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Project Management Software for Nonprofits

Project management software for nonprofits is a tool that teams can use to track project progress, collaborate on tasks, and manage resources and costs.

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NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage project... Read more

4.00 (27 reviews)

54 recommendations

NetSuite SRP is used by professional services organizations to optimize their project-based operations. The software offers integrated project management, resource management, project-based accounting and time & expense tra... Read more

4.00 (12 reviews)

43 recommendations

Viewpath is a cloud-based project management solution that allows teams to view team availability, assign tasks and collaborate with teams in real time. With everything hosted in the cloud, the platform can be utilized by globa... Read more

4.00 (27 reviews)

32 recommendations

monday.com, an award-winning collaboration and project management platform, helps teams plan together efficiently and execute complex projects to deliver results on time. monday.com team management and... Read more

24 recommendations

KeyedIn Projects is a cloud-based project management solution for enterprise-level companies offering a suite with features, such as program management, professional services automation and project portfolio management applicat... Read more

4.50 (34 reviews)

23 recommendations

inMotion ignite is a creative project management software built specifically for the needs of creative and marketing teams. Combining the most powerful elements of task and workflow management with the collaborative features of... Read more

4.00 (61 reviews)

20 recommendations

Using Clarizen’s leading collaborative work management solution for the enterprise, businesses can solve challenges far beyond traditional work, project or resource management. With Clarizen’s enterprise-grade solut... Read more

18 recommendations

Designed to eliminate rigid departmentalization and streamline strategic execution, MPOWR Envision helps organizations build an execution strategy using open communication and organizational alignment. As a cloud-based executio... Read more

16 recommendations

Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a r... Read more

15 recommendations

Replicon’s cloud-based TimeCost solution, part of the Time Intelligence Platform, helps organizations manage multiple projects activities simultaneously. Organizations can manage resource productivity and assign spec... Read more

9 recommendations

Hive is a cloud-based project management solution designed for teams of all sizes who need to share files, chat and automate task management. It includes workflow templates, group messaging, multiple task views and over 100 app... Read more

8 recommendations

WorkOtter is cloud based and built to make your collaborative work easy and visible to the organization. Keep projects in the light and gain traction. Get the tools you need to simplify your work, focus on people, move projects... Read more

7 recommendations

PMware offers a "ready-to-use” enterprise-class project, portfolio, resource and collaborative work management platform. The software combines robust planning, resource management and in-context collaboration on a single ... Read more

5 recommendations

Workfront is a platform for enterprise work management. Now there is one central application platform to share ideas, create content, manage complex processes, and help people do their best work. When all the information about ... Read more

4 recommendations

Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload vie... Read more

3 recommendations

Small businesses require big data to scale and improve. Dovico Timesheet helps growing companies with project time and cost data reports that provide insights into labour availability and billable or non-billable project health... Read more

Box is a cloud content management platform for companies of all sizes and industries. It offers security and controls for admins as well as sharing and collaboration capabilities for end users across the globe. <... Read more

SAP Business One is a modular and integrated enterprise resource planning (ERP) solution suitable for small and midsize size accounting, manufacturing, retail and distribution industries. Suitable for a wide array of verticals ... Read more

Vorex is a cloud-based professional services automation (PSA) solution that manages sales opportunities, projects, timesheets/expense sheets, and invoices, as well as a number of other functions. This system is suitable for sma... Read more

BuildTools is a cloud-based construction management system designed for residential construction firms. Designed with the help of custom home builders, the solution offers project management, scheduling, service management, doc... Read more

Popular Project Management Software for Nonprofits Comparisons

Buyer's Guide

Last Updated: July 8, 2020

For any nonprofit organization, time and money are extremely valuable resources, and they are often scarce. As a project manager, you must ensure that the funds allocated to a project are used efficiently and that each member of your team stays updated on the progress. However, working with a mixed pool of full- and part-time employees and volunteers can make this a challenge.

These challenges can be addressed by project management software. This type of software allows you to organize information for each project, track its underlying tasks, and monitor the time and funds spent on it. It also helps streamline workflows and makes it easier for your team members to share information and documents.

We've prepared this guide to help you find the right project management software for your nonprofit organization. Here's what we'll cover:

What is project management software for nonprofits?
Common features of project management software for nonprofits
What type of buyer are you?
Benefits of project management software for nonprofits
Key considerations when buying project management software for nonprofits

What is project management software for nonprofits?

Project management software for nonprofits is a tool that teams can use to track project progress, collaborate on tasks, and manage resources and costs.

User dashboard in Asana

 

User dashboard in Asana (Source)

Common features of project management software for nonprofits

Project management solutions can offer basic (e.g., time tracking and task management), mid-level (e.g., reporting, project planning, document management), or advanced (e.g., resource management, portfolio management, risk management) capabilities.

The typical features of a project management solution are:

Project planning

Define scope, timeline, and budget for projects, and assign projects to team members. Also, break a project down into smaller tasks and set short-term goals.

Task management

Create tasks; add descriptions; set timelines, priority, and level of effort; and assign them to users. Team members can update task status and/or details and leave comments. Some solutions also include features for converting emails to tasks, setting dependencies, and creating task checklists.

Time tracking

Track time spent by each team member on each task, and collect the data in a single sheet or repository.

Project collaboration

Work together over shared tasks, projects, calendars, and dashboards. Stay updated on user activities, and tag peers on items. Also, allow sharing of files, chatting, and inviting guests to participate.

Project tracking

Track progress made on a project, and view active and completed tasks. Also, track milestones and stay on top of what's in the pipeline.

Reporting

Understand the status of projects with a quick Gantt chart view or dive deeper with detailed reports. Also, track team performance, and compare estimated time to actual time spent and/or estimated spend to actual cost.

Resource planning

Allocate staff and funding to projects and monitor their usage. Also, prioritize and redistribute resources based on the requirement.

Self-service portal

Create self-service portals for team members to access project information and perform related tasks.

Scheduling and calendar

Schedule tasks and activities for team members and allow them to update timelines. Visualize this information on a shared calendar so team members can view each other's schedules and timelines.

Permissions

Control access to project details so team members can view projects (and information) pertinent to them. Some solutions also allow making hidden projects for sensitive work.

Document management

Add files to projects and tasks as attachments, or store them in a central location and share them with relevant team members.

What Type of Buyer Are You?

Nonprofit organizations of different sizes have different requirements from a project management tool. For instance, not all will need advanced features to handle multiple projects simultaneously. It's important to understand the needs of your nonprofit before choosing a solution.

In general, nonprofits that need project management software fall into one of the following categories:

Grassroots organizations:

  • Annual budgets of up to $1 million
  • Small team of employees and volunteers
  • One location
  • May not have a dedicated IT budget or personnel

For such buyers, we recommend exploring free project management solutions as well as free task management solutions. If these tools don't meet your needs, then explore cloud-based project management solutions that are priced on a per user/per month basis

Small and midsize nonprofits:

  • Annual budget of $2 to $10 million.
  • A few fixed employees as well as some part-time employees and volunteers, working on one or more projects at a time.
  • One or more locations.
  • May have a dedicated IT person and budget earmarked for IT needs.

For such buyers, we recommend basic to mid-ranged project management solutions. Choose one that is cloud-based and ask if the vendor lets you add volunteers for free.

Large nonprofits:

  • Annual budget of $10 million or more.
  • Large team of full- and part-time employees and volunteers.
  • Multiple projects running in multiple locations at the same time
  • Dedicated IT personnel and earmarked budget for IT needs.

For such buyers, we recommend advanced project management solutions. Both cloud-based and on-premise solutions can work for you.

Benefits of project management software for nonprofits

Project management software helps nonprofits create plans for projects, streamline tasks, and track progress, improving efficiency and effectiveness. Its key benefits are as follows:

Efficiency in planning resources: Have clear visibility into the funds and staff allocated to each project. Use available resources efficiently, and plan ahead for any shortage of staff or funds.

Improved communication: Break virtual departmental borders and bring everyone onto the same page. The person-in-charge of fundraising, for example, can see what the marketing team has planned for the next month, and plan their fundraising activities accordingly.

Systematized workflow: Streamline workflow and create step-wise processes for completing tasks. For example, once your content team has created the content for a newsletter, designers can be automatically notified, and the next steps can begin.

Reduced effort on repetitive tasks: Create process or task templates for repetitive tasks such as sending newsletters and reminders for fundraisers or updating social media posts.

Key considerations when buying project management software for nonprofits

With so many solutions on the market, it can be confusing to figure out what your nonprofit needs in a project management solution. To help you find the right solution, we've listed some key considerations you should keep in mind:

Assess your project management requirements: Before you select a vendor, ask yourself if you're looking for a project management tool or simply a tool to track your to-do's. Check out our article on the difference between to-do list, task management, and project management software to understand all three solutions better.

Use a features checklist: To avoid over- or under-purchasing, create a checklist of features and evaluate solutions basis that. Our project management feature checklist can help you with this process.

Evaluate pricing plans: Choose a pricing plan that fits your needs; don't buy an advanced tool simply because you can afford it.

Check for nonprofit discounts or donation: Some software vendors offer standing discounts or donations to nonprofits. Read our article on how to get nonprofit software discounts, and see if you can get such a discount.

To further understand the features and benefits of project management software for nonprofits, call our advisors at (844) 852-3639 for free, no-obligation help. They'll help you narrow down your options by listening to your requirements and recommending the best-suited solutions for your business.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.