Resource Guru is a cloud-based resource scheduling application is suitable for organizations of all sizes.

Resource Guru enables booking and rescheduling through the calendar feature and a drag-and-drop scheduling tool. The Availability Bar calculates the amount of free time available for users, employees and other resources. In addition, the software allows users to highlight specific resources and projects for scanning and picking.

The Resource Management feature allows users to manage people, conference rooms, call lines and other resource and share it on a single coordinated calendar. Administrators can customize user access per each project’s requirements.

Resource Guru creates real-time reports to provide status information about the utilization of resources and free capacity. The software utilizes 256-bit SSL encryption for data transfer.



52 Reviews of Resource Guru

Overall rating

4.5 / 5 stars

Showing 1 - 20 of 52 reviews

December 2018

Anonymous

Verified Reviewer

Company Size: 501-1,000 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

4 of 5

Customer support

4 of 5

Functionality

4 of 5

December 2018

cloud based resource scheduling system

Pros

* you can do booking through a calendar kind of UI it also allows drag and drop.
* it can tell you the availability and utilization of resources
* it has overallocation notification and the system allows you to over-allocate, if you need to do it.
* easy to use UI

Cons

* subscription based pricing gets costly after every year.
* limited 3rd party integrations

November 2018

William from IFS Australia

Company Size: 1,001-5,000 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

November 2018

Good solid product

It helps stop overallocation of resources and let's the whole organisation see what resource are working on. Allows a good view of what is critical.

Pros

The software is easy to use and gives a good easy to view allocation of resources.

Cons

Scrolling, which I believe has been addressed in beta version.

November 2018

Fadziso from Chips Entreprise Solutions

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

5 of 5

Functionality

4 of 5

November 2018

Easy to us

Scheduling for our consultants is easier now , no more double booking !!

Pros

Its so easy to use
All my team members have access to their schedule any time they want

Cons

I feel its a bit slow especially when saving information

October 2018

Andrew from Atech Support Ltd

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

October 2018

Awesome Team Scheduling Tool

Awesome, super cheap, it was easy to set up and had an intuitive feel when using it in our weekly scheduling meetings

Pros

Super easy to use and set up accounts, the tool has great features for managing workload by project or just using the tool to manage shift work.

Reporting is great, we can manage and track overtime trends and sickness as well as track holidays.

We have also made use of the tool with syncing to Outlook!

Cons

No major cons, the team could look at building task driven activities feather the projects.

October 2018

Evaggelia from Public School

Company Size: 11-50 employees

Review Source


Ease-of-use

4 of 5

Functionality

5 of 5

October 2018

who is working on what? Keep truck of everything and intervene

Pros

Easy and attractive interface. Keep truck of the status of all the employees and resources in a glance. Saves time and resources. Interesting procedure to be apdated not boring at all.Οffers consistency in transactions and services. Multilingual. Supproted by both Windows and Mac.

Cons

Future and completed activities have an issue of sync. Reports are difficult to handle effectively. It is expensive when you what to intergrade it in your everyday school or business rutine.

October 2018

Richard from Honeywell

Company Size: 501-1,000 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

October 2018

Makes it super easy to stay on the same page as my coworkers!!

We do not have the scheduling conflicts that we used to have in the past.

Pros

Easy to use from anywhere and you can filter out the schedules you don't want to see. We no longer have issues figuring out vacation coverage for our people.

Cons

Would like to see an iPhone app and an Android app in the future instead of suing the web browser all the time.

September 2018

Daniela from Therapist/speaker

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

4 of 5

Customer support

5 of 5

Functionality

4 of 5

September 2018

Very useful!

Pros

Resource Guru is a very useful tool. It's easy to use and helps our team keep our tasks organized.

Cons

Maybe it could have a more attractive look.

August 2018

Sergio from N2O Limited

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

5 of 5

Functionality

5 of 5

August 2018

life saving software

been working with thsi software for almost a year , and love it .

Pros

its easy to use , fantastic day by day tool , cant live without this now . makes you planning lot easier to manage

Cons

i thing need a bit of work on the settings to set up people , could me more simple but once you understand becomes a bit easier

July 2018

Anonymous

Verified Reviewer

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

4 of 5

Customer support

5 of 5

Functionality

3 of 5

July 2018

Great app - looking forward to increased functionality

Pros

It allows my team to update resource use on their own schedule, and eliminates hours of my time in schedule and team management. I also love that I can archive resources when they are temporarily inactive, therefore saving money.

Cons

What I would like to see in the future:
1. Ability to get daily "Meeting Room" email or report of usage. (Ability to set the time that this occurs would also be helpful)
2. For events that an administrator assigns to a booker, it would be great if the booker could also edit the event.
3. Allow for same-day event schedule changes to notify the resource.

July 2018

Anonymous

Verified Reviewer

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

July 2018

Excellent simply way to plan resources

Easy resource planning and everyone can access.

Pros

Can set up clients and projects in multiple ways which support your business. Colour coding allowing provisional bookings to be easily identified. Reporting with output to xls format.

Cons

Would be useful to be able to add charge out rates to projects - at the moment export to xls and then combine with other data rather than being able to report in one go.

June 2018

Molly from Tierney

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

June 2018

Joined to help our team keep communicate and track resources. We've seen a huge improvement since.

Pros

Other tools have extraneous functionalities that we would never use, but Resource Guru offers exactly what we need. It's easy to use with almost no training needed and offers multiple views and reports to give the full view of our resource utilization.

Cons

I have not experienced any cons for this software yet. Resource Guru has met or exceeded all expectations.

June 2018

Petre from Suvoda

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

June 2018

It's a great solution for project resources management.

High level overview of the availability and current assignments of me and my team.

Pros

Easy to use. Resolves most requirements you could have. The application has a lot of potential to keep adding features.

Cons

Sometimes slow to get data after filtering. Initially the filtering system seemed unintuitive but after a couple of usages this became a non-issue.

May 2018

Nev from TELUS

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

May 2018

We have had this tool for about 4 years now and we have come to rely on it heavily.

organization and accessibility to a schedule managed by many

Pros

- online so you can view it remotely
- clients can be color coded
- you can set various permission levels
- reporting is accurate
- customer service is fast

Cons

- searching for a specific project can be a challenge with no search feature
- nothing else, it works well.

March 2018

Søren Find from Global Lightning Protection Services A/S

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

March 2018

For controlling and managing resources - this is absolutely a winner!

Transparency of our bookings, and the will from our employees to use it actively

Pros

Resource GURU focus on resource management . It doesn't provide a ton of unnecessary gadgets just driving the cost and complexity up. In a small company of app. 20 engineers, the GURU makes an excellent overview for the daily and weekly planning, provides a good forecasts of utilization looking ahead, and the ability of synchronizing with outlook makes it very easy to inform about our expectations to our colleagues.

Cons

A nice feature to work on, would be an 'autofit' function, where a new project could be thrown into the bunch of existing projects and let GURU do the initial planning. A smooth looking app as other software provide would also be nice.

March 2018

Tracey from Professional Freelancer Available For Remote, Contract, Part-Time Or Other Opportunities

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

March 2018

Clean, simple and just lets you get on with it - no fuss or bother, no fancy words or unwanted flash

Overall a good product. I would recommend starting with a list of what you need from software, then what you would like then a nice to have list. See how many ticks this software gets. Compare it to at least two pieces of other software of the same nature before making your final decision. This is what I recommend for any piece of software. Also, check out their own forums of customer support, and social media sites to see what other customers have had to say about the software.

Pros

This is a simple way to organise your staff and resources such as office laptops etc so that everyone can see where everyone else is, and where the office resources are, should another person need them or wish to book them. So much easier to use than an online calendar like g-calendars for example.

Cons

A lack of recurring tasks, but perhaps this is done on purpose? Otherwise I don't have any cons to list - it is pretty much as advertised.

March 2018

Anonymous

Verified Reviewer

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

March 2018

The Resource Guru Support is Top Notch!

Pros

Our use of Resource Guru is sort of out of the box. We use it for scheduling barn space in the Agriculture Industry. The support team has always stepped up to find ways to enable Resource Guru to fit with our unique needs. If it works this well for our out of the box use, imagine how well it works for it's intended purpose. For us, the reasonable price has been worth the gamble of using a software not meant for our intended use.

Cons

In our out of the box use, the biggest con - is the speed at which the software moves from page to page. However, this might not be Resource Guru's fault. It could be our internet capabilities, or the amount of data we plug in for our purpose. For our use, I'm looking a 15-17 week time frame, like most people look at a 8-10 hour work day. If you use the software as it's intended, this probably wouldn't be a problem.

March 2018

Jennifer from The Future Customer

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

4 of 5

Functionality

4 of 5

March 2018

Easy to use and have everything I need for resourcing time

Pros

The UX and UI are v simple and easy to follow. I was given the software to use and didn't have any issues

Cons

It lacks a WOW factor.. I feel like most software I use have some special features that stand out. Doesnt seem to have that for Resource Guru (but maybe it doesnt need one!)

February 2018

Deep from Agility Inc

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

4 of 5

Functionality

4 of 5

February 2018

We love working with this tool and being able to see the company bookings at a glance.

Insight on how long projects are booked for, how many hours are booked against a project and if this makes sense for our sales and we're quoting projects correctly. An easy to use tool that allows us to be able to update and manage resources quickly and ever so easily.

Pros

Easy to add projects, easy to add customers, easy to add team members. The email summary sent out to everyone is great and easy for users to gain access to be able to see their work for the day/week/months coming. The reporting functionality allows us to export the information cleanly and easily for internal reporting needs

Cons

Unable to track timesheets and then be able to compare how accurate bookings vs actuals will be.
Would love to be able to have Project Manager's be able to book their times through the site and then have it approved by Resource Manager.

January 2018

Yinka from Kier Living

Company Size: 5,001-10,000 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Functionality

5 of 5

January 2018

At first it was a bit of task finding my way round but after getting a grip with it was easy to use

Perfect tool for good house keeping and resource management

Pros

Functionalities are up to date providing everything required to make everyone aware of what going on.

Cons

I think it should have a bit more security in terms of who can and cannot see what. Also Maybe navigation can be improved on by using side or top navigation colour coded bar

January 2018

Anonymous

Verified Reviewer

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

4 of 5

Customer support

4 of 5

Functionality

4 of 5

January 2018

Easy and fast to use

Pros

It is an easy way to keep an eye on what your team is doing and assign people to projects. Site works like a charm.

Cons

No real android/ios app available at the time, which would make it even easier to view info. Allow people to insert more hours on a day after confirmation.