About USA Scheduler

USA Scheduler is a cloud-based scheduling tool that helps educational institutions create and manage schedules for teachers and students on a centralized platform. Professionals can assign instructors to specific courses, manage substitution periods and move courses across different semesters according to requirements. USA Scheduler allows organizations to automatically build schedules based on added information and export generated schedules for the superintendent’s report. Managers can merge multiple courses and sort them in alphabetical order to streamline administrative processes. Additionally, it lets users verify teachers’ availability for classes and assign courses using a drag-and-drop interface. USA Scheduler enables schools to track, monitor and gain an ove...

USA Scheduler Pricing

Price is per campus.

Starting price: 

$1,500.00 per year

Free trial: 

Available

Free version: 

Not Available

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USA Scheduler schedule

USA Scheduler User Reviews

OVERALL RATING

SECONDARY RATINGS

Ease-of-use

4.5

Value for money

5

Customer support

5

Functionality

5

Showing 1 - 5 of 28 reviews

Dawn

Ivy Hawn Charter School of the Arts

Verified reviewer

Company size: 201-500 employees

Industry: Education Management

Time used: Less than 6 months

Review Source: Capterra

Ease-of-use

4

Value for money

5

Customer support

5

Functionality

5

Reviewed July 2016

Scheduling made easy

This schedule program has saved my summer. The staff is amazingly supportive. There is nothing Jennifer Jost and her co-workers (Jake and Annie) won't do to help me. I have changed the parameters of our schedule several times and they keep finding ways to make it work. They are flexible and very caring.

Pros

I like how easy it is to see an overview of the entire schedule. I also like how easy it is to switch between teacher and student views.

Cons

Sometimes the computer thinks it is smarter than me and won't let me change the courses the way I want to - it changes things based on the schedules recommendation. I probably have just no figured out how to outsmart it yet.

Joseph

Paterson Charter School for Science & Tech

Verified reviewer

Time used: Free Trial

Review Source: Capterra

Ease-of-use

4

Customer support

5

Reviewed July 2015

Fabulous. Far superior to our other software experience.

Jake was the best vendor partner with whom I have ever worked! Phone contacts and questions were often responded to within minutes. Jake was patient with our school personnel as he provided training and made modifications to the schedule as we discovered new constraints when reviewing the schedules he created. My only con with the software was my end user experience trying to save the updates I made to the schedule. I felt dependent on Jake to assist with what were probably minor changes.

Response from USA Scheduler

We so enjoy working with schools that have a complicated schedule with many challenges. This is where our scheduler really shines. Our philosophy has always been to give ample support and widen the school¿s performance and scope. Most of the time our clients are under huge pressure and we are there to support them with their major and even their minor support needs. As an assuring safety feature, the program automatically keeps a track of last 100 internal backups just in case. Stability and peace of mind is a great asset for a master scheduler builder. After all, it is the students and the teachers whose lives will benefit; and this is our mission.

Replied July 2015

Jon

St. Andrew's College

Verified reviewer

Company size: 201-500 employees

Industry: Education Management

Time used: More than 2 years

Review Source: Capterra

This review was submitted organically. No incentive was offered

Ease-of-use

4

Value for money

5

Customer support

5

Functionality

5

Reviewed November 2020

Best out there!

It takes YEARS (decades?!) to build good timetabling software, so, like all its competitors, the interface is a little dated and its installation (local or networked) definitely has a millenium feel to it.. but [SENSITIVE CONTENT HIDDEN] is working on buliding a cloud based version I am told :-)

Pros

Has the most powerful feature set of any timetabling software I have tested (over a dozen in my list!) Back end is accessible via live Excel documents - great for syncs and instant access to real time changes throughout the year. Used by our Admin staff throughout the year for on-the-fly adding of students, changing of teacher assignments, rooms etc. Handles conflicts amazingly well Only presents course options that do not conflict (great for adding in students)

Cons

There were bugs... some cost us a few days work, but the support was superb. [SENSITIVE CONTENT HIDDEN] and his crew responded within minutes or hours and always had a same-day fix once the problem was defined.

Reasons for choosing USA Scheduler

Feature set, networkability, and back end structure - easy push of data to our SIS etc. ASC was a close second choice but the ability and ease of adding students in USA Scheduler won the day. ASC's interface I found to be fussy with "too many tabs" and we did not need the web features of ASC - we have the all-powerful Edsby LMS which easily handles the USA Scheduler data.

Reasons for switching to USA Scheduler

BB EE was end of life Vastly superior feature set.

Jason

The Nueva School

Verified reviewer

Time used: Free Trial

Review Source: Capterra

Ease-of-use

4

Customer support

5

Reviewed September 2015

Fantastic Tool for Schools

USA scheduler is a wonderful tool for helping schedule our classes. Jake was extremely helpful, and was able to add features that our school required. Also, USA scheduler has many features that add ease to the scheduling of even the smallest details. When first using the product, it can be a bit difficult to get your bearings, but after just a short time, the UI becomes very intuitive. Also, after a round of scheduling, you can easily see ways you can improve your process for future terms, by customizing the way you input data into the software, the way you use the software to initially create and tinker with your schedule, and the way you prioritize the classes in your schedule. USA scheduler was able to handle our needs, and our school has an overwhelming amount of singletons in our schedule. Moreover, the software's ability to fix student and teacher classes with ease is fantastic. I was able to solve a multitude of student conflicts without affecting the rest of the schedule. Overall, the software is capable and flexible, allowing for many permutations of your schedule, or the fine tuning of one schedule.

Susie

RULH HS

Verified reviewer

Company size: 201-500 employees

Industry: Education Management

Time used: Less than 6 months

Review Source: Capterra

Ease-of-use

5

Value for money

5

Customer support

5

Functionality

5

Reviewed June 2016

Love USA SCHEDULING

Fantasic product for Administrators tied of Scheduling every year. We had used multiple scheduling formats and this one is the most flexible and easiest to do. We learned things in year one that will make year two even better. Jen and Jake are top-notch professionals to work with.

Pros

Easy to see all options open to all students. When you make one change you can see how it impacts the students and the course loads at a quick glance.

Cons

The pictures in the master schedule manual could be larger. It is easy to follow.

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