Abacus Software


 

Abacus is the web and mobile application that helps manage employee expenses and reimbursements. Employees can file expenses as they incur them by using either the app or by logging in to the website. Abacus records all the necessary information related to the expense, such as category, tag, vendor, etc.

Payments are processed securely Once users have connected their bank account with the mobile app. As soon as an expense is approved, the software facilitates reimbursement back to the employee so they are usually paid back within one to two business days.

Administrators are also able to create spend reports after the fact by filtering expenses on different parameters such as employee, vendor, category, location, and project. The solution syncs with accounting solutions like Quickbooks or Xero so accountants always have the most up-to-date information and don’t have to manually record charges.

Other features include policy controls and corporate or personal card linking. Abacus is priced based on the number of active users. It is suited for small to midsize companies who need a platform for tracking expenses and reimbursing employees.

 

Abacus  - Bulk actions and expenses
 
  • Abacus  - Bulk actions and expenses
    Bulk actions and expenses
  • Abacus  - Organization controls
    Organization controls
  • Abacus  - Smart search
    Smart search
  • Abacus  - Expense details
    Expense details
  • Abacus  - View expenses
    View expenses
  • Abacus  - Camera-captured receipts.
    Camera-captured receipts.
Supported Operating System(s):
Mac OS, Web browser (OS agnostic), Windows 8

28 Reviews of Abacus

 

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Software Advice Reviews (11)
More Reviews (17)

Showing 1-11 of 11

Stephen from W.C. Ralston Architects LLC
Specialty: Architectural
Number of employees: 2-10 employees Employees number: 2-10 employees

April 2017

April 2017

great, but a little outdated

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

great software, but seems a little cumbersome. I think the software itself needs a facelift

Pros

tons of information

Cons

seems outdated

 
 

James from Law Firm of Tina R Mills, LLC
Specialty: Legal
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2016

October 2016

Great For large Firms

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

This is a great system for large firms. It will handle everything you will need to do. You can cover all needs of the firm with this product.

Pros

The Tech support is very good and very willing to help if you have any kind of issues.

 
 

Ashley from SIGNiX Inc.
Specialty: IT Services

November 2015

November 2015

Abacus Review

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Very easy to use, very easy to teach employees to use

Likes Least

Unable to customize export file before downloading to CSV. Not a big deal, but it would be a nice feature to have.

Recommendations

Comparing price and features, Abacus definitely came in at the top for us, and they have been a really great choice.

 
 

Jasleen from PerformLine
Specialty: Marketing Services

March 2015

March 2015

Excellent and most user friendly Expense Reimbursement platform.

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Simplicity and ease of use along with the timeliness of payments.

Likes Least

There is nothing that I would change about this platform.

Recommendations

I have used other platforms that are way complicated with too many bells and whistles that make the whole user experience too complicated.

 
 

Mike from PerformLine
Specialty: Marketing Services

March 2015

March 2015

Abacus Review

Ease-of-use

Functionality

Product Quality

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N/A
Likes Best

It is very easy to use and straightforward. Also enjoy the design of the interface and its aesthetically pleasing appearance.

Likes Least

Really nothing. It does everything I need it to, easily. Maybe make the charts section a little more detailed. Looks pretty basic.

Recommendations

Follow the directions and click around a bit before submitting a support ticket.

 
 

Gina from Hearst
Specialty: IT Services

March 2015

March 2015

It has been a very useful product thus far.

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

The software does the basics quit well. For instance, the use of the calendar is easy, as well as inputting new cases is simple. (also enjoy how it ties to your phone) Also like the opportunity to import templates from Microsoft Word.

Likes Least

There needs to be a longer character limit while writing in the cases. There needs to be better saving options while saving Microsoft and any pds. They are limited.

Recommendations

Take advantage of the technical support. It is very helpful and reliable.

 
 

Brittany from FaithActs for Education
Specialty: Other Services

March 2015

March 2015

Perfect fit for our small, fast-paced organization

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Abacus is very easy to use, and gets money back into our employees' bank accounts as quickly as possible. We knew we didn't want to keep folks waiting up to a month for their reimbursements, and Abacus has just blown us away. We've gotten expenses submitted and approved in 30 seconds, with direct deposits initiated that night. Each transaction also has the documentation we need for our annual audit since we're a nonprofit. It syncs perfectly with our accounting software (Xero) and our chart of accounts.

Likes Least

There's absolutely nothing I don't like! I was expecting customer service to be less-than-great, since I work for a small nonprofit organization (read: low revenue for developers) but it's been exceptional.

Recommendations

We chose Abacus because it does away with the concept of monthly expense reporting, and prioritizes getting money back to our employees as quickly and easily as possible. Other companies might have different priorities to consider, or might need that structure of a monthly report.

 
 

Kelsey from PerformLine, Inc.
Specialty: Other Services

February 2015

February 2015

Work expensing with ease!

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Likes Best

It's extremely easy to use. The design is clean and neat, and it goes right to my CFO for fast approval of the items I expense for work.

Likes Least

I use an iPhone 5S, and for some reason, the little red circle with a 1 on it is always on the app on my home screen. I usually like to have all notifications cleared as they come in, and I can't figure out what the red bubble is for.

Recommendations

Make sure your CFO or whoever takes care of financials for your company is on top of things. When my CFO approves expenses right away, the money is in my bank the next day. If it sits over the weekend, it will take longer to approve and end up in your bank account.

 
 

Kim from CPR-3
Specialty: Other Services

August 2014

August 2014

I am an approving manager

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

This is great software to quickly track and approve an employee's expenses. There's no need to write checks anymore.

Likes Least

I would love to have a simple way to extract all expenses onto an Excel spreadsheet. I currently do this, but it seems that it could be done much easier.

Recommendations

It's user-friendly. We currently only have one employee using this software and me approving expenses.

 
 

Belal from Aloha
Specialty: Other Services

August 2014

August 2014

Amazing product that has made getting expenses paid so much easier!

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

I like the ease of use. I was able to pick it up very quickly.

Likes Least

I haven't had any problems with the product so far. A manager has to invite you to use the app.

Recommendations

I am dumb when it comes to technology, and most expense apps are confusing for the end user. Abacus is easier to use than any other product I have used.

 
 

E. Scott from CPR-3
Specialty: Other Services

August 2014

August 2014

Best decision we made to handle expense reports

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

This program is just what we needed and were looking for but did not know existed. The Abacus Team is extremely responsive to us and our needs. Abacus has revolutionized the way and the speed with which we are able to handle expense reporting and reimbursement.

Likes Least

I honestly have no concerns. Any issues that I have had were have taken care of in a timely manner. I do wish they would work out deals with more credit card providers, but I hear that is coming soon.

Recommendations

If you are looking for a quick, easy, and accountable way to handle expense reports, this is it!

 
 
 
Showing 1-17 of 17

Devani from Potts Law Firm

October 2017

October 2017

So far so good!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

We have been using this system for about five months now. The website and mobile app are user-friendly, which is the biggest pro. It can also be customized to fit your business structure. Overall, the system has delivered well on most of what it promised.

Cons

I think our only con so far is that the system does not integrate with our accounting software as we were told it would.

Review Source: Capterra
 

Ressa from Potts Law Firm
Number of employees: 51-200 employees Employees number: 51-200 employees

October 2017

October 2017

Abacus is very user friendly.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

As an administrator the ability to reconcile is super easy using the system! I haven't really found any one specific thing that I dislike about Abacus.

Review Source: Capterra
 

Rebecca from The Potts Law Firm
Number of employees: 11-50 employees Employees number: 11-50 employees

October 2017

October 2017

Easiest Way to Manage Your Business Transactions

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

This software tremendously helps the accounting team at our Firm. It also helps the users who are required to submit corporate expenses. The categories and customization fields allow this product to be extremely useful.

Pros

I love the Abacus. It's extremely easy to navigate your way throughout the site, and it takes only a few seconds to upload images of your receipt/add a quick description of your expense. I also like that you can create different categories and can require specific fields to be answered. This is extremely useful on the admin side when users are uploading their information for Corporate expenses. It leaves less room for exclusions to me made. This programs took me approximately 30 minutes to learn and I've used it every day since.

Cons

My least favorite thing about this product is just the price, honestly. I feel it is a bit high, but the product is great and the customer service is very helpful, so all in all it's worth the money.

Review Source: Capterra
 

Steve from Synek, Inc.

January 2017

January 2017

Keeps me organized

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

It has changed the way we expense things. We used to all have separate cards and it cost us a lot on personal expenses slipping through. With there was an alert system when certain limits were crossed. There probably is.

Review Source: Capterra
 

Anna from SYNEK

January 2017

January 2017

We love Abacus!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
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Quality
Value for Money
Value
Support

Abacus has made the expensing process very easy and efficient. We do not have to wait as long to get reimbursed.

Review Source: Capterra
 

Zachary from SYNEK

January 2017

January 2017

Startup Gold

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Having come from a few corporate gigs, and suffering through their frustrating and antiquated expense systems, Abacus was a breath of fresh air. It's very, very easy to use.

Review Source: Capterra
 

Daniel from Boxed

January 2017

January 2017

Best expense reimbursement tool!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Abacus makes reimbursement for work-related expenses a breeze. The site is extremely user-friendly and the reimbursements show up in people's banks quickly.

Review Source: Capterra
 

Eric from SYNEK

January 2017

January 2017

Must have for any startup!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
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Quality
Value for Money
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Support

If you're still using manual expense reporting, then you need to block off an hour today and implement Abacus immediately. It will save you and your team dozens of hours while giving you better insights and controls over your expense policies. Easy setup that takes less than 30 minutes, and an email to your teammates. Do it.

Review Source: Capterra
 

Amber from Bellhops

November 2016

November 2016

Very easy to use

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Quality
Value for Money
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I like Abacus because you're using it primarily when you're traveling for work and the ease of use is great during long travel days!

Review Source: Capterra
 

Brian from Ambition

April 2016

April 2016

huge fan - abacus has made expense management incredibly easy for us

Ease-of-use

Product Quality

Customer Support

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I'm a user, admin, and enormous fan of Abacus.

The product makes it so easy for our people to report/ track their expenses and then of course its insanely easy for me to approve the expenses without having to ask a ton of questions or look through a lot of receipts.

Review Source: Capterra
 

Phil from Flexport

September 2015

September 2015

Best Customer Service

Ease-of-use

Product Quality

Customer Support

Ease-of-use
Usability
Product Quality
Quality
Support

My complicated issue was solved in minutes!!

Review Source: Capterra
 

J from Foursquare

May 2015

May 2015

Expenses made easy - for real

Ease-of-use

Product Quality

Customer Support

Ease-of-use
Usability
Product Quality
Quality
Support

My company used Abacus, and it makes putting in expenses super painless. Literally takes under 1 min from your phone. Solved a huge pain point for our organization.

Review Source: Capterra
 

Varun from Foursquare

May 2015

May 2015

Best Expense Software I've Ever Used

Ease-of-use

Product Quality

Customer Support

Ease-of-use
Usability
Product Quality
Quality
Support

Abacus is drop-dead easy. Snap a photo of your receipt, input the amount and the vendor, and a description. And you're done. I'm submitting expenses before I get up from the table of the meal that I'm expensing. Super easy for our finance team to review and I have money in my bank account in a few days.

Review Source: Capterra
 

Edy from Movable

April 2015

April 2015

Seamless Integration, Quick Pay-Backs, Easy to use!

Ease-of-use

Product Quality

Customer Support

Ease-of-use
Usability
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Support

We recently transitioned from a method of expense filing via Excel Spreadsheets, to using Abacus and I couldn't be happier with the expediency and ease of use of the platform. I definitely would recommend it to any company (regardless of size) with expense reporting and reimbursement needs.

Review Source: Capterra
 

Jon from Q

April 2015

April 2015

Easy to use product with a beautiful interface

Ease-of-use

Product Quality

Customer Support

Ease-of-use
Usability
Product Quality
Quality
Support

I'm currently trailing a handful of different expense related applications, and Abacus appears to be the strongest contestant.

It's intuitive, easy to use, smart!, and powerful. It's very clear that a lot of work went into building this product as the interaction and experience of the app is so simple to use (with little to zero instructions).

One of my favourite features would be the ability to quickly filter expenses and generate exports. Their .PDF export is great as it provides a table breakdown of all the expenses as well as all of the receipt images associated with the expense.

Give it a shot!

Review Source: Capterra
 

Scott from CPR-3

August 2014

August 2014

Worked wonders for our organization

Ease-of-use

Product Quality

Customer Support

Ease-of-use
Usability
Product Quality
Quality
Support

I cannot say enough about how much we love and could not live without Abacus. It has revolutionized the way we handle expense reports and the speed with which we are able to get our employees the money they deserve. A total time-saver for everyone involved.

The customer service has been outstanding, helping answer our questions every step of the way.

Review Source: Capterra
 

Michael

April 2016

April 2016

Ease-of-use
Usability
Product Quality
Quality
Value for Money
Value
Support
Support
Source: GetApp