# YAROOMS Software Reviews, Demo & Pricing - 2026 > Review of YAROOMS Software: system overview, features, price and cost information. Get free demos and compare to similar programs. Source: https://www.softwareadvice.com/scheduling/yarooms-profile --- [Home](https://www.softwareadvice.com/) / [Scheduling Software](https://www.softwareadvice.com/scheduling/) / YAROOMS Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/scheduling/yarooms-profile/reviews/)[Alternatives](https://www.softwareadvice.com/scheduling/yarooms-profile/alternatives/) # YAROOMS 2026: Benefits, Features & Pricing Wondering if YAROOMS is right for your organization? Our Scheduling Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview YAROOMS 4.6 [(102)](https://www.softwareadvice.com/scheduling/yarooms-profile/reviews/) Pricing Starting at $200.00 per month ### About YAROOMS YAROOMS is the complete workplace management platform that helps organizations coordinate people, spaces, and schedules - especially in hybrid work environments. It combines space booking, hybrid work scheduling, visitor management, digital signage, and workplace analytics into one easy-to-use system that works across desktop, mobile, and Microsoft Teams. Key Capabilities 1. Space & Resource Booking Employees can reserve desks, meeting rooms, parking spots, and shared equipment based on location, capacity, or amenities. Real-time interactive floor plans show live availability and help users find and book the right space in seconds - on desktop, mobile app, or directly inside Microsoft Teams. Highlights: > Custom booking rules and approval workflows > Recurring reservations and time-based restrictions > Check-in, auto-release for unused bookings > Private (incognito) bookings 2. Hybrid Work Scheduling Using the Hybrid Work Calendar, employees can easily set their work location (office, home, remote) for each day. The calendar is shared across the organization, helping teams align their in-office days and collaborate more effectively. Admins can: > Define occupancy thresholds a... nd WFH limits > Report on attendance patterns and office utilization > Enforce hybrid work policies without micromanaging > Support flexible work while staying compliant 3. Visitor Management YAROOMS makes guest management secure and efficient. Hosts can pre-register visitors, trigger automatic host notifications, and streamline on-site check-in. A digital visitor log ensures full traceability and compliance with security policies. YAROOMS visitor management system supports: > Custom workflows for different visitor types (partners, contractors, etc.) > Branded registration and check-in experiences > Modern digital visitor log > Optional badge printing and ID verification 4. Digital Signage Real-time availability of meeting rooms and desks is displayed across: > Digital desk signs > Room displays outside meeting rooms > Large screens in lobbies and collaboration zones This enhances transparency, reduces booking conflicts, and helps employees navigate the workplace effortlessly. 5. Workplace Analytics Data dashboards provide real-time insights into: > Desk and room utilization > Hybrid attendance trends > Visitor activity > Booking behavior and space demand > Employee satisfaction with the office This helps organizations make informed decisions about space planning, future office needs, and resource optimization. Additional Features > Microsoft Teams, Outlook, and Google Calendar integrations > Mobile app and AI assistant (Yarvis) > Multi-location and timezone support > SSO support > GDPR and ISO 27001 compliance Who It’s For YAROOMS is trusted by mid-sized companies and large enterprises across a wide range of industries: > Finance & Banking – for compliance and hybrid team coordination > Healthcare & Hospitals – to manage shared resources, clinical spaces, and visitor access > Government & Public Sector – for transparency, security, and facility oversight > Education & Research Institutions – for managing rooms, labs, and campus scheduling > Technology & Software – to support fast-moving, flexible hybrid workforces YAROOMS is ideal for any organization managing multiple office locations, shared spaces, or hybrid work policies. Business Benefits > Lower real estate and operational costs by optimizing space usage > Saved employee and management time > Improved team coordination in flexible and hybrid environments > Security and compliance for visitors and bookings > Data-driven decisions about your workplace strategy > Enhanced workplace experience for both employees and guests Wondering if YAROOMS is right for your organization? Our Scheduling Software selection experts can help you in 15 minutes or less. ## YAROOMS User Interface ## Popular YAROOMS Alternatives Main Product YAROOMS 4.6 [(102)](https://www.softwareadvice.com/scheduling/yarooms-profile/reviews/) Ratings Breakdown - 4.68Ease of use - 4.50Value for money - 4.55Customer support - 4.57Functionality Pricing Starting at $200.00 per month Get Price Alternative Product [Archie](https://www.softwareadvice.com/product/501022-Archie/) 4.8 [(85)](https://www.softwareadvice.com/product/501022-Archie/reviews/) Ratings Breakdown - 4.92Ease of use - 4.78Value for money - 4.89Customer support - 4.67Functionality Pricing Starting at $109.00 per year Get Price Alternative Product [Clearooms](https://www.softwareadvice.com/meeting-room/clearooms-profile/) 4.7 [(221)](https://www.softwareadvice.com/meeting-room/clearooms-profile/reviews/) Ratings Breakdown - 4.78Ease of use - 4.66Value for money - 4.67Customer support - 4.60Functionality Pricing Starting at £10.00 per month Get Price Alternative Product [Nibol](https://www.softwareadvice.com/meeting-room/nibol-profile/) 4.7 [(85)](https://www.softwareadvice.com/meeting-room/nibol-profile/#reviews) Ratings Breakdown - 4.80Ease of use - 4.59Value for money - 4.75Customer support - 4.54Functionality Pricing Starting at €1.15 per month Get Price Alternative Product [Tactic](https://www.softwareadvice.com/product/334969-Tactic/) 4.7 [(74)](https://www.softwareadvice.com/product/334969-Tactic/reviews/) Ratings Breakdown - 4.85Ease of use - 4.77Value for money - 4.71Customer support - 4.70Functionality Pricing Starting at $3.00 per month Get Price Alternative Product [elia](https://www.softwareadvice.com/space-management/elia-profile/) 4.7 [(57)](https://www.softwareadvice.com/space-management/elia-profile/#reviews) Ratings Breakdown - 4.91Ease of use - 4.73Value for money - 4.89Customer support - 4.58Functionality Pricing Starting at CA$199.00 per month Get Price ## YAROOMS Pricing and Plans Starting price: $200.00 per month Free Trial Free Version Starter $200.00 usage based, per month Plan includes: - Desk booking - Room booking - Visitor management - Multi-language - Mobile app - Meeting room & lobby display - Reception display Business $500.00 usage based, per month Plan includes: - Everything in 'Starter' plus: - Interactive office map - Hybrid work planning - Analytics - Microsoft 365 integration - Google Calendar integration - Workflows Enterprise Pricing available upon request Plan includes: - Everything in 'Starter' and 'Business' plus: - Single Sign-on - Teams integration - Carbon dashboard - API access - Single tenant environment - Custom features - Azure & AWS deployment Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## YAROOMS Features - Popular features found in Scheduling Alerts/Notifications Appointment Scheduling Automated Scheduling Calendar Sync Customer Database Group Scheduling Mobile Access Reminders Self Service Portal Timesheet Management - More features of YAROOMS Access Controls/Permissions Activity Dashboard Activity Tracking API Approval Process Control Attendance Management Attendance Tracking Availability Indicator Availability Management Booking Management Calendar Management Calendar/Reminder System Categorization/Grouping Class Scheduling Collaboration Tools Color Codes/Icons Contact Tracing Customizable Branding Customizable Fields Customizable Forms Customizable Reports Data Import/Export Desk Availability Schedule Desk Reservation Digital Signage Digital Signature Document Management Drag & Drop Email Management Email Reminders Employee Directory Employee Management Employee Scheduling Employee Self Service Event Calendar Facility Management Facility Scheduling Floor Plans & Maps For Offices Hot Desking iCalendar Support Internal Meetings Maintenance Scheduling Meeting Management Meeting Room Booking Microsoft Outlook Integration Mobile Alerts Mobile App Multi-Location Occupancy Management Online Booking Payment Processing Photo Capture Pre-Registration QR Codes Real-Time Data Real-Time Notifications Real-Time Reporting Real-time Scheduling Real-Time Updates Registration Management Reporting/Analytics Reporting & Statistics Reservations Management Resource Allocation & Planning Resource Management Resource Scheduling Room Availability Schedule Room Booking Scheduling Search/Filter Self Check-In/Check-Out Single Sign On Space Management Space Reservation SSL Security Surveys & Feedback Sustainability Management Team Calendars Third Party Booking Third-Party Integrations Usage Tracking/Analytics User Management Utilization Reporting Visitor Management Visitor Tracking Visual Analytics Wayfinding Workflow Management ## YAROOMS Integrations Google Workspace Integration rated undefined from -1 review Microsoft Outlook Integration rated undefined from -1 review Microsoft Teams Integration rated undefined from -1 review Okta Integration rated undefined from -1 review Microsoft 365 Integration rated undefined from -1 review Google Meet Integration rated undefined from -1 review See all 7 integrations ## YAROOMS User Reviews Overall Rating 4.6 Ratings Breakdown 5 75% 4 17% 3 6% 2 1% 1 1% Secondary Ratings Ease of Use 4.7 Value for money 4.5 Customer support 4.5 Functionality 4.6 Ali M. Verified reviewer Computer Software 501-1000 employees Used weekly for less than 12 months Reviewed April 2020 Review 5 Ratings Breakdown 3 Ease of use 5 Customer support 4 Functionality Pros: \- Viewing events on single page - Ease of use among company users - Simple and minimal UX Cons: \- Not having iPhone application - Lack of synchronization with Google Calendar Reasons for switching to YAROOMS Lack of room booking feature Vendor Response Thank you for the feedback, Ali. Stay tuned - our mobile app is going live next month. We are confident it will improve your user experience. Replied April 2020 Read More AT Anchita T. Verified reviewer Biotechnology 2-10 employees Used daily for less than 6 months Reviewed June 2025 Great for co-working spaces and large teams! 4 It’s been great so far! It can be a little competitive to book popular lab resources but being able to plan ahead your day looking at the bookings among coworkers and other teams is so helpful! Ratings Breakdown 5 Ease of use 5 Value for money 4 Customer support 5 Functionality Pros: I love how easy it is to see how busy the workplace is going to be with the occupancy percentage and the timeline which gives me a preview of the day ahead. It reduces redundant conversations with my coworkers about what they’ll be working on or at what time. I also find the pick and drag function on the laptop very convenient. On the mobile app version, sometimes I see times that are in red for “already booked by someone else” which makes it easier to determine when I can make my bookings. Cons: The mobile app stills need a little work. There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders. There’s a resource I can only book for 2hrs at a time but sometimes I need to book it multiple times a day so it would be non-stop notifications if I had it on. I would also appreciate being able to view the timeline in the app. Vendor Response Thank you for your feedback and suggestions! Replied October 2025 Read More AK Aman K. Verified reviewer Chemicals 51-200 employees Used weekly for less than 6 months Review source Reviewed April 2023 Efficient Room Management Made Simple with Yarooms Software 3 Ratings Breakdown 3 Ease of use 4 Value for money 3 Customer support 4 Functionality Pros: Yarooms software has several features that users find beneficial. One of the primary advantages is its intuitive interface that simplifies navigation and usage. Its advanced room scheduling and resource management tools are also helpful for businesses as they increase efficiency and reduce administrative costs. Additionally, Yarooms software provides customization options that allow users to tailor it according to their specific requirements. Overall, Yarooms is a potent solution that can assist companies in improving their space management and resource allocation. Cons: faced challenges in setting up Yarooms software initially and have needed technical assistance. Additionally, the pricing structure may not be feasible for small businesses or organizations with limited budgets. Despite these concerns, Yarooms is still widely appreciated and valued for its ability to simplify room scheduling and resource management processes for businesses of all sizes, thanks to its diverse range of features. Read More JW Jenni W. Verified reviewer Health, Wellness and Fitness 51-200 employees Used daily for less than 12 months Reviewed May 2025 Easy and quick booking 5 Ratings Breakdown 5 Ease of use 4 Value for money 4 Customer support 4 Functionality Pros: It's an easy and quick booking system. I love how there are photos attached to the room, which allows me to visualize the space before I book it! I also appreciate that the booking is automatically assigned to my Outlook calendar. That makes it easy for colleagues to find me if they want to chat in person. Cons: The "Find a Space" feature didn't always work for me. Not sure why? Maybe I was doing something wrong. Read More NS Nisarg S. Verified reviewer Mechanical or Industrial Engineering 201-500 employees Used daily for less than 2 years Review source Reviewed January 2025 User-friendly and good interactive workplace map feature. 4 Overall good experience, user-friendly and solves the problem of workstation availability management. Ratings Breakdown 4 Ease of use 4 Value for money 4 Customer support 4 Functionality Pros: Yarooms is a good application for desk booking as well as workplace management. The application includes good features such as interactive workplace map and check-in features to adequately manage employee work stations. Has a good customer service as well. Cons: Some times it is slow and glitchy. If the booking is canceled and someone else is sitting on the desk, it does not show the workplace occupied. Fault on the user per but still app should show not available. Read More LL Lily L. Verified reviewer Capital Markets 51-200 employees Used daily for less than 6 months Reviewed July 2025 User Experience with YAROOMS 5 Overall it is pretty good. It works in my computer and my phone and allows me to book in advance with different occurrences. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: The active update of the room that is booked so that I am aware of the occupation situation of the desks. Cons: sometimes there is longer than expected processing time to reach Yarooms from the Teams site, resulting unexpected delay. Vendor Response Thank you for your feedback! Replied October 2025 Read More JP Julie P. Verified reviewer Biotechnology 2-10 employees Used daily for less than 2 years Reviewed January 2025 Great platform for shared spaces 5 YAROOMS has been a helpful tool for managing shared spaces effectively. It simplifies scheduling and keeps everyone on the same page. However, the map view in the mobile app could be smoother, which would enhance usability, especially for on-the-go users. Overall, I’m happy with the software and appreciate its reliability and feature set. Ratings Breakdown 5 Ease of use 4 Value for money 5 Customer support 5 Functionality Pros: Pros: User-friendly interface for scheduling and booking. Wide range of features for managing shared spaces efficiently. Reliable notifications and integrations with other tools. Cons: The map view could be a bit smoother in the app Read More AH Ashraf H. Verified reviewer Education Management 1001-5000 employees Used daily for less than 6 months Reviewed June 2025 Desk booking review 5 Great. It gives me a sense of peace knowing I have space confirmed to work from and colleagues know where I am. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: The simplicity of the interface and being able to see the availability on the floorplan and I can book well in advance. Cons: Nothing specific except that the booking appears in my outlook diary and I appear to be unavailable. Read More EG Emma G. Verified reviewer Government Administration 201-500 employees Used daily for less than 2 years Reviewed February 2025 Good tool for working in the office 4 Yarooms is good and easy to use whether I'm at the office or on the run Ratings Breakdown 4 Ease of use 3 Functionality Pros: easy to use on my laptop or mobile. Great tool for managing hotelling of workspace. Cons: we added extra info like who is a fire warden. Since that moves with the person rather than the desk, it also means the image of the person is not available - we see the Fire Warden icon instead. Would be nice if you could add something to face images like LI does for 'looking for work' etc... Read More ZB Zakia B. Verified reviewer Hospitality 5001-10000 employees Used daily for less than 6 months Reviewed December 2024 HotDesk, easy and clear 5 pretty good, first time using but very easy to use Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: The ability to check and book your seats before you arrive at the office if you forgot to do it prior to the day. Cons: Its not really YAROOMS, its more of just remembering to check in Read More Showing 1 - 10 of 102 Reviews [See All Reviews](https://www.softwareadvice.com/scheduling/yarooms-profile/reviews/) ## YAROOMS Popular Comparisons [Archie vs YAROOMS](https://www.softwareadvice.com/compare/360674-yarooms/vs/501022-Archie/)[Clearooms vs YAROOMS](https://www.softwareadvice.com/meeting-room/clearooms-profile/vs/yarooms/)[Nibol vs YAROOMS](https://www.softwareadvice.com/meeting-room/nibol-profile/vs/yarooms/)[Tactic vs YAROOMS](https://www.softwareadvice.com/compare/334969-Tactic/vs/360674-yarooms/)[elia vs YAROOMS](https://www.softwareadvice.com/space-management/elia-profile/vs/yarooms/)[Tidaro vs YAROOMS](https://www.softwareadvice.com/meetings/parkanizer-profile/vs/yarooms/)[deskbird vs YAROOMS](https://www.softwareadvice.com/meeting-room/deskbird-profile/vs/yarooms/)[HybridHero vs YAROOMS](https://www.softwareadvice.com/space-management/hybridhero-profile/vs/yarooms/)[yoffix vs YAROOMS](https://www.softwareadvice.com/scheduling/yarooms-profile/vs/yoffix/)[Deskfound vs YAROOMS](https://www.softwareadvice.com/space-management/deskfound-profile/vs/yarooms/)[desk.ly vs YAROOMS](https://www.softwareadvice.com/compare/360674-yarooms/vs/504095-deskly/)[hybo vs YAROOMS](https://www.softwareadvice.com/calendar-app/hybo-profile/vs/yarooms/)[UnSpot vs YAROOMS](https://www.softwareadvice.com/meeting-room/unspot-profile/vs/yarooms/)[Robin vs YAROOMS](https://www.softwareadvice.com/desk-booking/robin-powered-profile/vs/yarooms/)[Dibsido vs YAROOMS](https://www.softwareadvice.com/parking-management/ofisly-desk-booking-profile/vs/yarooms/)[Eden Workplace vs YAROOMS](https://www.softwareadvice.com/meeting-room/eden-workplace-profile/vs/yarooms/)[OfficeSpace vs YAROOMS](https://www.softwareadvice.com/cafm/officespace-profile/vs/yarooms/) [Compare All Alternatives](https://www.softwareadvice.com/scheduling/yarooms-profile/alternatives/) ## Other Top Recommended Scheduling Software [Google Workspace](https://www.softwareadvice.com/marketing/google-workspace-profile/) **4.7** (17594) Recently recommended **0** times [Zoom Workplace](https://www.softwareadvice.com/product/101384-Zoom-Video-Conferencing/) **4.6** (14616) Recently recommended **0** times [Wix](https://www.softwareadvice.com/crm/wix-profile/) **4.4** (10713) Recently recommended **0** times [Clockify](https://www.softwareadvice.com/hr/clockify-profile/) **4.8** (9248) Recently recommended **0** times Stuck Between Options? 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