5 Best Time Tracking Software for Contractors

By: on April 12, 2021

As a construction contractor, tracking employee work hours is key to monitoring your team’s performance in an ongoing project. It helps you improve staff scheduling for future projects and is also necessary for recording billable hours based on which you charge your clients.

But if you’re tracking time manually, you may end up spending hours doing complicated calculations on your own. Using an online time tracking tool, instead, can help you log staff work hours faster.

Time tracking software offers built-in time tracking templates and reporting dashboards to help automate the calculation of billable hours for employee payroll and client billing. It also helps reduce the chances of timesheet forgery or fraud.

New to time tracking software? Check out our buyers guide to learn more about the tool’s benefits and common features.

To make your software search easier, we’ve put together a list of the highest rated time tracking software solutions on SoftwareAdvice.com, based only on reviews from users in the construction industry. The tools are listed alphabetically. You can read our full methodology here.

5 Best Time Tracking Software for Contractors

BigTime

4.57 out of 5 stars
533 reviews

  • Overall construction user rating: 4.51/5 (43 reviews)
  • Notable features: Time tracking, expense tracking, billing, invoicing

BigTime is a time tracking tool with features such as online time tracking, billable hours calculation, customizable timesheets, user management, billing, and invoicing.

The software allows you to create customizable timesheets in which you can add multiple fields such as the project name, labor code, cost code, task details, and time duration. You can rename or delete the fields per your needs. You can also set up permissions to let your employees view only the fields relevant to them.

The tool’s expense tracking functionality allows you to track pending employee reimbursement. It also lets you add construction project expenses to the invoices you send to clients.

Viewing a timesheet in BigTime

Viewing a timesheet in BigTime (Source)

Here’s what reviewers on Software Advice have to say about BigTime:

User Ratings for BigTime software

Visit BigTime’s reviews page to read more in-depth opinions, including pros and cons.


BQE Core

4.39 out of 5 stars
466 reviews

  • Overall construction user rating: 4.86/5 (51 reviews)
  • Notable features: Time tracking, expense tracking, receipt capture

BQE Core is an accounting and invoicing software tool that offers integrated time management features such as web and mobile time tracking, billable hours calculation, employee database management, and scheduling.

The tool allows you to capture the hours employees spend on projects as well as any overtime or time-off. It provides ready-to-use timesheet templates where you can log the dates and work hours for all employees.

Besides time tracking, the software offers the expense management feature to let you record project costs, such as the money spent on fuel or food by employees traveling to meet a client or visiting a job site. Your employees can even upload expense receipts from their smartphones and submit them for approval.

Capturing employee hours via a mobile app in BQE Core

Capturing time entries on BQE Core’s mobile tracking app (Source)

Here’s what reviewers on Software Advice have to say about BQE Core:

User Ratings for BQE Core software

Visit BQE Core’s reviews page to read more in-depth opinions, including pros and cons.


QuickBooks Time

4.73 out of 5 stars
5474 reviews

  • Overall construction user rating: 4.74/5 (750 reviews)
  • Notable features: Automatic time tracking, employee timesheets, overtime calculation

QuickBooks Time is a time tracking solution that comes with features such as timesheet management, billable hours calculation, job and shift scheduling, and a mobile app with GPS time tracking.

The software lets your employees submit their timesheets from a desktop computer or a mobile app (known as the crew timecard app). You can view the submitted timesheets and approve or reject them. Using the GPS tracking feature, you can check the real-time location of your workers as they move from one construction site to another. You can also track their daily schedules on a centralized reporting dashboard.

The tool integrates with accounting software QuickBooks Online, which makes it easy, if you use the software, to transfer employee time reports for creating client invoices and bills.

Reporting in QuickBooks Time

Viewing time reports in QuickBooks Time (Source)

Here’s what reviewers on Software Advice have to say about QuickBooks Time:

User Ratings for QuickBooks Time software

Visit QuickBooks Time’s reviews page to read more in-depth opinions, including pros and cons.


Smartsheet

4.44 out of 5 stars
1654 reviews

  • Overall construction user rating: 4.51/5 (99 reviews)
  • Notable features: Time tracking templates, employee database management, billable hours calculation

Smartsheet is a project management solution with time management features such as online time tracking, prebuilt timesheet templates, and billable hours calculation.

The tool offers customizable timesheet templates that you can use to capture the work hours of employees. You can enter the type of work performed, who performed it, the labor or materials used, the total time spent on the job, and the hourly rate. Once you’ve entered all the details, the template automatically calculates the total billable amount.

Smartsheet also has a separate module, known as 10,000ft, that offers more granular time tracking capabilities, including automatic time capture and employee scheduling.

Timesheet template in Smartsheet

A timesheet template in Smartsheet (Source)

Here’s what reviewers on Software Advice have to say about Smartsheet:

User Ratings for Smartsheet software

Visit Smartsheet’s reviews page to read more in-depth opinions, including pros and cons.


Timesheets.com

4.66 out of 5 stars
683 reviews

  • Overall construction user rating: 4.68/5 (22 reviews)
  • Notable features: Mobile time tracking, employee scheduling, reporting

Timesheets.com is a time tracking software solution with features such as billable hours calculation, a time-off calendar, and reporting.

The tool allows you to track the hourly timesheet of each project member as well as the overall project timesheet of your entire project team. Tracking both employee and project hours helps calculate paid time-off, overtime, and client billable hours more accurately.

The software lets you track employee expenses for multiple projects and record the reimbursement details to be billed to clients. A mobile-friendly version of the software is also available. It helps your employees submit expense receipts from any location, using their smartphones.

Time tracking reports in Timesheets.com

Time tracking report in Timesheets.com (Source)

Here’s what reviewers on Software Advice have to say about Timesheets.com:

User Ratings for Timesheets.com software

Visit Timesheets.com’s reviews page to read more in-depth opinions, including pros and cons.

Looking for more time tracking software solutions?

In this article, we’ve shared details of the top five time tracking software for contractors like you. However, every business is unique, and the right time tracking software for your construction company can be a different one.

If the listed tools don’t have the features you’re looking for, check out Software Advice’s time tracking software category page where you can find hundreds of other timesheet management software solutions, sorted by industry of operation, price, value for money, and user ratings.

Need in-person assistance? Speak to our software advisors who’ll help you find the right software for your needs and budget in 15 minutes or less, for free. Schedule a call or click here to chat now.


Methodology

The five products with the highest ratings from construction industry reviewers are featured in this article.

To be considered for this article, products had to:

  • Meet the market definition for time tracking software: Time tracking software helps individuals, teams, and organizations across industries keep track of employee time spent on work efforts, i.e., the time spent on tasks/projects, job sites, shift work, client work, etc. These tools provide insight into the level of effort, profitability, and employee habits, ultimately helping improve user productivity as well as workload and job planning.
  • Offer the following core features: online time tracking and calculation of billable and non-billable hours.
  • Have at least 20 reviews from construction industry reviewers over the past two years.

Only reviews from users in the construction industry were evaluated to select the products featured in this article. Product ratings and no. of reviews are as of March 25, 2021.

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