--- title: "Substly Software Reviews, Demo & Pricing - 2026" description: "Review of Substly Software: system overview, features, price and cost information. Get free demos and compare to similar programs." source_url: "https://www.softwareadvice.com/scm/substly-profile/" page_type: "product" language: "en" --- [Home](https://www.softwareadvice.com/) / [Spend Management Software](https://www.softwareadvice.com/scm/spend-management-comparison/) / Substly Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/scm/substly-profile/reviews/) # Substly Review From €95-€190/month 3 plans Wondering if Substly is right for your organization? Our Spend Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview Substly 5.0 [(37)](https://www.softwareadvice.com/scm/substly-profile/reviews/) Pricing Starting at €95.00 flat rate per month ### About Substly Substly helps small and medium-sized companies reduce SaaS sprawl by providing an easily accessible overview and simplifying the processes around SaaS management. Customers highlight five aspects of Substly's product: - Automated SaaS app discovery - Shadow IT monitoring - SaaS license optimization - Streamlined employee offboarding - Quick onboarding in less than 30 min SaaS was created to make you spend more. And there is a reason that most vendors move toward that business model – it works. Substly's mission is to help you increase the transparency of these services so you can avoid the traps. Substly provides your company with the following values… …Gather all SaaS tools and licenses in one place. Automatically discover new tools in use. Get a clear usage overview. Stay informed, safe, and in control of your SaaS investments and their ROI. ...Keep your company data safe. Over 50% of the average tech stack consists of tools that nobody formally approved. Change that number for your organization with our SaaS discovery engine. ...Optimize M365 licenses based on usage. License optimization should be straightforward and proactive. Find cost savings in your M365 environm... ent, down to the dime on individual licenses. ...Streamline offboarding Combine auto-provisioning in your Microsoft Entra ID or Google Workspace environment with Substly’s streamlined offboarding to eliminate the need for a complex and expensive IAM tool. Do you work for Substly? [Manage this product listing](https://www.g2.com/products/substly/claim_requests/new?auto=true) Wondering if Substly is right for your organization? Our Spend Management Software selection experts can help you in 15 minutes or less. ## Substly User Interface ## Popular Substly Alternatives Main Product Substly 5.0 [(37)](https://www.softwareadvice.com/scm/substly-profile/reviews/) Ratings Breakdown - 4.95Ease of use - 4.92Value for money - 5.0Customer support - 4.70Functionality Pricing Starting at €95.00 per month Get Price Alternative Product [Spendflo](https://www.softwareadvice.com/saas-management/spendflo-profile/) 4.7 [(55)](https://www.softwareadvice.com/saas-management/spendflo-profile/reviews/) Ratings Breakdown - 4.49Ease of use - 4.67Value for money - 4.87Customer support - 4.45Functionality Pricing Available upon request Get Price Alternative Product [Najar](https://www.softwareadvice.com/product/451026-Welii/) 4.9 [(30)](https://www.softwareadvice.com/product/451026-Welii/reviews/) Ratings Breakdown - 4.77Ease of use - 4.83Value for money - 4.93Customer support - 4.57Functionality Pricing Starting at €15000.00 per year Get Price Alternative Product [Spendbase](https://www.softwareadvice.com/scm/spendbase-profile/) 4.6 [(25)](https://www.softwareadvice.com/scm/spendbase-profile/#reviews) Ratings Breakdown - 4.60Ease of use - 4.60Value for money - 5.0Customer support - 4.60Functionality Pricing Available upon request Get Price Alternative Product [Freshservice](https://www.softwareadvice.com/help-desk/freshservice-profile/) 4.5 [(805)](https://www.softwareadvice.com/help-desk/freshservice-profile/reviews/) Ratings Breakdown - 4.59Ease of use - 4.42Value for money - 4.54Customer support - 4.34Functionality Pricing Starting at $19.00 per month Get Price Alternative Product [Zluri](https://www.softwareadvice.com/cloud-management/zluri-profile/) 4.9 [(27)](https://www.softwareadvice.com/cloud-management/zluri-profile/reviews/) Ratings Breakdown - 4.96Ease of use - 4.92Value for money - 4.93Customer support - 4.70Functionality Pricing Available upon request Get Price ## Substly Pricing and Plans Substly has three plans. Monitor is €95.00/mo billed monthly. Optimize is €190.00/mo billed monthly. Custom plans is custom-priced. Monitor €95.00 flat rate, per month Detect and manage new SaaS tools and vendors. Automatically discover Shadow IT and create an approved SaaS portfolio. Main Features: + Multi-source engine for discovering SaaS apps + Shadow IT monitoring + Contract management & Renewal alerts + Cost overview & Spend tracking for smarter budgeting + Single Sign-On (SSO) & Multi-Factor Authentication (MFA) + EU-based hosting for full GDPR compliance … Monitor plan includes: - Multi-source engine for discovering SaaS apps - Shadow IT monitoring - Contract management & Renewal alerts - Cost overview & Spend tracking for smarter budgeting Optimize €190.00 flat rate, per month Take full control of usage and licenses. See SaaS usage at an individual level, eliminate M365 over-licensing, and improve SaaS offboarding. Main Features: + Multi-source engine for discovering SaaS apps + Monitor & manage Shadow IT + Detect unused SaaS licenses + Contract management & Renewal alerts + Cost overview & Spend tracking for smarter budgeting + Single Sign-On (SSO) & Multi-Factor Authentication (MFA) + EU-based hosting for full GDPR compliance + Streamline your off-boarding process + M365 license optimization… Optimize plan includes: - Everything in "Monitor", plus - Manage Shadow IT - Detect unused SaaS licenses - Streamline your off-boarding process - M365 license optimization Custom plans Custom Interested in SaaS monitoring for your particular use case and challenge? We can help. Main features: Everything in "Monitor" and "Optimize", plus: + Integrate your systems via custom APIs + Manage multiple AD tenants + Custom Reports & Analyses … No plan information available Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ### How does Substly pricing compare to alternatives? Substly's starting price is €95.00/month. Explore how its pricing and plan options compare with top alternatives below. | Product | Starting price | Free trial | Free version | Value for Money | | --- | --- | --- | --- | --- | | Substly5.0[(37)](https://www.softwareadvice.com/scm/substly-profile/reviews/) | €95.00 /mo | Not available | Not available | 4.9 | | [Spendflo](https://www.softwareadvice.com/saas-management/spendflo-profile/)4.7[(55)](https://www.softwareadvice.com/saas-management/spendflo-profile/reviews/) | Pricing available upon request | Not available | Not available | 4.7 | | [Najar](https://www.softwareadvice.com/product/451026-Welii/)4.9[(30)](https://www.softwareadvice.com/product/451026-Welii/reviews/) | €15,000.00 /yr | Not available | Not available | 4.8 | | [Spendbase](https://www.softwareadvice.com/scm/spendbase-profile/)4.6[(25)](https://www.softwareadvice.com/scm/spendbase-profile/reviews/) | Free | Available | Available | 4.6 | | [Freshservice](https://www.softwareadvice.com/help-desk/freshservice-profile/)4.5[(805)](https://www.softwareadvice.com/help-desk/freshservice-profile/reviews/) | $19.00 /user/mo | Available | Not available | 4.4 | Substly5.0[(37)](https://www.softwareadvice.com/scm/substly-profile/reviews/) * * * Starting price €95.00 /mo Free trial Not available Free version Not available Value For Money 4.9 - [Spendflo](https://www.softwareadvice.com/saas-management/spendflo-profile/)4.7[(55)](https://www.softwareadvice.com/saas-management/spendflo-profile/reviews/) * * * Starting price Pricing available upon request Free trial Not available Free version Not available Value For Money 4.7 - [Najar](https://www.softwareadvice.com/product/451026-Welii/)4.9[(30)](https://www.softwareadvice.com/product/451026-Welii/reviews/) * * * Starting price €15,000.00 /yr Free trial Not available Free version Not available Value For Money 4.8 - [Spendbase](https://www.softwareadvice.com/scm/spendbase-profile/)4.6[(25)](https://www.softwareadvice.com/scm/spendbase-profile/reviews/) * * * Starting price Free Free trial Available Free version Available Value For Money 4.6 - [Freshservice](https://www.softwareadvice.com/help-desk/freshservice-profile/)4.5[(805)](https://www.softwareadvice.com/help-desk/freshservice-profile/reviews/) * * * Starting price $19.00 /user/mo Free trial Available Free version Not available Value For Money 4.4 ## Substly Features - Popular features found in Spend Management Approval Workflow Budgeting/Forecasting Expense Tracking Prepaid Cards Spend Analysis Spend Control - More features of Substly Access Controls/Permissions Accounting Integration Alerts/Notifications API Automated Discovery Budgets Categorization/Grouping Collaboration Tools Contract/License Management Controls Cost Tracking Data Import/Export Data Visualization Decision Making Employee Management Employee Onboarding Forecasting Inventory Management License Management Member Accounts Monitoring Multi-Currency Offboarding Onboarding Real-Time Data Real-Time Monitoring Reminders Renewal Management Reporting/Analytics Reporting & Statistics SaaS Operations Management Savings Search/Filter Self Service Portal Shadow IT Detection Single Sign On Spend Management Status Tracking Subscription Management Supplier Management Third-Party Integrations Transaction History Usage Tracking/Analytics User Management Vendor Vendor Management ## Substly Integrations NetSuite Integration rated undefined from -1 review Google Workspace Integration rated undefined from -1 review Xero Integration rated undefined from -1 review QuickBooks Online Integration rated undefined from -1 review Microsoft Entra ID Integration rated undefined from -1 review ## Substly User Reviews ## Substly customer ratings - Overall rating: 5/5 - Total reviews: 37 ### Rating distribution - 5 stars: 37 reviews (100%) - 4 stars: 0 reviews (0%) - 3 stars: 0 reviews (0%) - 2 stars: 0 reviews (0%) - 1 star: 0 reviews (0%) ### Secondary ratings - Ease of use: 4.9/5 - Value for money: 4.9/5 - Customer support: 5/5 - Functionality: 4.7/5 --- ### Get an overview of all services - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Marketing and Advertising - Company size: 51-200 employees - Product usage: 1-3 years · monthly - Reviewed: March 2023 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros That it is easy to get an overview of all services 😎 #### Cons First time use can feel a little overwhelming, but eases out when everything is set --- ### A Cost-Effective Tool for subscribtions - Overall rating: 5/5 - Reviewer: Johan H. - Industry: Marketing and Advertising - Company size: 11-50 employees - Product usage: less than 1 year · weekly - Reviewed: December 2024 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. It’s helping us reduce unnecessary spending on unused or duplicate software licenses, which has been a huge budget relief. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros The platform is very affordable compared to other SaaS management tools, and it provides all the key features we need for tracking and optimizing our subscriptions and licenses. #### Cons It could improve its reporting capabilities to provide more in-depth cost analysis. --- ### Get alerted on your subscription expiry - Overall rating: 5/5 - Reviewer: Vlad K. - Industry: Design - Company size: 11-50 employees - Product usage: less than 1 year · weekly - Reviewed: March 2021 - Review source details: This review was submitted organically. No incentive was offered Professional team, well-packed product, quick support response. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 3/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros Well-structured and designed UI, helpful support. #### Cons Lack of integrations with external systems, Zapier or similar is a must have nowadays. Pricing structure and subscription cost. --- ### Simple and effective SaaS tracking solution - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Financial Services - Company size: 2-10 employees - Product usage: less than 1 year · monthly - Reviewed: December 2024 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Substly has simplified SaaS management, helping us save time and keep our software licenses in check without overwhelming complexity. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros The setup was easy, and everything from tracking to renewal management is straightforward, allowing our team to focus on higher-priority tasks. #### Cons Sometimes I feel it could offer more in-depth analytics. --- ### Efficient and Easy-to-Use SaaS Management Platform - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Sports - Company size: 2-10 employees - Product usage: less than 1 year · weekly - Reviewed: November 2024 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. It’s reduced chaos in our IT operations by giving us control over software renewals and user access, which has also improved our cost efficiency. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros Substly’s ability to track renewals and notify us in advance is fantastic. It keeps our IT team organized and prevents last-minute renewal scrambles. #### Cons I wish the interface offered more customization options, especially for displaying data in ways that cater to specific departments. --- ### Great Tool for Simplifying SaaS Management and Saving Costs - Overall rating: 5/5 - Reviewer: Erik F. - Industry: Architecture & Planning - Company size: 2-10 employees - Product usage: less than 1 year · monthly - Reviewed: November 2024 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Substly has brought much-needed visibility and control to our software subscriptions. Before, we relied on spreadsheets that quickly became outdated, but now with Substly, we know exactly who is using each tool, which reduces waste. It’s also reduced our overall SaaS costs by highlighting underused subscriptions we could cancel, giving us more budget flexibility. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros The ability to clearly visualize all our SaaS subscriptions in a single, user-friendly platform is very nice. I can easily see where our money is going, identify redundant licences, and make decisions about our tech budget. Substly's renewal reminders and straightforward reports make it easy to optimize SaaS spending without any hassle. #### Cons I appreciate the simplicity, but sometimes I wish Substly offered more detailed reporting options. Additionally, more integration options with our other tools would help us streamline subscription tracking even further. --- ### Great Tool for Managing SaaS Subscriptions" - Overall rating: 5/5 - Reviewer: Andreas S. - Industry: Health, Wellness and Fitness - Company size: 2-10 employees - Product usage: less than 1 year · weekly - Reviewed: November 2024 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Substly has cut down on manual tracking, which saves our team hours every month. It’s also helped us identify underused software so we can streamline costs. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros The platform is incredibly user-friendly. It’s intuitive enough that our team quickly picked it up without training, saving us a ton of time by automating SaaS management. #### Cons One limitation is the lack of a mobile app. It would be helpful to manage subscriptions on the go, especially for a smaller team like ours where we’re often multitasking. --- ### Substly is easy to use and you get a great overview of our SaaS cost and helping us to save money. - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Financial Services - Company size: 2-10 employees - Product usage: 3-5 years · monthly - Reviewed: August 2023 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. The way we are getting the understanding on how much we actually are spending used to a hard work. The overview we now getting from using Substly has been really helpful and has helped us to save lots of money. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Easy to get started and helped us to save money on unused SaaSthat we didn't know we still hade. #### Cons Integrations to more accounting software. --- ### No brainer - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Computer Software - Company size: 2-10 employees - Product usage: less than 1 year · weekly - Reviewed: June 2021 - Review source details: This review was submitted organically. No incentive was offered Great, time saving and easy to use #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Getting automatic updates with better prices is feature for us. It helps us focus our time on other stuff thats more important. #### Cons Right now what Substly offer is perfect for us --- ### Great insight! - Overall rating: 5/5 - Reviewer: Verified Reviewer - Industry: Computer Software - Company size: 2-10 employees - Product usage: less than 1 year · monthly - Reviewed: June 2021 - Review source details: This review was submitted organically. No incentive was offered #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros To see what we, as a small start up company, spend our money on is invaluable #### Cons Would like a prizing plan for a small team with a lot of subscriptions, as a small team with a lot of different services there isn't really a super fitting prize plan for us. --- Showing 1 - 10 of 37 Reviews [See All Reviews](https://www.softwareadvice.com/scm/substly-profile/reviews/) ## Substly Popular Comparisons [Spendflo vs Substly](https://www.softwareadvice.com/saas-management/spendflo-profile/vs/substly/)[Najar vs Substly](https://www.softwareadvice.com/compare/389839-substly/vs/451026-Welii/)[Spendbase vs Substly](https://www.softwareadvice.com/scm/spendbase-profile/vs/substly/)[Zluri vs Substly](https://www.softwareadvice.com/scm/substly-profile/vs/zluri/)[Patronum vs Substly](https://www.softwareadvice.com/crm/patronum-profile/vs/substly/) ## Other Top Recommended Spend Management Software [Sage Intacct](https://www.softwareadvice.com/accounting/intacct-accounting-profile/) **4.3** (718) Recently recommended **6** times [GEP Quantum Intelligence](https://www.softwareadvice.com/scm/smart-gep-profile/) **4.6** (7) Recently recommended **6** times [Precoro](https://www.softwareadvice.com/accounting/precoro-profile/) **4.8** (255) Recently recommended **4** times [Spendwise](https://www.softwareadvice.com/scm/officewise-profile/) **4.6** (236) Recently recommended **3** times Stuck Between Options? 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