---
title: "Microsoft OneNote Software Reviews, Demo & Pricing - 2026"
description: "Review of Microsoft OneNote Software: system overview, features, price and cost information. Get free demos and compare to similar programs."
source_url: "https://www.softwareadvice.com/project-management/onenote-profile/"
page_type: "product"
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---

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Microsoft OneNote

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[Reviews](https://www.softwareadvice.com/project-management/onenote-profile/reviews/)[Alternatives](https://www.softwareadvice.com/project-management/onenote-profile/alternatives/)

# Microsoft OneNote Review

From $6.99-$26.40/month Free trial 6 plans

Wondering if Microsoft OneNote is right for your organization?

Our Document Management Software selection experts can help you in 15 minutes or less.

On this page

-   Overview
    
-   User Interface
    
-   Popular Alternatives
    
-   Pros and Cons
    
-   Pricing and Plans
    
-   Features
    
-   Integrations
    
-   User Reviews
    
-   Popular Comparisons
    

## Overview

Microsoft OneNote

4.6

[(1979)](https://www.softwareadvice.com/project-management/onenote-profile/reviews/)

Pricing

Starting at $6.99 per user per month

### About Microsoft OneNote

Microsoft OneNote is a digital note taking app that can be accessed via Android, Chrome, Windows, iOS and Mac devices. The solution is well-suited for individuals attending numerous meetings per week and working on multiple collaborative projects.

OneNote offers deep search functionality for all notes stored in its database. Users can also store and organize audio recordings that are in a searchable format and can be integrated with other Microsoft 365 products.

OneNote allows users to take handwritten notes with the help of a stylus or fingertip and can also convert these notes to digital text. Important ideas or points can be highlighted by using various shapes and colors.

The solution has the ability to embed other Microsoft 365 files into a note. They can then be easily edited by OneNote users. OneNote offers cloud-based storage and allows users to easily toggle between separate but synced up enterprise and personal accounts.

Wondering if Microsoft OneNote is right for your organization?

Our Document Management Software selection experts can help you in 15 minutes or less.

## Microsoft OneNote User Interface

## Popular Microsoft OneNote Alternatives

Main Product

Microsoft OneNote

4.6

[(1979)](https://www.softwareadvice.com/project-management/onenote-profile/reviews/)

Ratings Breakdown

-   4.56Ease of use
-   4.56Value for money
-   4.33Customer support
-   4.48Functionality

Pricing

Starting at $6.99 per month

Get Price

Alternative Product

[Notion](https://www.softwareadvice.com/project-management/notion-profile/)

4.7

[(2808)](https://www.softwareadvice.com/project-management/notion-profile/reviews/)

Ratings Breakdown

-   4.36Ease of use
-   4.57Value for money
-   4.39Customer support
-   4.62Functionality

Pricing

Starting at $12.00 per month

Get Price

Alternative Product

[Evernote Teams](https://www.softwareadvice.com/project-management/evernote-profile/)

4.4

[(8254)](https://www.softwareadvice.com/project-management/evernote-profile/reviews/)

Ratings Breakdown

-   4.43Ease of use
-   4.32Value for money
-   4.23Customer support
-   4.38Functionality

Pricing

Starting at $7.99 per month

Get Price

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[Goodnotes](https://www.softwareadvice.com/note-taking/goodnotes-profile/)

4.5

[(77)](https://www.softwareadvice.com/note-taking/goodnotes-profile/reviews/)

Ratings Breakdown

-   4.53Ease of use
-   4.52Value for money
-   4.16Customer support
-   4.56Functionality

Pricing

Starting at $10.00 per month

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4.7

[(176)](https://www.softwareadvice.com/project-management/nimbus-note-profile/reviews/)

Ratings Breakdown

-   4.65Ease of use
-   4.72Value for money
-   4.72Customer support
-   4.64Functionality

Pricing

Starting at $32.00 per month

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[LiquidText](https://www.softwareadvice.com/productivity/liquidtext-profile/)

4.6

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Ratings Breakdown

-   4.35Ease of use
-   4.36Value for money
-   4.34Customer support
-   4.48Functionality

Pricing

Starting at $3.99 per month

Get Price

## Microsoft OneNote Pros and Cons

We analyzed 1,979 verified reviews for Microsoft OneNote to find out what actual users really think.

Select to learn more

Customizable Notebook Organization

You can organize notes into multiple notebooks, sections, and pages, tailoring the structure to your needs. Features like tabs, color coding, and folders help keep information sorted and easy to find. This flexibility supports both simple lists and complex project documentation.

Cross-Device Cloud Syncing

Notes sync automatically across computers, tablets, and phones, so you can access and edit them anywhere. Integration with OneDrive and Microsoft 365 ensures your notes are backed up and available online or offline, making it easy to switch devices and stay organized.

Flexible Multimedia Note Capture

OneNote lets you take notes in many formats—typed text, handwriting, audio, images, and web clippings. You can organize notes with tabs, search using keywords, and collaborate with others. Its integration with other Microsoft tools and autosave make it useful for meetings, classes, and daily tasks.

Limited And Inconsistent Formatting

Formatting options are basic compared to other apps, making it hard to create complex documents or tables. Copying and pasting content often causes issues, and exporting notes can disrupt layouts. Text alignment and editing tools are less robust than those in Word or Excel.

Cluttered Navigation And Layout

Managing pages and tabs can get confusing, especially with many notebooks or collaborators. The layout may feel cluttered, and merging or organizing content isn’t always intuitive. Exporting, printing, and resizing pages can be difficult, and new users often struggle with navigation.

Account And Password Challenges

Accessing notes can be problematic due to password retrieval issues, account confusion, and limited offline features. Switching between accounts or sharing with others may cause delays or errors, and some users find security features lacking for sensitive information.

## Microsoft OneNote Pricing and Plans

Starting price: $6.99 per month

Free Trial

Free Version

Microsoft 365 Personal

$6.99

per user, per month

Plan includes:

-   1 TB Cloud Storage
-   Ad-Free Email
-   1 Account
-   Microsoft Office Integration (Word, Outlook, Excel)
-   5 Devices Per User
-   Offline Access

Microsoft 365 Business Basic

$7.20

per user, per month

Plan includes:

-   Identity and Access Management
-   User Management
-   Custom Business Email
-   Spam and Malware Filtering
-   10+ additional Apps
-   Web and Mobile Versions of Office Apps
-   Chat, call, meet
-   Microsoft 365 Copilot available as an add-on

Microsoft 365 Apps for business

$9.90

per user, per month

Plan includes:

-   Anytime Phone and Web Support
-   Desktop Versions of Office Apps With Premium Features
-   Support and deployment
-   File storage & sharing
-   Web and Mobile App
-   Standard Security
-   Customer Relationship Management
-   Project Management

Microsoft 365 Family

$9.99

flat rate, per month

Plan includes:

-   Up to 6 TB of cloud storage (1 TB per person)
-   6 accounts
-   Data Security
-   Identity and Device Security
-   Microsoft Teams
-   Microsoft Outlook
-   Data and device protection for the entire family with Microsoft Defender

Microsoft 365 Business Standard

$15.00

per user, per month

Plan includes:

-   Live Events & Webinars
-   Attendee Registration and Reporting Tools
-   Video Editing
-   Email and Calendar Sync
-   Teamwork & Communication

Microsoft 365 Business Premium

$26.40

per user, per month

Plan includes:

-   Identity and Access Management
-   Advanced Phishing Protection
-   Virus Protection
-   Device Protection and Management
-   Endpoint Protection

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

## Microsoft OneNote Features

-   Popular features found in Document Management
    
    Access Controls/Permissions
    
    Archiving & Retention
    
    Collaboration Tools
    
    Compliance Tracking
    
    Document Classification
    
    Document Editing
    
    Document Generation
    
    Electronic Signature
    
    File Conversion
    
    File Sharing
    
    Third-Party Integrations
    
    Version Control
    
-   More features of Microsoft OneNote
    
    Annotations
    
    Calendar Management
    
    Commenting/Notes
    
    Data Import/Export
    
    Document Management
    
    Document Storage
    
    Drag & Drop
    
    Meeting Notes
    
    Mobile Access
    
    Notes Management
    
    Prioritization
    
    Real-Time Notifications
    
    Recurring Tasks
    
    Reminders
    
    Search/Filter
    
    Sub-Task Management
    
    Task Board View
    
    Task Editing
    
    Task Management
    
    Task Progress Tracking
    
    Task Scheduling
    
    Task Tagging
    
    Templates
    
    To-Do List
    

## Microsoft OneNote Integrations

Microsoft Teams

Integration rated 4.8 from 53 reviews

Microsoft Word

Integration rated 4.9 from 53 reviews

OneDrive

Integration rated 4.6 from 43 reviews

Microsoft Outlook

Integration rated 4.6 from 42 reviews

Microsoft Excel

Integration rated 4.9 from 36 reviews

Microsoft 365

Integration rated 5.0 from 29 reviews

See all 14 integrations

## Microsoft OneNote User Reviews

## Microsoft OneNote customer ratings

- Overall rating: 4.6/5
- Total reviews: 1,979

### Rating distribution

- 5 stars: 1,313 reviews (66%)
- 4 stars: 532 reviews (27%)
- 3 stars: 111 reviews (6%)
- 2 stars: 17 reviews (1%)
- 1 star: 6 reviews (0%)

### Secondary ratings

- Ease of use: 4.6/5
- Value for money: 4.6/5
- Customer support: 4.3/5
- Functionality: 4.5/5

---

### Un blocco note digitale potente e accessibile per l'organizzazione quotidiana

- Overall rating: 4/5
- Reviewer: Fabrizio A.
- Verified reviewer: Yes
- Industry: Marketing and Advertising
- Company size: 2-10 employees
- Product usage: Used weekly for more than 2 years
- Reviewed: August 2026
- Review source details: This review was submitted organically. No incentive was offered

La mia esperienza complessiva con OneNote è solida e positiva. Si conferma uno strumento aziendale affidabile e concreto per la gestione della conoscenza e la raccolta di note rapide. Non ha la flessibilità modulare di strumenti più recenti, ma compensa ampiamente con la sua gratuità per chi ha già una licenza Microsoft e con una stabilità collaudata nel tempo.

#### Ratings breakdown

- Ease of use: 5/5
- Value for money: 5/5
- Customer support: 4/5
- Functionality: 4/5

#### Pros

Il vantaggio principale è la perfetta integrazione con l'ecosistema Microsoft 365, che permette di collegare note, email di Outlook e documenti di SharePoint in modo immediato. L'organizzazione strutturata in blocchi appunti, sezioni e pagine è estremamente chiara e imita perfettamente i raccoglitori fisici. Inoltre, la flessibilità dell'interfaccia a "tela libera" consente di inserire ovunque testi, tabelle, registrazioni audio e persino disegni.

#### Cons

Il limite maggiore riguarda i problemi occasionali di sincronizzazione dei blocchi appunti condivisi, che a volte generano conflitti di versione quando più colleghi lavorano sulla stessa pagina. Inoltre, l'interfaccia utente differisce in modo marcato tra la versione per Windows, la versione per Mac e l'app web, creando una fastidiosa incoerenza nell'esperienza d'uso.

#### Reasons for switching to Microsoft OneNote

To much sophisticated for my usage and sometimes there are problem for the integration with other Windows Software

---

### A flexible solution - strong syncing, flexible noting and 365 integration

- Overall rating: 4/5
- Reviewer: connor q.
- Verified reviewer: Yes
- Industry: Media Production
- Company size: 201-500 employees
- Product usage: Used monthly for less than 2 years
- Reviewed: April 2026
- Review source details: This review was submitted organically. No incentive was offered

it serves as a strong option for flexible, low friction information capture and organisation. it works particularly well for mixed media, collaboration and for environment already embedded in 365/Microsoft.

#### Ratings breakdown

- Ease of use: 4/5
- Value for money: 4/5
- Customer support: 2/5
- Functionality: 4/5

#### Pros

A strong app for free-form notes; allowing mixed-media notes (i.e handwritten input, sketches, images and clips etc). Being part of the 365 ecosystem is supports strong collaboration and integration with other MS tools, and provides easy organising through notebooks; sections; pages; tags and more.

#### Cons

It doesnt feel as well-structured as other dedicated note or KB tools, which could pose a problem i9f seeking explicitly defined databases, rigid workflows or formal information architecture. It is perhaps not the best choice for users seeking strong control over xync behaviour or advanced document formatting, and is stronger as a note capture tool rather than a process, document management and presentation platform.

#### Reasons for choosing Microsoft OneNote

Microsoft have provided too many products with similar functionality so it's ultimately a bit of a gamble between what others recommend and making a choice in that respect- here, planner and Notion came ahead

---

### Great software, use it daily

- Overall rating: 5/5
- Reviewer: Claire E.
- Verified reviewer: Yes
- Industry: Information Technology and Services
- Company size: 5001-10000 employees
- Product usage: Used weekly for more than 2 years
- Reviewed: August 2026
- Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

Great, ready like the software. I particularly like the ability to collaborate with colleagues and share notes

#### Ratings breakdown

- Ease of use: 5/5
- Value for money: 5/5
- Customer support: 5/5
- Functionality: 4/5

#### Pros

Easy to use; keeps all my notes in one place. Really like it to take into a meeting where I can scribble down notes and pick up later

#### Cons

Looks a little clunky and would like to see it developed further to look nicer to use from an end user experience

---

### OneNote is One of My Favorite Tools!

- Overall rating: 5/5
- Reviewer: Tyra O.
- Verified reviewer: Yes
- Industry: Computer Software
- Company size: 201-500 employees
- Product usage: Used daily for more than 2 years
- Reviewed: June 2026
- Review source details: This review was submitted organically. No incentive was offered

#### Ratings breakdown

- Ease of use: 5/5
- Functionality: 5/5

#### Pros

I LOVE using OneNote and it has only gotten better overtime. Their UI is fantastic and super easy to use! It helps me stay organized and working at my maximum level of productivity. It's super easy to keep all of my documentation stored and organized neatly within the tool. I use it everyday and love it!

#### Cons

There's nothing that I can identify that I truly dislike about OneNote. So far I've had a great experience! From time to time I will enter a new section on the same page and it will not auto-align with the previous section-- really small and picky UI preference.

---

### Great Flexible Organiser

- Overall rating: 5/5
- Reviewer: Chelsea G.
- Verified reviewer: Yes
- Industry: Education Management
- Company size: 2-10 employees
- Product usage: Used daily for more than 2 years
- Reviewed: June 2025
- Review source details: This review was submitted organically. No incentive was offered

Onenote is really helpful and can be a great way to organise and keep on top of notes, planning or just brainstorming. It is perfect for both work and personal, especially study.

#### Ratings breakdown

- Ease of use: 5/5
- Value for money: 5/5
- Customer support: 5/5
- Functionality: 5/5

#### Pros

Onenote is a great space to organise notes in sections and pages. It has the option to add images or checklists. Perfect for organising notes and syncs across all platforms.

#### Cons

Formatting is a little clunkier than other applications, which can be tricky to get your head around.

#### Reasons for switching to Microsoft OneNote

I love the organisation and 'filing' systems. Perfect for so many uses.

---

### Useful piece of software for students and workers

- Overall rating: 4/5
- Reviewer: niamh o.
- Verified reviewer: Yes
- Industry: E-Learning
- Company size: 51-200 employees
- Product usage: Used monthly for less than 2 years
- Reviewed: March 2026
- Review source details: This review was submitted organically. No incentive was offered

Overall very helpful software and you get used to the interface with continued use and practice. It is more beneficial to have my notes stored here and add new notes rather than keeping everything in handwritten notebooks.

#### Ratings breakdown

- Ease of use: 4/5
- Value for money: 5/5
- Customer support: 4/5
- Functionality: 4/5

#### Pros

It's a great product and it's like using a digital white board. I can use it for note taking, drawing diagrams and syncing across platforms. I can share notebooks, search for work within them and integrate AI products.

#### Cons

Sometimes can be slow to sync across devices and performance can be slow with large files. Sometimes has printing issues

#### Reasons for switching to Microsoft OneNote

Goodnotes is more used on ipad but not on computer and for my research it is more important to have an application i can use on computer

---

### Excellent note taking app

- Overall rating: 4/5
- Reviewer: Pete E.
- Verified reviewer: Yes
- Industry: Education Management
- Company size: 201-500 employees
- Product usage: Used daily for more than 2 years
- Reviewed: March 2025
- Review source details: This review was submitted organically. No incentive was offered

Overall Onenote has been an excellent note taking app, it works with stylus, allows inserting of documents, shows who edited the text, and works well for education where each student gets a one note in their class team.

#### Ratings breakdown

- Ease of use: 5/5
- Value for money: 4/5
- Customer support: 2/5
- Functionality: 4/5

#### Pros

It is integrated with the Microsoft Office system, syncs to the cloud easily, works on a number of different OSes and devices.

#### Cons

the layout could be better, and it is hard to do housekeeping and clear out old notes. Would be nice to have a way of seeing old notebooks/pages. It also takes a few days to create OneNote sections for students in their class Teams.

#### Reasons for switching to Microsoft OneNote

The integration with Office was an essential integration for OneNote. It was also easier to use and has more features.

---

### Excellent software

- Overall rating: 5/5
- Reviewer: Joseph T.
- Verified reviewer: Yes
- Industry: Events Services
- Company size: 2-10 employees
- Product usage: Used weekly for more than 2 years
- Reviewed: June 2025
- Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

A great software which still need to be upgraded. It could be mixed with Loop or should intgrate loop component for advanced functionalities

#### Ratings breakdown

- Ease of use: 5/5
- Value for money: 5/5
- Customer support: 5/5
- Functionality: 4/5

#### Pros

The thing i really like about this one is the free type. I can write, sketch annotate, insert and there no formatting so i can do anything anywhere which i like a lot

#### Cons

There's no implentation which task, planning or calendar of the Microsoft suite. this is a real bummer, i would like tasks set to be shared accross app and devices. Also this miss a planning feature for projetc follow up

#### Reasons for switching to Microsoft OneNote

The plans and possibilities of Onenote. Moreover, the integration with Microsoft tools too

---

### Good integration

- Overall rating: 4/5
- Reviewer: Francisco S.
- Verified reviewer: Yes
- Industry: Information Technology and Services
- Company size: 5001-10000 employees
- Product usage: Used daily for more than 2 years
- Reviewed: March 2025
- Review source details: This review was submitted organically. No incentive was offered

I think is a good one, not so light but at the end great to organise, search and catalog notes.

#### Ratings breakdown

- Ease of use: 5/5
- Value for money: 5/5
- Customer support: 5/5
- Functionality: 3/5

#### Pros

Cloud note usage, color notes, easy to take notes on the go.

#### Cons

Sometimes too heavy for the mobile version

#### Reasons for switching to Microsoft OneNote

Need to be in the company app suite, the Google keep was personal

---

### Great for notes

- Overall rating: 5/5
- Reviewer: Tomas J.
- Verified reviewer: Yes
- Industry: Information Technology and Services
- Company size: 5001-10000 employees
- Product usage: Used daily for more than 2 years
- Reviewed: June 2026
- Review source details: This review was submitted organically. No incentive was offered

Overall a solid note-taking tool that I use regularly. However, I may gradually transition to Microsoft Loop as it evolves and offers a more modern, integrated experience.

#### Ratings breakdown

- Ease of use: 5/5
- Value for money: 5/5
- Customer support: 5/5
- Functionality: 5/5

#### Pros

Very easy to use with a clean layout. Great for quick note-taking, organizing thoughts, and syncing across devices. Perfect for capturing ideas on the go.

#### Cons

Noticeable UX inconsistency between the 2016 version and newer versions, which can be confusing. Some features feel fragmented or missing depending on the platform used.

---

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## Microsoft OneNote Popular Comparisons

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