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Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management tools, such as document and ...Read more about Smartsheet
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monday.com is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. The platform offers solutions for a wide range of use-cases such as marketing, sales, oper...Read more about monday.com
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Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view for resource management, cu...Read more about Wrike
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Mosaic is an AI-powered, web-based resource and project management software that's guaranteed to boost profitability and productivity. It integrates with most project and financial management software (including Zapier, Jira, Deltek, Slack, Quickbooks, and...Read more about Mosaic
recommendations
ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolbar. Users can assign ...Read more about ClickUp
Orchestry is a well-balanced SaaS platform created by Microsoft 365 MVPs with end-users in mind for IT Administrators. For Microsoft Teams, SharePoint Online, and the entire Microsoft 365 suite, it consists of adoption tools, lifecycle management, engaging...Read more about Orchestry Software
Blink is the world's best employee super-app for frontline workers. A simple platform gives one-click access to everything your team needs – from updates to must-knows, forms to timetables, conversations to stories. Blink turns frontline organizations ...Read more about Blink
Binfire is a cloud-based project management, task management, and collaboration solution for small to midsize businesses across various industries. It features task management, interactive Gantt charts, burndown charts, project dashboards, project folders,...Read more about Binfire
Holaspirit is a cloud-based task management solution designed to help self-managed organizations bringing transparency and clarity with custom governance structures, policies, permissions, projects and more. Administrators are able to create checklists to ...Read more about Holaspirit
Copy5 is and all-in-one collaboration solution built from the ground up to replicate (and accelerate) the way people actually work. Drive digital transformation, hybrid work, customer engagement, and partner management in one digital space. Copy5 brings yo...Read more about Copy5
The Teamer enables businesses to manage clock-in/out and track the time invested for each project and client from the office or on the go using mobile devices. You can track employee’s attendance even the ones working remotely, including activity reports...Read more about The Teamer
SQUEAKS is a Smart Factory digital communication and collaboration platform that helps teams better understand "what's important now" while at the same time more effectively solve problems that are creating line stoppages, quality issues, and reduced produ...Read more about SQUEAKS
Ayanza is a project and task management solution that helps businesses streamline processes related to OKR creation, objective progress tracking, strategy development, team collaboration, and more from within a centralized platform. With the team spaces to...Read more about Ayanza
Path to Agility Navigator provides align teams, systems, and organizations with a powerful, outcome-driven process that adjusts to the Agile Transformation’s key objectives. It lets users gain continuous visibility into the entire transformation journey by...Read more about Path to Agility Navigator
Planview LeanKit enables Agile teams to visualize, plan, coordinate, and deliver big initiatives quickly, with clear insight into the value delivered. The solution gives Agile teams and program managers the tools they need to visually manage work and value...Read more about Planview AgilePlace
Founded in 2002 and acquired by ProActive Software Ltd in 2003, ProWorkflow is a cloud-based project management and time tracking software that caters to companies of all sizes. ProWorkflow includes all the features of a traditional project management...Read more about ProWorkflow
Tempo Timesheets: Effortless Time Tracking and Reporting in Jira Track time online, generate reliable reports, and streamline invoicing with Tempo Timesheets. Use the mobile app to track time on-the-go. Log time quickly by dragging and dropping issues int...Read more about Tempo Timesheets
We help teams move faster. Hive is the world's first democratic project management platform. That means that our product is built by users, for users, via feedback on our Forum. With flexible project layouts, native email, resourcing, group messaging, an...Read more about Hive
Planview Clarizen is an award-winning enterprise work management solution for project portfolio management (PPM) and professional services delivery teams. The solution enables PMOs, EPMOs, PSOs, and ESOs to gain real-time visibility across all their work,...Read more about Planview AdaptiveWork
Citrix Podio is a project management and social collaboration tool. It allows businesses to create custom applications to best meet unique business requirements and preferred workflow—without the need for technical skills or development resources. The...Read more about Podio
ProjectManager is an innovative project management software solution designed to help you navigate your project with ease. Say goodbye to roadblocks with features like: project planning, budgeting, time tracking, task and document management, risk managem...Read more about ProjectManager.com
Rippling is an integrated platform designed to empower HR departments to have a significant impact on day-to-day operations and drive strategic outcomes across the business. The platform offers a comprehensive suite of tools to streamline HR processes, enh...Read more about Rippling
Deel is a cloud-based payroll and compliance software that simplifies international hiring for businesses of all sizes. With automated onboarding, payroll, and compliance, companies can hire anyone, anywhere in just a few minutes. Deel's international pre...Read more about Deel
Miro is a visual workspace for innovation that enables distributed teams of any size to dream, design, and build the future together. Miro enables distributed teams to come together to synthesize information, clarify complex ideas, and make decisions fast...Read more about Miro
7shifts is a comprehensive employee scheduling software designed specifically for the restaurant industry. It aims to streamline workforce management by providing tools for scheduling, time tracking, tip management, payroll, and team communication. The sof...Read more about 7shifts
Software Advice uses reviews from real software users to highlight the top-rated Team Management products in North America.
Learn how products are chosen“Usability” includes user ratings for Functionality and Ease of Use.
“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.
Reviews analysis period: The reviews analysis period spans two years and ends the 15th of the month prior to publication.
This detailed guide will help you find and buy the right team management software for you and your business.
Last Updated on March 16, 2023Effectively managing a team of salespeople, marketers, writers, drivers, or any other type of employee requires clear communication, opportunities for collaboration, and a single source of truth for expectations and deadlines.
Team management software combines functionality designed to help managers track the status of projects and the individual employees working on it in a single software suite, without the need to juggle multiple systems and spreadsheets.
Here’s what we’ll cover:
Team management software includes features such as project management, time tracking and scheduling, communication tools, and reporting to successfully complete projects and tasks as a team.
In fact, team management systems are essentially a version of project management with a bigger focus on collaboration features to keep teams connected and productive. Businesses can automate the flow of each task, send notifications on upcoming dates, and directly message team members to prevent important steps from slipping through the cracks.
Dashboards also give managers the ability to view all the most important team information on a single screen to understand performance and identify positive or negative trends. With this comprehensive view of the team, managers can make decisions based on actual data.
Team managers can track projects and employee work in When I Work
These systems are growing in popularity in the business world—especially when more employees are working remotely. Specific metrics can be used to more appropriately measure team performance when managers are unable to manage employees in a physical office.
Create and track short and long term projects that include multiple employees and tasks to complete. A calendar can be used to view important milestone dates, the status of each task, and which tasks are dependent on others. | |
Use chat, video, and other methods to communicate with employees and stay up to date on projects and next steps. | |
Track the work of employees based on the time used to complete tasks, then use the data to identify bottlenecks or valuable trends. | |
Optimize your standard workflow processes to boost agility, speed, efficiency, and quality for common tasks. Then share and modify these processes for other tasks. | |
Manage and retrieve important documents, and attach files that are relevant to a specific task or workflow. | |
Track the entire lifecycle of a product from ideation to production and marketing. This feature is an optional module often used by manufacturers and food producers. | |
Leverage the team performance data to spot trends among employees and understand how to improve productivity and morale. |
Similar to project or task management tools, team management software is designed for any type of industry where groups of employees collaborate on projects. As the trend of remote work grows, these systems are often used to help track the work and performance of employees outside the office.
As you evaluate systems, determine whether you anticipate needing features that specifically benefit managers of remote teams versus in-office teams. Here are some differences:
In-office teams can use team management software to help automate workflows and collaboration efforts among individuals. The system serves as a repository for important documents and schedules for project due dates.
Remote teams can use team management software in the same ways as in-office teams, while also providing managers with the ability to track the performance of employees who are not physically nearby. For example, team management software includes specific metrics to measure productivity and clear milestones in projects to accurately track employee work.
Many companies that adopt team management software are hoping to improve the productivity of their employees and implement features to more accurately track workers. More specifically:
Generate accurate performance metrics: Using software to measure performance helps reduce bias and leads to more transparency between managers and employees. Reports can be generated consistently for each employee for clearly defined performance expectations.
Create a single source of truth for your employees: Teams can use the system as a hub for all workflows and process instructions for various tasks, then use communication features to get feedback or clear up lingering issues.
Increased productivity: With software doing the heavy lifting of keeping schedules and sending reminders, employees can spend more time being creative and produce quality work.
Valuable integrations: Team management systems, and other business operations software, typically integrate easily with many other tools—such as accounting, customer service, or manufacturing systems—for a more holistic view of the project.
Learning curve: Managers and employees will need training to fully understand the functionality and best uses for team management tools. Be sure to evaluate the in-person and remote training services offered by the provider, as well as what is detailed within their support offering.
Team management software has been used by large enterprises for many years, but they are now growing in popularity with small companies as well due to the flexibility and low cost of cloud-based software. Three factors help drive this trend:
Growth of remote work: Businesses around the world are beginning to understand the benefits of allowing people to work remotely, both for business goals and worker morale. Team management tools allow these companies to maintain productivity from remote workers.
Mobility is a requirement for managers: Along with the increase in remote work, the ability to access all functionality from mobile software is a more common request from buyers today. Most modern systems offer a native app that can leverage the capabilities of mobile devices (such as the camera and GPS), or allow users to access the system via a web browser.
Complexity of projects: When businesses launch new initiatives, especially in today’s business environment, managing every detail and including stakeholders at the right time can be too much to track on a static spreadsheet. Modern companies depend on team management systems to avoid losing track of these complex projects.