7 Top-Rated Affordable Fleet Management Software

By: Shephalii Kapoor on May 21, 2024

Imagine you are a fleet manager in a transportation business that is responsible for delivering perishable goods to retail stores across the country. With a large fleet operating in different regions, maintaining real-time visibility into the location and status of shipments while ensuring the safety of perishable goods during transit can be overwhelming. By leveraging a dedicated fleet management tool, you can monitor the location and condition of goods throughout the journey and even identify the most efficient routes to minimize delays and optimize delivery times.

Fleet management software helps fleet managers track shipments and inventory in real time, find the most efficient routes for drivers, and save fuel costs in the process, and it’s important that when selecting a solution, you find one that aligns with your unique business requirements and budget.

This article lists seven top-rated affordable fleet management software solutions based on verified user reviews and pricing found on vendor websites. Per our research, we’ve considered products with base plans priced less than $97.51 per month as affordable software and arranged them in ascending order of their prices.

The products listed in the article are either dedicated fleet management tools or fleet tracking, delivery management, business automation, and route optimization platforms with fleet management capabilities. Nonetheless, common features across all products include live vehicle tracking and route planning.

What is a base software plan?

A base plan is the most affordable pricing tier offered by a software provider. Besides having the lowest price, base plans provide access to all core software features. However, they may have limitations compared to higher-tier plans in terms of the available functionality, storage capacity, number of user seats, support options, etc.

We selected products for this article based on their average ratings between May 2022 - May 2024, which may differ from their current overall average ratings.

1. TruckSpy

TruckSpy is a fleet management platform that facilitates benchmarking, enabling professionals to gauge their fleet’s performance against industry standards. The software collects data from fleet operations, anonymizes it, and compares it against industry benchmarks and performance metrics of similar fleets. Overall, the feature offers fleet professionals an understanding of how their fleet stacks up against others, allowing them to set realistic and achievable goals for improvement. 

TruckSpy’s base plan offers limited fleet management features, including maintenance management and business analytics. Upgrading to a premium plan gives users access to additional features, such as pre- and post-trip inspections, automatic software updates, and a driver electronic logging device (ELD) app.

Base plan features:*

  • Business analytics: Gain a better understanding of customer preferences, trends, and areas for growth. The software also offers insights into fuel consumption, allowing users to identify patterns, inefficiencies, and opportunities for improvement. 

  • GPS tracking/mapping: Check truck-restricted roads, construction zones, traffic congestion, and live weather radar to make sure that your trucks reach their destination safely. The software offers high-resolution GPS tracking and mapping for real-time visibility.

  • Location management: Build a location library with geofences for all places, including customer pick-up and drop points. The feature offers real-time insights of location entry, dwell, and exit times.

Starting price: $12 per truck, per month

Cost to upgrade: $31.99 per truck, per month

Billing cycle: Monthly

Customer support options: Online form, chat, and FAQs

Who should consider TruckSpy?

Fleet managers and business owners looking to set data-driven goals for their fleet operations and identify competitive advantages should consider TruckSpy for its fleet benchmarking feature. The feature allows users to compare various metrics, such as driver performance and fuel efficiency against benchmarks, allowing them to pinpoint inefficiencies and implement strategies to improve operational efficiency. Users can also leverage the feature to understand where their fleet excels compared to others and use these insights to gain a competitive advantage in the market.

TruckSpy

TruckSpy

4.8 out of 5 stars

35 reviews

2. Force Fleet Tracking

Force Fleet Tracking is a fleet tracking solution that offers a bird's eye view of all the vehicles on a map. Users can zoom in to track specific vehicles or drivers. Additionally, they can create groups, such as groups for specific crews or tasks to manage multiple vehicles. The software also enables users to check their vehicle’s current location and status on a map interface which updates every 10 seconds or less. 

Force Fleet Tracking offers users all the features required to track and manage the fleet in its base plan, along with the hardware and software they require. Users pay based on the number of business vehicles they have.

Base plan features:*

  • Driver safety score: Understand how safely drivers are driving and areas for improvement. The software considers critical factors, such as speeding, rapid accelerations, harsh braking, and aggressive cornering to provide a score for each trip and an average score for each driver. 

  • Fuel efficiency monitoring: Monitor weekly and monthly fuel efficiency by using the average fuel consumption widget on the vehicle dashboard. Users can also leverage this feature to view and rank vehicles by fuel efficiency.

  • Maintenance schedules: Proactively manage vehicle maintenance to avoid unexpected breakdowns. The software offers a list of all recommended services throughout the life of each vehicle. Users can also utilize this feature to log completed maintenance and upload receipts.

Starting price: $20 per vehicle, per month

Cost to upgrade: Offers only one pricing plan

Billing cycle: Monthly

Customer support options: Phone, email, and online help center

Who should consider Force Fleet Tracking?

Fleet managers looking to track the location of all vehicles on a single map can opt for Force Fleet Tracking. The software with a multi-vehicle map view offers users a comprehensive view of their fleet’s activity, including their real-time location, route, speed, traffic, and fuel levels. This helps fleet managers proactively reroute vehicles for optimal efficiency and effectively dispatch drivers to jobs based on their proximity.

Force Fleet Tracking

Force Fleet Tracking

4.69 out of 5 stars

75 reviews

Pro tip

Opt for a fleet management platform that helps fleet managers create, assign, track, and manage work orders for vehicle maintenance and repairs. This will help them plan and execute maintenance tasks in a structured and organized manner.

3. Azuga Fleet

Azuga Fleet is another fleet tracking platform that offers a rewarding feature for top-performing drivers. The software automates the process of driver gamification, identifying top-performing drivers, delivering rewards, and verifying redemptions. Users can leverage the tool to check the drivers that are safe and the ones with harsh events, such as speeding, harsh acceleration, hard braking, and excess idling. Azuga enables employees to compare safety scores and get recognized for safe driving. 

Azuga’s base plan includes core vehicle tracking features, driver scoring, and rewards. An upgraded version of the tool offers users access to additional safety features and efficiency-boosting tools, such as scheduled maintenance, occupant recognition, and panic alerts.

Base plan features:*

  • Enhanced vehicle data: Get access to additional vehicle data, such as seatbelt usage, fuel levels, odometer mileage, and more. By leveraging these insights, fleet managers can operate their fleets more efficiently and reduce operational costs.

  • Alerts and notifications: Set up alerts and receive automatic notifications on various issues, such as safety concerns, speeding limits, and harsh braking. These notifications help fleet managers stay informed about vehicle activity and potential issues.

  • Vehicle diagnostics: Check the status of a vehicle’s health, including engine malfunctions, fuel efficiency, and battery health via diagnostics reports to make informed decisions about maintenance and to improve fleet efficiency. 

Starting price: $25 per vehicle, per month

Cost to upgrade: $30 per vehicle, per month

Billing cycle: Monthly

Customer support options: Phone, email, and chat

Who should consider Azuga Fleet?

Fleet managers looking to improve driver engagement and promote safety should look into Azuga Fleet. The software utilizes gamification and social sharing principles to incentivize safe driving practices among fleet drivers. Azuga’s driver rewards program encourages drivers to compete for rewards based on safety scores and motivates them to adopt safer driving habits and avoid harsh braking, speeding, and rapid acceleration. Fleet managers can select cash or retail gift cards and send them to reward recipients via email or mobile app.

Azuga Fleet

Azuga Fleet

4.28 out of 5 stars

264 reviews

4. Track-POD

Track-POD is an online delivery management system that features an electronic proof of delivery app for real-time driver performance monitoring and delivery confirmation. The software comes with a map-based planning tool that helps users plan their routes right on the map. Users can pick a specific area simply by drawing a selection on the map and then dragging and dropping into the route. Track-POD also allows users to choose which orders, routes, or drivers to show on the map.

In its base plan, Track-POD offers limited vehicle tracking features with route optimization for up to 24 stops. Users upgrading to the premium version get access to additional live tracking and route planning features, such as ETA live updates, fleet optimization, and advanced routing.

Base plan features:*

  • Delivery notification: Notify customers about the delivery status via email and a live tracking link that displays real-time delivery location on a map. The software also allows users to send email notifications to customers a day prior to a scheduled delivery.

  • Route sheet: Generate digital versions of route sheets that display the optimized delivery route for drivers. Users can also save these sheets or take a printout for ready reference.

  • Live tracking: Track your vehicle location on a map and monitor drop times in real time. The software also allows users to record route tracks or compare an actual route with a planned one. 

Starting price: $29 per driver, per month

Cost to upgrade: $49 per driver, per month

Billing cycle: Annual

Customer support options: Online form, email, and knowledge base

Who should consider Track-POD?

Fleet and transportation management professionals looking for a tool to manage their deliveries along with their fleet can consider Track-POD. Along with a map-based scheduling tool and live tracking features for fleet management, the software offers several features, such as electronic signature, geotags, and custom proof of delivery templates to help users manage their fleets and deliveries with ease. It also offers a centralized dashboard that monitors all vehicles and the progress of all deliveries in real-time.

Track-POD

Track-POD

4.66 out of 5 stars

131 reviews

Pro tip

Consider a tool with multiple communication options, including messaging, in-app notifications, dispatch boards, and navigation assistance that helps foster communication and collaboration between drivers, fleet managers, and customers.

5. GroundCloud

GroundCloud is a business automation tool for logistics businesses. The software offers compliance features, ensuring adherence to the requirements of the U.S. Department of Transportation (DOT). These features include pre- and post-vehicle inspections that allow drivers to check a vehicle’s condition before and after a trip. It also offers automated notifications to keep management teams aware of vehicle service needs and driver feedback. Users can also create monthly maintenance reports for audit and compliance purposes. 

GroundCloud’s base plan offers necessary routing and fleet management features. However, it is meant for over 10 drivers. An upgraded version of the tool offers additional payroll features, including year-end tax filing and multiple pay rates.

Base plan features:*

  • Video telematics: Manage recording devices installed on fleet vehicles directly through the GroundCloud platform. The software offers video event data recorder (VEDR) integration that captures footage to provide details on trip information, speed, and unsafe driving events. 

  • Route planning and optimization: Simplify route planning with automatically calculated delivery windows. Users can even set up priority zones and subzones to plan routes based on delivery windows. 

  • Stop notes: Provide drivers with stop notes, such as gate codes, access instructions, and dog warnings the moment they start driving toward a particular delivery stop. Drivers can use stop notes to provide real-time updates, including potential delays to dispatchers or customers. 

Starting price: $30 per month (10+ drivers), $5 per month for additional drivers for ongoing safety training

Cost to upgrade: $35 per month (less than 10 drivers)

Billing cycle: Monthly

Customer support options: Phone, online form, and FAQs

Who should consider GroundCloud?

Fleet managers looking to comply with DOT regulations, reducing the risk of hefty fines and penalties can benefit from GroundCloud’s DOT compliance features. With features such as trip inspections and safety tracking, the software helps ensure that proper vehicle inspections and maintenance documentation are maintained as per regulations. The tool can also benefit fleet management professionals looking for improved driver safety and enhanced risk management through VEDR integration.

GroundCloud

GroundCloud

4.88 out of 5 stars

75 reviews

6. OptimoRoute

OptimoRoute is an online route optimization and planning solution that offers a breadcrumbs feature that displays the path taken by the driver throughout their delivery route on a map interface. The feature helps fleet managers compare planned routes with the actual routes taken and identify when drivers deviate from the planned routes. OptimoRoute allows users to view breadcrumbs by date and driver, and by using various types of maps, including standard road maps and specialized maps.

OptimoRoute’s base plan offers limited features for planning routes and allows up to 700 orders to be optimized in a single route planning session. Upgrading to a paid version allows users to plan 1000 orders at once and offers access to analytics, real-time order tracking, and other additional features.

Base plan features:*

  • Automated planning: Import multiple orders at once and get the most efficient routes and schedules for drivers. The software enables fleet management professionals to plan delivery operations for a single driver based on unique skill sets, such as customer interaction and language skills.

  • Mobile app for drivers: Enable drivers to manage complete routes, order information, and navigations via a mobile app. Fleet managers can send optimized routes, route updates, and order statuses to drivers on their mobile apps for quick communication.

  • Live ETA: Enable route planners to have a detailed and real-time insight into what is happening on the roads, including traffic conditions and vehicle location. The software also displays the number of minutes early or delayed for each order.  

Starting price: $35.10 per driver, per month

Cost to upgrade: $44.10 per driver, per month

Billing cycle: Annual

Customer support options: Phone, email, and knowledge base

Who should consider OptimoRoute?

Fleet managers focusing on identifying inefficiencies in route planning and optimization can opt for OptimoRoute. The software, with a breadcrumbs feature, enables users to analyze deviations from planned routes and pinpoint areas for improvement in future route planning strategies. Users can also leverage the tool’s live ETA feature to identify potential delays that require intervention, optimize delivery schedules, and ensure timely deliveries.

OptimoRoute

OptimoRoute

4.6 out of 5 stars

153 reviews

7. Route4Me

Route4Me is another route optimization tool that offers automated route simulations that help delivery drivers and field service technicians visualize planned routes. Users can leverage this feature to show drivers a controlled route simulation video, demonstrating what the planned route looks like, the turns the drivers need to take, and the approximate speed of travel along each route. It also provides an estimate of the delivery time when the vehicle is expected to arrive at a given location. 

Route4Me’s base plan offers vehicle route planning features. However, an upgraded version provides users access to additional optimization features, including mixed vehicle routing, single driver optimization, and destination bundling.

Base plan features:*

  • Territory management: Create custom territories on a map with addresses, warehouses, depots, and commercial facilities for planning and optimizing the most efficient territory-based routes with multiple destinations. 

  • Route export: Export optimized routes in CSV format and use them on preferred GPS devices. The exported data can be shared with delivery drivers, route planners, dispatchers, and route planners.

  • Online order tracking: Enable customers to view shipments, order statuses, delivery dates, and vehicle tracking updates via an online order tracking page. Customers can access the page using a link shared with them via email or text message.  

Starting price: $40 per user, per month 

Cost to upgrade: $60 per user, per month 

Billing cycle: Monthly

Customer support options: Phone, chat, and knowledge base

Who should consider Route4Me?

Fleet management professionals handling vehicles on multi-stop routes and looking to provide a clear representation of planned routes to drivers can consider Route4Me. With a route simulation feature in place, the software makes planned routes more predictable for drivers, especially for new drivers who may not be familiar with the service area. Moreover, it helps fleet managers meticulously examine the routes beforehand and identify potential issues before assigning them to drivers.

Route4Me

Route4Me

4.45 out of 5 stars

388 reviews

Pro tip

Shortlist a fleet management system that offers necessary alerts, including maintenance reminders, speeding and safety alerts, and notifications about fuel theft or unauthorized vehicle use to help fleet managers monitor fleet operations efficiently.

Top 5 fleet management software features users rate as highly critical

All the products listed in this article include the features mentioned below. To identify these, we asked users to rate, on a scale of “low importance” to “critical,” how important different features are for fleet management software. The features showcased are those that the highest percentage of reviewers rated as “highly important” or “critical” over the past two years (as of May 2, 2024).

Feature name

Criticality rating (%)

Description

Real-time monitoring

89%

Track and manage vehicles and other assets in real time. The feature offers live updates on the location, status, and performance of each vehicle in a fleet.

Mobile access

84%

Access and manage fleet data, including vehicle location, status, driver performance, and maintenance records via mobile devices, such as smartphones and tablets. 

GPS

83%

Monitor real-time vehicle location by tracking latitude, longitude, and timestamp information. The feature helps fleet managers pinpoint the exact location of the vehicle on a map interface, enabling efficient route planning.

Mileage tracking

75%

Track and manage the distance traveled by vehicles in a fleet. The features automate the process of mileage tracking, provide real-time updates on fuel consumption, and help in analyzing vehicle usage based on mileage data.

Inspection management

72%

Schedule, track, and manage vehicle inspections to ensure compliance with safety regulations and maintenance requirements. Users can also create customizable inspection checklists tailored to their specific needs and business requirements.

How much does fleet management software cost?

Fleet management software solutions can cost as low as $9.99 per month or up to $575+ per month, depending on various factors—features, deployment model, fleet size, and customization options. Most fleet management solutions typically include the following pricing plans:

  • Free trials: Ranges from seven to 30 days and gives users access to either all or limited features of the software. These no-cost trial plans are ideal for fleet management businesses that wish to try out a tool before purchasing it.

  • Free versions: Offers perpetual access to limited software features. These free plans are ideal for small businesses or individuals on a budget.

  • Entry-level plans: Starts at $9.99 per month and offers access to standard features. These are suitable for individuals and small businesses with basic feature requirements, such as real-time tracking, alerts, and maintenance management. 

  • Mid-tier plans: Ranges from $29.99 to $260 per month and offers advanced features, such as fuel management, predictive maintenance, and driver behavior monitoring. These are suitable for businesses that have outgrown entry-level solutions but don’t require the full range of functionality offered by enterprise-level tools.

  • High-end plans: Costs more than $575 per month and offers a range of advanced features, including customizable dashboards, work order automation, and advanced reporting. These are suitable for large businesses with extensive fleet management needs.

Hidden costs associated with fleet management software

Besides the software license, additional costs can include:

  • Training expenses: Initial training for new users and ongoing training for updates or new features can add up to the original cost of the software.

  • Data migration costs: Moving data from your existing system to the new fleet management tool may require expert assistance, adding to the software implementation cost.

  • Software updates: Additional costs may be incurred for software updates, bug fixes, or new feature releases, which might add up to the initial cost.

Frequently asked questions when selecting affordable fleet management software 

Here are some questions to ask fleet management software providers before making a final purchase:

  • Does the tool facilitate GPS fleet tracking?

GPS technology helps fleet owners track vehicles and optimize routes or assign jobs accordingly. Before finalizing the best fleet management software, make sure that the software offers GPS fleet tracking capabilities, including real-time location tracking, geofencing, speed monitoring, route optimization, and historical data analysis for enhanced visibility, efficiency, safety, and cost savings. 

  • What are the fleet parameters tracked by the tool?

The best fleet management software typically tracks a variety of parameters, including the number of shipments, fuel consumption, delays, vehicle health, driver behavior, and maintenance history. Understanding these metrics can help fleet businesses monitor and optimize their fleet operations. 

  • What are the available integration options? 

Inquiring about the available integration options enables fleet managers to improve efficiency and leverage data from various sources to make informed decisions. Check if your shortlisted fleet management tool can integrate with important systems such as telematics, routing, accounting, maintenance management, and fuel card systems for enhanced operational effectiveness across the entire fleet operation.


Methodology

To be considered for this list, products had to:

  • Feature in Software Advice’s FrontRunners report for fleet management software.

  • Include maintenance management, routing, and vehicle tracking as core features. 

  • Meet our market definition for fleet management software: “Fleet management software gives fleet owners an overall picture of their vehicles. These solutions enable the management, tracking, maintenance, and accounting of vehicles and fleets. Fleet management solutions help to schedule preventive maintenance activities, as well as vehicle licensing, repairs, and other information. Fuel tax records and driver logs are also common features in fleet management applications.”

  • For all the 25 products included in the FrontRunners report, we assessed the monthly subscription price of the base plans and found the average price to be $97.51—we considered only products with publicly available pricing information. We then shortlisted products with a monthly base price lower than $97.51 for this article.

*Our research team identified these features from vendor websites (as of May 2, 2024) based on their analysis of what users find valuable in or expect from fleet management software. This list is not exhaustive. For additional features, refer to the vendor’s website.

Editorial independence: We select and rank products based on an objective methodology developed by our research team. While some vendors may pay us when they receive web traffic or leads, this has no influence on our methodology.

Note: Products evaluated for the pricing calculation were taken from Software Advice’s fleet management software directory. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in the Software Advice directory that offer them. Only products with publicly available pricing information, as of May 2, 2024, were considered for the pricing calculation.