--- title: "Kantata Software Reviews, Demo & Pricing - 2026" description: "Review of Kantata Software: system overview, features, price and cost information. Get free demos and compare to similar programs." source_url: "https://www.softwareadvice.com/project-management/mavenlink-profile/" page_type: "product" language: "en" --- [Home](https://www.softwareadvice.com/) / [Project Management Software](https://www.softwareadvice.com/project-management/) / Kantata Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/project-management/kantata-profile/reviews/)[Alternatives](https://www.softwareadvice.com/project-management/kantata-profile/alternatives/) # Kantata Review Custom quote Free trial 1 plan Wondering if Kantata is right for your organization? Our Project Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pros and Cons - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview Kantata 4.2 [(628)](https://www.softwareadvice.com/project-management/kantata-profile/reviews/) Pricing Pricing available upon request ### About Kantata Kantata helps professional services organizations of 50 to 5,000+ employees ensure consistent excellence and profitability across every project. With a platform that connects everything from scoping to resourcing to forecasting, you can always deliver amazing. The real challenge for most PS organizations is that their projects are so unpredictable. They never really know how an engagement is going to play out until it’s too late to do anything about it. And that undermines profits, strains resources, and leaves clients wondering what they’re really paying for. Kantata PSA puts an end to unpredictable projects by enabling you to: • Instantly assemble the ideal team – so you can deploy resources based on the best match for scope, scheduling, skillsets, and more • Easily amplify institutional knowledge – by turning past experience into real-time intelligence so all your expertise is available to all your people • Confidently forecast every outcome – with an accurate, comprehensive view of everything from revenue and margins to capacity and sentiment Not every services firm operates the same way — and your PSA shouldn’t either. Kantata is the only PSA offering both a Salesforce-nat... ive and an open infrastructure option, so you can choose the ecosystem that fits your business. With over 1,200 prebuilt connectors — including Salesforce, NetSuite, HubSpot, Workday, Sage Intacct, Microsoft Dynamics 365, Google Workspace, and Jira — Kantata extends the value of your existing tech stack while keeping all your operational data connected in one AI-powered platform. That’s why professional services organizations across software, IT services, management consulting, and marketing agencies rely on Kantata to operate with greater precision, predictability, and profitability. Leading organizations like Deloitte, Sage, and Hitachi trust Kantata, and our customers consistently achieve a 33% increase in on-time project delivery. Wondering if Kantata is right for your organization? Our Project Management Software selection experts can help you in 15 minutes or less. ## Kantata User Interface ## Popular Kantata Alternatives Main Product Kantata 4.2 [(628)](https://www.softwareadvice.com/project-management/kantata-profile/reviews/) Ratings Breakdown - 3.96Ease of use - 4.01Value for money - 4.21Customer support - 4.05Functionality Pricing Available upon request Get Price Alternative Product [Clockify](https://www.softwareadvice.com/hr/clockify-profile/) 4.8 [(9264)](https://www.softwareadvice.com/hr/clockify-profile/reviews/) Ratings Breakdown - 4.77Ease of use - 4.69Value for money - 4.59Customer support - 4.59Functionality Pricing Starting at $4.99 per month Get Price Alternative Product [NetSuite SuiteProjects Pro](https://www.softwareadvice.com/project-management/openair-profile/) 3.9 [(44)](https://www.softwareadvice.com/project-management/openair-profile/reviews/) Ratings Breakdown - 3.26Ease of use - 3.62Value for money - 3.43Customer support - 3.60Functionality Pricing Starting at $399.00 per month Get Price Alternative Product [monday.com AI Work Platform](https://www.softwareadvice.com/marketing/monday-com-profile/) 4.6 [(6108)](https://www.softwareadvice.com/marketing/monday-com-profile/reviews/) Ratings Breakdown - 4.49Ease of use - 4.28Value for money - 4.43Customer support - 4.45Functionality Pricing Starting at $9.00 per month Get Price Alternative Product [Wrike](https://www.softwareadvice.com/project-management/wrike-profile/) 4.4 [(3039)](https://www.softwareadvice.com/project-management/wrike-profile/reviews/) Ratings Breakdown - 4.18Ease of use - 4.20Value for money - 4.33Customer support - 4.31Functionality Pricing Starting at $10.00 per month Get Price Alternative Product [Smartsheet](https://www.softwareadvice.com/project-management/smartsheet-profile/) 4.5 [(3545)](https://www.softwareadvice.com/project-management/smartsheet-profile/reviews/) Ratings Breakdown - 4.32Ease of use - 4.35Value for money - 4.32Customer support - 4.35Functionality Pricing Starting at $9.00 per month Get Price ## Kantata Pros and Cons We analyzed 628 verified reviews for Kantata to find out what actual users really think. Select to learn more Intuitive And Clean Interface The platform features a user-friendly, visually appealing interface that is easy to learn and navigate. Users appreciate its clear layout, intuitive dashboard, and adaptability, making it accessible for both new and experienced team members. Responsive Support And Training Kantata offers responsive customer support, helpful onboarding, and ongoing training resources. Users value the quick ticket responses, live chat, and the willingness of the support team to listen to feedback and implement improvements. Centralized Project Coordination Tools Kantata brings project information, task assignment, and collaboration into one platform. Real-time updates, customizable views, and integrated communication help teams stay organized, track progress, and manage resources efficiently for projects of any size. Limited Task Customization Options Task management in Kantata can feel restrictive, with limited options for customizing statuses, bulk editing, sorting, and recurring tasks. Users find it cumbersome to organize, assign, and update tasks, especially on larger projects. Complex And Confusing Navigation Navigating Kantata often requires excessive clicking and can be confusing for new users. Bugs, lack of user-defined views, and unintuitive menu placement make it harder to find information and complete tasks efficiently. Inflexible Expense And Billing Tools Expense and invoicing features lack flexibility, with limited currency support, manual processes, and weak integration with accounting tools. Users report difficulties with permissions, reporting, and reconciling invoices, leading to extra work. ## Kantata Pricing and Plans Starting price: Connect with an advisor for pricing Free Trial Free Version Custom Pricing available upon request No plan information available Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## Kantata Features - Popular features found in Project Management Billing & Invoicing Budget Management Document Management File Sharing Gantt/Timeline View Issue Management Kanban Board Milestone Tracking Multiple Projects Prioritization Resource Management Time & Expense Tracking - More features of Kantata Access Controls/Permissions Accounting Accounting Integration Activity Dashboard Activity Tracking Agile Methodologies Alerts/Notifications API Approval Process Control Assignment Management Audit Trail Bar Chart Billable Items Tracking Billable & Non-Billable Hours Budgeting/Forecasting Budget Tracking Bug Tracking Business Intelligence Business Process Automation Calendar Management Campaign Management Capacity Management Change Management Charting Client Management Client Portal Collaboration Tools Color Codes/Icons Commenting/Notes Communication Management Cost-to-Completion Tracking Customizable Branding Customizable Dashboard Customizable Fields Customizable Reports Customizable Templates Dashboard Data Import/Export Data Visualization Deadline Management Dependency Tracking Document Storage Drag & Drop Due Date Tracking Employee Activity Monitoring Estimating Event Triggered Actions Expense Tracking File Management File Transfer Financial Management Forecasting Graphical Workflow Editor HR Management Idea Management Integrated Business Operations Invoice Management Issue Tracking Leave Tracking @mentions Mobile Access Monitoring Multi-Currency Multiple Billing Rates Online Time Tracking Overtime Calculation Percent-Complete Tracking Performance Metrics Planning Tools Portfolio Management Progress Reports Progress Tracking Project Accounting Projections Project Management Project Planning Project Planning/Scheduling Project Scheduling Project Templates Project Time Tracking Project Tracking Project Workflow Proposal Generation QuickBooks Integration Quotes/Estimates Real-Time Analytics Real-Time Data Real-Time Monitoring Real-Time Notifications Real-Time Reporting Real-Time Updates Recurring Tasks Reimbursement Management Reminders Remote Access/Control Remote Support Reporting/Analytics Reporting/Project Tracking Reporting & Statistics Requirements Management Resource Allocation & Planning Resource Request Resource Scheduling Risk Management Role-Based Permissions Search/Filter Skills Tracking Status Tracking Summary Reports Tagging Task Management Task Planning Task Progress Tracking Task Scheduling Template Management Templates Third-Party Integrations Timer Timesheet Management Time Tracking Time Tracking by Client Time Tracking by Project Time Zone Tracking To-Do List Traditional Methodologies Utilization Reporting Vacation/Leave Tracking Version Control Visual Analytics Visualization Workflow Configuration Workflow Management ## Kantata Integrations SAP Concur Integration rated undefined from -1 review QuickBooks Online Integration rated undefined from -1 review Dynamics 365 Integration rated undefined from -1 review Google Drive Integration rated undefined from -1 review Expensify Integration rated undefined from -1 review Jira Integration rated undefined from -1 review See all 25 integrations ## Kantata User Reviews ## Kantata customer ratings - Overall rating: 4.2/5 - Total reviews: 628 ### Rating distribution - 5 stars: 290 reviews (46%) - 4 stars: 236 reviews (38%) - 3 stars: 68 reviews (11%) - 2 stars: 20 reviews (3%) - 1 star: 14 reviews (2%) ### Secondary ratings - Ease of use: 4.0/5 - Value for money: 4.0/5 - Customer support: 4.2/5 - Functionality: 4.1/5 --- ### Kantata review from Senior Developer - Overall rating: 5/5 - Reviewer: Dan F. - Verified reviewer: Yes - Industry: Market Research - Company size: 1001-5000 employees - Product usage: Used weekly for less than 2 years - Reviewed: August 2026 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Using Kantata to track hours and costs. Great way to track for many projects and different types of employees. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Great interface for employees to track hours, organize by different projects. Great and accurate tool to track costs. #### Cons I actually don’t have much negative to say about it. Setting up reports is often a difficult part in these programs. Anything we can do to make that easier is good. --- ### Professional Services Automation and Project Collaboration in One Package - Overall rating: 5/5 - Reviewer: Andy B. - Verified reviewer: Yes - Industry: Industrial Automation - Company size: 51-200 employees - Product usage: Used daily for less than 2 years - Reviewed: May 2024 - Review source details: This review was submitted organically. No incentive was offered The overall experience was positive - the implementation went well and the consultant kept us focused on the core items we wanted to implement first. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 4/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros The best feature of Kantata is that is provides a combination of Professional Services Automation (the ability to track time, assignments, tasks, project margins, etc.) along with an end-customer collaboration capability to jointly track project task progress, shared documents, and shared task progress. #### Cons The more challenging part of Kantata is the custom reporting aspects. During implementation, we have several custom reports built by the Kantata team. These are working acceptably, but if you want to modify or change those reports it takes a pretty high level of knowledge and experience. #### Reasons for choosing Kantata Kantata provided the combination of both PSA software and project execution collaboration with external customers. --- ### Kantata is a workhorse! - Overall rating: 4/5 - Reviewer: Dave H. - Verified reviewer: Yes - Industry: Information Technology and Services - Company size: 51-200 employees - Product usage: Used daily for more than 2 years - Reviewed: June 2025 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. great, i wish they would add more accounting into the system like project overhead and non-billable peoples hours and behind the scene stuff #### Ratings breakdown - Ease of use: 4/5 - Value for money: 4/5 - Customer support: 2/5 - Functionality: 3/5 #### Pros It has alot of depth and capabilities. I like it's abilities to give you actual usable data and for people to connect on the system #### Cons could be a little more user friendly. There is a descent learning curve but once you get the ecosystem figured out you can navigate easily #### Reasons for choosing Kantata it integrated into our QuickBooks. --- ### Great for small business, but tedious for big accounts - Overall rating: 3/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Industry: Pharmaceuticals - Company size: 501-1000 employees - Product usage: Used daily for more than 2 years - Reviewed: April 2026 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Overall, I think the idea of having everything available in one program is great for a small account with a few projects, however I feel that a lot of the features go missed with a large account. There are a lot of tasks that require multiple steps and with that needing double checked once complete, which can sometimes feel like you don't have time to manage other responsibilities because there are so many steps with project creation. #### Ratings breakdown - Ease of use: 2/5 - Value for money: 3/5 - Customer support: 3/5 - Functionality: 3/5 #### Pros I think Kantana has done a great job in their timeline developments, time tracking, and resource allocation. #### Cons I do sometimes feel as if there are too many moving parts in Kantata which makes it difficult to follow each step involved with project creation, etc. This would be a great resource for a small account, but it tends to get tedious with big accounts with a high volume of projects. Additionally, there are frequently bugs with resourcing allocation where the timeline says one thing, but the hours are behind. So needing to double check every time hours are distributed gets tedious. --- ### It's a fantastic time and task management system - Overall rating: 4/5 - Reviewer: Denise W. - Verified reviewer: Yes - Industry: Marketing and Advertising - Company size: 201-500 employees - Product usage: Used daily for more than 2 years - Reviewed: June 2022 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Mavenlink sits directly on our Salesforce platform, and it has been great for our business to have a more comprehensive perspective from Pre-Sales through project close-out ever since we implemented the product about three years ago with the help of Mavenlink's amazing support. From the perspective of Resource Management, I find everything about Mavenlink to be extremely well executed. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 4/5 - Functionality: 4/5 #### Pros My preferred time management application is extremely feature-rich, allowing for extensive customization of how time and money are spent. Mavenlink is a great addition to our corporate finance tools since it provides us with a new way to examine data and monitor progress on several fronts simultaneously. For me, it's a plus that Mavenlink is always working to enhance its platform and provide new educational resources for its users. #### Cons I haven't utilized many goods or features, but it would be helpful to have a consolidated dashboard where I can observe how everything is interacting with one another. #### Reasons for switching to Kantata Costs associated with time stamping are managed on every project via Mavenlink. A trustworthy time tracking tool also helps with future project budgeting and estimating. Our company has made great strides in winning acceptance of proposal estimates since deploying Mavenlink. --- ### New user, smooth implementation - Overall rating: 5/5 - Reviewer: Christine W. - Verified reviewer: Yes - Industry: Market Research - Company size: 51-200 employees - Product usage: Used daily for less than 6 months - Reviewed: January 2022 - Review source details: This review was submitted organically. No incentive was offered The technical consultant support during the implementation was fantastic. Our POC was great about helping us stay on track with all that needed to be tackled as well providing us in the moment or chasing down answers we needed to keep things moving. Adoption within the organization has been successful - a mix of the training support we got from ML and our own custom support. But the intuitiveness of the tool helped the adoption be smooth. Now we are just starting to reap the benefits of the visibility, insights and better overall management of our work. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 4/5 - Functionality: 5/5 #### Pros We are new to having a PSA and PM tool. So it was great to go from each department having their own spreadsheets to one point of truth and full visibility across the project. But as well - all the in built finance management and integrations we setup has streamlined so many additional administrative elements of managing our work. And the real time visibility to project performance (timelines and finances) is great. #### Cons Navigating some of the integrations has been a little longer than I would have hoped for the roll-out. The support to get things implemented was not as timely as we would have hoped. #### Reasons for choosing Kantata It not only met our needs but excelled compared to others. It has additional functionality we can grow into as we evolve and advance. --- ### Awesome platform that's only getting better - Overall rating: 5/5 - Reviewer: Mike C. - Verified reviewer: Yes - Industry: Marketing and Advertising - Company size: 51-200 employees - Product usage: Used daily for less than 2 years - Reviewed: October 2019 - Review source details: This review was submitted organically. No incentive was offered Overall, using Mavenlink has been great - it has made a very positive impact on day-to-day functions as a business. I would recommend it highly to agencies for its flexibility and extensive functionality to manage resources and projects. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros The reporting functionality Mavenlink offers is extensive and has enabled us to get much better visibility to our project, program, portfolio and resourcing data. Which in turn has allowed us to set/adjust our KPI/KRIs and better inform business decisions with the data we have available. In using Mavenlink how it's meant to be used, not only have we improved our business practices but our PMO has gained valuable insight into important aspects of the business that were previously siloed. The fact that Mavenlink actually continues to improve its platform based on user feedback is a massive plus, as new functionality becomes available to better utilize the platform. #### Cons There are some small (very small in most cases) problems we have with some functionality i.e. the naming/categorization of metrics in the reporting suite could be clearer, when approving/rejecting timesheets, adding a comment to a specific entry would be preferable, rather than the comment being published to all entries. #### Reasons for choosing Kantata Fitted to our budget and offered functionality we saw as essential to resource management. #### Reasons for switching to Kantata Budgetary reasons mainly but we also needed a platform that would allow us to manage resources more efficiently as well. --- ### Review of Kanata - Overall rating: 4/5 - Reviewer: Rakhi V. - Verified reviewer: Yes - Industry: Information Technology and Services - Company size: 51-200 employees - Product usage: Used weekly for less than 2 years - Reviewed: April 2026 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Kantata feels powerful and enterprise-ready, especially for agencies or services teams that need visibility into resourcing and financials. When it’s well configured, it gives leadership-level clarity, but it does require discipline and admin effort to keep setups consistent and reporting trustworthy. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 4/5 - Customer support: 4/5 - Functionality: 3/5 #### Pros It gives a clear picture of project health in one place—resourcing, budgets, and delivery status are tied together, so you’re not stitching reports from multiple tools. I also like that it makes capacity planning more concrete, especially when multiple projects are competing for the same people. #### Cons It often takes extra configuration to build dashboards that answer simple questions (forecast vs actuals, utilization by team, burn vs budget), and small changes to fields can break a report. It can also feel heavy for day-to-day use: logging time and updating project details can involve too many clicks, and if project setup isn’t standardized, data quality drifts quickly (duplicate fields, inconsistent naming, mismatched project types). --- ### The system has worked mainly as expected and it is good - Overall rating: 4/5 - Reviewer: Peter B. - Verified reviewer: Yes - Industry: Information Technology and Services - Company size: 11-50 employees - Product usage: Used daily for less than 2 years - Reviewed: January 2026 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Having everything (Budget, Billing) in one location gives credibility to clients as we send them reports. Not having to open 5 Tabs at the same time to see the budget and billing information is a plus. I am simply happy that the proofing for those large files will upload, even if it is slow. In the workload planner view, we can determine who is working the most. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros I am writing this message, while the heating unit located in my office is clicking, clicking, clicking I’m glad your Kanban boards moved when I clicked on them, I was afraid they would be extremely slow and therefore annoying. I received a response immediately from [sensitive content hidden] in Support which I did not expect. The system saves me a lot of time creating the template for each of the recurring items. I like the timer feature to track our developers and their billable hours. #### Cons I think the email notifications are way too many unless you turn them off completely. I believe my largest complaint is how long it takes the scheduler to load due to the fact the data gets updated each time I scroll through the scheduler and honestly causes eye strain. When you have very large projects, the mobile app is essentially worthless, it freezes constantly. --- ### Kantata Review - Overall rating: 4/5 - Reviewer: William R. - Verified reviewer: Yes - Industry: Food Production - Company size: 201-500 employees - Product usage: Used daily for less than 6 months - Reviewed: May 2026 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Overall, it’s been a good experience. It’s a useful tool once you get used to it, but there’s definitely a learning curve. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 4/5 - Customer support: 4/5 - Functionality: 4/5 #### Pros I like how easy it is to see project progress and manage resources. The reporting tools are helpful and give good visibility into what’s going on. #### Cons It can be a bit confusing to use at first, and some things take more steps than they probably should. --- Showing 1 - 10 of 628 Reviews [See All Reviews](https://www.softwareadvice.com/project-management/kantata-profile/reviews/) ## Kantata Popular Comparisons [Clockify vs Kantata](https://www.softwareadvice.com/hr/clockify-profile/vs/kantata/)[NetSuite SuiteProjects Pro vs Kantata](https://www.softwareadvice.com/project-management/kantata-profile/vs/openair/)[monday.com AI Work Platform vs Kantata](https://www.softwareadvice.com/project-management/kantata-profile/vs/monday-com/)[Wrike vs Kantata](https://www.softwareadvice.com/project-management/kantata-profile/vs/wrike/)[Smartsheet vs Kantata](https://www.softwareadvice.com/project-management/kantata-profile/vs/smartsheet/)[Adobe Workfront vs Kantata](https://www.softwareadvice.com/project-management/kantata-profile/vs/workfront/)[Scoro vs Kantata](https://www.softwareadvice.com/project-management/kantata-profile/vs/scoro/)[Jira vs Kantata](https://www.softwareadvice.com/project-management/atlassian-jira-profile/vs/kantata/)[ClickUp vs Kantata](https://www.softwareadvice.com/project-management/clickup-profile/vs/kantata/)[Teamwork.com vs Kantata](https://www.softwareadvice.com/project-management/kantata-profile/vs/teamwork-pm/)[Zoho Projects vs Kantata](https://www.softwareadvice.com/project-management/kantata-profile/vs/zoho-projects/)[Asana vs Kantata](https://www.softwareadvice.com/project-management/asana-profile/vs/kantata/) [Compare All Alternatives](https://www.softwareadvice.com/project-management/kantata-profile/alternatives/) ## Other Top Recommended Project Management Software [Smartsheet](https://www.softwareadvice.com/project-management/smartsheet-profile/) **4.5** (3545) Recently recommended **59** times [Wrike](https://www.softwareadvice.com/project-management/wrike-profile/) **4.4** (3039) Recently recommended **55** times [Project Insight](https://www.softwareadvice.com/project-management/project-insight-profile/) **4.5** (94) Recently recommended **30** times [NetSuite SuiteProjects Pro](https://www.softwareadvice.com/project-management/openair-profile/) **3.9** (44) Recently recommended **25** times Stuck Between Options? 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