Kanban Tool software


41 reviews(5.0/5)
41 reviews(5.0/5)

Kanban Tool is a project management platform that enables users to visualize and organize their workflow. The solution offers real-time team collaboration tools and helps organizations to manage project tasks, track deadlines and allocate resources using digital kanban cards. On-premise and cloud-based deployments are available.

Kanban Tool includes time tracking, expense tracking, resource management, portfolio management, file sharing, issue management and reports and analytics. Users can organize tasks into backlogged items that require completion, in-progress tasks and completed objectives.

Kanban Tool can also predict project completion dates by analyzing data from previously completed projects. In addition, users can create diagrams, graphs and charts to visualize and present project information.

Three pricing models are available and a free trial is also offered. Support is provided through an online knowledge base. 

Supported Operating System(s):
Web browser (OS agnostic) , Windows 8 , Windows 10

41 Reviews of Kanban Tool

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  • Mary Grace from HPI

    Specialty: Manufacturing

    Number of employees: 501-1,000 employees

    September 2018

    Efficient Kanban Tool

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    I love using this tool because I can easily manage and track the status of my projects. It helps to my team to update their assignments from time to time.

    Cons

    Limited user for the free version. A little bit expensive but worth it for the organizations to make it better.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source
  • Simone from University of Padua

    Number of employees: 1 employee

    August 2018

    Great Kanban Tool!

    Ease-of-use
    Functionality
    Quality
    Support

    I enjoyed Kanban Tool in the last 6 months for personal and professional use. I have already recommended the tool to a colleague.

    Pros

    Easy to use
    Compact visualization
    Flexible
    Perfect also for personal use

    Cons

    Some interesting feature is available only in Premium profile

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Ran from Next Insurance

    Number of employees: 11-50 employees

    August 2018

    Great tool to disseminate and monitor team tasks

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    great tool overall.

    Pros

    Kanban is used by many departments for tasks.
    We are able to track and disseminate tasks to team members and know were additional resources are needed. Very intuitive UI interface.

    Cons

    unable to sort tickets visually, search tool can be improved much more to do quick and more in depth search.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 51-200 employees

    July 2018

    I used this with a small startup in the Philippines and it worked well.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    An easy visual for a team that spoke two different languages. There were also members of the sales team that had very minimal experience with project management requirements, documentation, and technology as a whole. The visual ease of this tool created less stress and everyone knew what expectations were required yesterday, today, and tomorrow. What held them up, what actions they had that held others in limbo, and of course the ability to celebrate in unison when the team accomplished a goal.

    Pros

    Language and cultural differences didn't slow down the learning of the team. The visual ease of the tool is phenomenal. Recording important files, checklists, due dates, and handoffs became very smooth.

    Cons

    There were older execs on the board that still preferred to see a Gantt chart for the integration of different services. This flies against what Kanban was meant to do. There was no easy way to export a report and create a Gantt chart for others. External reporting as a whole is not easy.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    July 2018

    A good tool to divide the work into parts, write each element on a card and put on the board

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Division of labour
    Columns with names to illustrate where each element is in the workflow.
    Assigns well-defined limits to the amount of elements that may be in progress in
    every moment of work flow.
    It measures the delivery time and optimizes it to make delivery as short as possible.
    -Measure the delivery time and
    optimizes the process to make the delivery time as small and predictable as possible.
    -It has a panel dedicated to statistics, which is very suitable in the analysis of the work done over a period of time

    Cons

    the free version is limited to two users and two tables, if you want to add more users and tables you have to choose the paid option, in addition the free version is used to manage only simple projects with small teams

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Felix from Hospitality Industry

    Specialty: Other

    Number of employees: 1,001-5,000 employees

    April 2018

    Looking for a smart way to get away from sticky notes?

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    I use this tool to organize all tasks within our little two person department. I started some weeks ago because I had so many notes in my paper organizer, in Outlook and sticky notes. It takes only minutes to setup and create tasks in Kanban. Since this day my colleague and I are using it every day and can see efficiency increasing already. For our needs a very well developed solution. Thank you.

    Pros

    Create your "first" draft within minutes
    Even free version offers a huge range of useful add-ons to manage your tasks
    You can customize almost everything to your needs

    Cons

    If you are looking for a simple cloud based tool to get rid of your paper notes and Outlook notifications there are no cons in my opinion.

    This review was submitted organically. No incentive was offered
    Review Source
  • Miguel from MiAGon LLC

    Specialty: Web Design / Development

    Number of employees: 2-10 employees

    April 2018

    A Kanban board that caters to any needs

    Ease-of-use
    Functionality
    Quality
    Support
    N/A

    Kanban Tool is truly one of the best Kanban applications I have seen. It is definitely a Kanban purist, providing functionality beyond simple boards with drag and drop functionality. It provides plenty of features to make this a very functional application for environments who truly embrace the use of Kanban boards. The UI is simple and clean... nothing fancy, just pure functionality.

    Pros

    Kanban Tool offers true kanban board functionality with an amazing number of features and customization abilities not found in other Kanban products. Kanban Tool lets you create Kanban boards of any size and style. Start with a default simple board and expand columns and swimlanes as needed. Customize the cards by various types, as well as customize the fields you wish to display. Kanban Tool starts with 11 fields and lets you add another 15 custom fields. Reconfigure your board and choose from about 2 dozen power up apps to make your experience better.

    Cons

    Kanban Tool avoided the eye candy most other developers often rely on to bring customers on-board. They left well enough alone. No fancy UI's, just truly functional product. In hind-sight, this is not necessarily a CON, but thought it deserved to be mentioned.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source
  • Jenna from Pocketstop

    Number of employees: 11-50 employees

    April 2018

    This tool is very useful in keeping my to do list organized, tracking my time & reporting on it.

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    I find this tool to be extremely useful. Before using Kanban Tool, my Account Management team has been keeping time sheets that I built in Excel so that we could report on how we spend our time. My department is focused on finding as many efficiencies as possible in how we operate internally and support our clients so that our value can scale as much as possible. Kanban Tool is one of those major efficiencies!

    Cons

    So far, I haven't seen anything I don't like. I am curious to learn about all of the features to be sure my team is leveraging the tool to its fullest potential!

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Casmin from Jive Communications, Inc

    Number of employees: 501-1,000 employees

    March 2018

    Great tool for productivity.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Improved efficiency and team output.

    Pros

    It's a great tool to improve team productivity. Whether you're in software development, sales, or marketing, it's awesome. You can easily view everyone's tasks on one board and then assign new ones, rate tasks based on difficulty and time needed, set deadlines, and more.

    Cons

    It is the best tool for project tracking and staying on task and productive. The only little complaint I have is that unless you log in, you can't easily see all the changes that have been made.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 11-50 employees

    March 2018

    We love Kanban Tool

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Value for Money
    Pros

    We're able to easily manage complex projects. The add-ons give it additional functionality that comes in handy, and we can add anything we need ourselves.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Keshia from Health Center Association of Nebraska

    December 2017

    Great visual project management tool

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    This tool is very easy to use. With working on a team we could see where we were at with our projects.

    Cons

    I felt that this tool was very elementary for what my team and I were looking for. We tried this product out but ended up going for something more as we needed to share documents and such.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Michal from Heart Medical Devices

    December 2017

    Smartest management tool ever!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    It's truly easy.
    I've used several different tools to manage my work... but finally, I came to the right address.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Vipin from FIS

    Specialty: IT Services

    Number of employees: 10,000+ employees

    December 2017

    Love this product very much

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    About two months backs I was searching a product using which I could manage my personal work. I found many products and tried using those one by one. In all among them I found that kanban tool is very handy, easy to use, mobile application, excellent customer support.. etc. My overall experience is very good. Good luck team - kanbantool.com.

    Pros

    Light weight mobile application
    Easy to use
    Daily work status emails
    Free for 2 users ;-)
    Excellent customer support

    This review was submitted organically. No incentive was offered
    Review Source
  • Paul from Bridgestone

    Number of employees: 10,000+ employees

    September 2017

    its the core of tracking my time, work and efficiency

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Manage tasks in a mode 2 operation to show value in development

    Pros

    Its easy to use and fully customizable to an extent,

    great add on features in the power ups and can tailor the whole user exsperience

    Cons

    Reporting could be alot better and more engaging - i.e Dashboard for different views of the kanban flows, iterations etc.

    Also the 'archive' would be good if this presented better as its hard to store, or look at what you achieved

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Gabrielle from Groupe Entourage

    July 2017

    We were looking for a good project management system, after trying others, this one is perfect!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    I can manage a lot of tasksfrom a long period of time in the same page. The filter is working very well. The automatic Checklist helps me to not forgot any recurant tasks.

    Cons

    There is no available setting for a target column related to due date.
    The calendar on the right is small, it would be usefull to be able to open it in another window.

    Review Source: Capterra
  • Todd from PCMS

    Number of employees: 11-50 employees

    June 2017

    The only online kanban tool that checks off all the boxes

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    We got our project requirements and tasks under control quickly and allowed several stakeholders to "get on the same page" easily, streamlining communication and nailing down requirements. It's hard to imagine what this tool does not have. You can customize fields. Maybe customized reports? I don't know. It seems pretty complete to me. You can really hit the ground running with this tool AND it lets you import your items from Excel or other sources.

    Pros

    This software actually gives you columns AND swimlanes. You'll notice almost all of the competitors do not give you that. Managing items is simple as drag and drop, click and type. The online collaboration piece is solid and administration is a no brainer.

    Review Source: Capterra
  • Alexander from 1b.ru

    Number of employees: 501-1,000 employees

    May 2017

    Excellent tool if you have to work on several projects simultaniously

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    I'm am import procurement manager in a big retail chain of stores, so I have to work on many projects simultaniously and this is the only tool I found that provides that possibility in the most convenient way. Simply put a name of a project in a line and a task type in a column (for example, "to do", "doing", "review", "done") to handle all of them on just one board. Amazingly comfortable and productive

    Cons

    The android app is not user friendly. Bad UX design. Hope they will improve it.
    The design overall is far from perfect, so if an interface design is important for you, Asana or Trello might be a better option )

    Review Source: Capterra
  • Ryan from Solutionreach

    April 2017

    Flexible, Intuitive Time and Task Management

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    I was recently on the hunt for a task management tool that I could run separate from the commercial products used at my workplace. This would allow me to add in personal tasks and lower level tasks that weren't appropriate to track in the enterprise boards I was a part of. I came upon Kanban Tool and was immediately impressed by the set up options; At a basic level, you already have access to basic, time and event driven Kanban boards, as well as several types of team boards for collaboration. From there, you can further customize the columns, number of lanes, and functions. You can import and export tasks through .csv and and calendar, making everything portable. In practice, I was impressed with the simplicity of the cards on the board. They can be created by color, helpful when trying to manage a bunch of different workflows like I am. At a glance, I can also see the priority, days until due (or past due days!), and the number of sub-tasks within a card. That's right - You can set up checklists WITHIN the card, which is hugely useful. If you like to have a card for each subtask, you can do that to, and mark subsequent tasks as blocked until the subtask is complete. I also enabled a cool extra that causes cards to "fade" over time, giving another visual cue to things that aren't getting done. Time tracking for each task was a bit of a revelation. Once I got in the habit of shifting every task I was working (The timer starts as soon as you put it in the "in progress" zone), I got really good info on what type of tasks were chewing up time, and even on the fact that I was working on a lot of things throughout the day that I didn't think to track. Finally, Kanban Tool offers what they call "Power-ups", which are basically plugins. The ones I have been really excited about are the ability to attach files to Dropbox or Onedrive, a custom Chromecast feature that allows the board to be cast up to a TV (Great for my family chore board in particular!), and one that allows you to manipulate checklists without opening cards. In the end, the only real niggle I had with the product was that while I can manually arrange cards in the To Do area (I use multiple swim lanes), one lane can't be longer than the others. I am an enthusiastic product researcher, so I was a bit surprised when my productivity management hunt just lost steam after starting with Kanban Tool. For flexibility and daily use, I couldn't ask for more.

    Pros

    Flexibility, extensibility, intuitive interface.

    Cons

    Not being able to fully manually arrange to do items.

    Review Source: Capterra
  • Daniel from Venditum Latam

    Number of employees: 2-10 employees

    April 2017

    Excellent product for Project Managers across industries.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    I have tried Kanban Tool for six months and I can say it has all the features you can expect from these tools and it allows me to be more organized: it is visual, based on colored-notes, drag and drop, you can customize the work flow, for teams, analytics, etc. Take a look a it.

    Pros

    It has all the features you can find in other platforms.

    Cons

    It has room for improvement (the design). For example, I have also tried RealTimeBoard (awesome design).

    Review Source: Capterra
  • John from -

    Number of employees: 11-50 employees

    March 2017

    very useful

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Our team started to use this app some months ago and I must say that I am fully surprised how much time it saves and how it improves the organization and communication between the team members.

    Review Source: Capterra
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