---
title: "Microsoft Planner vs Trello - 2026 Comparison - Software Advice"
description: "Microsoft Planner vs Trello - See how these products stack up against each other with real user reviews, product feature comparisons and screenshots. Find out which one is best for your organization."
source_url: "https://www.softwareadvice.com/project-management/microsoft-planner-profile/vs/trello/"
page_type: "comparison"
language: "en"
publication_date: "2026-10-28"
---
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Microsoft Planner vs Trello
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Updated October 28, 2026
# Microsoft Planner vs. Trello: 2026 Comparison
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Updated October 28, 2026
# Microsoft Planner vs. Trello: 2026 Comparison
Skip hours of research. Get your top 5 matches from an expert in 15 minutes, 100% free.
Free Expert Guidance
Real Human Advice
1M + Businesses Helped
Product comparison
Compare up to 3 products side-by-side
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[](https://www.softwareadvice.com/project-management/microsoft-planner-profile/)
[Microsoft Planner](https://www.softwareadvice.com/project-management/microsoft-planner-profile/)
4.3
[(299)](https://www.softwareadvice.com/project-management/microsoft-planner-profile/reviews/)
Starting Price
$10.00per month
Free trial: Not available
Free version: Available
Pros:
Not enough reviews
Cons:
Not enough reviews
Who uses Microsoft Planner
Based on 299 reviews
- Popular among: Small businesses
- Most common industries: IT & Software Development (19%), Professional Services (10%) and Education & Learning (8%)
- Top use case: Task Management (65%)
77% of users recommend this product
[](https://www.softwareadvice.com/project-management/trello-profile/)
[Trello](https://www.softwareadvice.com/project-management/trello-profile/)
4.5
[(23641)](https://www.softwareadvice.com/project-management/trello-profile/reviews/)
Starting Price
$5.00per month
Free trial: Available
Free version: Available
Pros:
- Project tracking
- Task management
Cons:
- Lack of advanced features
- Limitations in free versions
Who uses Trello
Based on 23641 reviews
- Popular among: Small businesses
- Most common industries: IT & Software Development (25%), Professional Services (17%) and Education & Learning (7%)
- Top use cases: Task Management (11%), Project Management (9%) and Project Tracking (4%)
78% of users recommend this product
[](https://www.softwareadvice.com/project-management/microsoft-planner-profile/)
Microsoft Planner
4.3
[(299)](https://www.softwareadvice.com/project-management/microsoft-planner-profile/reviews/)
[](https://www.softwareadvice.com/project-management/trello-profile/)
Trello
4.5
[(23641)](https://www.softwareadvice.com/project-management/trello-profile/reviews/)
+
Add product
Add product
## Microsoft Planner vs Trello: At a glance
* * *
Product ratings at a glance
| | Microsoft Planner | Trello |
| --- | --- | --- |
| Overall rating | 4.3
299 reviews | 4.5
23,641 reviews |
| Ease of use | 4.5 | 4.5 |
| Value for money | 4.5 | 4.5 |
| Functionality | 4.2 | 4.3 |
| Customer support | 4.3 | 4.3 |
| Ease of deployment | 4.6 | 4.6 |
Best in comparison
## User interface
* * *
## Key features
Features selected based on 23,940 reviews from Project Management
* * *
@mentions
N/A
Access Controls/Permissions
N/A
Alerts/Notifications
N/A
Assignment Management
4.4
Calendar Management
N/A
Collaboration Tools
4.4
- Task Tagging: 4.8
- Task Management: 4.6
- Drag & Drop: 4.6
- Commenting/Notes: 4.6
- Task Scheduling: 4.6
- Task Editing: 4.6
- Prioritization: 4.6
- Real-Time Updates: 4.5
- Alerts/Notifications: 4.5
- Task Progress Tracking: 4.5
- Deadline Management: 4.5
- Assignment Management: 4.4
- Project Planning: 4.4
- Data Import/Export: 4.4
- Collaboration Tools: 4.4
- Project Tracking: 4.3
- Access Controls/Permissions: 4.3
- Status Tracking: 4.3
- Activity Tracking: 4.2
- Activity Dashboard: 4.2
- Real-Time Notifications: 4.2
- Customizable Fields: 4.1
- Visual Workflow Management: 3.8
@mentions
4.6
Access Controls/Permissions
4.4
Alerts/Notifications
4.4
Assignment Management
N/A
Calendar Management
4.4
Collaboration Tools
4.5
- Campaign Management: 4.8
- Drag & Drop: 4.7
- Real-Time Updates: 4.7
- Dashboard: 4.7
- Assignment Management: 4.7
- Mobile App: 4.7
- Due Date Tracking: 4.7
- Visualization: 4.7
- Employee Activity Monitoring: 4.7
- Commenting/Notes: 4.7
- Task Tagging: 4.6
- Tagging: 4.6
- Task Management: 4.6
- To-Do List: 4.6
- Task Editing: 4.6
- Search/Filter: 4.6
- Real Time Editing: 4.6
- Media Planning: 4.6
- Project Management: 4.6
- @mentions: 4.6
- Visual Workflow Management: 4.6
- Configurable Workflow: 4.6
- Polls/Voting: 4.6
- Meeting Management: 4.6
- Activity Tracking: 4.6
- Graphical Workflow Editor: 4.6
- Workflow Configuration: 4.6
- Task Scheduling: 4.6
- Project Planning/Scheduling: 4.6
- Goal Setting/Tracking: 4.6
- Activity Dashboard: 4.6
- No-Code: 4.6
- Task Progress Tracking: 4.6
- Project Tracking: 4.6
- Supports Scrum: 4.6
- Collaboration Tools: 4.5
- Remote Access/Control: 4.5
- Project Workflow: 4.5
- Project Planning: 4.5
- Customizable Fields: 4.5
- Monitoring: 4.5
- Multiple Projects: 4.5
- Prioritization: 4.5
- Kanban Board: 4.5
- Training Management: 4.5
- API: 4.5
- Real-Time Data: 4.5
- Real-Time Notifications: 4.5
- Sub-Task Management: 4.5
- Mobile Access: 4.5
- Remote Support: 4.5
- Roadmapping: 4.5
- Electronic Forms: 4.5
- Workflow Management: 4.5
- Progress Tracking: 4.5
- Brainstorming: 4.5
- Status Tracking: 4.5
- Agile Methodologies: 4.5
- Deadline Management: 4.5
- Communication Management: 4.5
- Scheduling: 4.5
- Product Roadmapping: 4.5
- Customizable Dashboard: 4.5
- Access Controls/Permissions: 4.4
- Template Management: 4.4
- Order Management: 4.4
- Task Import: 4.4
- Resource Scheduling: 4.4
- Innovation Management: 4.4
- Strategic Planning: 4.4
- Idea Management: 4.4
- Content Management: 4.4
- User Management: 4.4
- Time Tracking: 4.4
- Alerts/Notifications: 4.4
- Reporting/Project Tracking: 4.4
- Calendar Management: 4.4
- Project Time Tracking: 4.4
- Performance Metrics: 4.4
- Traditional Methodologies: 4.4
- Project Templates: 4.3
- Projections: 4.3
- Milestone Tracking: 4.3
- Data Import/Export: 4.3
- Secure Data Storage: 4.3
- Client Management: 4.3
- Recurring Tasks: 4.3
- Requirements Management: 4.3
- Third-Party Integrations: 4.3
- Document Storage: 4.3
- Percent-Complete Tracking: 4.3
- Activity/News Feed: 4.3
- Backlog Management: 4.3
- Issue Tracking: 4.2
- File Sharing: 4.2
- Business Process Automation: 4.2
- Point of Sale (POS): 4.2
- Discussions/Forums: 4.2
- Email-to-Task Conversion: 4.2
- Process Change Tracking: 4.2
- KPI Monitoring: 4.2
- Notes Management: 4.2
- File Management: 4.2
- Guest Access: 4.2
- Email Management: 4.2
- Messaging: 4.2
- Customizable Templates: 4.2
- Employee Management: 4.2
- Gamification: 4.2
- Live Chat: 4.1
- Financial Management: 4.1
- CRM: 4.1
- Knowledge Management: 4.1
- Reminders: 4.1
- Vendor Management: 4.1
- Marketing Automation: 4.1
- Inventory Management: 4.1
- Issue Management: 4.1
- Billing & Invoicing: 4.1
- Resource Management: 4.1
- Gantt/Timeline View: 4.1
- Reporting/Analytics: 4.1
- Surveys & Feedback: 4.0
- Cost-to-Completion Tracking: 4.0
- Reporting & Statistics: 4.0
- Client Portal: 4.0
- Portfolio Management: 4.0
- Risk Management: 3.9
- Templates: 3.9
- Time & Expense Tracking: 3.9
- Testing/QA Management: 3.9
- Rules-Based Workflow: 3.9
- Marketing Calendar: 3.8
- Budget Management: 3.7
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* * *
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## Reviews
* * *
Positive review:
Daniel R.
COO
Retail, 11-50 employees
"The premium features make it much more useful for real project planning, especially with timelines, Gantt-style views, and dashboards."
Jul 3, 2026
Negative review:
KL
Khimson L.
It admin
Electrical/Electronic Manufacturing, 51-200 employees
"Less powerful than dedicated project management platforms for complex projects"
Aug 17, 2026
Positive review:
Connor Q.
IT Team Lead
Media Production, 201-500 employees
"It's useful for simple planning and delegation of tasks and provides accessibility and visibility across a team - especially if your org is already integrated with the Microsoft ecosystem, and especially where leveraging Microsoft Teams."
Apr 15, 2026
Negative review:
Connor Q.
IT Team Lead
Media Production, 201-500 employees
"Overall, my experience is of inconsistency and unreliability with Planner due to the chaotic changes and releases that seem to come every few months."
Apr 15, 2026
Positive review:
BW
Bevan W.
Sales and Accounts
Construction, 2-10 employees
"Microsoft Planner is a hidden gem, it's completely in the cloud, so you can take it anywhere and is a great tool for personal use or for businesses to keep track of things. But where it really starts to shine is with the ability to automate tasks - in conjunction with Microsoft Forms and Power Automate, you can have different teams or customers fill in a form, which then populates Planner with tasks."
Jun 4, 2025
Negative review:
BC
Brendan C.
Business Development Rep
Information Technology and Services, 11-50 employees
"It becomes a little challenging on this especially if you want to customize certain things for your projects's workflow which you will eventually have to find a way around, but that is my concern."
Feb 17, 2025
[Read all reviews](https://www.softwareadvice.com/project-management/microsoft-planner-profile/reviews/)
Positive review:
JL
Joy L.
Associate Partner
Management Consulting, 11-50 employees
"Trello helps me with three things in particular: clear time management including to-dos and accurate time tracking, structured project management, and smooth team collaboration."
Aug 13, 2026
Negative review:
AN
Ana N.
Founder
Apparel & Fashion, 2-10 employees
"For a small apparel operation where one missed deadline means a lost client, having every order, fabric shipment, and print job in front of me is worth ten times what I pay."
Sep 6, 2026
Positive review:
BH
Braden H.
Senior Product Designer
Design, 51-200 employees
"As a product designer, having a clear overview of priorities and deadlines helps improve focus and collaboration with cross-functional teams. While it may not replace dedicated design management platforms, Trello remains an efficient and flexible tool for managing product design workflows and keeping projects moving forward."
Jul 31, 2026
Negative review:
seppe h.
CEO
Computer Software, Self-Employed
"It also lacks robust native reporting and dependency tracking (like Gantt charts) in the base version, which often forces you to rely on third-party integrations for features that should probably be built-in."
May 14, 2026
Positive review:
Álvaro C.
Deploy Manager
Information Technology and Services, 11-50 employees
"I used Trello during my programming studies with classmates to organize our tasks — deciding who was responsible for what — which also helped us get a sense of how tools like this are used to organize work in a professional setting."
Jul 13, 2026
Negative review:
Diego G.
Project Manager
Retail, 201-500 employees
"I also find that the Performance can lag when a board becomes heavily populated with cards and attachments, and the Support for lower-tier plans can be slower than what I’ve experienced elsewhere."
May 7, 2026
[Read all reviews](https://www.softwareadvice.com/project-management/trello-profile/reviews/)
## Customer support
* * *
Microsoft Planner
Email/Help Desk: Available
FAQs/Forum: Available
Knowledge Base: Not available
Phone Support: Not available
24/7: Not available
Chat: Not available
Trello
Email/Help Desk: Available
FAQs/Forum: Available
Knowledge Base: Available
Phone Support: Not available
24/7: Not available
Chat: Available
## Training options
* * *
Microsoft Planner
In Person: Not available
Live Online: Not available
Webinars: Not available
Documentation: Not available
Videos: Not available
Trello
In Person: Not available
Live Online: Available
Webinars: Available
Documentation: Available
Videos: Available
## Send this comparison chart to my inbox
## Popular Comparisons
* * *
[Any.do vs Microsoft Planner](https://www.softwareadvice.com/project-management/any-do-profile/vs/microsoft-planner/)[Any.do vs Trello](https://www.softwareadvice.com/project-management/any-do-profile/vs/trello/)