Abacus software


Abacus is the cloud-based accounting solution that helps to manage employee expenses and reimbursements. It is suitable for small and midsize companies for tracking expenses and reimbursing employees. Abacus records all the information related to the expense, such as category, tag, vendor, etc.

Its features include automated expense reporting, dashboard, policy controls and corporate or personal card linking. Payments are processed once users have connected their bank account to the system. Once the expense is approved, the solution facilitates reimbursement back to the employee

Administrators can also create spend reports by filtering expenses on different parameters such as employee, vendor, category, location, and project. The solution syncs with accounting solutions like Quickbooks or Xero. Abacus is priced on a per user per month basis. Support is available via email.

Supported Operating System(s):
Web browser (OS agnostic)

38 Reviews of Abacus

Showing 1 - 20 of 38

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  • Jeremy from Kinnek

    Number of employees: 11-50 employees

    August 2018

    Solid expense reporting software

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    Very easy to download and get started. Pretty intuitive to submit basic expenses and get refunded quickly.

    Cons

    Seems like there are excessive required fields but at least it's easy to use so not that big a deal.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    July 2018

    We use Abacus for expense tracking and reimbursement

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    The app is lite (it doesn't take much space) and it seems to do all of the basics from travel to reimbursement management.

    Cons

    The app struggles with things it claims to do and has some "advanced" things it apparently cannot do. For instance, connecting a credit card says the app will recognize expenditures for approval later, but so far nobody in our office has been able to make that work. It would also be nice to not have so much downloading, saving, then re-uploading to Abacus (regarding receipts) - other apps do this without saving on your personal machine at all.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • G. Keenan from Sprout Social, Inc.

    Number of employees: 201-500 employees

    May 2018

    Effortless expense tracking and management

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    Having come from a huge tech company that had their own proprietary software to submit and reimburse expenses, Abacus is a breath of fresh air. It's unbelievably easy to use and both their website and their mobile app are clean, intuitive and get out of my way.

    I don't feel like I'm jumping through hoops or need to go through a bunch of red tape to get expenses reimbursed, and it helps me keep track of when my expenses are approved and reimbursements are being distributed.

    It's amazing being able to just take a photo of a receipt right from the app and upload it immediately. Don't need to hold onto receipts or gather scans in another app.

    Seriously, this software is so simple. Every company should use it.

    Cons

    I've had the mobile app crash a few times or just become unresponsive, but this is so inconsistent that I don't really think I've ever been inconvenienced by it.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Bryant from Sharpline Converting Inc.

    Specialty: Other Services

    Number of employees: 51-200 employees

    May 2018

    Abacus as a simple and worthwhile expense tool.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Abacus has so many feature, it is practically limitless. We were able to use it to shorten our expense process drastically. Not to mention the fact that the Abacus team is extremely helpful. Their introduction emails answer your questions before you even have a chance to ask them! For us, Abacus was the perfect choice as it offered us both a simple and practical expense platform to start with as well as a technology we will be able to use moving forward and integrate with our accounting software as our sales representatives become more aware of the product. (Which isn't too tough! Its incredibly simple to use!) Pricing is at a great point as well. However, if a user does not submit an expense they will not pay for that month! I would not trust those who offer "free expense software." Those at Abacus are professionals, hands down, no doubt.

    Cons

    I really have few cons for the software. I think it would be nice to see more instructional videos that we could share with our sales team so that we did not have to explain the software to them. That being said, the software is intuitive and we had few problems helping everyone get up to speed. All in all, there is little to complain about considering how much bang you get for your buck.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source
  • Deepti from IBM INDIA PVT LTD

    Specialty: IT Services

    Number of employees: 10,000+ employees

    April 2018

    Easy to get every information in short and simple way

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    UI is good
    Linked to vast database of clients
    Advancement is applied
    Summarized info can be utilized in better way

    Cons

    Selection of data fields could be more as as per the categories.
    Here requires more enhanced details of land survey.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source
  • Verified Reviewer

    Number of employees: 5,001-10,000 employees

    March 2018

    Easy to use

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    The interface is easy to use and expensing on this system is very quick. I use my phone regularly and the biggest benefit is when you can use your phone to upload the expenses on. This makes it relevant and direct, which cuts out paperwork.

    Cons

    It would be good on the dashboard to see what the expenses have been paid, not just how much has been aggregated.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: GetApp
  • Verified Reviewer

    Number of employees: 201-500 employees

    March 2018

    Great tool but not perfect

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Abacus is an interesting tool and definitely innovates within the space. It has helped many people with its work.

    Cons

    Although it helps people, the UI can always use some improvement to keep it from being slow. New integrations would also be welcome.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: GetApp
  • Jodus from Imbric-8

    Specialty: Other Services

    Number of employees: 2-10 employees

    February 2018

    Complete recommendation

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    No

    Pros

    We have used their services once only last year and thoroughly would recommend their customer service

    Cons

    They are small and may take some time to get assistance. They seem to be always busy which can be both a pro and a con

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source
  • Supreeth from Comau Power train

    Specialty: Engineering

    Number of employees: 501-1,000 employees

    February 2018

    Expense System with Easy usage

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Abacus is a extremely useful expense software with ability to drag images from the platform and also can download images from the phone app.

    Cons

    The aggregate expense with outstanding amount shall be displayed on home page that will be very helpful for any user.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source
  • Matthew from Salvation Army Kroc Center Hawaii

    Specialty: Other Services

    Number of employees: 201-500 employees

    December 2017

    Great software

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    This automated our process and allowed us to go completely paperless which was a big deal for our organization!

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source
  • Devani from Potts Law Firm

    October 2017

    So far so good!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    We have been using this system for about five months now. The website and mobile app are user-friendly, which is the biggest pro. It can also be customized to fit your business structure. Overall, the system has delivered well on most of what it promised.

    Cons

    I think our only con so far is that the system does not integrate with our accounting software as we were told it would.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Ressa from Potts Law Firm

    Number of employees: 51-200 employees

    October 2017

    Abacus is very user friendly.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    As an administrator the ability to reconcile is super easy using the system! I haven't really found any one specific thing that I dislike about Abacus.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Rebecca from The Potts Law Firm

    Number of employees: 11-50 employees

    October 2017

    Easiest Way to Manage Your Business Transactions

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    This software tremendously helps the accounting team at our Firm. It also helps the users who are required to submit corporate expenses. The categories and customization fields allow this product to be extremely useful.

    Pros

    I love the Abacus. It's extremely easy to navigate your way throughout the site, and it takes only a few seconds to upload images of your receipt/add a quick description of your expense. I also like that you can create different categories and can require specific fields to be answered. This is extremely useful on the admin side when users are uploading their information for Corporate expenses. It leaves less room for exclusions to me made. This programs took me approximately 30 minutes to learn and I've used it every day since.

    Cons

    My least favorite thing about this product is just the price, honestly. I feel it is a bit high, but the product is great and the customer service is very helpful, so all in all it's worth the money.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Stephen from W.C. Ralston Architects LLC

    Specialty: Architectural

    Number of employees: 2-10 employees

    April 2017

    great, but a little outdated

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    great software, but seems a little cumbersome. I think the software itself needs a facelift

    Pros

    tons of information

    Cons

    seems outdated

  • Steve from Synek, Inc.

    January 2017

    Keeps me organized

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    It has changed the way we expense things. We used to all have separate cards and it cost us a lot on personal expenses slipping through. With there was an alert system when certain limits were crossed. There probably is.

    Review Source: Capterra
  • Anna from SYNEK

    January 2017

    We love Abacus!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Abacus has made the expensing process very easy and efficient. We do not have to wait as long to get reimbursed.

    Review Source: Capterra
  • Zachary from SYNEK

    January 2017

    Startup Gold

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Having come from a few corporate gigs, and suffering through their frustrating and antiquated expense systems, Abacus was a breath of fresh air. It's very, very easy to use.

    Review Source: Capterra
  • Daniel from Boxed

    January 2017

    Best expense reimbursement tool!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Abacus makes reimbursement for work-related expenses a breeze. The site is extremely user-friendly and the reimbursements show up in people's banks quickly.

    Review Source: Capterra
  • Eric from SYNEK

    January 2017

    Must have for any startup!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    If you're still using manual expense reporting, then you need to block off an hour today and implement Abacus immediately. It will save you and your team dozens of hours while giving you better insights and controls over your expense policies. Easy setup that takes less than 30 minutes, and an email to your teammates. Do it.

    Review Source: Capterra
  • Amber from Bellhops

    November 2016

    Very easy to use

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    I like Abacus because you're using it primarily when you're traveling for work and the ease of use is great during long travel days!

    Review Source: Capterra
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