Project Management Software for Nonprofits

Project management software for nonprofits is a tool that teams can use to track project progress, collaborate on tasks, and manage resources and costs.

Highest User Rated

The top products as rated by users. When reviewing a product, users are asked to asses the product’s overall quality, ease of use, features & functionality, customer support and value for money.

Things

4.87 (100 reviews)

"I am someone who using my email inbox as the list of "action items" for my day. Things sitting in there are either going to be replied to by end of day, acted on or filtered into Things via a specific link URL for me to act on at a later day / week. The deep linking is super nice as I can hit a quick keystroke, have the email link into Things and then I can categorize it, set dates and also add tags or list items to it. This keeps my inbox clean and easy to manage. I have this on Mac, iPhone and iPad, which is an expensive investment, but its a very polished piece of software. I use this for school and work only and use something else for Personal (more on why in a moment) When I triage my tasks at the start of the day, it's easy to prioritize, and drag things around to shift priority throughout the day or as things change. Also the "Evening" grouping on a "Today" task makes it easy for me to separate my Masters program tasks from work while still having an eye on both and not having them blend together. The one short coming is why I cannot use it for personal. My wife and I both have shared tasks, and this does not share tasks. My wife can sign into this, but then she is subject to all my stuff, which she does not need, and there is no way to turn off lists per device or hide various items. So instead we use 2Do right now which does allow a more fluid shared system. If Things added shared lists, this would be a complete solution for personal/work shared lists."

Ron

February 2021

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Showing 1 - 20 of 226 products
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Showing 1 - 20 of 226 products

NetSuite OpenAir

NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage project...Read more

4.13 (31 reviews)

54 recommendations

Clarizen

Using Clarizen’s leading collaborative work management solution for the enterprise, businesses can solve challenges far beyond traditional work, project or resource management. With Clarizen’s enterprise-grade solut...Read more

33 recommendations

NetSuite Professional Services Automation

NetSuite Professional Services Automation is used by professional services organizations to optimize their project-based operations. The software offers integrated project management, resource management, project-based accounti...Read more

3.83 (12 reviews)

31 recommendations

Quickbase

Quick Base is the smoothest way to manage complex and strategic projects involving many stakeholders in different departments and roles. Quick Base is a cloud-based low-code application development platform that is highly custo...Read more

29 recommendations

Project Insight

Project Insight (PI) is the work management hub helping companies manage projects, allocate personnel and track what work is being done throughout the entire organization. The intuitive software aggregates data from hig...Read more

4.35 (30 reviews)

25 recommendations

MPOWR Envision

Designed to eliminate rigid departmentalization and streamline strategic execution, MPOWR Envision helps organizations build an execution strategy using open communication and organizational alignment. As a cloud-based executio...Read more

4.88 (8 reviews)

23 recommendations

KeyedIn

KeyedIn is a cloud-based project management solution for enterprise-level companies offering a suite with features, such as program management, professional services automation and project portfolio management application....Read more

4.35 (40 reviews)

20 recommendations

monday.com

monday.com, an award-winning collaboration and project management platform, helps teams plan together efficiently and execute complex projects to deliver results on time. monday.com team management and...Read more

16 recommendations

Smartsheet

Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a r...Read more

10 recommendations

Dovico

Small businesses require big data to scale and improve. Dovico Timesheet helps growing companies with project time and cost data reports that provide insights into labour availability and billable or non-billable project health...Read more

4.34 (64 reviews)

5 recommendations

Software pricing tips

Read our Project Management Software for Nonprofits Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Workfront

Workfront is the leader in enterprise work management. Workfront connects strategy to delivery, integrating people and data across the enterprise, and manages work from start to finish for the delivery of measurable outcomes, a...Read more

5 recommendations

Wrike

Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload vie...Read more

5 recommendations

Viewpath

Viewpath is a cloud-based project management solution that allows teams to view team availability, assign tasks and collaborate with teams in real time. With everything hosted in the cloud, the platform can be utilized by globa...Read more

3.89 (27 reviews)

3 recommendations

PMware

PMware offers a "ready-to-use” enterprise-class project, portfolio, resource and collaborative work management platform. The software combines robust planning, resource management and in-context collaboration on a single ...Read more

No reviews yet

3 recommendations

WorkOtter

WorkOtter is a SaaS project, resource, and portfolio management solution built for teams of 50-200 who demand a simple, sensible, and supportable PPM alternative. Touting over 50 gorgeous, configurable, and full animated dashbo...Read more

2 recommendations

Screendragon

Screendragon is a leading work management platform designed for marketing, agency and professional services teams. It is used and loved by global companies and agencies like Kellogg’s, BP, The International Olympic Commit...Read more

4.68 (31 reviews)

2 recommendations

Replicon

Replicon's advanced timesheet functionality lets businesses track valuable information including check-ins/outs, task progress, and billable/non-billable hours. The invoice module allows users to build custom invoices, examine ...Read more

2 recommendations

PowerSteering

PowerSteering is a cloud-based project portfolio management solution. It caters to large organizations spread across departments, offices, countries and continents. Primary features include project portfolio management, workflo...Read more

5.00 (1 reviews)

DynaDo

DynaDo is a web-based suite of tools that allows users to manage and automate their tasks, projects, files, customer communication, and team communications. By combining these tools into one dashboard and connecting them using ...Read more

5.00 (2 reviews)

Schedule it

Schedule it is an employee scheduling solution that helps small and medium businesses organize multiple resources and assets such as clients, projects, training and more on a unified platform. Key features include appointment t...Read more

5.00 (7 reviews)

Popular Project Management Software for Nonprofits Comparisons

Buyers Guide

Last Updated: February 22, 2021

For any nonprofit organization, time and money are extremely valuable resources, and they are often scarce. As a project manager, you must ensure that the funds allocated to a project are used efficiently and that each member of your team stays updated on the progress. However, working with a mixed pool of full- and part-time employees and volunteers can make this a challenge.

These challenges can be addressed by project management software. This type of software allows you to organize information for each project, track its underlying tasks, and monitor the time and funds spent on it. It also helps streamline workflows and makes it easier for your team members to share information and documents.

We've prepared this guide to help you find the right project management software for your nonprofit organization. Here's what we'll cover:

What is project management software for nonprofits?
Common features of project management software for nonprofits
What type of buyer are you?
Benefits of project management software for nonprofits
Key considerations when buying project management software for nonprofits

What is project management software for nonprofits?

Project management software for nonprofits is a tool that teams can use to track project progress, collaborate on tasks, and manage resources and costs.

User dashboard in Asana

 

User dashboard in Asana (Source)

Common features of project management software for nonprofits

Project management solutions can offer basic (e.g., time tracking and task management), mid-level (e.g., reporting, project planning, document management), or advanced (e.g., resource management, portfolio management, risk management) capabilities.

The typical features of a project management solution are:

Project planning

Define scope, timeline, and budget for projects, and assign projects to team members. Also, break a project down into smaller tasks and set short-term goals.

Task management

Create tasks; add descriptions; set timelines, priority, and level of effort; and assign them to users. Team members can update task status and/or details and leave comments. Some solutions also include features for converting emails to tasks, setting dependencies, and creating task checklists.

Time tracking

Track time spent by each team member on each task, and collect the data in a single sheet or repository.

Project collaboration

Work together over shared tasks, projects, calendars, and dashboards. Stay updated on user activities, and tag peers on items. Also, allow sharing of files, chatting, and inviting guests to participate.

Project tracking

Track progress made on a project, and view active and completed tasks. Also, track milestones and stay on top of what's in the pipeline.

Reporting

Understand the status of projects with a quick Gantt chart view or dive deeper with detailed reports. Also, track team performance, and compare estimated time to actual time spent and/or estimated spend to actual cost.

Resource planning

Allocate staff and funding to projects and monitor their usage. Also, prioritize and redistribute resources based on the requirement.

Self-service portal

Create self-service portals for team members to access project information and perform related tasks.

Scheduling and calendar

Schedule tasks and activities for team members and allow them to update timelines. Visualize this information on a shared calendar so team members can view each other's schedules and timelines.

Permissions

Control access to project details so team members can view projects (and information) pertinent to them. Some solutions also allow making hidden projects for sensitive work.

Document management

Add files to projects and tasks as attachments, or store them in a central location and share them with relevant team members.

What Type of Buyer Are You?

Nonprofit organizations of different sizes have different requirements from a project management tool. For instance, not all will need advanced features to handle multiple projects simultaneously. It's important to understand the needs of your nonprofit before choosing a solution.

In general, nonprofits that need project management software fall into one of the following categories:

Grassroots organizations:

  • Annual budgets of up to $1 million
  • Small team of employees and volunteers
  • One location
  • May not have a dedicated IT budget or personnel

For such buyers, we recommend exploring free project management solutions as well as free task management solutions. If these tools don't meet your needs, then explore cloud-based project management solutions that are priced on a per user/per month basis

Small and midsize nonprofits:

  • Annual budget of $2 to $10 million.
  • A few fixed employees as well as some part-time employees and volunteers, working on one or more projects at a time.
  • One or more locations.
  • May have a dedicated IT person and budget earmarked for IT needs.

For such buyers, we recommend basic to mid-ranged project management solutions. Choose one that is cloud-based and ask if the vendor lets you add volunteers for free.

Large nonprofits:

  • Annual budget of $10 million or more.
  • Large team of full- and part-time employees and volunteers.
  • Multiple projects running in multiple locations at the same time
  • Dedicated IT personnel and earmarked budget for IT needs.

For such buyers, we recommend advanced project management solutions. Both cloud-based and on-premise solutions can work for you.

Benefits of project management software for nonprofits

Project management software helps nonprofits create plans for projects, streamline tasks, and track progress, improving efficiency and effectiveness. Its key benefits are as follows:

Efficiency in planning resources: Have clear visibility into the funds and staff allocated to each project. Use available resources efficiently, and plan ahead for any shortage of staff or funds.

Improved communication: Break virtual departmental borders and bring everyone onto the same page. The person-in-charge of fundraising, for example, can see what the marketing team has planned for the next month, and plan their fundraising activities accordingly.

Systematized workflow: Streamline workflow and create step-wise processes for completing tasks. For example, once your content team has created the content for a newsletter, designers can be automatically notified, and the next steps can begin.

Reduced effort on repetitive tasks: Create process or task templates for repetitive tasks such as sending newsletters and reminders for fundraisers or updating social media posts.

Key considerations when buying project management software for nonprofits

With so many solutions on the market, it can be confusing to figure out what your nonprofit needs in a project management solution. To help you find the right solution, we've listed some key considerations you should keep in mind:

Assess your project management requirements: Before you select a vendor, ask yourself if you're looking for a project management tool or simply a tool to track your to-do's. Check out our article on the difference between to-do list, task management, and project management software to understand all three solutions better.

Use a features checklist: To avoid over- or under-purchasing, create a checklist of features and evaluate solutions basis that. Our project management feature checklist can help you with this process.

Evaluate pricing plans: Choose a pricing plan that fits your needs; don't buy an advanced tool simply because you can afford it.

Check for nonprofit discounts or donation: Some software vendors offer standing discounts or donations to nonprofits. Read our article on how to get nonprofit software discounts, and see if you can get such a discount.

To further understand the features and benefits of project management software for nonprofits, call our advisors at (844) 852-3639 for free, no-obligation help. They'll help you narrow down your options by listening to your requirements and recommending the best-suited solutions for your business.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.