BillQuick - Time Billing, Project Management and Accounting Software

4.38 / 5 (221)

About BillQuick - Time Billing, Project Management and Accounting


BillQuick offers flexible time billing and project management solutions in the market. Available as a stand-alone solution, self-hosted or a cloud service, BillQuick offers comprehensive business accounting, project management and business intelligence in a system flexible enough to support a variety of industries, including construction, architecture, engineering, accounting, consulting, graphic and interior design and more.

BillQuick helps to increase revenue by reducing business overhead with more accurate time tracking. Users can submit and exchange data via email, hand-held computers, and smartphones. The solution supports various smartphone platforms, including the iPhone, Blackberry, and Android. The solution also comes with over 400 customizable report templates and more than 150 invoicing templates to generate vivid kind of business reports.

BillQuick offers integration with various third-party accounting software. BillQuick has certified partnerships with Microsoft, Intuit, MYOB Australia and others to ensure that businesses can easily extract, customize and present accurate information. The solution is recommended to businesses that are looking for a professional services solution with built-in accounting and customer management functions.



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Supported Operating System(s):

Windows 7, Windows Vista, Windows XP, Mac OS, Web browser (OS agnostic), Windows 8, Windows 10

221 Reviews of BillQuick - Time Billing, Project Management and Accounting

Average User Ratings

Overall

4.38 / 5 stars

Ease-of-use

4.5

Value for money

4.5

Customer support

4.5

Functionality

4.5

Ratings Snapshot

5 stars

(124)

4 stars

(69)

3 stars

(13)

2 stars

(5)

1 stars

(10)

Likelihood to Recommend

Not likely

Very likely

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Showing 1-20 of 221 reviews

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October 2016

Julia from Cooper Gardner Architects

Company Size: 11-50 employees


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

October 2016

Great Time keeping and Billing software for Architects and Engineers

We discovered BillQuick on line after struggling with a user friendly way to record, retrieve, report and correct errors in time entries for our Clients. Filling in time sheets accurately is a critical part of our business and billing process. Unintentional errors on time sheets, with time entries logged under incorrect work phases or project scopes are inevitable and our previous billing software only allowed time entries to be moved one at a time, which was done when the WIP was being reviewed. The result was a painful and time consuming process at the end of each moth for our accountant which resulted in delays in getting our invoicing out in a timely manner. With BillQuick, time sheet errors can be moved quickly and easily across data sets in batches. Changing time keeping software can be a stressful decision, often met with resistance from staff. However after carefully researching BillQuick and completing the training session, and seeing the ease and intuitive nature of the time keeping options, I was confident that I would be able to coach staff through the process with ease. The ease of time entries means that fewer staff are delinquent on keeping time sheets up to date. This has numerous benefits, the primary one being being able to bill on time. There are other time allowance features such as limiting time assigned to a team member for a project, and notifying team members in real time when the Fee for a work stage has been exceeds (time entry presents in red). I was a bit skeptical about the claims of vastly reducing invoicing time, but from experience can confirm this is true. This software has enabled us to consistently get billing out within the first 10 days of the month, with invoicing taking a fraction of the time it used to. This enables us to close out each month efficiently, properly monitor quarterly and annual targets, and focus on fixing problems quickly. Ease of monitoring Fee Expenditure also means it is easier to stay out of trouble and address problems as soon as they arise. There are many linked features such as monitoring staff and project profitability which provide solid back up data when assessing bonuses etc.

Pros

It is very easy to learn to use for both staff entering time and new accounts staff.
The ease of time entries means that fewer staff are delinquent on keeping timesheets up to date.
Projects can be broken down into phases - this is KEY for tracking fees within an Architectural Full scope of services.
You create your own Activity Codes which you can align with your preferred Contract
It REALLY does speed up invoicing tremendously
It offers a WIDE range of invoice templates and reports to analyse project Fee expenditure and report to Clients
It allows for various levels of security access so that Senior Staff are not beholden to the Accounts Department when they need to report to a Client or check the Fee against the Contract
All staff can monitor Fee in real time (assuming time sheets are up to date)
Senior Staff can easily monitor and give feedback to staff on performance and productivity, based on various time periods, for example on Billable vs non billable hours, contracted hours performance etc
The technical support is excellent
Integrated with Quick Books very well

Cons

I can't think of anything really....If I had to be critical I would say:
- there are so many reports that you are unlikely to use them all and can get lost in the Report Centre. However there are tabs for your favourites and memorised reports.
- Expenses are very very to enter but not as easy to unwind/change as Time entries


October 2016

Barbara from Project Delivery Group

Company Size: 11-50 employees


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

October 2016

We Are All Surprised I Am Writing This Review!

I purchased my first licenses of Billquick reluctantly, as an overpriced timesheet management system for my very small business and quickly began fighting to make it meet my partners needs for invoicing our clients. It was not pretty and there were times when we had serious discussions about whether this was the right fit for me. but the BQ team didn't give up and I am glad I did not. One advantage of a rough start was the opportunity to get to know and really appreciate the exceptional quality, skill, and patience of the support team assembled for BQ clients. Over the years, we have struggled and grown and improved our skills and processes together, and that is one of the exceptional things about this software and this company. They really do listen to their users and try to incorporate our priorities and needs into the upgrade process. The program is feature rich, and most companies won't need to use every feature that is available, but there are convenient and graceful ways to make each person's interface efficient, streamlined and comfortable. When the same program is usable for an intern on his first day and our power user when she is invoicing you know it is easy to use. I used to wish Quickbooks would get a better time management and invoicing capability so I could stop buying Billquick, but now I am trying to get rid of Quickbooks! The network versions work well, I can access the program over a VPN, and I have gone months without calls to the Support Team lately. Having grown from 5 to 30 employees since becoming a customer, I have to say, Billquick has been part of our path to success.

Pros

Great ability to customize individual user views, strong client and project tracking functions. Efficient invoicing capabilities with interface with Quickbooks. Consistent updates and improvements to the program. Very strong customer support and help desk.

Cons

I do wish there was a different pricing model that allowed different segmentation of the features, I would like to see stronger payroll/benefits/hr functionality and accounting completed so we can ditch Quickbooks, and my project managers would like additional flexibility in building gantt charts.

August 2016

Eury from Semler Brossy Consulting Group


Ease-of-use

5.0

Value for money

4.0

Customer support

5.0

Functionality

4.0

August 2016

My BQE Experience

Pros

I like that BQE is user friendly and makes it possible for the entire company to enter their own time and expenses anywhere, anytime.
I like that when there are updates to the system, users are informed.
I really like that everything entered through the mobile app sinks right away into BQE.
The technical support customer services is great. Even when someone is not sure of the answer, they research and get back to you. The support group is dedicated, knowledgeable and professional. Lenny is the best.

Cons

I do not like that all reports are Word documents. With data, it is impossible to sort and filter when looking for information.
It would also be easy if questions/answers could be given directly in BQE prior to invoicing instead of having to print each pre-bill and send to managers for approval and then enter their answer back in BQE.
The system allows write up/down of billable hours but you cannot run an accurate report of the amounts that were written up/down (I think in BQE it includes non billable hours). I keep track of mine on an Excel spreadsheet and it would be nice if I did not need to have an additional spreadsheet.
It would make more sense if each field that is populated in all categories could be use for reporting purposes. For example, if running a list of client, it would be good if we could choose what fields we want to see on the report for each client (like contact person, email address, industry...). Sometimes, I have to run three reports to get the information that I compile in one Excel spreadsheet.
Maybe I do not have this information, but the only way to access report customization is via email. It would be nice to have a support line for easy questions regarding a new report.

June 2015

Stacy from FOCUS Engineering & Surveying


Ease-of-use

2.0

Customer support

4.0

Functionality

4.0

June 2015

BillQuick - A look at one year post conversion

Pros

BillQuick is a powerful tool in tracking project time and expenses for professional services. We converted from 7 years of Quick Books data. Although the conversion and integration was not a seemless process, and the learning curve was much longer than originally anticipated, we are now tracking project profitability at a much higher level than we ever have before.
BillQuick Tech Support is fantastic. They are patient and knowledgeable, and we have received a lot of added value by having the Gold Care Tech Support package added onto our services. Additionally, we have invested quite a bit of extra money on having Bill Quick Customization Department write customized reports. Although the standard reports section is extensive, we were unable to find reports that gave us exactly the data we wanted to see. It's nice that this additional service is offered, but it would be nice for them to give us a handful of customized reports as part of the conversion process and then charge extra from there on out.

Cons

The software is not as user-friendly as it could be. Some things are overly complicated and require detailed use before you understand the functionality of the software. It could not be more different that QuickBooks, and the transition for us was difficult. Personally, I highly underestimated the learning curve.

In the beginning, we were only using BQ for time and expense logging and we maintained our Quick Books file for all other general accounting, which I would strongly discourage. Although the SYNC feature does work to sync data between programs, it is not a clean sync and much of it needed cleanup on either side of the sync. This was very frustrating. We just recently converted all of our general accounting in QB over to the Accounting portal in BillQuick. This has helped to have all of our financial records in one software system and our data is much more consistent. However, the "Accounting" portal is not perfect and there are a number of features that are lacking where QB has it all dialed in. Examples: 1) in looking at a vendor bill, there is no indication or PAID FLAT to see it has been PAID or not. To see if it is paid, I have to look at the previous checks. 2) In a report that lists all AP checks written for a particular time frame, there is no TOTAL at the end of the report. 3) BQ allows duplicate check numbers. (This is not a complete list, but the top 3 things that drive me insane.) These seem like basic accounting features and for them to not be included in an accounting software is frustrating. DISCLAIMER: we have not yet upgraded to BQ2015 and remain on BQ2014 for a while longer. My understanding is that BQ2015 has updated a number of accounting features, so I look forward to seeing if any of those issues are remedied.

July 2011

Christine from EcoMetrix Incorporated


Ease-of-use

4.0

Customer support

5.0

Functionality

3.0

July 2011

We are an environmental consulting firm operating in Canada. We were using Caseware Time before purchasing BillQuick about 3 years ago. Our previous system was inadequate because it didn't have a strong reporting capability. Caseware also did not roll over projects from previous years - a problem for us because we sometimes have long running projects. We are currently using BillQuick 2011, and we automatically receive current updates with our priority support package. The implementation was not a smooth transition to say the least. Caseware and BillQuick were not at all compatible, and we feel we are still trying to rid ourselves of some of the demons. As a result, we are still trying to work out the kinks after all this time. For the most part, we have had very good help from the folks at BillQuick, especially Irfan and Mario. We are still on a learning curve, and hope to have the kinks resolved before the year's end. BillQuick's pros definitely outweigh the cons, and I think that we eventually will have the system running to our satisfaction. We have not yet done a lot of employee/manager training, since we feel we need to get the system running more smoothly before we unleash them on it! For the most part, the ease of invoicing for straightforward invoices is great. We previously compiled and sent out invoices manually. That being said, we do seem to run into most of our problems with BillQuick in the invoicing and reporting area. We do a fair amount of pre-billing in our business, and BillQuick does not really allow us to properly utilize the reporting required for this type of invoicing, in terms of WIP and over/under contract amounts. For example, when we pre-bill, we would like to see a negative amount reflected in the WIP and then, as time is added, have that WIP eventually even out and possibly go into the positive. We have tried in the past to work with negative WIP, and it has not gone well with the reporting functionality, especially in terms of WIP reconciliation. The other issue we seem to have arises when we use the "Mark as Billed" feature. What good is this feature if you cannot associate a bill with an invoice number? As a result of this shortcoming, our "mark as billed" invoices do not get picked up in the reporting process. When we do a manual invoice versus an hourly invoice, does the software track the non-billable time that may be in the project as well as the billable? All in all, we feel BillQuick is a good program and has the potential to be great. We realize that we need more personalized training, and that some of our difficulties are due to our unique business needs. Thanks for all the help and support.

December 2016

Mark from Mark Farner CPA PA

Company Size: 2-10 employees


Ease-of-use

3.0

Value for money

5.0

Customer support

4.0

Functionality

4.0

December 2016

BillQuick Time Bill, Project Management & Accounting

BillQuick is a sophisticated time and expense billing software. It can be customized to individual needs. I use it for my accounting practice, but don't need many of the features available with the product. It will integrate with QuickBooks, however, I prefer to use it simply to track time and expense; then use QuickBooks directly for my invoicing. The BillQuick software will produce very detailed invoices if you choose to use the program to prepare client invoices. You can customize the appearance of the invoice to give the client as much or little information you want.

Pros

Compared to other time and billing software, BillQuick is a bargain. The program allows you to set up multiple engagements for each client so you can track time and expense separately for each engagement if you so choose. Once you have everything set up, the program works very smoothly. Customer support has been very good. I like the layout of the screens and the icons that take you the various program applications. They make it very easy to move from one application to another regardless of the particular application you are in.

Cons

I am not a technical person and there is a bit of a learning curve with the product. Because it is designed to be very customizable to a wide variety of industries, there are many features you may not need. This is not a bad thing.

August 2016

Mary Lou from hemmler+camayd architects


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

August 2016

This is the best software I have ever used over 38 years!

Pros

I could never pick one particular item about this product and vendor that I like the best. The complete software package is so versatile, user friendly, and accurate. The vendor service provided is due is beyond compare with any other company I have worked with. Their expertise, promptness and patience any time I've needed assistance directly relates to their mission of taking very good care of me as a customer, ensuring I meet my daily work target. I've been using BillQuick for 6+ years and needed tech support twice. Problem solved within 5 minutes and right back on track!

Cons

There is nothing I dislike at all. Product and vendor has outperformed what I was previously using for the last 30 years.

August 2016

Michael from Johnson Wilbur Adams, Inc


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

August 2016

Consulting Structural Engineering Firm

Pros

We previously developed our own billing software using excell spreadsheets. Switching to BillQuick allowed us to automate our billing. We set up our projects (hourly, fixed and fixed not to exceed and phased projects) and our employees directly input their time into the software. Billing is reviewed on screen by the department supervisor and then by the project managers. Invoices are then created and either emailed or mailed to clients based on their preference. The software has allowed us to track project progress and accounts receivable. Statements are very easy to create using the standard reports. We rarely receive complaints or even questions from clients concerning our invoices.

Cons

It would be nice to have reports that we can adjust, however, BillQuick has done an excellent job of preparing our customized reports. We paid to have customized reports for hourly, fixed price and phased invoices which covers 99.9% of our invoices.

October 2016

Karen from Bennett Trenchless Engineers, LLP

Company Size: 2-10 employees


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

October 2016

Mind blowing software! Mind blowing support!

Bennett Trenchless Engineers has been using Bill Quick for the past 5 years. It is a rich, flexible software program with excellent customer support. BQE seems to be working constantly to enrich and improve the software to meet the challenges of today's quickly changing technology. I am always impressed with the professionalism of the support staff and their willingness to patiently "walk me through" the issues and questions I have. I would recommend this program to anyone who needs a project management program with dynamic reports. There is a report for almost anything my boss asked me for. If by chance that report does not exist, BQE is willing to make a custom report for a reasonable fee.

Pros

Project managers and staff enter their own time and expenses which allows me to get my invoicing done in a short time without errors and the need to reverse and redo. There are so many reports that help our PMs manage their projects and reduce losses. The reports reveal where we stand with regard to company profitability, gross margins, staff billing, etc. Great reports to track where your company is doing well and where they can improve.

Cons

The only con I have about Bill Quick is that it is such a dynamic program that for me, the learning curve was longer than Quick Books and other software I have used. That being said, what you get once you learn what is there and how to manipulate it is well worth hanging in there and getting familiar with the reports, the different invoices, etc.

August 2016

Francisco from MBV Engineering, Inc.


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

August 2016

Started our journey with BQE 10 years back and we are loving it!

Pros

BillQuick is powerful software and in general it has helped improve the productivity in the office. It used to take us days to do billing in Excel. BillQuick has cut down that tedious billing process significantly. Our Project Managers are happy because they have everything they need about their project in on location which is Project Center. Recording time and expenses using web suite and mobile apps has made it possible to see the real time project progress. There are several different invoice templates in the software and we have a very unique format that we need to send our invoices on and BillQuick created a custom invoice template for us which fits our needs. We are dealing with different customer service on our other software and I think there support is top class and definitely a customer service driven company

Cons

Can't think of anything. It has been 10 years since we started using BillQuick and the experience is getting better with every year that passes by because they release upgraded every year which is most driven from user feedback.

September 2016