5 Best Monday.com Alternatives

By: on June 12, 2020

Monday.com is a highly rated project management tool that has garnered an average of 4.5+ stars (out of 5) from over 2,000 reviewers on Software Advice. It’s known for its ease of use and flexibility, and globally-recognized organizations, such as Uber, Adobe, Walmart, and PayPal, use the tool.

However, it’s not the only option you have to settle on if you’re looking for a new project management tool. Our project management software FrontRunners report introduces the best products on the market in terms of customer satisfaction and usability.

From our latest report, published in January 2020, we bring you the top five alternatives that are comparable to monday.com in terms of core features, pricing, and usability (find our selection methodology here).

The products are listed alphabetically.

5 best recommended monday.com alternatives:

  1. MeisterTask
  2. Miro
  3. Ora
  4. Samepage
  5. WorkOtter

5 best monday.com alternatives

1. MeisterTask

MeisterTask is a cloud-based project management tool that helps users track projects through Kanban boards (virtual boards with task/project cards arranged in lists and columns).

Support board in MeisterTask

Support board in MeisterTask (Source)

Users can track multiple projects on boards that appear alongside a list of notifications. They can add tasks to projects in the form of cards, which contain task details, attachments, comments, due dates, and tags.

We analyzed user reviews of MeisterTask to understand what buyers liked and the areas they felt needed some improvement. Here’s what we found.

What users liked:

  • Ability to add checklists, links to Google Docs, and supporting materials to tasks.
  • Well-organized graphical user interface (GUI) that offers a single view of important tasks.

What users would like to see:

  • Lag-free download of files and documents attached to tasks.
  • Gantt charts for tracking the due date and duration of tasks.

Distinguishing feature: Follow or watch a task

For users that are not stakeholders of a task but want to follow its progress, MeisterTask offers the “Follow/Watch” option. It allows them to receive notifications and updates on the tasks of their choice.

2. Miro

Previously known as RealtimeBoard, Miro is a tool that helps teams collaborate on projects by using virtual whiteboards. Some of Miro’s features include built-in project planning templates, virtual meetings, reviews and votings, Kanban boards, and value chain analysis.

Task planning in Miro

Task planning in Miro (Source)

Miro allows users to manage projects through a whiteboard-based layout on which users can post sticky notes, draw diagrams, and make mind maps. Being able to manipulate the whiteboard this way gives users the flexibility to manage Agile workflows (workflows that facilitate constant improvement through iterations).

We analyzed user reviews of Miro to understand what buyers liked and areas they felt needed some improvement. Here’s what we found.

What users liked:

  • Virtual whiteboards for real-time remote brainstorming and collaboration.
  • Diversity of templates for creating diagrams, mind maps, workflows, etc.

What users would like to see:

  • Easier switching between multiple business accounts.
  • The ability to add videos to Miro boards.

Distinguishing feature: Software development kit (SDK) to create apps

Miro’s web-plugins SDK allows developers to create apps, drag-and-drop plugins, and new tools with extension points and update or delete widgets.

3. Ora

Ora helps manage projects through Kanban boards and task lists.

Time tracking in Ora

Time tracking in Ora (Source)

Some of Ora’s key features include automated actions, goal setting, milestone tracking, Slack and Github integrations, and extensive reports.

We analyzed user reviews of Ora to understand what buyers liked and areas they felt needed some improvement. Here’s what we found.

What users liked:

  • Customizable Kanban boards to track tasks and project flows.
  • Pre-designed templates for tasks and projects that can be customized and reused.

What users would like to see:

  • Bug- and glitch-free creation of time-tracking tasks.
  • An Android mobile app.

Distinguishing feature: “Magic links” for clients

To allow clients and stakeholders observer access to their projects, users can share their names and email ids with Ora and it will send them a unique link. This allows observers to avoid the elaborate sign-up requirements for viewing projects and their statuses. Observers can simply follow the link, accept the terms and conditions, and track the project.

4. Samepage

Samepage is a project management tool that helps teams collaborate better. A salient feature of the tool is that each team in an organization can manipulate its privacy settings to restrict access to sensitive content.

Meeting notes in Samepage

Meeting notes in Samepage (Source)

Across the board, teams can choose how to visualize their projects through Kanban boards, sheets, pages, or mind maps. They can then work on these projects through features such as task creation, calendar management, virtual meetings, and agenda management.

We analyzed user reviews of Samepage to understand what buyers liked and areas they felt needed some improvement. Here’s what we found.

What users liked:

  • Audio/video calling options integrated with chat boxes.
  • Customization of tasks and pages according to the desired goal.

What users would like to see:

  • Interlinking of calendar invites and video call pages.
  • Shorter implementation time.

Distinguishing feature: Built-in communication tools

To save users the hassle of integrating external communication tools, Samepage offers built-in chat, direct messaging, and audio/video calling options. Users can leverage these to get in touch with customers, contractors, and clients in real time.

5. WorkOtter

WorkOtter offers a simple GUI that helps track ongoing projects and project requests. The tool offers Kanban and Agile views (breaking a project into stages and collaborating with stakeholders to make iterations for improvement) of projects.

Project status and strategy chart in WorkOtter

Project status and strategy chart in WorkOtter (Source)

Some of WorkOtter’s key features include project budgeting, financial reporting, real-time alerts, and time-expense tracking. It also offers Gantt charts to illustrate the progress on projects and their schedule.

We analyzed user reviews of WorkOtter to understand what buyers liked and areas they felt needed some improvement. Here’s what we found.

What users liked:

  • The forecasting feature helps track key performance indicators and statuses of multiple projects.
  • Open application processing interface (API) allows easy integration with other systems.

What users would like to see:

  • Customizable themes for the layout that reflect the company’s branding.
  • Shorter learning curve.

Distinguishing feature: Two-way Jira integration

WorkOtter offers two-way integration with Jira, which is another project management tool. The two-way integration enables a bi-directional flow of data, which means any change in either of the tools reflects in the other. This feature is useful for organizations that rely on both WorkOtter and Jira.

Next steps

Here are some additional steps you should take to ensure the product you select is the right one for your business.

  • Speak with the vendor: If you have some specific features or customization requirements, it’d be worth discussing them. The vendor might be able to inform you about some features that may not be listed on their website or are newly launched.
  • Read user reviews: Go through user reviews on third-party platforms. You can find the alternatives mentioned in this article and hundreds more on this page. Alternatively, you can consult any known users of a tool to learn about their experience.
  • Get free consultation: If you need further help with identifying the right tool for your business, reach out to us for a free consultation. We’ve helped numerous businesses avoid costly mistakes.

Product selection methodology

To identify the products featured on the list, we used the following methodology:

  1. We evaluated products in our project management software FrontRunners report (January 2020) for their Usability scores, giving preference to the highest-ranking products. We moved progressively down the Usability rankings until we had five products that fulfilled the below-mentioned criteria.
  2. We compared the features of each product against the core features offered by monday.com: task management, collaboration, reporting, and time tracking. If the product did not offer these features, it was not selected.
  3. If a product offered the core features of monday.com, we compared its base price to that of monday.com’s to ensure it’s price was NOT significantly higher than monday.com’s. If the price was significantly higher than monday.com’s, it was not selected.

Disclaimer: The content in this piece that provides opinions and points of view expressed by users. It does not represent the views of Software Advice.

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