Resource Guru Software


Resource Guru is a cloud-based resource scheduling application is suitable for organizations of all sizes.

Resource Guru enables booking and rescheduling through the calendar feature and a drag-and-drop scheduling tool. The Availability Bar calculates the amount of free time available for users, employees and other resources. In addition, the software allows users to highlight specific resources and projects for scanning and picking.

The Resource Management feature allows users to manage people, conference rooms, call lines and other resource and share it on a single coordinated calendar. Administrators can customize user access per each project’s requirements.

Resource Guru creates real-time reports to provide status information about the utilization of resources and free capacity. The software utilizes 256-bit SSL encryption for data transfer.

Supported Operating System(s):
Web browser (OS agnostic)

44 Reviews of Resource Guru

Showing 1 - 20 of 44

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  • Richard from Honeywell

    Number of employees: 1,001-5,000 employees

    August 2018

    Resource Guru keeps our field group connected

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Our work team can schedule vacation and jobs more efficiently with the use of Resource Guru. This helps eliminate gaps in customer service. In the end it makes our lives a lot easier!!

    Pros

    Easy to use and access anywhere. I can see what the schedule of our whole team is at a glance which helps greatly.

    Cons

    Would like to see an iPad app for future use.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Verified Reviewer

    July 2018

    Great app - looking forward to increased functionality

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    It allows my team to update resource use on their own schedule, and eliminates hours of my time in schedule and team management. I also love that I can archive resources when they are temporarily inactive, therefore saving money.

    Cons

    What I would like to see in the future:
    1. Ability to get daily "Meeting Room" email or report of usage. (Ability to set the time that this occurs would also be helpful)
    2. For events that an administrator assigns to a booker, it would be great if the booker could also edit the event.
    3. Allow for same-day event schedule changes to notify the resource.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Verified Reviewer

    July 2018

    Excellent simply way to plan resources

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Easy resource planning and everyone can access.

    Pros

    Can set up clients and projects in multiple ways which support your business. Colour coding allowing provisional bookings to be easily identified. Reporting with output to xls format.

    Cons

    Would be useful to be able to add charge out rates to projects - at the moment export to xls and then combine with other data rather than being able to report in one go.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Molly from Tierney

    June 2018

    Joined to help our team keep communicate and track resources. We've seen a huge improvement since.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Other tools have extraneous functionalities that we would never use, but Resource Guru offers exactly what we need. It's easy to use with almost no training needed and offers multiple views and reports to give the full view of our resource utilization.

    Cons

    I have not experienced any cons for this software yet. Resource Guru has met or exceeded all expectations.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Petre from Suvoda

    Number of employees: 51-200 employees

    June 2018

    It's a great solution for project resources management.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    High level overview of the availability and current assignments of me and my team.

    Pros

    Easy to use. Resolves most requirements you could have. The application has a lot of potential to keep adding features.

    Cons

    Sometimes slow to get data after filtering. Initially the filtering system seemed unintuitive but after a couple of usages this became a non-issue.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Nev from TELUS

    May 2018

    We have had this tool for about 4 years now and we have come to rely on it heavily.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    organization and accessibility to a schedule managed by many

    Pros

    - online so you can view it remotely
    - clients can be color coded
    - you can set various permission levels
    - reporting is accurate
    - customer service is fast

    Cons

    - searching for a specific project can be a challenge with no search feature
    - nothing else, it works well.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Søren Find from Global Lightning Protection Services A/S

    Number of employees: 11-50 employees

    March 2018

    For controlling and managing resources - this is absolutely a winner!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Transparency of our bookings, and the will from our employees to use it actively

    Pros

    Resource GURU focus on resource management . It doesn't provide a ton of unnecessary gadgets just driving the cost and complexity up. In a small company of app. 20 engineers, the GURU makes an excellent overview for the daily and weekly planning, provides a good forecasts of utilization looking ahead, and the ability of synchronizing with outlook makes it very easy to inform about our expectations to our colleagues.

    Cons

    A nice feature to work on, would be an 'autofit' function, where a new project could be thrown into the bunch of existing projects and let GURU do the initial planning. A smooth looking app as other software provide would also be nice.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Tracey from Professional Freelancer Available For Remote, Contract, Part-Time Or Other Opportunities

    March 2018

    Clean, simple and just lets you get on with it - no fuss or bother, no fancy words or unwanted flash

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Overall a good product. I would recommend starting with a list of what you need from software, then what you would like then a nice to have list. See how many ticks this software gets. Compare it to at least two pieces of other software of the same nature before making your final decision. This is what I recommend for any piece of software. Also, check out their own forums of customer support, and social media sites to see what other customers have had to say about the software.

    Pros

    This is a simple way to organise your staff and resources such as office laptops etc so that everyone can see where everyone else is, and where the office resources are, should another person need them or wish to book them. So much easier to use than an online calendar like g-calendars for example.

    Cons

    A lack of recurring tasks, but perhaps this is done on purpose? Otherwise I don't have any cons to list - it is pretty much as advertised.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    March 2018

    The Resource Guru Support is Top Notch!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Our use of Resource Guru is sort of out of the box. We use it for scheduling barn space in the Agriculture Industry. The support team has always stepped up to find ways to enable Resource Guru to fit with our unique needs. If it works this well for our out of the box use, imagine how well it works for it's intended purpose. For us, the reasonable price has been worth the gamble of using a software not meant for our intended use.

    Cons

    In our out of the box use, the biggest con - is the speed at which the software moves from page to page. However, this might not be Resource Guru's fault. It could be our internet capabilities, or the amount of data we plug in for our purpose. For our use, I'm looking a 15-17 week time frame, like most people look at a 8-10 hour work day. If you use the software as it's intended, this probably wouldn't be a problem.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Jennifer from The Future Customer

    March 2018

    Easy to use and have everything I need for resourcing time

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Value for Money
    Pros

    The UX and UI are v simple and easy to follow. I was given the software to use and didn't have any issues

    Cons

    It lacks a WOW factor.. I feel like most software I use have some special features that stand out. Doesnt seem to have that for Resource Guru (but maybe it doesnt need one!)

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Deep from Agility Inc

    Number of employees: 11-50 employees

    February 2018

    We love working with this tool and being able to see the company bookings at a glance.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Insight on how long projects are booked for, how many hours are booked against a project and if this makes sense for our sales and we're quoting projects correctly. An easy to use tool that allows us to be able to update and manage resources quickly and ever so easily.

    Pros

    Easy to add projects, easy to add customers, easy to add team members. The email summary sent out to everyone is great and easy for users to gain access to be able to see their work for the day/week/months coming. The reporting functionality allows us to export the information cleanly and easily for internal reporting needs

    Cons

    Unable to track timesheets and then be able to compare how accurate bookings vs actuals will be.
    Would love to be able to have Project Manager's be able to book their times through the site and then have it approved by Resource Manager.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Yinka from Kier Living

    Number of employees: 5,001-10,000 employees

    January 2018

    At first it was a bit of task finding my way round but after getting a grip with it was easy to use

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Value for Money

    Perfect tool for good house keeping and resource management

    Pros

    Functionalities are up to date providing everything required to make everyone aware of what going on.

    Cons

    I think it should have a bit more security in terms of who can and cannot see what. Also Maybe navigation can be improved on by using side or top navigation colour coded bar

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 11-50 employees

    January 2018

    Easy and fast to use

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    It is an easy way to keep an eye on what your team is doing and assign people to projects. Site works like a charm.

    Cons

    No real android/ios app available at the time, which would make it even easier to view info. Allow people to insert more hours on a day after confirmation.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 51-200 employees

    January 2018

    Clean and efficient. Far better than not having it

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Time saving, stress saving and it helps everyone. Top product that I'm glad is part of the business' routine.

    Pros

    visualizes and allows for future planning of time. Allows business wide visibility. Has made my life far easier with it. Is always part of the daily routine.

    Cons

    Lack of clear links to other platforms like outlook, google suite or trello. This would be the killer addition but as is it works really cleanly.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Trys from Tomango

    Number of employees: 2-10 employees

    January 2018

    Resource Guru is brilliantly simple and easy to use

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    We're so much more organised. Before we were sharing multiple Google Calendars which was a pain when someone joined the company. This solves all of that.

    Pros

    The simplicity - it does calendars really well without forcing to use a huge CRM. Our team is substantially more organised because of it.

    Cons

    Google Calendar integration can be fiddly but it's not too bad. Other than that, we're really happy with the software.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Nil from PRG XL Video

    January 2018

    Just works

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    It's online, live, easy to use and easy to update, GUI is nice, all information is easy in a GANTT style.

    Cons

    Not available on a phone!!! Needs an app, some copy paste/duplicate features could be added. Should sync better to iCal and be updatable from iCal to RG.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra

    Response: Resource Guru, Resource Guru

    January 2018

    Hi Nil Thanks for sharing your review of Resource Guru! I wanted to let you know that you can most definitely copy and paste in Resource Guru - just use SHIFT+drag. You'll find a demonstration of this and other handy tips in our Help Center here: https://help.resourceguruapp.com/customer/en/portal/topics/839971-little-tips/articles I also wanted to let you know that dedicated mobile apps and two way calendar sync are firmly on our roadmap :) Thanks again, and please don't be a stranger if there's anything we can do to help! Kat

  • Nikki from Vets4Pets

    January 2018

    A great way of organising your day

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    That you can easily move jobs around if they need to change and can book off holiday time and meeting time so that you don't overbook yourself.

    Cons

    The waiting time bit could be better if time is overbooked - doesn't allow for different lengths of working days.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra

    Response: Resource Guru, Resource Guru

    January 2018

    Hi Nikki, Thanks for sharing your review of Resource Guru! I wanted to let you know that you can most definitely customise the availability of each of your resources on a daily basis - not every day has to have the same availability. You can set resources normal availability (which is the availability which repeats on a weekly basis) and you can also create availability exceptions if you need to make a temporary change to someone's normal availability. You might find this article on resource availability useful https://help.resourceguruapp.com/customer/portal/articles/2162590 I hope this helps, but please get in touch if you have any questions. We're always happy to help! Thanks, Kat

  • Martelli from Adams and Associates

    January 2018

    It is very helpful

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    It is very helpful. My co workers can easily know whether or not if I am in office or out in the field.

    Pros

    It keeps me organized and it is very helpful. It also informs my employers whether I am in office, or out in the field.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Christie from Xero

    Number of employees: 1,001-5,000 employees

    January 2018

    so easy and intuitive

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    I love using Resource Guru to schedule our team's time. It's so easy to learn and use. Being web-based, I can use it from anywhere, which is a major lpus.

    Cons

    I wish I could make tasks recurring, but that's not a major drawback. Also, it would be nice to be able to see more detail of each task without clicking into it. But in a way, it's simplicity is better than fancy functionality.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Andee from Access Communications

    January 2018

    Resource Guru is an amazing tool for us! Special thanks for helping us restore our account.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    I love that Resource Guru allows anyone with an ID to create a booking. this helps our Production team keep tabs on equipment / what is being used and what is not being used in an efficient manner. Customer Service has been outstanding & prompt. Even around the holiday season. Thanks again Guru and crew, you have an outstanding product and a fabulous support team. Special shout out to Kat who helped us out in a tight spot recently.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
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