Resource Guru Software


 

Resource Guru is a cloud-based resource scheduling application is suitable for organizations of all sizes.

Resource Guru enables booking and rescheduling through the calendar feature and a drag-and-drop scheduling tool. The Availability Bar calculates the amount of free time available for users, employees and other resources. In addition, the software allows users to highlight specific resources and projects for scanning and picking.

The Resource Management feature allows users to manage people, conference rooms, call lines and other resource and share it on a single coordinated calendar. Administrators can customize user access per each project’s requirements.

Resource Guru creates real-time reports to provide status information about the utilization of resources and free capacity. The software utilizes 256-bit SSL encryption for data transfer.

 

Resource Guru - Filters
 
  • Resource Guru - Filters
    Filters
  • Resource Guru - Reports
    Reports
  • Resource Guru - Resource pool
    Resource pool
  • Resource Guru - Resource visibility
    Resource visibility
  • Resource Guru - Schedule
    Schedule
  • Resource Guru - Detail view
    Detail view
Supported Operating System(s):
Web browser (OS agnostic)

38 Reviews of Resource Guru

 

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Software Advice Reviews (3)
More Reviews (35)

Showing 1-3 of 3

harmandeep singh from New York University
Specialty: Education
Number of employees: 5,001-10,000 employees Employees number: 5,001-10,000 employees

December 2017

December 2017

Resource Guru

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

- Extremely simple (no training required) - Easily accessible - Resource management done right
- Visual representation of your staff weeks in advance is priceless.

Cons

- Gets costly after a few users - Built-in reporting isn't great - Minor UI/UX glitches that are annoying until you get used to them

Review Source
 
 

Jenni from TriTech
Specialty: High Tech
Number of employees: 501-1,000 employees Employees number: 501-1,000 employees

August 2017

August 2017

Great tool especially for the cost

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

Resource Guru can be free or at least Inexpensive depending on the plan you choose. Also when trying to get adoption the fact that it is very easy to learn is helpful.

Cons

Resource Guru does not integrate with Salesforce which would be helpful for syncing both future and completed activities.

Review Source
 
 

Mark from MUTV - University of Missouri
Specialty: Education

July 2015

July 2015

Great tracking, greater accountability

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Resource Guru has been fantastic to work with. They have always had excellent customer service, their product is easy to use, and the bills are on-time and consistent. At this point, Resource Guru is a staple program for our college TV station.

Likes Least

The only thing that I would change would be allowing for custom fields on resource checkouts as a standard. There is currently a large text box for any comments, but it would be great to have the ability to name and create one line text options if you use them for every checkout.

Recommendations

If you need solid tracking of resource materials, this is the best. The ability to upload photos, archive resources (i.e. take them out of rotation) and easily bring them back saves hundreds of hours a year in human capital tracking down "misplaced" equipment. As long as you are consistent with tracking all of your resources whenever they are used, expect a dramatic reduction in the amount of time spent locating resources.

 
 
 
Showing 1-20 of 35

Søren Find from Global Lightning Protection Services A/S
Number of employees: 11-50 employees Employees number: 11-50 employees

March 2018

March 2018

For controlling and managing resources - this is absolutely a winner!

Ease-of-use

Functionality

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Transparency of our bookings, and the will from our employees to use it actively

Pros

Resource GURU focus on resource management . It doesn't provide a ton of unnecessary gadgets just driving the cost and complexity up. In a small company of app. 20 engineers, the GURU makes an excellent overview for the daily and weekly planning, provides a good forecasts of utilization looking ahead, and the ability of synchronizing with outlook makes it very easy to inform about our expectations to our colleagues.

Cons

A nice feature to work on, would be an 'autofit' function, where a new project could be thrown into the bunch of existing projects and let GURU do the initial planning. A smooth looking app as other software provide would also be nice.

Review Source: Capterra
 

Tracey from Professional Freelancer Available For Remote, Contract, Part-Time Or Other Opportunities

March 2018

March 2018

Clean, simple and just lets you get on with it - no fuss or bother, no fancy words or unwanted flash

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Overall a good product. I would recommend starting with a list of what you need from software, then what you would like then a nice to have list. See how many ticks this software gets. Compare it to at least two pieces of other software of the same nature before making your final decision. This is what I recommend for any piece of software. Also, check out their own forums of customer support, and social media sites to see what other customers have had to say about the software.

Pros

This is a simple way to organise your staff and resources such as office laptops etc so that everyone can see where everyone else is, and where the office resources are, should another person need them or wish to book them. So much easier to use than an online calendar like g-calendars for example.

Cons

A lack of recurring tasks, but perhaps this is done on purpose? Otherwise I don't have any cons to list - it is pretty much as advertised.

Review Source: Capterra
 


March 2018

March 2018

The Resource Guru Support is Top Notch!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Pros

Our use of Resource Guru is sort of out of the box. We use it for scheduling barn space in the Agriculture Industry. The support team has always stepped up to find ways to enable Resource Guru to fit with our unique needs. If it works this well for our out of the box use, imagine how well it works for it's intended purpose. For us, the reasonable price has been worth the gamble of using a software not meant for our intended use.

Cons

In our out of the box use, the biggest con - is the speed at which the software moves from page to page. However, this might not be Resource Guru's fault. It could be our internet capabilities, or the amount of data we plug in for our purpose. For our use, I'm looking a 15-17 week time frame, like most people look at a 8-10 hour work day. If you use the software as it's intended, this probably wouldn't be a problem.

Review Source: Capterra
 

Jennifer from The Future Customer

March 2018

March 2018

Easy to use and have everything I need for resourcing time

Ease-of-use

Functionality

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Pros

The UX and UI are v simple and easy to follow. I was given the software to use and didn't have any issues

Cons

It lacks a WOW factor.. I feel like most software I use have some special features that stand out. Doesnt seem to have that for Resource Guru (but maybe it doesnt need one!)

Review Source: Capterra
 

Deep from Agility Inc
Number of employees: 11-50 employees Employees number: 11-50 employees

February 2018

February 2018

We love working with this tool and being able to see the company bookings at a glance.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Insight on how long projects are booked for, how many hours are booked against a project and if this makes sense for our sales and we're quoting projects correctly. An easy to use tool that allows us to be able to update and manage resources quickly and ever so easily.

Pros

Easy to add projects, easy to add customers, easy to add team members. The email summary sent out to everyone is great and easy for users to gain access to be able to see their work for the day/week/months coming. The reporting functionality allows us to export the information cleanly and easily for internal reporting needs

Cons

Unable to track timesheets and then be able to compare how accurate bookings vs actuals will be.
Would love to be able to have Project Manager's be able to book their times through the site and then have it approved by Resource Manager.

Review Source: Capterra
 

Yinka from Kier Living
Number of employees: 5,001-10,000 employees Employees number: 5,001-10,000 employees

January 2018

January 2018

At first it was a bit of task finding my way round but after getting a grip with it was easy to use

Ease-of-use

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Perfect tool for good house keeping and resource management

Pros

Functionalities are up to date providing everything required to make everyone aware of what going on.

Cons

I think it should have a bit more security in terms of who can and cannot see what. Also Maybe navigation can be improved on by using side or top navigation colour coded bar

Review Source: Capterra
 


January 2018

January 2018

Easy and fast to use

Ease-of-use

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Value for Money

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Pros

It is an easy way to keep an eye on what your team is doing and assign people to projects. Site works like a charm.

Cons

No real android/ios app available at the time, which would make it even easier to view info. Allow people to insert more hours on a day after confirmation.

Review Source: Capterra
 


January 2018

January 2018

Clean and efficient. Far better than not having it

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Value for Money

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Time saving, stress saving and it helps everyone. Top product that I'm glad is part of the business' routine.

Pros

visualizes and allows for future planning of time. Allows business wide visibility. Has made my life far easier with it. Is always part of the daily routine.

Cons

Lack of clear links to other platforms like outlook, google suite or trello. This would be the killer addition but as is it works really cleanly.

Review Source: Capterra
 

Trys from Tomango
Number of employees: 2-10 employees Employees number: 2-10 employees

January 2018

January 2018

Resource Guru is brilliantly simple and easy to use

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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We're so much more organised. Before we were sharing multiple Google Calendars which was a pain when someone joined the company. This solves all of that.

Pros

The simplicity - it does calendars really well without forcing to use a huge CRM. Our team is substantially more organised because of it.

Cons

Google Calendar integration can be fiddly but it's not too bad. Other than that, we're really happy with the software.

Review Source: Capterra
 

Nil from PRG XL Video

January 2018

January 2018

Just works

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
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Quality
Value for Money
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Pros

It's online, live, easy to use and easy to update, GUI is nice, all information is easy in a GANTT style.

Cons

Not available on a phone!!! Needs an app, some copy paste/duplicate features could be added. Should sync better to iCal and be updatable from iCal to RG.

Review Source: Capterra

  Response: Resource Guru, Resource Guru

Date: January 2018

January 2018

 

Hi Nil

Thanks for sharing your review of Resource Guru! I wanted to let you know that you can most definitely copy and paste in Resource Guru - just use SHIFT+drag. You'll find a demonstration of this and other handy tips in our Help Center here: https://help.resourceguruapp.com/customer/en/portal/topics/839971-little-tips/articles

I also wanted to let you know that dedicated mobile apps and two way calendar sync are firmly on our roadmap :)

Thanks again, and please don't be a stranger if there's anything we can do to help!
Kat

 

Nikki from Vets4Pets

January 2018

January 2018

A great way of organising your day

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
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Value for Money
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Pros

That you can easily move jobs around if they need to change and can book off holiday time and meeting time so that you don't overbook yourself.

Cons

The waiting time bit could be better if time is overbooked - doesn't allow for different lengths of working days.

Review Source: Capterra

  Response: Resource Guru, Resource Guru

Date: January 2018

January 2018

 

Hi Nikki,

Thanks for sharing your review of Resource Guru! I wanted to let you know that you can most definitely customise the availability of each of your resources on a daily basis - not every day has to have the same availability.

You can set resources normal availability (which is the availability which repeats on a weekly basis) and you can also create availability exceptions if you need to make a temporary change to someone's normal availability.

You might find this article on resource availability useful https://help.resourceguruapp.com/customer/portal/articles/2162590

I hope this helps, but please get in touch if you have any questions. We're always happy to help!

Thanks,
Kat

 

Martelli from Adams and Associates

January 2018

January 2018

It is very helpful

Ease-of-use

Functionality

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Value for Money

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Support

It is very helpful. My co workers can easily know whether or not if I am in office or out in the field.

Pros

It keeps me organized and it is very helpful. It also informs my employers whether I am in office, or out in the field.

Review Source: Capterra
 

Christie from Xero
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

January 2018

January 2018

so easy and intuitive

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Quality
Value for Money
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Pros

I love using Resource Guru to schedule our team's time. It's so easy to learn and use. Being web-based, I can use it from anywhere, which is a major lpus.

Cons

I wish I could make tasks recurring, but that's not a major drawback. Also, it would be nice to be able to see more detail of each task without clicking into it. But in a way, it's simplicity is better than fancy functionality.

Review Source: Capterra
 

Andee from Access Communications

January 2018

January 2018

Resource Guru is an amazing tool for us! Special thanks for helping us restore our account.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Pros

I love that Resource Guru allows anyone with an ID to create a booking. this helps our Production team keep tabs on equipment / what is being used and what is not being used in an efficient manner. Customer Service has been outstanding & prompt. Even around the holiday season. Thanks again Guru and crew, you have an outstanding product and a fabulous support team. Special shout out to Kat who helped us out in a tight spot recently.

Review Source: Capterra
 

Felicia from MRM//MCCANN
Number of employees: 51-200 employees Employees number: 51-200 employees

December 2017

December 2017

Hassle free, clear and concise. Easy to navigate.

Ease-of-use

Functionality

Product Quality

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Pros

It is simple to use and easy to input requirements. Colour codes make it easier to identify the jobs that are completed.

Cons

The layout is quite messy when the hours input for resource is on waiting. It is difficult to identify which is your booking.

Review Source: Capterra
 

Lidija from Zero Six Consulting, LLC

December 2017

December 2017

Excellent. Love it.

Ease-of-use

Functionality

Product Quality

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Value for Money

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Pros

This software is very easy to use. I like the new option with assigning a Project IDs. The email notifications are great as well. I also like that we can schedule sick days and vacations days.

Cons

I really wish this software would have a UNDO option. Sometimes instead of a copy I would drag and move the item from one person to another. Also, I like the notifications, but I wish we could schedule them to arrive at different time, not at midnight.

Review Source: Capterra
 

Nicky from Future Brand

December 2017

December 2017

Love it.

Ease-of-use

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Allowing teams to view their resource. Planning projects from start to finish.

Pros

It's really easy to use. Editing, adding, removing, changing resources, projects is all really simple. The filter option allows you to view resources, teams.

Review Source: Capterra
 

Luke from Koozai

December 2017

December 2017

Time management made easy!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Pros

The tool really makes time management easy and extremely visual. It does away with ugly excel spreadsheets and with a neat UX, it allows for easy time forecasting whilst also enabling you to easily keep on top of your time expenditure! I genuinely love this tool.

Along with the tool, where there are areas for improvement, the development team are happy to listen and actually make changes based on feedback! I've provided feedback with a couple of times and both have been integrated into future updates - this is a company that listens and constantly develops for the users' needs.

Cons

Very difficult to outline any main cons, as like I said above, any issues I've had with the tool historically, they've been resolved!

If I HAD to provide one, it'll be how the tool works across different devices. It's not especially mobile friendly...but that's me scraping the barrel for a con.

Review Source: Capterra
 

Steve from Dragonhead Consultancy Ltd
Number of employees: 2-10 employees Employees number: 2-10 employees

December 2017

December 2017

The entire team are there to make sure your experience with the product is easy and beneficial.

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Provided visibility and allowed tracking of the team members, contract end dates and the ability to generate accurate invoices for the customer

Pros

The product is easy to use and allows the administrator to manage teams, plan and review previous activities.
It can be used for recording or planning and gives a level of visibility that is lacking in a number of products.
Although the team are constantly looking at ways to improve the product, it never strays away from its core and prime functionality. Many products try to grow into a bigger, wider space and lose the key elements that attracted customers to the product in the first place.
A customer of ours was so impressed with the product that they too purchased it after seeing the value it afforded us.

Cons

It would be great if there was an App which could be opened rather than a web browser, although this is only a minor consideration with the number of browsers out there.

Review Source: Capterra
 

Maxine from The Learning Wave

November 2017

November 2017

Resource Guru provides visibility to the business and is an excellent tool for organisers

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Pros

After 4 years of trying to see 'at a glance' our resource pool and track time against projects, Resource Guru has become a valuable software asset

Cons

The pop up messages tend to be a nuisance and I would prefer it if they just faded away after a few minutes.

Review Source: Capterra
 
 
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