Kanban Tool is a project management platform that enables users to visualize and organize their workflow. The solution offers real-time team collaboration tools and helps organizations to manage project tasks, track deadlines and allocate resources using digital kanban cards. On-premise and cloud-based deployments are available.

Kanban Tool includes time tracking, expense tracking, resource management, portfolio management, file sharing, issue management and reports and analytics. Users can organize tasks into backlogged items that require completion, in-progress tasks and completed objectives.

Kanban Tool can also predict project completion dates by analyzing data from previously completed projects. In addition, users can create diagrams, graphs and charts to visualize and present project information.

Three pricing models are available and a free trial is also offered. Support is provided through an online knowledge base. 

Example project board
Example project board

Example project board

Example project board

Example project board

Reports

Reports

User dashboard

User dashboard

Team members

Team members

Time tracking

Time tracking

Supported Operating System(s):

Web browser (OS agnostic), Windows 8, Windows 10



45 Reviews of Kanban Tool

Overall rating

5.0 / 5 stars

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Showing 1 - 20 of 45 reviews

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Magnus from Agilitech AB

Number of employees:  1 employee

Ease-of-use

Value for money

Functionality

November 2018

Great for personal efficiency

I use it only personally, it helps me prioritize and get focused.

Pros

Its quick and easy to use on a daily basis.

Cons

Can't change color easily (too many clicks currently)

Review Source: Capterra

Marie Kris from SAMC

Industry:  Manufacturing

Number of employees:  501-1,000 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Easy to Manage Tool

Pros

I like this tool in managing and deliberations of task to my team. I can easily organized the activities and monitor their work.

Cons

So far I have no negative experienced in this software. The functions and features are very great and easy to use.

Review Source

Ravichandran (Ravi) from Volvo Construction Equipment

Number of employees:  1,001-5,000 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

simple and detailed scrum board

Pros

the ease of use
collasping the story points
the ease of controlling what to display on the sticky
calendar integration
tools to review the progress
ability to add notes, attachments and checklist
quicky edit the scrum board layout
screen castable
multiuser
log of activites
searc option
can add task via email
and so on

Cons

changing the background
ability to customize the stickies on particular swimlane and category.
no much to dislike. i really like this tool.

Review Source: Capterra
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Verified Reviewer

Number of employees:  501-1,000 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Kanban Tool

Pros

Visual the Kanban Board
Dynamic table design
WIP ready

Cons

Cannot drag and drop swimlane
Cannot move swimlane to other board
Cannot export attached file

Review Source: Capterra

Mary Grace from HPI

Industry:  Manufacturing

Number of employees:  501-1,000 employees

Ease-of-use

Value for money

Customer support

Functionality

September 2018

Efficient Kanban Tool

Pros

I love using this tool because I can easily manage and track the status of my projects. It helps to my team to update their assignments from time to time.

Cons

Limited user for the free version. A little bit expensive but worth it for the organizations to make it better.

Review Source

Simone from University of Padua

Number of employees:  1 employee

Ease-of-use

Customer support

Functionality

August 2018

Great Kanban Tool!

I enjoyed Kanban Tool in the last 6 months for personal and professional use. I have already recommended the tool to a colleague.

Pros

Easy to use
Compact visualization
Flexible
Perfect also for personal use

Cons

Some interesting feature is available only in Premium profile

Review Source: Capterra

Ran from Next Insurance

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

August 2018

Great tool to disseminate and monitor team tasks

great tool overall.

Pros

Kanban is used by many departments for tasks.
We are able to track and disseminate tasks to team members and know were additional resources are needed. Very intuitive UI interface.

Cons

unable to sort tickets visually, search tool can be improved much more to do quick and more in depth search.

Review Source: Capterra
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Verified Reviewer

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

July 2018

I used this with a small startup in the Philippines and it worked well.

An easy visual for a team that spoke two different languages. There were also members of the sales team that had very minimal experience with project management requirements, documentation, and technology as a whole. The visual ease of this tool created less stress and everyone knew what expectations were required yesterday, today, and tomorrow. What held them up, what actions they had that held others in limbo, and of course the ability to celebrate in unison when the team accomplished a goal.

Pros

Language and cultural differences didn't slow down the learning of the team. The visual ease of the tool is phenomenal. Recording important files, checklists, due dates, and handoffs became very smooth.

Cons

There were older execs on the board that still preferred to see a Gantt chart for the integration of different services. This flies against what Kanban was meant to do. There was no easy way to export a report and create a Gantt chart for others. External reporting as a whole is not easy.

Review Source: Capterra
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Verified Reviewer

Ease-of-use

Value for money

Customer support

Functionality

July 2018

A good tool to divide the work into parts, write each element on a card and put on the board

Pros

Division of labour
Columns with names to illustrate where each element is in the workflow.
Assigns well-defined limits to the amount of elements that may be in progress in
every moment of work flow.
It measures the delivery time and optimizes it to make delivery as short as possible.
-Measure the delivery time and
optimizes the process to make the delivery time as small and predictable as possible.
-It has a panel dedicated to statistics, which is very suitable in the analysis of the work done over a period of time

Cons

the free version is limited to two users and two tables, if you want to add more users and tables you have to choose the paid option, in addition the free version is used to manage only simple projects with small teams

Review Source: Capterra

Felix from Hospitality Industry

Industry:  Other

Number of employees:  1,001-5,000 employees

Ease-of-use

Value for money

Customer support

Functionality

April 2018

Looking for a smart way to get away from sticky notes?

I use this tool to organize all tasks within our little two person department. I started some weeks ago because I had so many notes in my paper organizer, in Outlook and sticky notes. It takes only minutes to setup and create tasks in Kanban. Since this day my colleague and I are using it every day and can see efficiency increasing already. For our needs a very well developed solution. Thank you.

Pros

Create your "first" draft within minutes
Even free version offers a huge range of useful add-ons to manage your tasks
You can customize almost everything to your needs

Cons

If you are looking for a simple cloud based tool to get rid of your paper notes and Outlook notifications there are no cons in my opinion.

Review Source

Miguel from MiAGon LLC

Industry:  Web Design / Development

Number of employees:  2-10 employees

Ease-of-use

Functionality

April 2018

A Kanban board that caters to any needs

Kanban Tool is truly one of the best Kanban applications I have seen. It is definitely a Kanban purist, providing functionality beyond simple boards with drag and drop functionality. It provides plenty of features to make this a very functional application for environments who truly embrace the use of Kanban boards. The UI is simple and clean... nothing fancy, just pure functionality.

Pros

Kanban Tool offers true kanban board functionality with an amazing number of features and customization abilities not found in other Kanban products. Kanban Tool lets you create Kanban boards of any size and style. Start with a default simple board and expand columns and swimlanes as needed. Customize the cards by various types, as well as customize the fields you wish to display. Kanban Tool starts with 11 fields and lets you add another 15 custom fields. Reconfigure your board and choose from about 2 dozen power up apps to make your experience better.

Cons

Kanban Tool avoided the eye candy most other developers often rely on to bring customers on-board. They left well enough alone. No fancy UI's, just truly functional product. In hind-sight, this is not necessarily a CON, but thought it deserved to be mentioned.

Review Source

Jenna from Pocketstop

Number of employees:  11-50 employees

Ease-of-use

Functionality

April 2018

This tool is very useful in keeping my to do list organized, tracking my time & reporting on it.

Pros

I find this tool to be extremely useful. Before using Kanban Tool, my Account Management team has been keeping time sheets that I built in Excel so that we could report on how we spend our time. My department is focused on finding as many efficiencies as possible in how we operate internally and support our clients so that our value can scale as much as possible. Kanban Tool is one of those major efficiencies!

Cons

So far, I haven't seen anything I don't like. I am curious to learn about all of the features to be sure my team is leveraging the tool to its fullest potential!

Review Source: Capterra

Casmin from Jive Communications, Inc

Number of employees:  501-1,000 employees

Ease-of-use

Value for money

Customer support

Functionality

March 2018

Great tool for productivity.

Improved efficiency and team output.

Pros

It's a great tool to improve team productivity. Whether you're in software development, sales, or marketing, it's awesome. You can easily view everyone's tasks on one board and then assign new ones, rate tasks based on difficulty and time needed, set deadlines, and more.

Cons

It is the best tool for project tracking and staying on task and productive. The only little complaint I have is that unless you log in, you can't easily see all the changes that have been made.

Review Source: Capterra
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Verified Reviewer

Number of employees:  11-50 employees

Ease-of-use

Value for money

Functionality

March 2018

We love Kanban Tool

Pros

We're able to easily manage complex projects. The add-ons give it additional functionality that comes in handy, and we can add anything we need ourselves.

Review Source: Capterra

Keshia from Health Center Association of Nebraska

Ease-of-use

Value for money

Customer support

Functionality

December 2017

Great visual project management tool

Pros

This tool is very easy to use. With working on a team we could see where we were at with our projects.

Cons

I felt that this tool was very elementary for what my team and I were looking for. We tried this product out but ended up going for something more as we needed to share documents and such.

Review Source: Capterra

Michal from Heart Medical Devices

Ease-of-use

Value for money

Customer support

Functionality

December 2017

Smartest management tool ever!

Pros

It's truly easy.
I've used several different tools to manage my work... but finally, I came to the right address.

Review Source: Capterra

Vipin from FIS

Industry:  IT Services

Number of employees:  10,000+ employees

Ease-of-use

Value for money

Customer support

Functionality

December 2017

Love this product very much

About two months backs I was searching a product using which I could manage my personal work. I found many products and tried using those one by one. In all among them I found that kanban tool is very handy, easy to use, mobile application, excellent customer support.. etc. My overall experience is very good. Good luck team - kanbantool.com.

Pros

Light weight mobile application
Easy to use
Daily work status emails
Free for 2 users ;-)
Excellent customer support

Review Source

Paul from Bridgestone

Number of employees:  10,000+ employees

Ease-of-use

Value for money

Customer support

Functionality

September 2017

its the core of tracking my time, work and efficiency

Manage tasks in a mode 2 operation to show value in development

Pros

Its easy to use and fully customizable to an extent,

great add on features in the power ups and can tailor the whole user exsperience

Cons

Reporting could be alot better and more engaging - i.e Dashboard for different views of the kanban flows, iterations etc.

Also the 'archive' would be good if this presented better as its hard to store, or look at what you achieved

Review Source: Capterra

Gabrielle from Groupe Entourage

Ease-of-use

Value for money

Customer support

Functionality

July 2017

We were looking for a good project management system, after trying others, this one is perfect!

Pros

I can manage a lot of tasksfrom a long period of time in the same page. The filter is working very well. The automatic Checklist helps me to not forgot any recurant tasks.

Cons

There is no available setting for a target column related to due date.
The calendar on the right is small, it would be usefull to be able to open it in another window.

Review Source: Capterra

Todd from PCMS

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

June 2017

The only online kanban tool that checks off all the boxes

We got our project requirements and tasks under control quickly and allowed several stakeholders to "get on the same page" easily, streamlining communication and nailing down requirements. It's hard to imagine what this tool does not have. You can customize fields. Maybe customized reports? I don't know. It seems pretty complete to me. You can really hit the ground running with this tool AND it lets you import your items from Excel or other sources.

Pros

This software actually gives you columns AND swimlanes. You'll notice almost all of the competitors do not give you that. Managing items is simple as drag and drop, click and type. The online collaboration piece is solid and administration is a no brainer.

Review Source: Capterra

Displaying 1 - 20 of 45 reviews