# Microsoft OneNote Software Reviews, Demo & Pricing - 2026 > Review of Microsoft OneNote Software: system overview, features, price and cost information. Get free demos and compare to similar programs. Source: https://www.softwareadvice.com/project-management/onenote-profile --- [Home](https://www.softwareadvice.com/) / [Document Management Software](https://www.softwareadvice.com/category/722-document-management/) / Microsoft OneNote Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/project-management/onenote-profile/reviews/)[Alternatives](https://www.softwareadvice.com/project-management/onenote-profile/alternatives/) # Microsoft OneNote 2026: Benefits, Features & Pricing Wondering if Microsoft OneNote is right for your organization? Our Document Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pros and Cons - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview Microsoft OneNote 4.6 [(1969)](https://www.softwareadvice.com/project-management/onenote-profile/reviews/) Pricing Starting at $6.99 per month ### About Microsoft OneNote Microsoft OneNote is a digital note taking app that can be accessed via Android, Chrome, Windows, iOS and Mac devices. The solution is well-suited for individuals attending numerous meetings per week and working on multiple collaborative projects. OneNote offers deep search functionality for all notes stored in its database. Users can also store and organize audio recordings that are in a searchable format and can be integrated with other Microsoft 365 products. OneNote allows users to take handwritten notes with the help of a stylus or fingertip and can also convert these notes to digital text. Important ideas or points can be highlighted by using various shapes and colors. The solution has the ability to embed other Microsoft 365 files into a note. They can then be easily edited by OneNote users. OneNote offers cloud-based storage and allows users to easily toggle between separate but synced up enterprise and personal accounts. Wondering if Microsoft OneNote is right for your organization? Our Document Management Software selection experts can help you in 15 minutes or less. ## Microsoft OneNote User Interface ## Popular Microsoft OneNote Alternatives Main Product Microsoft OneNote 4.6 [(1969)](https://www.softwareadvice.com/project-management/onenote-profile/reviews/) Ratings Breakdown - 4.56Ease of use - 4.56Value for money - 4.33Customer support - 4.48Functionality Pricing Starting at $6.99 per month Get Price Alternative Product [Notion](https://www.softwareadvice.com/project-management/notion-profile/) 4.7 [(2753)](https://www.softwareadvice.com/project-management/notion-profile/reviews/) Ratings Breakdown - 4.35Ease of use - 4.57Value for money - 4.39Customer support - 4.62Functionality Pricing Starting at $12.00 per month Get Price Alternative Product [Evernote Teams](https://www.softwareadvice.com/project-management/evernote-profile/) 4.4 [(8252)](https://www.softwareadvice.com/project-management/evernote-profile/reviews/) Ratings Breakdown - 4.43Ease of use - 4.33Value for money - 4.23Customer support - 4.38Functionality Pricing Starting at $7.99 per month Get Price Alternative Product [Goodnotes](https://www.softwareadvice.com/note-taking/goodnotes-profile/) 4.5 [(76)](https://www.softwareadvice.com/note-taking/goodnotes-profile/reviews/) Ratings Breakdown - 4.53Ease of use - 4.51Value for money - 4.14Customer support - 4.55Functionality Pricing Starting at $10.00 per month Get Price Alternative Product [Fusebase](https://www.softwareadvice.com/project-management/nimbus-note-profile/) 4.7 [(176)](https://www.softwareadvice.com/project-management/nimbus-note-profile/reviews/) Ratings Breakdown - 4.65Ease of use - 4.72Value for money - 4.72Customer support - 4.64Functionality Pricing Starting at $32.00 per month Get Price Alternative Product [monday.com](https://www.softwareadvice.com/marketing/monday-com-profile/) 4.6 [(6050)](https://www.softwareadvice.com/marketing/monday-com-profile/reviews/) Ratings Breakdown - 4.49Ease of use - 4.28Value for money - 4.43Customer support - 4.45Functionality Pricing Starting at $9.00 per month Get Price ## Microsoft OneNote Pros and Cons We analyzed 1,969 verified reviews for Microsoft OneNote to find out what actual users really think. Select to learn more Customizable Notebook Organization You can organize notes into multiple notebooks, sections, and pages, tailoring the structure to your needs. Features like tabs, color coding, and folders help keep information sorted and easy to find. This flexibility supports both simple lists and complex project documentation. Cross-Device Cloud Syncing Notes sync automatically across computers, tablets, and phones, so you can access and edit them anywhere. Integration with OneDrive and Microsoft 365 ensures your notes are backed up and available online or offline, making it easy to switch devices and stay organized. Flexible Multimedia Note Capture OneNote lets you take notes in many formats—typed text, handwriting, audio, images, and web clippings. You can organize notes with tabs, search using keywords, and collaborate with others. Its integration with other Microsoft tools and autosave make it useful for meetings, classes, and daily tasks. Limited And Inconsistent Formatting Formatting options are basic compared to other apps, making it hard to create complex documents or tables. Copying and pasting content often causes issues, and exporting notes can disrupt layouts. Text alignment and editing tools are less robust than those in Word or Excel. Cluttered Navigation And Layout Managing pages and tabs can get confusing, especially with many notebooks or collaborators. The layout may feel cluttered, and merging or organizing content isn’t always intuitive. Exporting, printing, and resizing pages can be difficult, and new users often struggle with navigation. Account And Password Challenges Accessing notes can be problematic due to password retrieval issues, account confusion, and limited offline features. Switching between accounts or sharing with others may cause delays or errors, and some users find security features lacking for sensitive information. ## Microsoft OneNote Pricing and Plans Starting price: $6.99 per month Free Trial Free Version Microsoft 365 Personal $6.99 per user, per month Plan includes: - 1 TB Cloud Storage - Ad-Free Email - 1 Account - Microsoft Office Integration (Word, Outlook, Excel) - 5 Devices Per User - Offline Access Microsoft 365 Business Basic $7.20 per user, per month Plan includes: - Identity and Access Management - User Management - Custom Business Email - Spam and Malware Filtering - 10+ additional Apps - Web and Mobile Versions of Office Apps - Chat, call, meet - Microsoft 365 Copilot available as an add-on Microsoft 365 Apps for business $9.90 per user, per month Plan includes: - Anytime Phone and Web Support - Desktop Versions of Office Apps With Premium Features - Support and deployment - File storage & sharing - Web and Mobile App - Standard Security - Customer Relationship Management - Project Management Microsoft 365 Family $9.99 flat rate, per month Plan includes: - Up to 6 TB of cloud storage (1 TB per person) - 6 accounts - Data Security - Identity and Device Security - Microsoft Teams - Microsoft Outlook - Data and device protection for the entire family with Microsoft Defender Microsoft 365 Business Standard $15.00 per user, per month Plan includes: - Live Events & Webinars - Attendee Registration and Reporting Tools - Video Editing - Email and Calendar Sync - Teamwork & Communication Microsoft 365 Business Premium $26.40 per user, per month Plan includes: - Identity and Access Management - Advanced Phishing Protection - Virus Protection - Device Protection and Management - Endpoint Protection Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## Microsoft OneNote Features - Popular features found in Document Management Access Controls/Permissions Archiving & Retention Collaboration Tools Compliance Tracking Document Classification Document Editing Document Generation Electronic Signature File Conversion File Sharing Third-Party Integrations Version Control - More features of Microsoft OneNote Annotations Calendar Management Commenting/Notes Data Import/Export Document Management Document Storage Drag & Drop Meeting Notes Mobile Access Notes Management Prioritization Real-Time Notifications Recurring Tasks Reminders Search/Filter Sub-Task Management Task Board View Task Editing Task Management Task Progress Tracking Task Scheduling Task Tagging Templates To-Do List ## Microsoft OneNote Integrations Microsoft Teams Integration rated 4.8 from 53 reviews Microsoft Word Integration rated 4.9 from 53 reviews OneDrive Integration rated 4.6 from 43 reviews Microsoft Outlook Integration rated 4.6 from 41 reviews Microsoft Excel Integration rated 4.9 from 36 reviews Microsoft 365 Integration rated 5.0 from 29 reviews See all 15 integrations ## Microsoft OneNote User Reviews Overall Rating 4.6 Ratings Breakdown 5 66% 4 27% 3 6% 2 1% 1 0% Secondary Ratings Ease of Use 4.6 Value for money 4.6 Customer support 4.3 Functionality 4.5 CM Carol M. Verified reviewer Higher Education Self-Employed Used monthly for more than 2 years Review source Reviewed May 2026 Flexible and feature-forward, but not essential for me anymore 3 Previously 4 Overall, OneNote is a good tool, especially for academic environments, but it feels more complex than what I currently need. As my use has shifted away from university-based work, simpler alternatives have become more practical for me. Ratings Breakdown 3 Ease of use 3 Functionality Previously 5 Pros: Microsoft OneNote was very useful for taking class notes throughout my studies, especially when I had access to it through my university’s Microsoft pass. It worked well with other Microsoft apps and made it easy to keep everything organized in one place. It synced with OneDrive, which helped ensure my notes were accessible across devices and backed up. Its organization system is detailed and structured, which worked well for academic use. Cons: The interface can feel overwhelming, similar to other Microsoft applications like Word, and therefore takes an excessive amount of time to get comfortable with its layout. The mobile version was underwhelming even compared to desktop, which made it less convenient for quickly capturing notes without my laptop. Since finishing school, I’ve also found myself gravitating more toward simpler, free note-taking apps that better fit my current needs. This has made OneNote feel unnecessary overall as a single consumer rather than one with access from an institution. Read More CG Chelsea G. Verified reviewer Education Management 2-10 employees Used daily for more than 2 years Review source Reviewed June 2025 Great Flexible Organiser 5 Onenote is really helpful and can be a great way to organise and keep on top of notes, planning or just brainstorming. It is perfect for both work and personal, especially study. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Onenote is a great space to organise notes in sections and pages. It has the option to add images or checklists. Perfect for organising notes and syncs across all platforms. Cons: Formatting is a little clunkier than other applications, which can be tricky to get your head around. Reasons for switching to Microsoft OneNote I love the organisation and 'filing' systems. Perfect for so many uses. Read More BA Bruno A. Verified reviewer Industrial Automation 2-10 employees Used daily for more than 2 years Review source Reviewed March 2026 Smart and Organized Note-Taking for Better Team Productivity 5 Overall, my experience has been very positive. It has helped improve organization and communication within my company. We use it to centralize information, meeting notes, and processes, which makes our workflow more efficient and organized. Ratings Breakdown 5 Ease of use 5 Value for money 5 Functionality Pros: What I like most about Microsoft OneNote is how easy it is to organize notes, projects, and ideas in one place. It allows my team to collaborate in real time, share information quickly, and keep everything well-structured. I also like that it syncs automatically across all devices. Cons: What I like least is that sometimes the synchronization can be a bit slow, especially with large notebooks. Read More SR Samantha R. Verified reviewer Insurance 11-50 employees Used daily for more than 2 years Review source Reviewed March 2026 OneNote in the Workplace 5 OneNote allows me to remain organized while performing a role with many responsibilities and moving parts. Any important information is in one place and is organized by books and tabs for easy retrieval. The benefits to this program may be very personal based on understanding of how it is designed to function. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: The use of OneNote is one of the main reasons I am able to remain organized and on task during the work day. My role is comprised of many parts (finance, HR, office management, etc.) and OneNote allows me to keep track of daily, monthly, and even yearly tasks. Furthermore, the ability to document How To's in one place but still separate from all of that is essential. OneNote is as important to me as almost any other application on Microsoft Office. Cons: While I personally find OneNote easy to use and helpful, many employees find it difficult to understand. Many do not see the value in it which I believe is because it is under advertised and explained. Read More PE Pete E. Verified reviewer Education Management 201-500 employees Used daily for more than 2 years Review source Reviewed March 2025 Excellent note taking app 4 Overall Onenote has been an excellent note taking app, it works with stylus, allows inserting of documents, shows who edited the text, and works well for education where each student gets a one note in their class team. Ratings Breakdown 5 Ease of use 4 Value for money 2 Customer support 4 Functionality Pros: It is integrated with the Microsoft Office system, syncs to the cloud easily, works on a number of different OSes and devices. Cons: the layout could be better, and it is hard to do housekeeping and clear out old notes. Would be nice to have a way of seeing old notebooks/pages. It also takes a few days to create OneNote sections for students in their class Teams. Reasons for switching to Microsoft OneNote The integration with Office was an essential integration for OneNote. It was also easier to use and has more features. Read More JT Joseph T. Verified reviewer Events Services 2-10 employees Used weekly for more than 2 years Review source Reviewed June 2025 Excellent software 5 A great software which still need to be upgraded. It could be mixed with Loop or should intgrate loop component for advanced functionalities Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: The thing i really like about this one is the free type. I can write, sketch annotate, insert and there no formatting so i can do anything anywhere which i like a lot Cons: There's no implentation which task, planning or calendar of the Microsoft suite. this is a real bummer, i would like tasks set to be shared accross app and devices. Also this miss a planning feature for projetc follow up Reasons for switching to Microsoft OneNote The plans and possibilities of Onenote. Moreover, the integration with Microsoft tools too Read More FS Francisco S. Verified reviewer Information Technology and Services 5001-10000 employees Used daily for more than 2 years Review source Reviewed March 2025 Good integration 4 I think is a good one, not so light but at the end great to organise, search and catalog notes. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 3 Functionality Pros: Cloud note usage, color notes, easy to take notes on the go. Cons: Sometimes too heavy for the mobile version Reasons for switching to Microsoft OneNote Need to be in the company app suite, the Google keep was personal Read More FA Fabrizio A. Verified reviewer Marketing and Advertising 2-10 employees Used weekly for more than 2 years Review source Reviewed March 2025 An easy software for your daily note 4 I’m using OneNote to take note from my meetings and mainly to fill my costumer forms Ratings Breakdown 5 Ease of use 5 Value for money 4 Customer support 4 Functionality Pros: Easy to use within Microsoft Ecosystem and the free version is enough for a good work Cons: Functional limits for complex project management Reasons for switching to Microsoft OneNote To much sophisticated for my usage and sometimes there are problem for the integration with other Windows Software Read More Victoria H. Verified reviewer Insurance 51-200 employees Used monthly for more than 2 years Review source Reviewed March 2026 Good tool to use 5 My overall experience has been good and I am happy to use this product regularly. I’m glad it was created. Ratings Breakdown 5 Ease of use 5 Value for money 5 Functionality Pros: It’s easy to use. I’ve not had any problems with Microsoft OneNote and I’ve used it in the work capacity for a few years. Cons: I can’t say there is a lot that I dislike about it. I think only once I could not locate my file, but I was able to eventually with the support of IT. Read More Ginger S. Verified reviewer Higher Education 201-500 employees Used monthly for more than 2 years Review source Reviewed March 2026 Easy Notes and Organization! 5 Ratings Breakdown 5 Ease of use 5 Functionality Pros: OneNote is an amazing, flexible, well-integrated way to track anything from meeting notes to business concepts to schoolwork. Cons: OneNote has really grown up over the years and is much more user friendly than it used to be. The main drawback is that its compatibility is limited to MS365, but it really does a great job in that context! Read More Showing 1 - 10 of 1969 Reviews [See All Reviews](https://www.softwareadvice.com/project-management/onenote-profile/reviews/) ## Microsoft OneNote Popular Comparisons [Notion vs Microsoft OneNote](https://www.softwareadvice.com/project-management/notion-profile/vs/onenote/)[Evernote Teams vs Microsoft OneNote](https://www.softwareadvice.com/project-management/evernote-profile/vs/onenote/)[Goodnotes vs Microsoft OneNote](https://www.softwareadvice.com/note-taking/goodnotes-profile/vs/onenote/)[Fusebase vs Microsoft OneNote](https://www.softwareadvice.com/project-management/nimbus-note-profile/vs/onenote/)[monday.com vs Microsoft OneNote](https://www.softwareadvice.com/marketing/monday-com-profile/vs/onenote/)[Box vs Microsoft OneNote](https://www.softwareadvice.com/cms/box-profile/vs/onenote/)[Bitrix24 vs Microsoft OneNote](https://www.softwareadvice.com/nonprofit/bitrix24-profile/vs/onenote/)[Wrike vs Microsoft OneNote](https://www.softwareadvice.com/project-management/onenote-profile/vs/wrike/)[Airtable vs Microsoft OneNote](https://www.softwareadvice.com/project-management/airtable-profile/vs/onenote/)[ONLYOFFICE Workspace vs Microsoft OneNote](https://www.softwareadvice.com/project-management/onenote-profile/vs/onlyoffice/)[Confluence vs Microsoft OneNote](https://www.softwareadvice.com/project-management/confluence-profile/vs/onenote/)[Trello vs Microsoft OneNote](https://www.softwareadvice.com/project-management/onenote-profile/vs/trello/)[ClickUp vs Microsoft OneNote](https://www.softwareadvice.com/project-management/clickup-profile/vs/onenote/) [Compare All Alternatives](https://www.softwareadvice.com/project-management/onenote-profile/alternatives/) ## Other Top Recommended Document Management Software [Revver](https://www.softwareadvice.com/cms/revver-profile/) **4.4** (951) Recently recommended **17** times [Square 9](https://www.softwareadvice.com/cms/square-9-profile/) **4.5** (141) Recently recommended **15** times [DocStar ECM](https://www.softwareadvice.com/cms/docstar-dms-profile/) **4.0** (97) Recently recommended **15** times [Conga Composer](https://www.softwareadvice.com/cms/conga-document-generation-profile/) **4.4** (116) Recently recommended **13** times Stuck Between Options? 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