Priority Matrix Software

4.56 / 5 (177) FrontRunners®

About Priority Matrix


Priority Matrix is a cloud-based project management platform that helps project managers prioritize projects and tasks and enables them to achieve visibility and accountability across different projects.

The solution enables teams to communicate among themselves, assign tasks and track progress. Priority Matrix is suitable for a variety of industries such as construction, manufacturing, real estate, banking, government, sales operations, mining, research and development, information technology and marketing.

The solution offers key features such as task management, document management, content management, version control and synchronous editing. In addition, users get instant reports on a daily, weekly or otherwise specified basis to track project status.

Priority Matrix is available on a per user per month subscription basis. 



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Supported Operating System(s):

Web browser (OS agnostic)

177 Reviews of Priority Matrix

Average User Ratings

Overall

4.56 / 5 stars

Ease-of-use

4.5

Value for money

4.5

Customer support

4.5

Functionality

4.5

Ratings Snapshot

5 stars

(108)

4 stars

(61)

3 stars

(8)

2 stars

(0)

1 stars

(0)

Likelihood to Recommend

Not likely

Very likely

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Showing 1-20 of 177 reviews

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April 2018

Pete from Mackey Strategies

Company Size: 1 employee

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

April 2018

Handy, well-designed productivity tool with great customer support

Pros

Priority Matrix has become practically indispensable to me in my project management. As an independent consultant, I find it a powerful and handy tool to keep track of my responsibilities to my clients, to record and track pending obligations, and to manage everything from due dates to vendors to invoicing. There is not a day that I don't use it, and hardly a day that I'm not very glad for it. In addition, I have found the customer support superb--fast, informed, concise and helpful. I've now begun using it with some of my own sub-contractors, and they're finding valuable utility in it too--even as PM makes it possible for us to coordinate our shared projects together elegantly and easily from a distance. Specifically, we can assign each other tasks in shared projects, track each other's progress, leave each other edits, comments, and linked documents, and more. Works like a snap.

PM also recently improved the ability to send emails directly from the email window (I use Gmail) to PM projects, including with deadlines, which is yet another upgrade I've valued. Finally, the integration across platforms is seamless (I use it on my iPhone, my iPad and my Mac).

In sum: For me it has been a highly useful product, easy to learn and apply, with a great support team.

Cons

If I could change one thing, it would be to be able to make matrices for projects sub-matrices of other projects. For example, I have multiple projects I'm managing simultaneously for individual clients, and the jobs' complexity requires me to set up their own matrices for each project. But it would be helpful if those projects could all be integrated together underneath the client. I'd also value a fast way for PM to tell me each week what deadlines for tasks are approaching.

December 2017

Paolo from Aquilini Group

Review Source: Capterra


Ease-of-use

4.0

Value for money

4.0

Customer support

5.0

Functionality

4.0

December 2017

Amazing app for people who like to work visually versus linerally

Pros

It's simple quadrant color system which can be adjusted to your own suiting
The ability to collaborate with others in shared
The ability to drag email in
The phone app which has gotten much better lately
Overall it just a great app it, unfortunately, I am underutilizing it

Cons

The ability to be able to use my own icon and the icon which you do have are quite limited and too simple
The thing that concerns me the most is the syncing I have had things not sync in the past and not be able to find them ( there has been some improvement but it still feels like I can't trust it and I am somewhat worried, the syncing has to happen right away when I add item and not have to think about forcing a sync)
I have used the drag over email but sometimes have lost the link to outlook which is annoying and then I can't simply email that from PM it's stuck there and I can't email it ( big problem for me)
This is not your issue but mine how to best use priorities I seem to add too many things as urgent and important I don't but others in the proper locations, I need to use it properly so it actually becomes my only place where I put to do and not email myself notes
And then sort them, I need a tutorial on how to get the most out of it and I haven't done it
I am
A Mac guys but have found that the app is a dumbed version of the outlook which is not good so I have to have parallels in order t have my outlook and PM together but flopping back and forth on the screen again makes the app, not in my face and I lose the ability to use it properly
And I use outlook more as a to-do list which is not what I want
I need help in how to use it because it is a great system that I am
Not taking full advantage of
Need to able to work with Siri
others have done it

February 2017

Carolyn from Dr. Carolyn M. Nelham

Company Size: 1 employee

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

February 2017

A Great Product to Maintain Focus and Productivity

I work alone, manage multiple projects, and more than one business. Priority Matrix allows me to see how much I am doing and identify what is realistic. I have a tendency of wanting to do more than is possible. Priority Matrix is easy and allows me to outline each project I have and the steps to completion. It is easy to track progress, add notes, and delegate when I need someone else involved. Depending on the project, I pick the best matrix for the task. It helps clarify and focus what needs to get done and by when, and it is very user-friendly. Further, because it creates a visual for what I am doing, I have a much better sense of what is too much because I can see the scope of each project and this allows me to maintain a better balance in my life. I have eliminated projects with simultaneous due dates, and I am much clearer about what is possible, and this ultimately makes me more productive. Project matrix allows me to sort out and break down tasks so that I can identify what I can do depending on the time I have available and the deadlines. Product Matrix is an application that works for me and keeps me focused, on task, and increases my productivity.

Pros

Priority Matrix is such an easy program to use, and there are so many options that allow me to make it work the way I need to for my task. The fact that you can choose between the different matrices, again makes it work the way I need depending on the project. Being able to set deadlines, reminders, track notes, add people to a project, track changes, and see reports, so you get a global view of how you are managing your projects provides the information you that gives you insight into your project management skills and improve. While the program provides structure to projects, at the same time enables you to customize how you set it up for according to what you need.

Cons

I would like to see more space for the notes and details of the project. All the information is there but it feels cramped. This is not a con, I would love to see the options for really bright colors when you are choosing your color schemes.

February 2017

Chase from ATEM Labs, Inc.

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4.0

Customer support

5.0

Functionality

3.0

February 2017

Priority Matrix Review...A Laboratory Perspective

The program has been an easy way to track multiple job/task progress throughout the day/week/month. At a quick glance it is helpful to have all users on the same page at the same time*(assuming accurate sync(s) between users). We have experienced sync issues which include: users not seeing what another user is seeing, job/task(s) disappearing, changes made and older versions of job/task reverting. With as many job/task as we create and complete each day, it is very tough to notice these sync issues. From a lab manager/coordinator stand point, I watch nearly all jobs/tasks and I cannot memorize or recall ALL the changes, etc to a single job out of the dozens being processed. That aside, we would love to have more useful analytics available; currently our President does not see the usefulness of current analytics available with the Business or upgraded service ($$$/effectiveness ratio). No export into spreadsheet form offers no relief from having to use this software itself for those purposes. I understand not having that option may steer potential clients of your software toward NOT getting the upgraded service(s), but I believe it would actually increase the number of potential clients wanting to use it for purposes similar to ours. Less programming on your team's part, while still giving your clients the option to use your software catered to their own needs in a spreadsheet form. Additional features/options in "query"/search/filter methods would be very helpful as well. Short of processing in a spreadsheet form, this would allow someone to "manually" pull user data from our company. There is no "undo" feature in your software, as well as, other common commands/features offered in many of the other software/programs users are familiar with. Having an "Archive Shell" would be amazing, as we have many jobs/tasks completed and needing to be thinned out of the "View - All Items" filter. The "archive shell" could act as an easy way for users to save jobs/tasks completed in a non-editing mode of the program, to be viewed if needed. Currently, we have one quadrant serving as our "Archive" for each given project. We are pleased with our customer support and appreciate the help this software offers to our organization/communication/operations. I don't know how much we pay for these services, so I can't speak of the "Value for Money" rating. I do really feel that this software is close to being a 4+star in each category with the right advancements.

Pros

Quick access to jobs/tasks, especially with the "Ctrl+F"/search function.

Cons

Can't export/pull data for manipulation in a spreadsheet.

February 2017

Amirah from University of Washington

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

February 2017

PM is wonderful!

I am a PhD student, in a STEM field, who also happens to have some learning and other cognitive issues. A fantastic disability resource counselor introduced me to the priority matrix model but for it to really work for me I needed at the least an online, secure, cross-platform, searchable, calendar linked application. I thought I was going to have to build something myself, which I don't really have the skills or time to do. Thank goodness for PM. It has been magic and I recommend it to everyone! The only things which subtract from the experience: the UI could use some design help, the android app is a little unstable, and I would love to see some cheat sheets of steps and tips I could keep handy because, as a function of my particular disability, I have memory problems especially with multi-step interface tasks.

Pros

Most are hard to figure out. There are a lot of things I love about PM. Perhaps what makes it especially functional for me is that it works on many platforms. I need to move between android and mac systems everyday so now I really only consider software which can accommodate that. I love the browser extensions, the customization options, and Google calendar integration.

Cons

The UI is a bit challenging. For such a full featured piece of software, I completely understand how hard it can be to make the interface completely obvious but the icons used are, at least for me, not very intuitive. The sidebar menu for customizing tasks is also problematic.

April 2018

Katy from Katy Mathes Design / Peak to Peak Charter School

Review Source: Capterra


Ease-of-use

4.0

Value for money

1.0

Customer support

5.0

Functionality

4.0

April 2018

This tool helps me keep all my tasks organized and I have recommended it to many people.

Pros

The ability to move tasks around as priorities change, add due dates, reminders and notes. I used to be writing and re-writing to do lists constantly, and sometimes things would get lost. I use my 4 quadrants like this: Work due ASAP, Work due soon, Long term work, and back burner.

Cons

The visual design needs to be updated. I like the visual appeal of Google Keep, but they do not have the functionality PM does. Maybe some options for different fonts, and some other options other than the 4 quadrant? Also, I would like to be able to sometime just show one of the quadrants, and make it a smaller size to go on my desktop without taking up too much space. An integration with ical would also be good, so everything you give a deadline can also be on your calendar if you choose. I like that it syncs to my appon the desktop and phone, but do not like how there is that sign in screen, I want it all to be automatic and seamless like Google Keep is. I have had instances where one updates and the other does not and then I get doubles or things get confusing. Also, the base price is expensive. I think it is worth it personally, but when I recommend it, I can't see too many people using it. I think it would be especially good for students and have recommended to parents of middle school students who are having a hard time keeping organized. What if you had a "lite" version for students that was a lower cost? It would only have four quadrants and just one project or something.

February 2017

Seth from Black Diamond Group, LLC

Review Source: Capterra


Ease-of-use

5.0

Value for money

2.0

Customer support

5.0

Functionality

5.0

February 2017

Eisenhower would have been proud of Priority Matrix!

I will quickly admit that without having used Priority Matrix over the past few years, I'd probably be lost. As an entrepreneur, I run a few small businesses, each which requires a great deal of task management. Getting a handle on all of those tasks be incredibly overwhelming at times. A few years ago, someone had suggested that I start breaking down tasks via separate Eisenhower Decision Matrices for individual projects, which makes it easier to stay on task and get things done more quickly and effectively. This process encourages one to tackle the more challenging things that need to be done ASAP, and putting off the easier projects that don't need to be accomplished immediately. But what if there was a digital version of the Eisenhower Decision Matrix system? Enter Priority Matrix. It syncs across my iPhone, iPad, and all of my Macs, so I can stay on track wherever I am. In fact, it even offers a great deal of flexibility beyond this. I even use it for my 2-column 'Pros/Cons' lists and 1-column shopping lists. Unlike some other 'to-do' programs out there, one of the best features included is the ability to flexibly tag/label each task with various icons. Often, I have tasks that I have to put 'on-hold' as I'm waiting for a reply, etc. ' and I need to walk away from them temporarily and focus on other tasks. Hats off to Appfluence to including this vital feature. The only 5-star rating exception here involves the pricing. In an earlier version of the program, I had to purchase separate versions of the application for each device (iPhone/iPad/Mac). That irked me a bit, but I overlooked it as the software was so great. Unfortunately, the new subscription model hurts single users who don't have the funds for a subscription or even need team-based functionality. Clearly Appfluence's new pricing strategy is an attempt to bring in more revenue via multiple licenses and subscriptions, but I strongly hope that they reconsider. Any app's success depends upon individual home users, who can convince their bosses at work to buy it for their department. If the program's team-sharing functionality is truly valuable, then businesses will have no problem paying for it. Again, if you want to stay on track with an Eisenhower Decision Matrix system, Priority Matrix will save the day. Although ensuring that adhering to your priorities and doing the work is up to you, Priority Matrix will help you get the job done and stay on track. Great job, Appfluence!

February 2017

Darren from Multiple Monitors

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

4.0

Customer support

5.0

Functionality

4.0

February 2017

Good Task Organiser - Different From Others

I've tried lots of different task managers over the years but the only one I still use every day is Priority Matrix. It is different to others in that each project is divided into four areas, you can put pretty much whatever you like in any of these areas. I run an ecommerce business and find that this layout works really well for managing our day to day tasks. The software looks a bit dated in some respects but it works really well and is pretty easy to customise to our exact needs. There seem to be a lot of features which we don't really use as the basic functionality works well for my needs. Syncing between a PC, iPad and iPhone also works well 95% of the time, occasionally there is the odd sync issue but this is not a major problem really. The iOS apps work well, they sometimes log you out but logging back in is fairly painless, it would be nice if they never logged you out though. Actually using the iOS apps to manage your tasks is really easy, as is creating and editing new and existing projects. Pricewise it's not cheap, but not really that expensive either, there are some great task managers that are free, however, I have no issue paying as it fits my needs to perfectly.

Pros

4 box / areas layout, good iOS apps.

Cons

Looks a bit dated, iOS apps occasionally log you out.

April 2018

John from SIMCO Electronics

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

April 2018

Priority Matrix works for me to ensure significant projects and tasks are tended to and completed

Pros

Cloud-based software that serves me (not the other way around), making access to projects and tasks convenient via desktop in the office, laptops while traveling, or mobile devices while on the move. Collaboration within our teams makes Priority Matrix the perfect solution for groups of people to achieve more together. PM helps me focus on what needs to get done, it also helps me decide what isn't important enough to get done. it helps us get our attention on the right stuff.

Cons

Finding the right balance of using just the right amount of the features and functionality to maximize the benefit of Priority Matrix - that's the key. It can be a personal challenge to transition all the good ideas that roll-into PM and assign them to manageable number of projects. "You can do it all, and Priority Matrix can help". ok, this isn't really a CON about the software. You figured that out by now.

February 2017

Shawn from QTRCO, Inc.

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

February 2017

Helps dig out from 'overwhelm'.

I'm mostly a pen/paper person. As such, I have dozens and dozens of yellow legal pads with important notes on the first 3 pages. And I have 8 rather large stacks of these all over my desk, grouped by functional area: Marketing, Operations, Sales, Engineering, etc. So last week I started working with Priority Matrix and began the process of digitizing my notes. Just the reduction in size of paper piles has helped me feel less overwhelmed. The software is easy to use, intuitive and it's fast to re-organize and re-structure the tasks in different quadrants and lists. I am currently only using it as a single seat, but I can tie in keep people on the team with their own seat in the future and use the software to help manage the delegated tasks and the necessary follow up. I have it installed on three computers and my phone. It all syncs seamlessly so I can work on things wherever I am. So far, very pleased.

Pros

The hot keys to enter items in the particular quadrant are easy to reach and fast.

Cons

It's yet another piece of software with a monthly per user charge. I understand why this is necessary, but until a person is really using the software effectively, the costs are hard to justify/recoup.

December 2017

Jonda from Sherrill, Inc.

Company Size: 51-200 employees

Review Source: Capterra