Project office manager

I was at the implementation of the Replicon, we are using Timehseet modul (with Payroll, Invoicing(, Expense modul Time off modul). We are using it for collectiong monthly timesheet hours and send it to our customers for the approval, we are using it for invoicing to the clinets, for preparation of the reports for salaries, for stimualtions that our consultants get based on the invoiced hours they wrote in the Replicon. Ozur consultants are also managing their expenses in Replicon, where me as Project office manager approved them in I see, what we have to invoice also to the clinets. Our consultants also carry in their time off, which we are also managing entirely through Replicon. Our Management are Supervisors and they are approving timesheets weekly from their consultants. Replicon really helped us managing and improving the visibility over the company work, budgeting and efficiency. I am also preparing monthly the profitabilit reports for our projects that we are managing, through different reports that I get from Replicon.

Pros

It covers most of the things we need as a company in our business, that we are efficient.

Cons

When I want to put some hours of our consultants from one project to another after it was already invoiced, I have to delete these invoice, so I can open timesheet and put hours on some other project, because the consultant made a mistake when he/she was writing hours in it.

Useful full-functionality timesheet system

We use the Replicon system to record all time spent by most members of the company. It has a web interface and everyone in the company has a logon. Each department has an admin user who can assign people to projects. Projects can be set up by admins, and users log time against each project. At the end of each week/month every user has to submit their timesheets, and anyone who does not receives an alert that their timesheet is overdue. It is also possible to configure warnings that the deadline is looming, which we find very useful. After submission all users' time is submitted to the relevant project manager/owner, who then approves or rejects the time. Projects can be subdivided into many categories and sub-categories, and each can be marked as billable (or not) and different billing rates can be specified. Admins can allow or deny time entry for their projects and also set time limits, whereby no time can be added to the project after a certain date. All approved time is totalled up by the system and forwarded to the finance team, who can then use the system to prepare bills to send to customers. The Replicon system allows this to be run smoothly and we are very happy with it. The web-based interface means that it is available everywhere and so no one has any excuses to not filling out their time. There is also a facility to manage annual leave but we have not used it so cannot comment on this. Overall I would recommend this system.

Pros

Web interface, granularity of project specification, full workflow from time submission to billing, auto-save when you forget to press save(!)

Cons

For long and complicated timesheets I would like a useful search

Great & Easy Software for Small Nonprofit

Overall this is a great system and a huge improvement over tracking hours and leave on spreadsheets. It is easy to learn, easy to use, and easy to customize. It is also reasonably priced. Support is always available when needed and there is never a long wait time. I recommend this product to anyone looking to improve their time tracking for employees.

Pros

Easy to use. Everyone learned how to use it quickly. We have full time salary employees who assign hours to activities as well as interns who clock in and out and get paid hourly - it is great to be able to have both options in the same system. Customer support is always quick to respond and they are able to solve my issues most of the time - the chat feature is really great and much easier than a phone call. I love being able to review all the time sheets and time off easily and employees appreciate being able to keep track of their vacation/sick leave balances w/o having to calculate it themselves. It is also great to be able to run reports every 2 weeks with the interns hours and pay totals. The reminder emails are also helpful and keep me from having to nag employees to submit time sheets on time.

Cons

We keep running into an issue with our time zone because we are in the US Virgin Islands (Atlantic Standard Time) and we do not observe daylight savings. The issue seems to be fixed for now, but I have contacted support multiple times because our times have been 1 hour off on reports and in the system. The issue was fixed every time I contacted support but then days or weeks later, the same issue would arise. I also wish there was a user option for a supervisor to review and approve all time sheets, but not have to complete a time sheet themselves. As far as I know, every user with an account also has time sheets to complete. I also wish there was a way for salaried employees to add their time in/time out of the office in addition to logging hours against activities. We found a workaround by adding comments to each day, but it would be nice if this feature was already included in the system.

Replicon greatly improved our project visibility and made it easier for users to report their time

User interface is clean and friendly, so it is less of a burden for users to enter there time (which is often the last thing they think of). Now we can quickly generate reports to perform analysis of projects, which is helpful for planning new projects. It is also integrated with our SAP-Concur system, so we can see all time, expenses, and invoices billed against projects, giving us true visibility into our projects.

Pros

Ease of adding/updating projects including use of import tool, control over which users can charge to which projects, the ability to force users to report time against tasks (when needed), the clean and user-friendly interface, and the ability to integrate with SAP Concur to pull in expense and invoice data. This last item is an important one for us, as we have struggled with how to report progress of projects including time spent against projects and expenses/invoices billed against projects.

Another big one is the excellent customer service. The team is very friendly and responsive, and most of my requests have been answered/resolved in a short amount of time.

Cons

Not much that I don't like, but I would like to see more simplicity in the use of reporting templates. Each template has only certain available fields, and it can be hard sometimes to find the template with the right mix of needed fields.

Replicon's TimeAttend makes online timesheets convenient, easy and quick!

It met our company's needs by providing an accessible online tool (computer and mobile phones) to quickly capture time worked on projects; it allows our employees to differentiate time worked on billable projects vs. overhead, etc. Replicon's TimeAttend quickly produces reports that show paid time off (used and available), overview of hours worked each pay period by employee, etc.

Pros

I have no complaints about Replicon's TimeAttend. It's SO VERY easy to use, that I could have taught myself! However, there is a "Help" link to learn more about it if I wish. Replicon allows me to enter my hours worked on a daily basis, approve/submit once per pay period, and see when my manager has approved my time work. It also allows me to request vacation with very little effort. I can request less than a full day, and opt to add a reason. It permits me to request multiple days off with one effort -- unfortunately, not all Time & Attendance systems provide that option even if two vacation days are consecutive. Replicon also provided us a brief "trial" that permitted me to test it to see firsthand the ease of use, how easy it was to provide the approval as a supervisor, submit my own time worked, etc.

Replicon Customer Support is Fantastic

Replicon is a solid company with very responsive and individualized support that fits our company well. We use the software for time tracking, resource loading, and numerous reports for the many projects worked within our company. So far, it has integrated well with our internal invoicing and payroll software. I have been impressed with the immediate solutions I receive when various issues arise or the assistance in solving a need for various project requirements. If a solution isn't found immediately, Replicon's support personnel are very thorough to follow-through and make sure the needs of our company are met if at all possible. In most cases, a solution has been found. Thank you Replicon Support Team!

Pros

Customer Support is very good. Very timely, responsive, and availability is great. This software works well for tracking numerous projects,employee time detail, and resources.

Cons

There are some issues from converting to one version to the next generation that are still work in progress to get performance up to what it was. However, the new gen added some wonderful features, so it was worth the trade off.

Overall my experience with Replicon has been positive; we rely upon it extensively.

As an engineering firm, it tracked all hours worked either billable or non-billable. This information then translated into many SMT reports and allowed the project managers to control and monitor their respected project.

Pros

- Strong, reliable audit trail
-Backend database; SDK with newer G3 version allowing a customer to easily create their own data warehouse
-Good customer support
-Visually pleasing front end interface
-The front end user interface is easy to use
-Ideal timesheet platform for consulting base customers; you can easily set projects; restrict users etc

Cons

As an administrator, I didn't have any major issue with Replicon . I often found the amount of functionality a bit overwhelming particularly as we switched from G1 to G3. The one con I had was the connectivity with Replicon server (not on our end) it would discount and go offline once in a while, this would often frustrate the user who is trying to update their timesheet. Also, switching been the Admin tabs was slow. It would take me a while to simple set up a new user.

Great useful software. Be prepared for a long implementation cycle.

Ease of scheduling taking less time to do it. Able to fine tune our cost structure due to the instant knowledge of the daily labour cost of a project

Pros

The ease of report generation allows us to track our labour cost per project much closer than we ever have. Scheduling 300 people, and replacing people on the schedule, is much easier than our previous spreadsheet method.

Cons

The implementation process was extremely frustrating and took much longer than it should. In tow separate implementations, the project manager changed part way through the process. The project managers don't appear to be very knowledgeable about the client needs. For example, we had to do all of the research for holiday pay rules by province. This is something that should be baked into the system. For expense reporting, we had to do the research for the sales tax formulas. We would also prefer paying on a monthly subscription basis as we do with most other software, however Replicon requires an annual payment up front.

Good timekeeping system - DCAA Approved!

Highly recommend this system overall.

Pros

This system is easy to use, allows for custom and preset charge codes. Things like holidays can be preprogrammed, but custom codes for special project can be added at any point. We also use Replicon to put in expense reports and get 2 tiers of approvals for expense through the system as well. They have recently added a good mobile feature as well for people who are at a customer site all day.
Allows for notes each day for time charged, as well as reasons for any hours that may change.

Cons

Mobile Application for time card requires you to download another app on your phone. You can also go through web on your phone, but the website loses its formatting and its is a bit challenging to do on your phone.
Maybe it is how we set ours up, but any leave you take pops up as holiday and you need to select PTO from the drop-down, I wish it was the opposite.

Easily record my time and request time off

Replicon is much better than the manual timesheets we used to have to fill out forever ago. It makes it easier for managers to approve their employee's time.

Pros

Replicon makes it easy to record my time daily and automatically enters holidays and my approved time off on my timesheet If I need to look back at past timesheets, or re-open an old sheet it is easy and user friendly with just a click. All the information you need is easy to find on either the Timesheet or Time Off tabs. I can quickly see my Vacation and Sick time balances.

I like that when time is approved I receive an email and don't have to go back to the software to check.

Cons

The drop down's where you select the Program/Project to post time to is a little daunting at first, however I think it is more how our particular company set this up than it is an actual issue with the software's functionality.

Effective tool for tracking time

The Replicon Web Timesheets helps us track time against the projects, as well as track R&D activities, and provides productivity metrics for our team to use to self-improve our business processses.

Pros

The main time-sheet is very straightforward to enter time records into. We use the reports heavily as well (see comments below), as well as tracking progress on specific projects and tasks.

Cons

Reports are limited in that you cannot setup a fiscal year for reports to divide by fiscal year quarters. Nor is there a nice way to export the data into our own in-house reporting tool to synchronise with other accounting related reports. We have some project check point reports that we have run 3 separate reports in order to get all the data we need, which is annoying but not the end of the world.

Also, the holiday calendar requires each holiday date to be entered manually instead of standing rules.