What are Visual Matrix PMS users saying about the software?
Read what people like you have said about using Visual Matrix PMS software through verified user reviews
User Review Highlights
4.43
23 Reviews
Ease-of-use
out of 5Customer Support
out of 5Value for money
out of 5Functionality
out of 5"Love the great features of VisualMatrix especially the mobile app. The mobile app allows me to manage the housekeeping and maintenance department with an ease of putting rooms in the system."
"I have implemented this property management software at two properties now and our teams adapted quickly. Technical support is friendly and easy to contact."
"Accessibility, love being able it from anywhere."
"There are areas of the reporting that are weak. Weather it is the timeframe that data can be accessed or the variation of information available in the reporting."
"In our hotel we have a sundry market and its a little difficult compare to opera. You have to do more steps in this software."
"There are always going to be a few small annoyances with any system but none that are a deterrent in this case."
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Showing 1 - 23 of 23 reviews
John
Company size: 11-50 employees
Industry: Hospitality
Time used: More than 2 years
Review Source: Capterra
January 2021
User Friendly
Pros
Visual Matrix is very user friendly, and in most cases there are multiple ways to do something giving options to the team as a whole.
Cons
I believe Visual Matrix could do more to update the program on a regular basis with suggestions from their users. I know this is something they are working on now more than ever.
Reasons for switching to Visual Matrix PMS
Cost effectiveness and the reporting capabilities of Visual Matrix are so much better

Response from Visual Matrix PMS
Thank you for taking the time to share your thoughts and experience with us. Please feel free to use the "Feature Request" function in Visual Matrix to send us any requests you have, or reach out directly. We love feedback!
Replied January 2021
Ashley
Company size: 11-50 employees
Industry: Hospitality
Time used: Less than 2 years
Review Source: Capterra
January 2021
A year into VM Cloud
Cloud base is amazing and I love being able to log in from anywhere. Programing rates is very labour intensive and discounts are not as flexible as we would like.
Pros
Accessibility, love being able it from anywhere.
Cons
Training was very confusing at first even with the videos. I found that the demo was difficult because it was not reflective of how we would use our system. Our old PMS was great for training because it would let you practice with the system in real time without effecting it.
Reasons for switching to Visual Matrix PMS
Prestige uses it and it is helpful to have support from other properties

Response from Visual Matrix PMS
Thanks for your review! We appreciate you taking the time to share your thoughts and experience.
Replied January 2021
Anonymous
Company size: 1,001-5,000 employees
Time used: Less than 2 years
Review Source: Capterra
This review was submitted organically. No incentive was offered
February 2019
Not the easiest to use
It's a tool. It helps get the job done, but it could be more user friendly.
Pros
I like the fact it helps me do my job. Some of the functions are pretty straightforward and easy to use.
Cons
Not really all that user friendly. You can't really go back and look at something in the middle of a problem, like a price or anything like that, without going through a million other steps. It would be a lot easier if you could pull the originally window up to look at details rather than having to process something. I see that "balance needs to be 0 before you can exit this screen" a lot!

Response from Visual Matrix PMS
We are sorry to hear that you had some trouble with Visual Matrix Desktop. If you are a multi-tasker, you may benefit from Visual Matrix Cloud, which gives a much greater degree of flexibility for multi-tasking. Reach out to us at 214-291-4000 for info!
Replied January 2021
TOBE
Company size: 11-50 employees
Industry: Hospitality
Time used: Less than 2 years
Review Source: Capterra
January 2021
Easy To Use Software - Great Customer Service!
Overall, Visual Matrix is an easy to use program (compared to the others I have used in the past; Micros Fidelio, Opera). It is also a robust software in my opinion and provides the necessary functions in an easy to use format. We went from 'zero' to 'hero' in no time using this software for the first time back when we opened our first Best Western Plus property in 2019. I was in touch with [SENSITIVE CONTENT HIDDEN] the Implementation Coordinator over at Visual Matrix who helped us set up the software for our new property just a couple of months back. [SENSITIVE CONTENT HIDDEN] is courteous and very knowledgeable about the product he offers. He always took the time to answer my numerous questions and was always willing to explain the set up procedure every step of the way. He also helped coordinate other stakeholders. He really did go above and beyond and made the sign up process very easy. I must also applaud the Visual Matrix Technical Support team. They are also very responsive and willing to help each time we call in with any query. If an agent doesn't quite have the right answers to your questions, they politely ask if they can put you on hold and go in search of someone else who can help out. Keep up the good work guys!
Pros
It is quite easy to get around Visual Matrix. Each function is also easy to locate. The most impactful for me is the Front Office/Reservations function. I just like the way all the options are laid out at the top of the screen making navigation very easy and seamless. We take calls each day from guests wanting to book rooms and find out availability. You'll agree with me that there is the need to have a program that gives you the power to move from one screen to the other with the smallest number of mouse clicks. Visual Matrix integration with our existing business processes has been quite easy I must say. For instance, I have the power to work off two instances of the program simultaneously. This comes in pretty handy if I ever need to provide a guest with information without interrupting what I was doing on the first page. Now this is flexibility!
Cons
Lately, there has been the need for us to post voucher pre-payments for guests who haven't quite booked their stays yet on Visual Matrix. It has been quite a challenge handling such pre-payments on Visual Matrix and the question for me has been where to post such payments given that there is no booking to attach it to. I would appreciate it very much if the necessary function that would allow us to do this could be introduced. There also seems to be an integration issue between Visual Matrix and Intello our Guest WiFi provider that should be looked into. Our guests are still unable to connect to the hotel wiFi using their check in credentials (Last Name & Room Number).

Response from Visual Matrix PMS
Thanks for taking the time to share your thoughts with us. I agree, the coordinator assigned to your account is a rockstar! I will have someone from our support team reach out to you regarding your interface and posting questions. Thanks again!
Replied January 2021
Angie
Company size: 11-50 employees
Industry: Hospitality
Time used: More than 2 years
Review Source: Capterra
January 2021
Visual Matrix Competent Product
The messaging and profile features have been very helpful for improving our team communication and quality of service for our guests.
Pros
Visual Matrix is easy to learn with the video training provided. Training new staff members is a simple process. I have implemented this property management software at two properties now and our teams adapted quickly. Technical support is friendly and easy to contact.
Cons
Revenue management tools are not efficient when not a member of Best Western. having worked with Best Western and independent properties; there is a missed opportunity for independent properties to manage their rates and make the most of the tools provided.
Reasons for switching to Visual Matrix PMS
Previous systems were outdated and not keeping up with the changes in the industry.

Response from Visual Matrix PMS
Thanks for your review! It seems like you would benefit greatly from our new Revenue Management Live module, included free with Visual Matrix. Please give me a call directly at 214-291-3994. I'd love to discuss it with you.
Replied January 2021
David
Company size: 201-500 employees
Industry: Hospitality
Time used: More than 2 years
Review Source: Capterra
January 2021
Visual Matrix PMS
Excellent
Pros
I have been using Visual Matrix for about the last 8 years. Having used several other systems in my 30 years of hotel management, I can say it is the best one to date.
Cons
There are always going to be a few small annoyances with any system but none that are a deterrent in this case
Reasons for switching to Visual Matrix PMS
That product did not meet our requirements

Response from Visual Matrix PMS
Thank you for taking the time to share your thoughts and experiences with us. We appreciate your feedback!
Replied January 2021
Eugene
Company size: 501-1,000 employees
Industry: Hospitality
Time used: Less than 2 years
Review Source: Capterra
January 2021
VM Point of View
It's my first experience with VM and I'm extremely happy on how quick you can learn to navigate thru all platforms. VM Learning center really nails it.
Pros
Very friendly user, easy to navigate. Great options
Cons
Nothing comes to mind. No negative feedback currently
Reasons for choosing Visual Matrix PMS
My first experience with VM.
Tony
Company size: 11-50 employees
Industry: Hospitality
Time used: More than 2 years
Review Source: Capterra
February 2021
Reliable Property Management System
I am very satisfied with Visual Matrix because they listen to the customers feedback and are open to adding new features within their program to make it a "one stop shop" for staff.
Pros
Visual Matrix is very dependable and they seek to provide features that are important to their customers for instance they offer Point of Sale, Revenue Management, and important interfaces to streamline operation.
Cons
One thing I don't like is that they have yet to develop an integrated Contact Relations Management feature although they have acknowledged they are open to eventually developing this within their PMS.
Casey
Company size: 11-50 employees
Industry: Hospitality
Time used: More than 2 years
Review Source: Capterra
This review was submitted organically. No incentive was offered
January 2021
Simple, Easy to Use & Understand
I rely on visual matrix for the daily operation of the hotel.
Pros
I tell everyone that I hire that visual matrix is so easy to use and learn! If you've used other PMS systems this will be a breeze and you'll learn it so much faster and you'll love it in no time! Look and the screen and you can figure it out! It makes sense where items are located you can figure it out. New Hires train quickly and easily.
Cons
there's a lot of page refreshing that you have to wait on when navigating from screen to screen
Daisy
Company size: 11-50 employees
Industry: Hospitality
Time used: Less than 12 months
Review Source: Capterra
January 2021
Easy to use!
Great!
Pros
Love the great features of VisualMatrix especially the mobile app. The mobile app allows me to manage the housekeeping and maintenance department with an ease of putting rooms in the system. VisualMatrix is comes in great play with preventing fraud and keeping an organization of our do not rent guests.
Cons
As we do take deposits upon checking in; the software does not allow us to transfer an authorization to a new reservation forcing the staff to take a new authorization should there be a back to back reservation.

Response from Visual Matrix PMS
Thank you for your review! We appreciate you taking the time to share your thoughts with us.
Replied January 2021
Crystal
Company size: 201-500 employees
Industry: Hospitality
Time used: More than 2 years
Review Source: Capterra
January 2021
Simple & User Friendly
I have been using VM for 10+ years and feel overall positive about the capabilities of the program.
Pros
It is easy to learn the basics, making it easy for new staff to catch on to simple daily tasks. Good visual set up, good short cut options. Basic problems are usually taken care of promptly by support.
Cons
There are areas of the reporting that are weak. Weather it is the timeframe that data can be accessed or the variation of information available in the reporting.
Reasons for switching to Visual Matrix PMS
Best Western

Response from Visual Matrix PMS
Thank you for taking the time to share your thoughts and experience with us. Please feel free to reach out or use the "Feature Request" function in the software if you would like to share suggestions about reports or other features. We love feedback!
Replied January 2021
Jesse
Company size: 201-500 employees
Industry: Hospitality
Time used: More than 2 years
Review Source: Capterra
January 2021
Overall happy
Overall a positive experience. We have had a dsc exception for a year that hasn't been fixed. Pretty frustrating at times. Overall it is user friendly and reliable.
Pros
I find the day to day operations to be easy. i thought the software was slow when first using it, but after a hardware upgrade it runs quickly and consistently.
Cons
Small things...like being able to search for multiple characters on some screen and being able to only search by first letter on others. Also...the inability to click and drag the length of maintenance blocks. an easy win to fix this I would think?
Trevor
Company size: 11-50 employees
Industry: Hospitality
Time used: More than 2 years
Review Source: Capterra
January 2021
VM ease
Overall, I like the program. I have used a lot over my years.
Pros
Easy to use and train new employees on. Has a decent range of reports.
Cons
Could have easier process for setting up rates and removing rates. More reports would be useful for sales and marketing. Year end reports could be more user friendly.
BELINDA
Company size: 11-50 employees
Industry: Hospitality
Time used: Less than 6 months
Review Source: Capterra
January 2021
Visual Matrix is userfriendly
Overall I love the software it's easier.
Pros
It's very userfriendly, almost everything on the main page.
Cons
In our hotel we have a sundry market and its a little difficult compare to opera. You have to do more steps in this software.
Reasons for switching to Visual Matrix PMS
December 2020

Response from Visual Matrix PMS
Thanks for your review! If you are managing a small sundry shop, you may find that our MiniPOS module will fit your needs. Please reach out to our sales team for more information!
Replied January 2021
Catharine
Company size: 11-50 employees
Industry: Hospitality
Time used: Less than 6 months
Review Source: Capterra
January 2021
Good for Hotel Front Desk
I wanted to acknowledge [SENSITIVE CONTENT HIDDEN], who helped onboard my hotel and get us set up to open successfully. He was great in troubleshooting and getting me answers to questions that I had!
Pros
The dashboard is easy to read and the tabs at the top are easy to navigate for the most part.
Cons
I would love to see better functionality in the billing /cashiering section - having the ability to move voided charges off of the folio for clearer guest folios. I would love to see the accompanying name show on the reservation instead of having to look for it. I wish finding reports was easier and I would love to have guest comments pull up from their profile when selecting to make a new reservation - and of course, more space in which to write comments.
Timothy
Company size: 10,000+ employees
Industry: Hospitality
Time used: Less than 12 months
Review Source: Capterra
January 2021
User Friendly
I am pleased with the PMS overall! [SENSITIVE CONTENT HIDDEN] did a great job training the team and he has been a wealth of knowledge for me.
Pros
Easy learn plus good teacher [SENSITIVE CONTENT HIDDEN]. Make sure he was clear and made himself available when I had additional questions.
Cons
The advance deposit transaction causes a lot of unnecessary issues.
Rachel
Company size: 11-50 employees
Industry: Hospitality
Time used: More than 2 years
Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
February 2020
Visual Matrix Cloud
Overall features, functionality, and ease of use are a bit lacking.
Pros
Cloud base so it can be used anywhere. Links can be created when building a group so they can use it to book directly. Customer service usually responds quickly. Able to block off rooms, post internal comments, and make individual reservations easily.
Cons
Sometimes glitches happen and not even customer service can figure out why. Reinstating group blocks can be difficult.

Response from Visual Matrix PMS
Thanks for your review! We're sorry that you had some trouble. Please give me a call directly at 214-291-3994 so that we can have someone assist you.
Replied January 2021
Misty
Company size: 11-50 employees
Industry: Hospitality
Time used: Less than 6 months
Review Source: Capterra
January 2021
New Hotel with New PMS
Pros
One of my favorite features of the Cloud version of Visual Matrix is the Dashboard. You can access all of the the important daily information from 1 screen. The whole system is very easy to work with and easy to train on. We also worked with [SENSITIVE CONTENT HIDDEN] through the set up process and he was fantastic and helping and answering any questions.
Cons
The online training was very long and did not have a lot of hands on training opportunities. Once I was able to actually see the system and work in it, it made learning the ins and outs much easier.
Anisul
Company size: 51-200 employees
Industry: Hospitality
Time used: Less than 6 months
Review Source: Capterra
January 2021
Integration issues
Easy to use but very hard in terms of day to day operations compared to Jonus Chorum and Choice advantage.
Pros
I think Best Western Dartmouth Inn 22055 had a lot of challenges in terms of staff training and customization. Comparing this to Jonus Chorum which we were used to was definitely easier to use. However our accounting department, and operations staff had many issues with the reporting being different. I compare Jonush Chorum reporting to that of Opera, Choice advantage and other PMS which we use. All of them have similar reporting. There is a lot that can be said on this. I am happy to help you develop a better product. All your reports are terrible.
Cons
Reports. I wish you had the same reports as most other operating systems.
Reasons for choosing Visual Matrix PMS
Recommendation by others.
Reasons for switching to Visual Matrix PMS
I heard your product was easier to use and better from others. You customer service is a lot better.

Response from Visual Matrix PMS
Thanks for your review! We would love to talk to you about your requests for reporting. Please feel free to call me directly at 214-291-3994 and I will get you to the right person to speak to.
Replied January 2021
Laura
Company size: 2-10 employees
Industry: Hospitality
Time used: Less than 6 months
Review Source: Capterra
January 2021
Visual Matrix
My overall experience has been great. [SENSITIVE CONTENT HIDDEN], the Implementation Coordinator that I was communicating with was such a great help. He answered any and every question I had in a nice manner, he made me feel comfortable with any kind of questions I had.
Pros
I like the fact that everything is simple and easy.
Cons
I think adding a user and a password for that user was a little difficult. It wasn't anything that couldn't be done, but other then that I'm impressed with Visual Matrix. V
JR
Company size: 2-10 employees
Industry: Hospitality
Time used: Less than 6 months
Review Source: Capterra
January 2021
Review
Rasmi was great!!
Pros
Ease of use, very straight forward and intuitive
Cons
Incidental and different folio takes a while to do at check in. Also the cloud version is very slow when checking in and printing registration or check our receipts.
Vikram
Company size: 11-50 employees
Industry: Hospitality
Time used: Less than 6 months
Review Source: Capterra
January 2021
I am very satisfied with this software
I am happy with this so far
Pros
Easy to use and extremely user friendly
Cons
It’s not as fast as it should be, sometimes it takes few seconds to take credit card.
Reasons for choosing Visual Matrix PMS
It’s latest and we want with cloud based pms.
Katie
Company size: 51-200 employees
Industry: Hospitality
Time used: Less than 6 months
October 2016
Efficient and Prompt
I was researching software to better our business regarding scheduling for meeting space but that also incorporated the needs of other departments as well such as inventory, spa, restaurant etc. As soon as I placed an inquiry a great representative called and asked questions regarding my needs and then suggested items based off my business needs.
Pros
First, immediately after I placed the inquiry I was contacted by a customer representative. He was very thorough and asked all the right questions to better assist my needs.
Cons
Because we are a small business, cost means everything. Some programs are expensive. But I received a good list.
