Abacus Software
Abacus is the web and mobile application that helps manage employee expenses and reimbursements. Employees can file expenses as they incur them by using either the app or by logging in to the website. Abacus records all the necessary information related to the expense, such as category, tag, vendor, etc.
Payments are processed securely Once users have connected their bank account with the mobile app. As soon as an expense is approved, the software facilitates reimbursement back to the employee so they are usually paid back within one to two business days.
Administrators are also able to create spend reports after the fact by filtering expenses on different parameters such as employee, vendor, category, location, and project. The solution syncs with accounting solutions like Quickbooks or Xero so accountants always have the most up-to-date information and don’t have to manually record charges.
Other features include policy controls and corporate or personal card linking. Abacus is priced based on the number of active users. It is suited for small to midsize companies who need a platform for tracking expenses and reimbursing employees.
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Bulk actions and expenses -
Organization controls -
Smart search -
Expense details -
View expenses -
Camera-captured receipts.
Supported Operating System(s):
Mac OS, Web browser (OS agnostic), Windows 8
25 Reviews of Abacus
Stephen from W.C. Ralston Architects LLC
Specialty: Architectural
Employees number: 2-10 employees
April 2017
April 2017
great, but a little outdated
great software, but seems a little cumbersome. I think the software itself needs a facelift
Pros
tons of information
Cons
seems outdated
James from Law Firm of Tina R Mills, LLC
Specialty: Legal
Employees number: 2-10 employees
October 2016
October 2016
Great For large Firms
This is a great system for large firms. It will handle everything you will need to do. You can cover all needs of the firm with this product.
Pros
The Tech support is very good and very willing to help if you have any kind of issues.
Ashley from SIGNiX Inc.
Specialty: IT Services
November 2015
November 2015
Abacus Review
Likes Best
Very easy to use, very easy to teach employees to use
Likes Least
Unable to customize export file before downloading to CSV. Not a big deal, but it would be a nice feature to have.
Recommendations
Comparing price and features, Abacus definitely came in at the top for us, and they have been a really great choice.
Jasleen from PerformLine
Specialty: Marketing Services
March 2015
March 2015
Excellent and most user friendly Expense Reimbursement platform.
Likes Best
Simplicity and ease of use along with the timeliness of payments.
Likes Least
There is nothing that I would change about this platform.
Recommendations
I have used other platforms that are way complicated with too many bells and whistles that make the whole user experience too complicated.
Mike from PerformLine
Specialty: Marketing Services
March 2015
March 2015
Abacus Review
Likes Best
It is very easy to use and straightforward. Also enjoy the design of the interface and its aesthetically pleasing appearance.
Likes Least
Really nothing. It does everything I need it to, easily. Maybe make the charts section a little more detailed. Looks pretty basic.
Recommendations
Follow the directions and click around a bit before submitting a support ticket.
Gina from Hearst
Specialty: IT Services
March 2015
March 2015
It has been a very useful product thus far.
Likes Best
The software does the basics quit well. For instance, the use of the calendar is easy, as well as inputting new cases is simple. (also enjoy how it ties to your phone) Also like the opportunity to import templates from Microsoft Word.
Likes Least
There needs to be a longer character limit while writing in the cases. There needs to be better saving options while saving Microsoft and any pds. They are limited.
Recommendations
Take advantage of the technical support. It is very helpful and reliable.
Brittany from FaithActs for Education
Specialty: Other Services
March 2015
March 2015
Perfect fit for our small, fast-paced organization
Likes Best
Abacus is very easy to use, and gets money back into our employees' bank accounts as quickly as possible. We knew we didn't want to keep folks waiting up to a month for their reimbursements, and Abacus has just blown us away. We've gotten expenses submitted and approved in 30 seconds, with direct deposits initiated that night. Each transaction also has the documentation we need for our annual audit since we're a nonprofit. It syncs perfectly with our accounting software (Xero) and our chart of accounts.
Likes Least
There's absolutely nothing I don't like! I was expecting customer service to be less-than-great, since I work for a small nonprofit organization (read: low revenue for developers) but it's been exceptional.
Recommendations
We chose Abacus because it does away with the concept of monthly expense reporting, and prioritizes getting money back to our employees as quickly and easily as possible. Other companies might have different priorities to consider, or might need that structure of a monthly report.
Kelsey from PerformLine, Inc.
Specialty: Other Services
February 2015
February 2015
Work expensing with ease!
Likes Best
It's extremely easy to use. The design is clean and neat, and it goes right to my CFO for fast approval of the items I expense for work.
Likes Least
I use an iPhone 5S, and for some reason, the little red circle with a 1 on it is always on the app on my home screen. I usually like to have all notifications cleared as they come in, and I can't figure out what the red bubble is for.
Recommendations
Make sure your CFO or whoever takes care of financials for your company is on top of things. When my CFO approves expenses right away, the money is in my bank the next day. If it sits over the weekend, it will take longer to approve and end up in your bank account.
Kim from CPR-3
Specialty: Other Services
August 2014
August 2014
I am an approving manager
Likes Best
This is great software to quickly track and approve an employee's expenses. There's no need to write checks anymore.
Likes Least
I would love to have a simple way to extract all expenses onto an Excel spreadsheet. I currently do this, but it seems that it could be done much easier.
Recommendations
It's user-friendly. We currently only have one employee using this software and me approving expenses.
Belal from Aloha
Specialty: Other Services
August 2014
August 2014
Amazing product that has made getting expenses paid so much easier!
Likes Best
I like the ease of use. I was able to pick it up very quickly.
Likes Least
I haven't had any problems with the product so far. A manager has to invite you to use the app.
Recommendations
I am dumb when it comes to technology, and most expense apps are confusing for the end user. Abacus is easier to use than any other product I have used.
E. Scott from CPR-3
Specialty: Other Services
August 2014
August 2014
Best decision we made to handle expense reports
Likes Best
This program is just what we needed and were looking for but did not know existed. The Abacus Team is extremely responsive to us and our needs. Abacus has revolutionized the way and the speed with which we are able to handle expense reporting and reimbursement.
Likes Least
I honestly have no concerns. Any issues that I have had were have taken care of in a timely manner. I do wish they would work out deals with more credit card providers, but I hear that is coming soon.
Recommendations
If you are looking for a quick, easy, and accountable way to handle expense reports, this is it!
Steve from Synek, Inc.
January 2017
January 2017
Keeps me organized
Ease-of-use
Usability
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Value
Support
It has changed the way we expense things. We used to all have separate cards and it cost us a lot on personal expenses slipping through. With there was an alert system when certain limits were crossed. There probably is.
Anna from SYNEK
January 2017
January 2017
We love Abacus!
Ease-of-use
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Abacus has made the expensing process very easy and efficient. We do not have to wait as long to get reimbursed.
Zachary from SYNEK
January 2017
January 2017
Startup Gold
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Having come from a few corporate gigs, and suffering through their frustrating and antiquated expense systems, Abacus was a breath of fresh air. It's very, very easy to use.
Daniel from Boxed
January 2017
January 2017
Best expense reimbursement tool!
Ease-of-use
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Abacus makes reimbursement for work-related expenses a breeze. The site is extremely user-friendly and the reimbursements show up in people's banks quickly.
Eric from SYNEK
January 2017
January 2017
Must have for any startup!
Ease-of-use
Usability
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If you're still using manual expense reporting, then you need to block off an hour today and implement Abacus immediately. It will save you and your team dozens of hours while giving you better insights and controls over your expense policies. Easy setup that takes less than 30 minutes, and an email to your teammates. Do it.
Amber from Bellhops
November 2016
November 2016
Very easy to use
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I like Abacus because you're using it primarily when you're traveling for work and the ease of use is great during long travel days!
Brian from Ambition
April 2016
April 2016
huge fan - abacus has made expense management incredibly easy for us
Ease-of-use
Usability
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I'm a user, admin, and enormous fan of Abacus.
The product makes it so easy for our people to report/ track their expenses and then of course its insanely easy for me to approve the expenses without having to ask a ton of questions or look through a lot of receipts.
Phil from Flexport
September 2015
September 2015
Best Customer Service
Ease-of-use
Usability
Product Quality
Quality
Support
My complicated issue was solved in minutes!!
J from Foursquare
May 2015
May 2015
Expenses made easy - for real
Ease-of-use
Usability
Product Quality
Quality
Support
My company used Abacus, and it makes putting in expenses super painless. Literally takes under 1 min from your phone. Solved a huge pain point for our organization.
Varun from Foursquare
May 2015
May 2015
Best Expense Software I've Ever Used
Ease-of-use
Usability
Product Quality
Quality
Support
Abacus is drop-dead easy. Snap a photo of your receipt, input the amount and the vendor, and a description. And you're done. I'm submitting expenses before I get up from the table of the meal that I'm expensing. Super easy for our finance team to review and I have money in my bank account in a few days.
Edy from Movable
April 2015
April 2015
Seamless Integration, Quick Pay-Backs, Easy to use!
Ease-of-use
Usability
Product Quality
Quality
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We recently transitioned from a method of expense filing via Excel Spreadsheets, to using Abacus and I couldn't be happier with the expediency and ease of use of the platform. I definitely would recommend it to any company (regardless of size) with expense reporting and reimbursement needs.
Jon from Q
April 2015
April 2015
Easy to use product with a beautiful interface
Ease-of-use
Usability
Product Quality
Quality
Support
I'm currently trailing a handful of different expense related applications, and Abacus appears to be the strongest contestant.
It's intuitive, easy to use, smart!, and powerful. It's very clear that a lot of work went into building this product as the interaction and experience of the app is so simple to use (with little to zero instructions).
One of my favourite features would be the ability to quickly filter expenses and generate exports. Their .PDF export is great as it provides a table breakdown of all the expenses as well as all of the receipt images associated with the expense.
Give it a shot!
Scott from CPR-3
August 2014
August 2014
Worked wonders for our organization
Ease-of-use
Usability
Product Quality
Quality
Support
I cannot say enough about how much we love and could not live without Abacus. It has revolutionized the way we handle expense reports and the speed with which we are able to get our employees the money they deserve. A total time-saver for everyone involved.
The customer service has been outstanding, helping answer our questions every step of the way.
Michael
April 2016
April 2016
