Licensed $65.00 per user, per month Plan includes: - Highgear University - Integrated Chat or Messaging - Mobile Access - Single Sign-on - Unlimited Assignments - Unlimited Dashboards - Unlimited Edits - Unlimited Notifications - Unlimited Reports - Unlimited Requests Read More Team Pricing available upon request Plan includes: - 100gb Storage - 15 Custom Forms - 1 Attendee Per Year Allowed for Advanced Live Training - 50k API Transactions Per Month - 5 Custom Workflows - Private Database - Secure API - Shared Platform - Unlimited Access to Highgear University Online Department Pricing available upon request Plan includes: - 15 Custom Workflows - 250k API Transactions Per Month - 2 Attendees Per Year Allowed for Advanced Live Training - 45 Custom Forms - 500gb Storage - Dedicated Customer Success Manager - Multi-Language Availability - Private Database - Quick Start Package for 1 Process - Secure API Read More Business Pricing available upon request Plan includes: - 150 Custom Forms - 2tb Storage - 4 Attendees Per Year Allowed for Advanced Live Training - 500k API Transactions Per Month - 50 Custom Workflows - Assistive Technology (508/WCAG) - Authentication Support (Plugins + CAC) - Dedicated Customer Success Manager - Dedicated Implementation Support - FIPS Support Read More Global Pricing available upon request Plan includes: - Dedicated Customer Success Manager - Dedicated Implementation - Quick Start Package (Custom) - Unlimited Access to Highgear University Online - Unlimited Attendees Per Year Allowed for Advanced Live Training - Unlimited Custom Forms - Unlimited Custom Workflows Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## HighGear Features - Popular features found in Workflow Management Access Controls/Permissions Alerts/Notifications Approval Process Control Collaboration Tools Compliance Tracking Document Management Drag & Drop Forms Management Reporting/Analytics Search/Filter Third-Party Integrations - More features of HighGear Activity Dashboard Activity Tracking API Assignment Management Audit Management Audit Trail Autofill Business Process Automation Business Process Control Calendar Management Commenting/Notes Compliance Management Conditional Logic Configurable Workflow Cost-to-Completion Tracking CRM Customizable Branding Customizable Dashboard Customizable Fields Customizable Forms Customizable Reports Customizable Templates Dashboard Data Capture and Transfer Data Import/Export Data Visualization Deployment Management Document Storage Electronic Signature Email Management Forms Creation & Design For No-Code Development Full Text Search Gantt/Timeline View Graphical Workflow Editor Integrations Management Milestone Tracking Mobile Access Monitoring Multiple Projects No-Code Percent-Complete Tracking Performance Metrics Pre-Built Modules Prioritization Process Change Tracking Process Modeling & Designing Progress Tracking Projections Project Planning Project Templates Project Time Tracking Project Tracking Project Workflow Real-Time Data Real-Time Notifications Real-Time Reporting Real-Time Updates Recurring Tasks Reminders Reporting & Statistics Resource Management Role-Based Permissions Rules-Based Workflow SSL Security Status Tracking Surveys & Feedback Tagging Task Management Task Progress Tracking Task Scheduling Template Management Templates Time & Expense Tracking To-Do List User Management Version Control Visual Modeling Web Forms Web/Mobile App Development Workflow Automation Workflow Configuration Workflow Management ## HighGear Integrations HubSpot CRM Integration rated undefined from -1 review ClicData Integration rated undefined from -1 review Microsoft Azure Integration rated undefined from -1 review Microsoft 365 Integration rated undefined from -1 review Zapier Integration rated undefined from -1 review Microsoft SharePoint Integration rated undefined from -1 review See all 18 integrations ## HighGear User Reviews Overall Rating 4.8 Ratings Breakdown 5 88% 4 8% 3 4% 2 0% 1 0% Secondary Ratings Ease of Use 4.5 Value for money 4.6 Customer support 4.8 Functionality 4.7 Alexandra S. Verified reviewer Financial Services 11-50 employees Used daily for less than 2 years Reviewed December 2021 Turning Point Financial 5 Fantastic - the team has been great, always available to answer any questions. It's changed our business completely. For the first time, ever, we have complete transparency into our business processes. We feel very supported and thankful to have HighGear! Ratings Breakdown 4 Ease of use 5 Customer support 5 Functionality Pros: Very easy to use overall, provides amazing transparency and accountability. Cons: Building workflow is easy, but users and permissions can be tricky! Reasons for choosing HighGear It was the only system that was fully customizable the way that we needed it to be, and could handle the wide variety of workflows that we needed to build and manage. Read More KT Kathy T. Verified reviewer Financial Services 11-50 employees Used daily for less than 12 months Review source Reviewed September 2020 Game changer! 5 They are a well run, conscientious company that wants to truly deliver value. That's the impression I get with every interaction. If they don't know something they find out. Also, the software itself is super unique. For example, when the head of my Operations Department wanted to explore linking it with data from another program, they worked with her to find the best solution for the best cost (i.e., building an integration). Ultimately this was cost effective and allowed us to utilize the software in more of our process areas. Working with them was the bright light for us during this horrid year (2020). They allowed us to become entirely virtual, innovative, and lower costs all at once. Ratings Breakdown 4 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: This software allows us to finally do what we've wanted to do for 10 years - create SMART workflows and processes that save our operations people TIME. Also, now that we know of the software's capabilities we are adding new development to our list of process improvements. This would equate to hundreds of thousands of dollars in traditional programming costs, but we are paying a very tiny fraction of any development efforts in the past. And our return on investment was immediately measurable. IT IS SO INTUITIVE AND FLEXIBLE. Cons: In the beginning there is a learning curve, but in the grand scheme of things that is a small price to pay for what we got. Reasons for choosing HighGear We wanted to control more of the development and had the staff to take on the challenge. Their platform allows this. Read More BD Benoit D. Verified reviewer Information Technology and Services 51-200 employees Used daily for less than 2 years Reviewed December 2021 Implementation and ease of use 4 The impact of this tool was almost immediate and the level of adoption by our users was very high. As we involved most/all our functional teams in the design and development, they all understood and contributed to the design and development and testing and deployment, which made this a successful project. The whole "Change Management" is a key element of how a company will deploy this solution. One should really design their implementation carefully to consider all these non-technical elements seriously to make the project and HighGear implementation successful Ratings Breakdown 4 Ease of use 5 Value for money 4 Customer support 4 Functionality Pros: I think the implementation went fairly for our company. We have implemented over 6 new processes across our organization and our employees (USER) have been able to adapt quickly and are now using the tools everyday with ease. Cons: I'm not sure if it is a CON, but rather ho to deploy effectively the HighGear application. To be successful in deploying HighGear, there is a fair number of efforts in the development and design of the process you want to automate. We use Design Excellence tools (not included in HighGear offering) to help use design and develop our process and eliminate nonvalue added work and make sure all the appropriate functional group were involved throughout this effort. The duration of this preparation is far longer than the configuration testing and launch of the HighGear process. I say it takes 66% of you time to design and develop and 34% to code/configure HighGear, test it and deploy it! I wish there would have been a process or best practice available with the product to help us develop our HighGear solutions. Reasons for choosing HighGear Ease of use, capabilities and price Reasons for switching to HighGear Did not have a god mean to involved effectively the entre functional groups needed through the process and it was difficult to have real time dashboard. Also, we have multiple processes that all interacts within each other and in the pass (using Excel) we have to do a lot of manual entries to replicate what we are currently doing automatically within HighGear environment. Read More ED Edna D. Verified reviewer Real Estate 51-200 employees Used daily for more than 2 years Review source Reviewed June 2019 HighGear got our Company Organized! 5 Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: HighGear took our company for very disorganized to a company that had added structure. We were dealing with a company growth spurt and needed to add structure to our growing company. We could no longer do business the way we were before. HighGear helps multiple departments communicate on day to day tasks as well as larger projects. We are currently looking into expanding our use of HighGear. Overall this product is great! Cons: There is no answer generator. Example: If the user answers yes to a question certain fields appear or become applicable on the same form. Reasons for choosing HighGear Price and what the features that it offered. Read More GB Gideon B. Verified reviewer Media Production 51-200 employees Used daily for more than 2 years Review source Reviewed March 2025 A modern workflow management tool 4 The software is a one stop solution for managing workflows. It is easier to implement compared to its competitors. Ratings Breakdown 5 Ease of use 5 Value for money 4 Customer support 4 Functionality Pros: Product's effectiveness in business rule management and general report building. Cons: Customer services providers of the software are not as helpful. They delay so much. Read More TM Tina M. Verified reviewer Construction 11-50 employees Used daily for less than 6 months Review source Reviewed December 2024 Best program to use 5 I love it so much! Make things run so much smoother Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: How user friendly it is , really makes my lift a lot easier Cons: How long it took to fully implement into the company. Read More VW Vincent W. Verified reviewer Financial Services 11-50 employees Used daily for more than 2 years Reviewed December 2021 HighGear Review Demand Manager Pty Ltd 5 Demand Manager is extremely satisfied with the use of HighGear and we have had a great customer experience since we started using this software. I has exceeded our expectations. Ratings Breakdown 4 Ease of use 4 Value for money 5 Customer support 4 Functionality Pros: The reason why we started using HighGear is because it's flexible, customisable and suitable for large volumes of prjects. HighGear hasn't disappointed and we would not be where we are now without this software. The service we have received from HighGear has also been exceptional. Cons: There were some features missing when we first starting using HIghGear, but through new releases these have now been well and truly implemented and exceeded. Reasons for choosing HighGear This was the only alternative projects we tested and we were happy with it. Reasons for switching to HighGear The database we were using was out of date, it's use was time consuming, had limited capacity, and was inflexible in terms of making changes. Read More BW Brooke W. Verified reviewer Non-Profit Organization Management 2-10 employees Used daily for less than 2 years Review source Reviewed May 2020 Highgear has automated our business logic and provided fantastic customer support. 5 Highgear’s software has been invaluable to our organization with regards to removing the complexity of managing projects.. We are required to capture pertinent information to provide at the State level, and the automation of that process has helped us achieve the requirements seamlessly. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: The organizational structure of Highgear’s team has been a huge plus in our experience. Clearly defined roles and responsibilities on their teams have ensured that at each touch point we are able to get an answer quickly. At the onset of utilizing their services, the requirements elicitation and scope of our needs was thorough and precise and has only needed tweaking as our organization has grown. Their assistance with understanding our business model and clearly defining outcomes in workflow was impressive. Any questions to the support team are answered quickly and efficiently. At each release of new features we have found the assistance from product managers, trainers and solutions architects to be thorough, with an option for self-paced learning through their LMS that would be useful to administrators as a continued resource. Cons: There are helpful features that might be missed without a fully engaged team or admin pushing them, and to identify the full scope of what HighGear offers requires a time commitment to attend training. In our experience, this investment of time has resulted in improved organizational project management and clean business logic process. Read More EH Elaine H. Verified reviewer Machinery 51-200 employees Used daily for more than 2 years Reviewed December 2021 Fast changes 5 Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Since purchasing High Gear, every meeting that I am in where we are trying to solve project management issues, the answer is usually "Let's just create a task or add a checklist item in High Gear then we don't have to worry about it getting done." This is something that literally can take as little as a few minutes sometimes! No getting quotes and waiting to get with a custom programmer to write code. I have to also pay tribute to the Customer Support...better than any other! Cons: I would like more functionality to make task forms look and feel different to the end user with the use of colors, shapes, fonts, etc. Read More VR Verified Reviewer Commercial Real Estate 11-50 employees Used daily for more than 2 years Review source Reviewed June 2019 HighGear was a lifesaver! 5 Excellent! Customer support is the best of any software company I've ever dealt with. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: We recently had an employee leave the company unexpectedly and without HighGear it would have been so much more difficult of a transition. Because we work in various locations, the collaboration that HighGear provides was a lifesaver! No one had to go to her desk and search through paper files to figure out what was outstanding. We could easily assign the tasks to others within the office. Updating the workflows was simple. It was also very helpful for us to understand all the various tasks that she was responsible for so we could reevaluate and streamline processes. Cons: Assigning permissions takes some getting used to. Once you wrap your head around it, it's not a big deal though. Read More Showing 1 - 10 of 24 Reviews [See All Reviews](https://www.softwareadvice.com/project-management/highgear-profile/reviews/) ## Other Top Recommended Workflow Management Software [Smartsheet](https://www.softwareadvice.com/project-management/smartsheet-profile/) **4.5** (3515) Recently recommended **46** times [Wrike](https://www.softwareadvice.com/project-management/wrike-profile/) **4.4** (3009) Recently recommended **46** times [kintone](https://www.softwareadvice.com/project-management/kintone-profile/) **4.7** (153) Recently recommended **26** times [Quickbase](https://www.softwareadvice.com/crm/quick-base-profile/) **4.4** (329) Recently recommended **16** times Stuck Between Options? 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