--- title: "Kanban Tool Reviews, Pros and Cons - 2026 Software Advice" description: "Reviews of Kanban Tool. Learn how real users rate this software's ease-of-use, functionality, overall quality and customer support. Talk to our advisors to see if Kanban Tool is a good fit for you!" source_url: "https://www.softwareadvice.com/project-management/kanban-tool-profile/reviews/" page_type: "reviews" language: "en" --- 1 million+ businesses helped. Get advice Get Free Advice [Home](https://www.softwareadvice.com/) / [Workflow Management Software](https://www.softwareadvice.com/workflow/) / [Kanban Tool](https://www.softwareadvice.com/project-management/kanban-tool-profile/) / Kanban Tool Reviews Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. [Overview](https://www.softwareadvice.com/project-management/kanban-tool-profile/) Reviews [Alternatives](https://www.softwareadvice.com/project-management/kanban-tool-profile/alternatives/) # Kanban Tool User Reviews ## Reviews summary - Overall rating: 4.8/5 - Total reviews: 183 ### Secondary ratings - Ease of use: 4.8/5 - Customer support: 4.7/5 - Value for money: 4.7/5 - Functionality: 4.6/5 ### Rating distribution - 5 stars: 141 reviews (77%) - 4 stars: 42 reviews (23%) - 3 stars: 0 reviews (0%) - 2 stars: 0 reviews (0%) - 1 star: 0 reviews (0%) ### Most mentioned pros - Kanban Tool is an easy-to-use and effective project management solution that helps visualize workflows and improve team productivity. - It really helps me switch my mind from focusing on what I still need to do, to what I've actually done. - It helps to organize very well, there are many options for your cards, and the staff was very helpful when I needed some advice. ### Most mentioned cons - Unable to download the report details in Excel. - The setup was time-consuming. - The visuals are a bit simplistic. ## Kanban Tool customer reviews Showing reviews 1-25 of 183 (page 1). ### Super simple, super useful - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Mental Health Care - Company size: Self-Employed - Product usage: less than 1 year · daily - Reviewed: June 2026 - Review source details: This review was submitted organically. No incentive was offered I really like getting the daily summary as well. It really helps me switch my mind from focusing on what I still need to do, to what I've actually done. Helps me see the real reality of my date. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 4/5 - Customer support: 4/5 - Functionality: 4/5 #### Pros It's simplicity to use and it's effectiveness as supporting how I organize my time and tasks. Visually easy to see my tasks. #### Cons It could be useful to have an alert for for certain posts that have been on the "to do" column change colour after being there for over a week. --- ### Great tool - Overall rating: 4/5 - Reviewer: Verified Reviewer - Industry: Financial Services - Company size: 51-200 employees - Product usage: 3-5 years · daily - Reviewed: March 2026 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. I like how we can control the different stages of projects and implementations. The way all teams can monitor progress is a plus. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 4/5 - Functionality: 4/5 #### Pros It's easy to use and manage. I've changed companies but brought this tool to my new company and implemented it. #### Cons I still think sometimes it's difficult to move from other systems over because it's not exactly seamless but it's getting easier as the workforce is also changing and more tech savvy people are in it. --- ### The best project management tools - Overall rating: 5/5 - Reviewer: Fabiana Maria R. - Industry: Education Management - Company size: 5001-10000 employees - Product usage: less than 1 year · daily - Reviewed: January 2026 - Review source details: This review was submitted organically. No incentive was offered This tool delivers a clean, intuitive, and highly functional Kanban experience that’s great for individuals, small teams, or even larger groups needing simple workflow visibility. It’s not overloaded with unnecessary features, but still offers enough power and flexibility once you get familiar with it. I recommend it to anyone looking for a hassle-free way to manage their tasks and projects #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Kanban Tool is an easy-to-use and effective project management solution that helps visualize workflows and improve team productivity. Its drag-and-drop boards, customization options, and collaboration features make task tracking simple and transparent. #### Cons Though the interface could feel more modern, it remains a reliable and practical tool for managing daily work efficiently. --- ### Usando o Kanban Tool - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Architecture & Planning - Company size: 2-10 employees - Product usage: 3-5 years · daily - Reviewed: June 2025 - Review source details: This review was submitted organically. No incentive was offered #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros I really enjoy how intuitive and easy to use the Kanban Tool board is. The level of customization available allows me to tailor the board perfectly to my workflow and project needs, making task management much more efficient. Without a doubt, one of the standout features for me is the seamless integration with Google Drive. This connection adds a lot of flexibility and makes it incredibly easy to attach and manage documents directly within my tasks, bringing greater fluidity and organization to my daily work routine #### Cons I have no complaints at all. The system as a whole meets my needs very well and helps promote productivity and organization in my daily tasks. --- ### Simple effective tool - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Construction - Company size: 2-10 employees - Product usage: less than 1 year · daily - Reviewed: November 2025 - Review source details: This review was submitted organically. No incentive was offered Very happy. It helps to organize very well, there are many options for your cards, and the staff was very helpful when I needed some advice. It’s a great tool! Thank you #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Honestly, it’s a simple tool to use, it helps to organize very well, there are many options for your cards, and the staff was very helpful when I needed some advice. It’s a great tool! Thank you #### Cons Really nothing at all, it’s a great tool. The pricing is on point and the customer service is fantastic. --- ### Kanban Tool user of 5 years - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Telecommunications - Company size: 51-200 employees - Product usage: 3-5 years · daily - Reviewed: April 2022 - Review source details: This review was submitted organically. No incentive was offered My overall experience has been good, quick setup, customization, and the support group was very responsive to any challenges I experienced with the product. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros When I became a project manager, I originally discovered Kanban Tools and wanted a visual way of tracking small sub-projects with short life cycles. It was easy to set up and adjust to the project's demands. #### Cons Today, I can't think of any cons, as most of them have been worked out. However, I will suggest more ideas to improve Kanban Tools with continued use. --- ### Early days of managing my personal "me do" backlog while I take a career break - Overall rating: 4/5 - Reviewer: Verified Reviewer - Industry: Information Technology and Services - Company size: Self-Employed - Product usage: less than 1 year · daily - Reviewed: May 2022 - Review source details: This review was submitted organically. No incentive was offered #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 4/5 - Functionality: 4/5 #### Pros For my current use, it had basic features available for free. The application was seamlessly accessible via browser and the mobile app. Must-have features worked with no issue at all. #### Cons For now, nothing comes to mind as I've been using the free version. I hope to access additional features in the coming weeks so that I have a better 'story' to tell about my completed stories and I can share my board with my partner. --- ### The tool that takes your projects to another nicel - Overall rating: 4/5 - Reviewer: Verified Reviewer - Industry: Hospital & Health Care - Company size: 1001-5000 employees - Product usage: 1-3 years · daily - Reviewed: April 2024 - Review source details: This review was submitted organically. No incentive was offered It really is one of the best project management tools, managing tasks has never been so easy #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 3/5 #### Pros The most impressive thing about this tool is that it is super easy to manage projects and tasks, users adapt very quickly and easily to using it #### Cons I don't really like the way of displaying the tasks, it's kind of obsolete. I really think it can be made a little more suitable for today compared to others. --- ### Ease of use and functionality - Overall rating: 5/5 - Reviewer: Ryan K. - Industry: Health, Wellness and Fitness - Company size: Self-Employed - Product usage: less than 1 year · weekly - Reviewed: September 2023 - Review source details: This review was submitted organically. No incentive was offered Overall positive so far. It provides me with the fundamental pieces that I need to implement Agile practices into my business to stay on top of things. #### Ratings breakdown - Ease of use: 5/5 - Functionality: 4/5 #### Pros The initial setup was easy as I was looking for a simple Kanban tool that I could integrate into my business quickly and with little cost. #### Cons The navigation was less intuitive than I expected at first, but learning the flow was not difficult. --- ### A crucial tool - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Government Administration - Company size: 201-500 employees - Product usage: less than 1 year · daily - Reviewed: October 2025 - Review source details: This review was submitted organically. No incentive was offered Overall, the tool has been crucial in my daily organization process, both individually and with my teams. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Kanbantool is a simple and very visual tool. With just a few clicks, you can list your information and start working. Extensions also allow you to customize new features specific to each board. #### Cons Some settings are a bit hidden, so to customize the board's lanes, rename them, or make other changes, you'll need to look more closely to find where these settings can be made. --- ### Data Organization on another level - Overall rating: 4/5 - Reviewer: Verified Reviewer - Industry: Mechanical or Industrial Engineering - Company size: 11-50 employees - Product usage: less than 1 year · daily - Reviewed: April 2025 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Great tool for putting the data points in the right place and hiding the background distractions. #### Ratings breakdown - Ease of use: 4/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros Visually appealing and organizes the data in custom ways to suit our business model. #### Cons I try to move or reorder columns and struggle with that aspect. #### Vendor response Hi Bruce, Thank you for posting the review - we're delighted to know you appreciate Kanban Tool. Please note columns can be moved or reordered from the Settings → Board Editor page, with the use of the left/right arrows on the side of each column: https://kanbantool.com/support/kanban-board#how-to-edit-a-board Please feel free to email us in case of any other questions :) Replied April 2025 --- ### Kanban is the best - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Accounting - Company size: 51-200 employees - Product usage: less than 1 year · daily - Reviewed: May 2025 - Review source details: This review was submitted organically. No incentive was offered Overall good to manage to the project team well. We are using this tool for project management in group of team. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Easy to manage task between the Team and good review Good to create different boards and add the teams . #### Cons Reporting should be enhancement as we need data in Excel for review . Unable to download the report details in Excel. #### Vendor response Hi Miteen, Thank you for the review - we're glad to see you like Kanban Tool. Please note all of the Analytics, as well as the Time Report, can be exported to a spreadsheet file. You can also export the board data itself: https://kanbantool.com/support/integrations#how-to-export-tasks-to-excel-or-csv In case of any issues, please reach out to support@kanbantool.com. Replied May 2025 --- ### New user to Kanban tool - Overall rating: 4/5 - Reviewer: Kelley G. - Industry: Retail - Company size: Self-Employed - Product usage: a free trial · daily - Reviewed: April 2025 - Review source details: This review was submitted organically. No incentive was offered Very good so far. Very easy to set up and utilize. Makes visualizing stages of my projects so much easier. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros For just stumbling upon this as I was trying to find a way to visualize all my window treatment projects through the fabrication process, I now can’t not use it. The visual and ability to Move the parts through each process is terrific. #### Cons Nothing as of yet. I use this mostly in my phone so the date section is really small and hard to see but still working through it. --- ### Great, reliable, user friendly product - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Information Technology and Services - Company size: 51-200 employees - Product usage: less than 1 year · daily - Reviewed: August 2024 - Review source details: This review was submitted organically. No incentive was offered Fast, reliable and easy to use, easy to customize, overall very user friendly. I really liked that it's more about function than aesthetics (even though I really love the way it looks, it maybe is just not for everyone) #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros Ease of use and ease of transfer from task managment apps, very nice customization features, you can make it look the way you can really overview all the tasks for work. I really like the power-ups, add-ons that make it easier to work on and keep track of tasks. #### Cons You can't choose which swimlane or column is the 'Completed' section of the table. This way, I get some negative due dates on tasks, even though I put it to the Completed swimlane, but since I can't make that section the finished tasks section, I have to manually delete the due date. --- ### Kanban Tool helps me be more efficient - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Insurance - Company size: 1001-5000 employees - Product usage: 1-3 years · weekly - Reviewed: January 2023 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. I currently manage 2.5 programs and always have lots to do (tasks big and small). Kanban tool helps me keep what needs to be done, what’s in progress, and what’s complete in order.Also, it’s a great collaboration/reporting tool to use with others. Thanks to Kanban Tool, I can more easily identify gaps and direct my energy/effort in the places that need it most #### Ratings breakdown - Ease of use: 5/5 - Functionality: 5/5 #### Pros Ease of use, intuitiveness, and the ability to see what I have to do all at once. It’s ingenious, simple, and effective. #### Cons I have no cons to report; for how I use the software, it satisfies all my needs. --- ### Really good tool - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Fund-Raising - Company size: 2-10 employees - Product usage: less than 1 year · daily - Reviewed: March 2025 - Review source details: This review was submitted organically. No incentive was offered #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Easy to work with and super easy to share with colleagues at work. #### Cons I like everything so I can not think about any negative point. --- ### Immediate Visibility into my workflow - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Retail - Company size: 2-10 employees - Product usage: a free trial · daily - Reviewed: March 2022 - Review source details: This review was submitted organically. No incentive was offered I was looking for a tool to create an actual view of my production environment and good flow metrics. In a very short period of time I have created a view that matches the flow of my work and is also able to adapt. The ability to create workstations for each phase of work and to subdivide those into working and waiting states has given me positive control of my orders. The ability to create swimlanes for expedited work and to visually highlight blockages makes it possible to better visualize the real state of our work. #### Ratings breakdown - Ease of use: 5/5 - Functionality: 5/5 #### Pros Ability to have multiple tiers within a column that allows me to build out a real view of my process. Clarity of the view on screen to improve visibility of the process Potential to present the board on a larger screen in the workspace to provide live visibility of the state of work Initial reporting that provides basic metrics #### Cons I would like a little more reporting granularity so I can see and analyze times work spends sitting and show that in a graphical way. I would like a tighter restriction on WIP limits. It is present but not enforced. --- ### Avis kanban tool - Overall rating: 4/5 - Reviewer: Ezéchiel D. - Industry: Construction - Company size: 2-10 employees - Product usage: less than 1 year · daily - Reviewed: October 2023 - Review source details: This review was submitted organically. No incentive was offered It is very useful software for any company and collective work. With the tables that the application has, I manage several tasks and projects at the same time. These graphs allow me to realize and monitor the performance of my colleagues. #### Ratings breakdown - Ease of use: 4/5 - Functionality: 4/5 #### Pros It is very useful software for any company and collective work. With the tables that the application has, I manage several tasks and projects at the same time. These graphs allow me to realize and monitor the performance of my colleagues. #### Cons I haven't found any disadvantages for this software. I've been using it for almost a year without any problem. --- ### Kanban Tool Review - Overall rating: 4/5 - Reviewer: Verified Reviewer - Industry: Business Supplies and Equipment - Company size: 201-500 employees - Product usage: 1-3 years · daily - Reviewed: September 2023 - Review source details: This review was submitted organically. No incentive was offered #### Ratings breakdown - Ease of use: 3/5 - Functionality: 5/5 #### Pros One of the most valuable aspects of Kanban Tool is the ability to have a consolidated view of everyone's tasks on a single board, which not only streamlines project management but also facilitates the efficient allocation of new tasks as needed. This centralized visibility promotes enhanced collaboration, enables better task prioritization, and simplifies the process of assigning new responsibilities to team members, ultimately contributing to improved productivity and project success. #### Cons While it's effective for task management and project tracking, it can be costly, challenging to access support, and has a steep learning curve. --- ### the best tool for organization - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: E-Learning - Company size: Self-Employed - Product usage: less than 1 year · daily - Reviewed: July 2024 - Review source details: This review was submitted organically. No incentive was offered This year I was looking for a tool to organize all my courses, and I found this one. I really love this tool because it's very useful. I noticed that I improved considerably in organization, and I believe I can say that I obtained better grades by putting absolutely everything I had to do on it. It's a great tool for students. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros I love the simplicity of the platform. It's very useful if you don't want to spend time figuring out how to use every tool. I really appreciate it, and I also find the aesthetics very comfortable. I organize my university courses with it, and it's very useful to put all my tasks with dates so I don't forget them. #### Cons There aren't many tools to change the color of the tables and the background. --- ### Kanbantool ... an easy to use flexible solution to use Kanban in your projects - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Management Consulting - Company size: 2-10 employees - Product usage: less than 1 year · daily - Reviewed: September 2021 - Review source details: This review was submitted organically. No incentive was offered It does my daily business in project management much easier #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Flexibility, Customizing your needs, Short way from general overview to detailed information, differnt platforms Mac/Windows/iOS/Android, linking to all kind of attachments #### Cons No, at the moment there are no critical gaps in using it --- ### A great tool for taking the lessons from the software development world into other domains. - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Non-Profit Organization Management - Company size: 2-10 employees - Product usage: less than 1 year · daily - Reviewed: September 2021 - Review source details: This review was submitted organically. No incentive was offered #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros When working as software development manager with multiple teams juggling many priorities and interruptions, I found the Kanban methodology extraordinarily beneficial in helping to organize multiple complex work streams. This affordable Kanban tool provides the same benefits for managing my personal affairs and volunteer organization commitments, by helping me easily break down often daunting/unpleasant epics into manageable chunks and defining the custom workflow I need to most effectively actually progress/accomplish them. #### Cons No shortcomings yet for my use but will update if I uncover any. --- ### Kanban tool improved onboarding! - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Hospital & Health Care - Company size: 1001-5000 employees - Product usage: a free trial · daily - Reviewed: July 2024 - Review source details: This review was submitted organically. No incentive was offered Kanban tool has made our onboarding experience much better. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros Multiple swim lanes Customizable fields Feature rich Importing and exporting cards/data with drag and drop ease Customer service quick responses #### Cons Dates required to be yyyy-mm-dd format only --- ### This app is incredibly useful - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Hospital & Health Care - Company size: 51-200 employees - Product usage: 1-3 years · daily - Reviewed: March 2023 - Review source details: This review was submitted organically. No incentive was offered #### Ratings breakdown - Ease of use: 5/5 - Functionality: 5/5 #### Pros I find Kanban Tool to be incredibly useful because of its user-friendly interface. It's simple to set up and use, and it has a variety of useful features that make it an effective tool for managing tasks and projects. The color-coded cards and boards effectively display tasks, priorities, and progress, and the mobile apps make it easy to keep up with tasks and projects no matter where you are. #### Cons There is nothing wrong with the tools or features as they are functioning optimally and the design is excellent. --- ### Managing daily work - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Transportation/ Trucking/ Railroad - Company size: 5001-10000 employees - Product usage: less than 1 year · daily - Reviewed: June 2022 - Review source details: This review was submitted organically. No incentive was offered #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros The ability to color-code an put into customized swimlanes, gives a great overview of tasks and deadlines. The ability to take notes in tasks provides the option to have both an agile management tool and a document handling system in one place. #### Cons I have not found any shortcomings in my use of Kanban tool, I have reached out to the support team, as I felt I was missing a feature, and they were quick to respond and guide me to the needed solution ---